Write labels in word

Create and print labels

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Create and print a page of identical labels

  1. Go to Mailings > Labels.

  2. Select Options and choose a label vendor and product to use. Select OK.

    If you don’t see your product number, select New Label and configure a custom label.

    Label options dialog

  3. Type an address or other information in the Address box (text only).

    Envelope and labels dialog - labels

    To use an address from your contacts list select Insert Address Insert address icon.

  4. To change the formatting, select the text, right-click, and make changes with Font or Paragraph.

  5. Select OK.

  6. Select Full page of the same label.

  7. Select Print, or New Document to edit, save and print later.

If you need just one label, select Single label from the Mailings > Labels menu and the position on the label sheet where you want it to appear. Select OK, the destination, and Save. 

Create and print a page of the same label

  1. Go to Mailings > Labels.

  2. In the Address box, type the text that you want.

    To use an address from your contacts list select Insert Address Button image.

  3. To change the formatting, select the text, right-click, and make changes with Home > Font or Paragraph.

  4. In the Label Options dialog box, make your choices, and then select OK.

    If you don’t see your product number, select New Label and configure a custom label.

  5. Select OK.

  6. Select Full page of the same label.

  7. Select Print, or New Document to edit, save and print later.

Set up and print a page of the same label

  1. Go to Mailings > Labels.

  2. Select Options.

  3. Choose Printer type, Label products, and Product number.

    If you don’t see your product number, select New Label and configure a custom label.

  4. Select OK.

  5. Type an address or other information in the Delivery Address box.

    To use an address from your contacts list select Insert Address Picture of Insert Address button.

  6. To change the formatting, select the text and then select Font to make changes.

  7. Select Full page of the same label.

  8. Select OK.

  9. Select Print, or New Document to edit, save and print later.

For info about merging data with labels, see Create mailing labels in Word by using mail merge or Mail merge in Word for Mac.

If you want to make return address labels, see Create return address labels.

Word for the web doesn’t support directly creating labels. However you can create labels from a template.

  1. Open Word for the web.

  2. Select a label template when you create a new document. Select More templates if you don’t see what you want.

    You can also go to templates.office.com, and search for label.

  3. For a sheet of identical labels, fill out one label, and then copy/paste for the rest.

Tip: Print your labels to a sheet of paper before loading labels into the printer to make sure the text aligns with the labels.

See also

To create a page of different labels, see Create a sheet of nametags or address labels

To create a page of labels with graphics, see Add graphics to labels

To print one label on a partially used sheet, see Print one label on a partially used sheet

To create labels with a mailing list, see Print labels for your mailing list

To create labels using a template, see Microsoft label templates

Need more help?

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  1. Image titled Create Labels in Microsoft Word Step 1

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    Obtain the labels you need. Labels come in different sizes and for different purposes, for everything from regular, no. 10 envelopes to legal-sized mailings and CD covers. Get the labels that are best-suited for your project.

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    Create a new Microsoft Word document. Double-click the blue app that contains or is shaped like a «W«, then double-click Blank Document» in the upper-left part of the opening window.

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    Click the Mailings tab. It’s at the top of the window.

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    Click Labels under the «Create» menu. It’s at the far-left of the toolbar.

    • If prompted, click OK to grant Word access to your contacts.

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    Add text to the label. Do so by typing a recipient’s address, name badge text, CD label, etc., in the Delivery Address field or by clicking the address book icon to the right of the field, selecting a recipient and clicking Insert.

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    Click Font…. This dialog box allows you to customize the look of the labels by selecting a font, text size, text color, and style.

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    Customize the label text and click OK.

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    Click Options…. It’s a button in the Label section of the dialog box.

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    Click the radio button next to your printer type.

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    Click the «Label products» drop-down menu.

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    Select your label manufacturer.

    • If your manufacturer isn’t listed, examine the label packaging for the label dimensions and the number per sheet. With this information, you can select an equivalent product.

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    Click the «Product number» drop down.

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    Click the product number for your label. It should be clearly marked on the packaging.

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    Click OK.

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    Select the number of labels you’re printing.

    • Click Full page of the same label to print a full sheet of the label
    • Click Single label and then identify the row and the column on the label sheet where you’d like the label to be printed.

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    Insert the blank label sheet into your printer. Make sure you have them aligned correctly for your printer.

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    Click Print….

    • Make sure the print preview of the labels looks the way you want it to.

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    Click Print. Your label(s) will print.

    • Click File in the menu bar and Save if you want to save this label template for future use.

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  1. Image titled Create Labels in Microsoft Word Step 19

    1

    Obtain the labels you need. Labels come in different sizes and for different purposes, for everything from regular, no. 10 envelopes to legal-sized mailings. Get the labels that are best-suited for your project.

  2. Image titled Create Labels in Microsoft Word Step 20

    2

    Prepare your mailing list. Word can pull names and addresses from an Excel spreadsheet, an Access database, your Outlook contacts, or on Mac, your Apple contacts or a FileMaker Pro database. You can also type a new mailing list during the merge, if you prefer.

  3. Image titled Create Labels in Microsoft Word Step 21

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    Create a new Microsoft Word document. Double-click the blue app that contains or is shaped like a «W«, then double-click Blank Document» in the upper-left part of the opening window.

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    Click the Mailings tab. It’s at the top of the window.

  5. Image titled Create Labels in Microsoft Word Step 23

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    Click Start Mail Merge and Labels…. It’s at the far-left of the toolbar.

    • If prompted, click OK to grant Word access to your contacts.

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    Click the radio button next to your printer type.

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    Click the «Label products» drop-down menu.

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    Select your label manufacturer.

    • If your manufacturer isn’t listed, examine the label packaging for the label dimensions and the number per sheet. With this information, you can select an equivalent product.

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    Click the «Product number» drop down.

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    Click the product number for your label. It should be clearly marked on the packaging.

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    Click OK.

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    Click Select Recipients…. It’s at the left of the toolbar.

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    Select your mailing list. Click on the source of the addresses you want to put on the labels.

    • If you want to create a new list at this point, click Create a new List….
    • If you don’t want to create labels for your entire mailing list, click Edit Recipient List and select the recipients you want to include.

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    Click Address Block.

    • On Mac, click a line near the top of the first label, and click Insert Merge Field, then select a field you want to include, such as «First_Name.» Repeat this process for each field you want to include, adding the appropriate spacing and address formatting.

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    Select the elements you want to include on the labels. These include name format, business, name, etc.

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    Click OK.

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    Click Update Labels. It’s an icon in the toolbar with a green «refresh» symbol.

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    Click Preview Results in the toolbar. Make sure the labels look the way you want them to.

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    Insert the blank label sheets into your printer. Make sure you have them aligned correctly for your printer.

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    Click Finish & Merge and Print Documents…. It’s at the far right of the toolbar.

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    Click Print. Your label(s) will print.

    • Click File in the menu bar and Save if you want to save this label template for future use.

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Add New Question

  • Question

    When I type a sheet of labels, sometimes a second blank page appears. How do I remove the second page?

    Community Answer

    Go to the bottom of the first page, and hit the ‘delete’ key — it should go away.

  • Question

    How do I print labels that are all different addresses?

    Community Answer

    Use a mail merge. Add all of the different addresses, then print each one.

  • Question

    How do I make a full page of address labels?

    Community Answer

    There should be an option called «mail merge.» You need a mailing list and your document; the list can be a spreadsheet, an Outlook directory etc.

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About This Article

Article SummaryX

1. Create a new Word document.
2. Click Mailings.
3. Click Labels.
4. Add the label text.
5. Customize the printing layout.
6. Choose your label manufacturer.
7. Click OK.
8. Click Print.

Did this summary help you?

Thanks to all authors for creating a page that has been read 702,350 times.

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Источник

How to create labels in Word?

We are going to explain how to create labels in Word. Microsoft’s text editor is a very versatile tool, a blank page on which you can do many things that go beyond writing texts. And one of them is, precisely, being able to design these labels.

The first thing you need to do is open a blank document in Word. Once you are inside, you have to click on the Mailings section at the top of the program’s toolbar. It is possible that in other versions, the name of the section may be different.

Then, you have to click on the Create option. When you do so, a menu will appear where you can click on the Labels option. It is possible that in other versions of Word, the labels option is separate or in another place, but in the latest versions, this should be the way.

The Labels page will open. Here, you should know that the labels are designed for printing and pasting on envelopes for addressing, although it is a flexible system to be used for other things.

How to create labels in Word?

How to create labels in Word?

If you click on the Options button, you will go to the page where you can configure the labels. Here, for example, under Product number, you can set how many labels per page you want to have. Also, under the Label brand, you can set the label page model that you are going to put in the printer, so Word will adapt to the specific sizes of those pages.

Once the label is written, click on the New Document button to open a Word page with the contents of your label. It may seem odd that the page opens separately instead of using the same page you start the process on. However, this is useful if you are writing a letter in Word and want to set up the labels separately, which is what the function is designed for, although you can use it for other things.

Finally, you should know that once you have generated the page of labels, you will be able to edit the text in them. This way you’ve learned how to create labels in Word, why don’t you try it out?

Источник

In general, a label is a sticker with something written on it. People place such stickers with printed information such as addresses on envelopes.

Your label may have one of two addresses—the recipient’s address or the sender’s address. Microsoft Word allows you to create and print such labels.

Here, we will explain the steps necessary for creating and printing labels in Word.

Step #1: Open a Blank Document in Word.

Open Word, and click on New on the left side. The right side shows the icon of a new blank document—click on it to open a new blank document.

Step #2: Open the Envelopes and Labels Dialog

Click on Mailings in the top menu bar, and the ribbon changes to show the mailing menus. Click on Labels to open the Envelopes and Labels dialog.

Step #3: Set Up Recipient/Sender Labels

Within the Envelopes and Labels dialog, click on the Labels tab.

Under Address, you can type in either the recipient’s address or the sender’s address within the box. 

If you have created envelopes earlier, and would like to use the return address (sender’s address) already in your system, click on Use return address and ensure a tick-mark is present within the square box immediately on the left. Word will fill the return address in the Address box. If you do not have a return address in your system, type in the return address.

Step #4: Set Up Number of Prints

Once you are satisfied with the address entry, and want to print only one label on the entire page, click on Full page of the same label under the Print section.

If you want to print several labels on one page, click on Single label and select the number of rows and columns necessary.

Step #5: Set Up Paper Size

Here are some tips to customize and get maximum out of printing labels. :

  1. Click on Options to open the Label Options dialog. Under Printer Information, you can select the type of printer—Continuous-feed or Page Printers—and the type of Tray for the Page printers.
  2. Several vendors supply sticky papers for printing labels on, and you may select from the Label vendors list—click on the down arrow on the right of Label vendors, and click on the vendor of your choice.
  3. Depending on the vendor you have selected, you can choose from their list of products under Product number.
  4. Here, you are selecting the size of the paper on which you want to print the labels. For a specific product number, its related information appears on the right side under Label information.
  5. For additional settings, click on the Details tab to display the various measurements for printing the label.
  6. You can adjust the settings to your preference. Word also allows you to define your own measurements, for which you must click on New Label.
  7. Once you are satisfied with the settings, click on OK to exit the dialog. Word will return you to the Envelopes and Labels dialog.

Step #6: Print the Label

Ensure label papers are in your printer and the printer is turned on. Click on Print to start printing your labels.

Conclusion

A neatly printed address label looks good on an envelope and helps prevent wrong delivery. With Word, you can create and print professional-looking labels. Follow our seven-step method to make your task easier.

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How to Print Labels in Word


How to Make Labels in Word

You can create a sheet of labels that contains the same information. For example, return address labels or a single label on a sheet.

Create a Label

  1. Click the Mailings tab.
  2. Click the Labels button.
  3. Enter an address.

    If you want to print only one label, select Single label in the Print box and specify the row and column where the label is located on the sheet.

  4. Click Options.

    The Label Options dialog box opens. Here, set the type of label sheet you’re printing on.

    For example, if you have a sheet of 30 labels, select one of the 30 Per Page options that matches your label dimensions.

    Your labels package should tell you the type of label being used.

    Print Labels

  5. Select your label options.
  6. Click OK.

    Print Labels

  7. Click Print to print the labels, or New Document if you want to do any formatting or editing of individual labels.

    Print Labels

The labels are automatically sent to the printer or open in a new document, depending on your action.

If you want to create labels from a data source so that you can create labels for a list of contacts, you can use the Mail Merge wizard to quickly generate labels.


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