Write a report in 250 word

Общая структура доклада

Доклад состоит из трёх частей: вступление, основная часть и заключение. Основная часть делится, в свою очередь, еще на несколько частей (как правило, 2–3). При этом и сам доклад, и все его части должны иметь заголовки. Также можно включить дату, расположив её под заголовком доклада. Например:

Примечания: вместо слова ‘purpose’ можно писать ‘introduction’. Вместо слова ‘conclusion’ можно писать ‘recommendation’, если вы пишете доклад-рекомендацию. На олимпиадах писать дату обычно не требуется. Можно переходить ко вступлению сразу после строки, на которой написана тема. Также не обязательно писать в теме слово Subject. Можно просто написать саму тему.

Вступление

Основная часть

Заключение

Стиль

Пример работы в формате report

Напишем ответ на такое задание:

The linguistic analysis of the dialogues from 12 Disney movies appearing over the period 1937–2013 has revealed certain alterations in the nature of the compliments paid to female characters. This report aims at outlining the discovered changes and explaining the reasons behind them.

Теперь напишем об изменениях. Для этого будем действовать по схеме обобщения и детализации. Как написано у нас в плане, в классических мультфильмах большинство комплиментов относится ко внешности. Примером служит Sleeping Beauty. Так и пишем:

In classic Disney animated films female characters receive several times the amount of praise for their appearance as for their skills and abilities. For instance, Snow White and Sleeping Beauty have respectively 83% and 58% compliments related to the way they look.

Проделываем аналогичную операцию со следующим периодом. Сначала обобщенно говорим о тенденции, потом даём пример:

The same trend generally remains during the renaissance Disney period, although it must be noted that it is then that a character appears (namely Pocahontas, 1995), who is given credit for her skills rather than attractiveness.

С последним периодом поступаем точно так же.

In most recent films the role of beauty-related compliments is noticeably lower — 20% on average, while showing respect for competence has risen in frequency, making up almost half of the total compliments in every film since 2009.

Differing compliment patterns might have been caused by the changing perception of women’s role in society. When a woman was primarily regarded as wife and mother, her value was mostly based on appearance. A shift towards engagement in activities other than household and motherhood was, in its turn, naturally followed by the increase in ability-related compliments.

To conclude, the quality of the compliments given to female characters in Disney movies has significantly altered, reflecting the ways the societal values have transformed over the past 76 years.

Наш report готов. Не забываем писать заголовки к каждому абзацу, а также к самому докладу.

Subject: Changing Compliments Patterns in Disney Movies

Purpose

The linguistic analysis of the dialogues from 12 Disney movies appearing over the period 1937–2013 has revealed certain alterations in the nature of the compliments paid to female characters. This report aims at outlining the discovered changes and explaining the reasons behind them.

Changes

In classic Disney animated films female characters receive several times the amount of praise for their appearance as for their skills and abilities. For instance, Snow White and Sleeping Beauty have respectively 83% and 58% compliments related to the way they look. The same trend generally remains during the renaissance Disney period, although it must be noted that it is then that a character appears (namely Pocahontas, 1995), who is given credit for her skills rather than attractiveness. In most recent films the role of beauty-related compliments is noticeably lower — 20% on average, while showing respect for competence has risen in frequency, making up almost half of the total compliments in every film since 2009.

Reasons

Differing compliment patterns might have been caused by the changing perception of women’s role in society. When a woman was primarily regarded as wife and mother, her value was mostly based on appearance. A shift towards engagement in activities other than household and motherhood was, in its turn, naturally followed by the increase in ability-related compliments.

Conclusion

To conclude, the quality of the compliments given to female characters in Disney movies has significantly altered, reflecting the ways the societal values have transformed over the past 76 years.

Подводные камни

Очень распространённая ошибка при написании доклада — несоответствие стиля. Использование личных местоимений (I think, I consider), сокращений (it’s, hasn’t), слишком простых предложений и разговорной лексики пагубно отражается на качестве доклада и на количестве получаемых за него баллов.

Look at this task:

An English friend of yours is working on a series of articles called “Young and Old Around the World” which looks at different towns and cities through the eyes of teenagers and senior citizens. She has written asking for your help and this is an extract from her letter.

What I want is some first-hand information about what it’s like to live in your town from the point of view of the two different age groups. You would need to interview, say, ten people in each category on the main topics of public transport, entertainment, and shopping and write me a brief report. Could you also include a short introduction about your town and give a little summing up at the end?

Write your report in about 250 words.

A report is a formal document prepared by one person or a group of people who have been studying a particular subject. There are two basic kinds of reports:

• The first simply provides information on a topic and gives a brief conclusion or summary at the end. Example: a report on the educational system in a particular country, written to help someone research the subject.
• The second sets out to identify strengths and weaknesses in a particular situation and make recommendations for improvement. Example: a report on the library facilities in a college written at the request of the principal.

Language and register

Reports are the most impersonal kind of writing and it is usually best to avoid expressing personal opinions or feelings, except, perhaps, in the conclusion. Instead of I think that … or I found that … for example, you can use the impersonal “It” construction and a passive, e.g. It seems that … It was found that …

It is also advisable to avoid making very definite statements unless you’re absolutely sure they’re true. Instead of saying It is for example, you can use a modal verb e.g. It could / may / might be or a more tentative expression such as It seems to be or It tends to be.

Layout and organisation

Reports should have a clear factual heading and may also have subheadings which divide the writing into shorter sections. The information should be organised and presented as clearly and logically as possible, with a short introduction explaining the aims of the report and how the information was obtained and a suitable conclusion, summing up the information and making recommendations if necessary.

Useful language

Introduction:

The aim of this report is to …. It is based on …

This report is intended to… It draws on …

This report looks at / describes… It uses …

Reporting an observation:

It seems / appears that … It was found that …

The majority / minority of … It was felt that …

Quoting:

According to …

As X said …

In the words of …

Speculating:

It may / could / might (well) be that …

Generalising:

In general, …

On the whole, …

In the main, …

Commenting:

Interestingly, …

Curiously, …

Oddly, …

Strangely, …

Surprisingly, …

Predictably, …

As might be (have been) expected, …

It is interesting that, …

Making a recommendation:

It is recommended that …

(Perhaps) it would be advisable for X to (do) …

(Perhaps) X might /should consider …

Summing up:

To sum up / To summarise, …

On balance, …

In short, …

Study the following example carefully:

Leisure Facilities in Grimthorpe

Introduction

The aim of this report is to describe and assess the leisure facilities available in Grimthorpe. It is based on information made available by the Grimthorpe Tourist Office, and on views expressed by local people who were interviewed.

Sport

Grimthorpe has a wide range of sports facilities, both public and private. There is a large modern leisure centre in the High Street and facilities include a swimming pool, a sports hall for judo, fencing and other activities, and tennis courts. The centre runs courses in all these sports and these tend to be very popular. Membership costs £150 a year, which was felt to be rather expensive, but a special temporary membership is available to visitors. The public swimming pool on the outskirts of the town is older, less attractive and often overcrowded, but entry is only £1.50.

Theatres

There are two theatres in town, the Kings Theatre in Bee Street, which offers mainly “serious” drama and has a good reputation for its productions of Shakespeare, and the Little Theatre in Sea Street which specialises in lighter entertainment and the occasional pop concert. In general, it seems that the Kings Theatre is more popular with the older members of the community while the Little appeals more to people in their teens and twenties.

Museums and Art Galleries

The City Museum has an extensive collection of maps, pottery and other articles connected with Grimthorpe’s history. The attendants are said to be very friendly and helpful, and there is also a small café with reasonably priced home-made snacks. Interestingly, few of the local people interviewed had ever been to the museum but it was recommended highly by several tourists.

Conclusion

Grimthorpe is well provided with leisure facilities for a town of its size and these are well used by the townspeople on the whole. Sport seems to be the most popular leisure activity, while cultural activities like visiting the museum or art gallery appeared to be the least popular among the Grimthorpians who were interviewed. Perhaps the City Council should consider launching a publicity campaign to show how much these facilities have to offer.

Now use these tips to help you write your answer to the task above.

When you write a report here are the top things you need to think about:

• You need to write 4 or 5 paragraphs, including an introduction and recommendation.
• The first paragraph should state the “aim of the report”+ where you got the information
• Use headings to make it easier to read.
• Use points under each heading with “bullet points” or numbers.
• Avoid your personal opinion and “I”, “my”, “We” etc. Use the passive voice.
• Use formal language and generalising functions.
• Sum up the report’s possible recommendations and suggest the best one(s).

Here is a typical task:

Write a report suggesting improvements to classes at Today School.

Look at a student’s answer to the question. Appropriate language is highlighted in red.

Introduction

The aim of this report is to compare different ideas to make classes in Today School more enjoyable for students while learning at the same time. A large number of students were interviewed to find out differing opinions. 

Classroom Activities

Some of the students suggested using more videos and songs during the classes and some even mentioned that parties with alcohol would be a good idea. A few of them gave reasons why they preferred these activities:

• Pop music and films are  interesting and topical
• Alcohol makes people relax and talk more.

Outside Class

The majority of students mentioned that homework should be reduced drastically whereas others expressed a preference for doing excursions in English, giving the following reasons:

• Too much homework makes students stressed.
• Excursions are a fun way of putting into practice what is learnt.

Recommendations

Some of the ideas have benefits; however, suggestions to allow alcohol and reduce homework should be immediately discarded. On the other hand, it is felt the majority of students would take advantage of more pop videos and excursions and so these suggestions are recommendable.

Other useful language for a report:

• This report is intended to …
• Many of those interviewed stated that …
• Others pointed out that …
• Several people thought that …

• Whilst, …
• Another option that was mentioned was …
• Both/All the ideas seemed interesting but …
• Taking all the points into consideration …
• On balance then, I feel that …
• Without a doubt the first option was …

How to write a report for New FCE exam

How to write a report for the New FCE exam? Here’s a sample topic that has been divided into paragraphs and each of the sections explained.

Part 2

You must answer this question.

Your college has been asked to accept a group of 50 students from another country for two weeks. You have been asked by your principal to find out what the advantages and disadvantages would be of accepting this group.  Is it a good idea?

Write your report to the principal in 140- 190 words in an appropriate style on the separate answer sheet.

Sample answer:

Report on Proposed Visit by 50 Overseas Students

Introduction

The purpose of this report is to consider the advantages and disadvantages of accepting a large group of students from overseas for two weeks. I have discussed the issue with all the senior members of college staff.  

You start with Paragraph 1- Introduction

In the introduction you:

— use headings – this makes it easier to find the main info

— state the aim of the report and where you got/ collected the information

— don’t begin with Dear Sir/ Madam – it’s not a letter

Phrases you can use in the introduction:

* This report is intended to show / discuss / outline …

* The aim / purpose of this report is to …

* In this report I will

REMEMBER: It’s a formal piece of writing that means:  use a formal, neutral style: no contractions, no colloquial language, no direct questions, no informal punctuation such as exclamation marks.

Advantages

All those I interviewed believe that for students this would be an exciting opportunity to explore a foreign culture, both in the classroom and socially. Overall, they thought the visit would be stimulating for the college at a quiet time of the year.

 In the 2nd Paragraph you:

— balance the positive and negative points fairly

— you can use numbering or bullet points to highlight main points

— use a range of specific vocabulary or set phrases e.g. Some thought this was …../ other students said they preferred…

— don’t use a lot of adjectives and dramatic language. A report gives factual information

Phrases you can use to in the 2nd and 3rd paragraph:

Suggesting additional ideas

Another option would be to …

I would also suggest …

Another point to consider is hat …

Alternatively…. Moreover. / Furthermore.

Apart from this / In addition to this

Making recommendations

I would strongly / highly recommend …

My first / second recommendation would be to ..

It would be (highly) advisable to …

If my recommendations are followed, then …

The best solution / ideas would seem to be …

Listing ideas

I would suggest the following: … might like to consider the following:

The following are highly recommended: 1….. OR 2. ……….

They gave/ suggested the following reasons:

They made the following points: 1….2…

Reporting findings 

It appears that the majority of …

The only problem is that … .

Most … (students seem) … .

Not surprisingly, …

According to …

Disadvantages

Some members of staff are concerned that:

1 there would be insufficient seating in the library at bus times;

2 the visitors might be more interested in enjoying themselves than studying;

3 the restaurant queue would be very slow at lunchtime.

In the 3rd Paragraph you:

— balance the positive and negative points fairly

— you can use numbering or bullet points to highlight main points

— use a range of specific vocabulary or set phrases e.g. Some thought this was …../ other students said they preferred…

Conclusion and recommendation

Clearly, the group might cause some practical difficulties but on the whole everyone thought that the visit should be seen as an opportunity not to be missed.

In the last paragraph you:

— give the recommendations

— generalise

— express opinions impersonally

Phrases you can use to end the letter

Concluding and making recommendations

All things considered, …

We have no hesitation in recommending… .

Over to you:

A group of students from Australia are going to visit your town or city next month as part of an exchange visit. Their teacher has asked you to write a report about shopping in your town / city, including the following information:

• local specialities which the students could buy as souvenirs

• the best places for teenagers to go shopping

• cheap cafes or restaurants where the students could eat.

Write your report in 140- 190 words in an appropriate style on the separate answer sheet.

Here’s the next task you can do:

Your teacher wants to recommend a television programme for students who are learning your language.

Write a report on a television programme which you know well, saying why you think it would be helpful and interesting for foreign learners.

Write your report in 140- 190 words in an appropriate style on the separate answer sheet.

Points to remember:

Organise your ideas into a clear report: either rely on paragraphing or use subheadings (or both).

Briefly introduce the programme, include its title and say what it is about.

Mention a few things about the programme that supports your recommendation from the foreign learner’s point of view.

Checklist

When writing the answer to any task, check that you have paid attention to the following points. Make sure you:

— think about who your reader is and what they want to know

— begin with an introduction explaining the purpose of the report

— address all of the points in the instructions

— organise your ideas clearly, with headings if appropriate

— include a personal recommendation if you are asked for one.

— use a variety of formal expressions and structures

— use the correct number of words

— check your work for accuracy

Ethical Decision Making is vital to the organization due to the following reasons…

• Ethics and Code of Business conduct go hand in hand and it provides the guidelines related to what employees must do.
• It covers inputs viz., all employees have a responsibility to hold themselves and others to a high level of conduct.
• It lays Policies and Guidelines related to self-positioning and reporting in the organization, how to deal with confidential and anonymous reporting, Treatment-related to reports and complaints, Retaliation related issues, Disciplinary process etc.,
• Develop the code of Ethics applicable to the company: Any organizations develop their code of Business Conduct and Ethics guidelines based on one or many of the following. General Ethic’s guidelines cover the following…

The critical steps involved in Ethical decision-making are as mentioned below:

Code of Business Conduct and Ethics Policies & Guidelines:

• Organizational Commitment – The CEO of the organization provides the commitment that all employees have towards the organization. This segment widely covers the Integrity and Trust Principles.
• Purpose & Values – Clarifying the Purpose of organizations existence which is likely to cover tangible and intangible components viz., Innovation and Performance principles, Trust and Collaboration principles respectively.
• To whom the code applies to
• What Employees must do – do’s & don’ts
• What Leaders of the organization must do

Using Assets and Information Properly:

• Appropriate usage of Organization tangible resources
• Proper utilization of Computers and Communication devices
• Taking care of Confidential data and Information
• Maintaining Data Privacy
• Sustaining IP – Intellectual Property Rights
• Security Law and Insider Trading
• Handling Media and Public Inquiries

Promoting Respect, Safety, and Security in the Workplace:

• Equal Employment Opportunities
• Preventing Discrimination and Harassment
• Employee Health, Safety, Security, and Environment
• Prevention of Drugs and Alcohol

Working with Customers and Other Third Parties:

• Fair Competition, Antitrust and Competitive Intelligence among employees
• Policy around giving or receiving Payments, Benefits or Gifts to customers, suppliers, vendors etc.,
• Contractual Authorization and Process
• Political and Charitable Conduct and Contributions

Recognizing and Avoiding Conflicts:

• Conflicts of Interest
• Working for Other Companies and on Board

Are you taking an IELTS exam soon? Feeling nervous about the writing paper? Read this article for some top tips and useful language to help you with Part 1 of the writing paper.

Exam Requirements

Both the Academic and General English writing papers require you to write two texts in 60 minutes.

In the Academic Paper, you base your answer to Part 1 on an infographic, such as a chart or table, and use language to summarise and report on key information like the similarities and differences in data.

Sample question based on a graph, taken from ieltsonlinepractice.com
See the sample answer for this task here.

You should write at least 150 words in this part. While there’s no word limit, try to complete Part 1 in 20 minutes.

Part 2 requires you to write at least 250 words, so you’ll need to allow a little extra time for this.

Three tips to get a great mark in Part 1

1. Read the question carefully

Underline the key points and look at what the question is asking you to do:

Summarise the information by selecting and reporting the main features, and make comparisons where relevant.

To get a great score, you need to do all these things, so remember to read the introduction to the infographic as well and make sure you understand what the data shows.

2. Plan

Before you start writing, think about the main point for each of your paragraphs. Look at the outline below with some useful phrases and linkers because a well-structured text, which uses a range of language, will impress the examiner.

3. Use a variety of language

To get top marks, you need to show a range of grammar and vocabulary which is appropriate for the task. Look at the table later in the article to see some examples of language you usually find in reports and practise using it when you’re writing from now on.

Structuring your answer

In the first paragraph, you should briefly explain what is happening in the infographic. You can get this information from the introduction to the task, but remember to paraphrase what it says:

In the second paragraph, identify the main trend in the infographic and any similarities in the data:

In the third paragraph, explain the differences:

Finally, give a clear conclusion:

Useful language

You need to use a variety of words and phrases to analyse the data. A lot of this language is quite specific to talking about numbers, so might be new for you. Look for any words you don’t know in your dictionary.

Remember to use appropriate adjectives or adverbs to describe differences, using synonyms of big and small. Keep a list of useful chunks of language so you use the correct collocations, e.g. you can say a sharp increase but not a sharp majority.

Describing a process

You may also be asked to write a report describing a process in this part of the test. You are given a picture and some key points which you then need to write into a report.

Sample question based on a process diagram, taken from ieltsonlinepractice.com
You can read the sample answer for this question here

The structure for this text is different because it has fewer paragraphs and you don’t need to include a conclusion. You still describe the main idea of the infographic in the first paragraph, again paraphrasing the information given:

Then, in the next paragraph, use linkers to order the process and explain it in more detail:

To see more sample questions and answers, go to IELTS Online Practice. The site has lots of answers for Part 1 (Academic and General) and Part 2, and they’ve been marked by an IELTS teacher so you can see the score they would receive.

A few final reminders

Look at the dates for the data in the infographic – is it only talking about the past? About current trends? Or providing predictions for the future? This will affect the tense you use in your report.

Good luck!

Not sure if IELTS is the right exam for you? Read this article about the benefits of taking an IELTS exam.

Glossary for Language Learners

Find the following words in the article and then write down any new ones you didn’t know.

Infographic (n): information presented in a visual way, e.g. a chart or table.

Summarise (v): to give a short explanation of the main points.

Outline (n): plan, structure.

Briefly (adv): quickly, in a few words.

Paraphrase (v): to explain an idea in your own words.

Trend (n): tendency, what is generally happening.

Chunk of language (exp): a series of words.

Collocation (n): words which go together, e.g. the vast majority, a tiny percentage.

Contraction (n): linking two words with an apostrophe, e.g. it’s, don’t, they’d.

Key

adv = adverb

n = noun

v = verb

exp = expression

The term “report” refers to a nonfiction work that presents and/or paraphrases the facts on a specific occasion, subject, or problem. The notion is that a good report will contain all the information that someone who is not familiar with the subject needs to know. Reports make it simple to bring someone up to speed on a subject, but actually writing a report is far from simple. This blog will walk you through the fundamentals of report writing, including the structure and practice themes.

Also Read: Message Writing

What is a Report?

A report is a short document written for a particular purpose or audience. It usually sets out and analyses a problem often recommended for future purposes. Requirements for the precise form of the report depend on the department and organization. Technically, a report is defined as “any account, verbal or written, of the matters pertaining to a given topic.” This could be used to describe anything, from a witness’s evidence in court to a student’s book report.

Actually, when people use the word “report,” they usually mean official documents that lay out the details of a subject. These documents are typically written by an authority on the subject or someone who has been tasked with conducting research on it. Although there are other forms of reports, which are discussed in the following section, they primarily fulfil this definition.

What information does reporting contain? All facts are appreciated, but reports, in particular, frequently contain the following kinds of information:

• Information about a circumstance or event
• The aftereffects or ongoing impact of an incident or occurrence
• Analytical or statistical data evaluation
• Interpretations based on the report’s data
• Based on the report’s information, make predictions or suggestions
• Relationships between the information and other reports or events

Although there are some fundamental differences, producing reports and essays share many similarities. Both rely on facts, but essays also include the authors’ personal viewpoints and justifications. Reports normally stick to the facts only, however they could include some of the author’s interpretation in the conclusion.

Reports are also quite well ordered, frequently with tables of contents of headers and subheadings. This makes it simpler for readers to quickly scan reports for the data they need. Essays, on the other hand, should be read from beginning to end rather than being perused for particular information.

Reporting formats

Depending on the objective and audience for your report, there are a few distinct types of reports. The most typical report types are listed briefly below:

• Academic report: Examines a student’s knowledge of the subject; examples include book reports, historical event reports, and biographies.
• Identifies data from company reports, such as marketing reports, internal memoranda, SWOT analyses, and feasibility reports, that is useful in corporate planning.
• Shares research findings in the form of case studies and research articles, usually in scientific publications.

Depending on how they are written, reports can be further categorised. A report, for instance, could be professional or casual, brief or lengthy, and internal or external. A lateral report is for persons on the author’s level but in separate departments, whereas a vertical report is for those on the author’s level but with different levels of the hierarchy (i.e., people who work above you and below you).

Report formats can be as varied as writing styles, but in this manual, we’ll concentrate on academic reports, which are often formal and informational.

Major Types of Reports

While the most common type of reports corresponds to the ones we read in newspapers and magazines, there are other kinds of reports that are curated for business or research purposes. Here are the major forms of report writing which you must know about:

Newspaper or Magazine Reports

The main purpose of newspaper or magazine reports is to cover a particular event or happening. They generally elaborate upon the 4Ws and 1H, i.e. What, Where, When, Why, and How. The key elements of newspaper or magazine report writing are as follows:

• Headline (Title)
• Report’s Name, Place, and Date
• Body
• Conclusion (Citation of sources)

Here is an example of a news report:

Credit: Pinterest

Business Reports

Business reports aim to analyze a situation or case study by implementing business theories and suggest improvements accordingly. In business report writing, you must adhere to a formal style of writing and these reports are usually lengthier than news reports since they aim to assess a particular issue in detail and provide solutions. The basic structure of business reports include:

• Table of Contents
• Executive summary
• Body
• Findings/Recommendations
• Conclusion

Technical Reports

The main purpose of the technical report is to provide an empirical explanation of research-based material. Technical report writing is generally carried out by a researcher for scientific journals or product development and presentation, etc. A technical report mainly contains 

• Title Page
• Introduction
• Summary
• Experimental details
• Results and discussions
• Body (elaborating upon the findings)
• Conclusion

Must Read: IELTS Writing Tips

What is Report Writing?

A report is a written record of what you’ve seen, heard, done, or looked into. It is a well-organized and methodical presentation of facts and results from an event that has already occurred. Reports are a sort of written assessment that is used to determine what you have learned through your reading, study, or experience, as well as to provide you hands-on experience with a crucial skill that is often used in the business.

Report Writing: Things to Keep in Mind

Before writing a report, there are certain things you must know to ensure that you draft a precise and structured report, and these points to remember are listed below:

• Write a concise and clear title of the report.
• Always use the past tense.
• Don’t explain the issue in the first person, i.e. ‘I’ or ‘Me’. Always write in the third person.
• Put the date, name of the place as well as the reporter’s name after the heading.
• Structure the report by dividing it into paragraphs.
• Stick to the facts and keep it descriptive.

Must Read: IELTS Sample Letters

Structure of Report Writing

The format of a report is determined by the kind of report it is and the assignment’s requirements. While reports can have their own particular format, the majority use the following general framework:

• Executive summary: A stand-alone section that highlights the findings in your report so that readers will know what to expect, much like an abstract in an academic paper. These are more frequently used for official reports than for academic ones.
• Introduction: Your introduction introduces the main subject you’re going to explore in the report, along with your thesis statement and any previous knowledge that is necessary before you get into your own results.
• Body: Using headings and subheadings, the report’s body discusses all of your significant findings. The majority of the report is made up of the body; in contrast to the introduction and conclusion, which are each only a few paragraphs long, the body can span many pages.
• In the conclusion, you should summarize all the data in your report and offer a clear interpretation or conclusion. Usually, the author inserts their own personal judgments or inferences here.

Report Writing Formats

It is quintessential to follow a proper format in report writing to provide it with a compact structure. Business reports and technical reports don’t have a uniform structure and are generally based on the topic or content they are elaborating on. Let’s have a look at the proper format of report writing generally for news and magazines and the key elements you must add in a news report:

Title/Heading (Use a proper and creative and catchy heading related to the story)
Reported by (in newspaper terminology, this is known as a byline)PlaceDate
Introduction(Must be factual, crisp, and concise; It should generally cover the 4W and 1H of the topic, i.e. what, when, where, who, why & how)
Body of Content Explain, WHY the particular event or incident took place. Conduct meticulous research and gather all factual information related to the story. Here, the readers would want to know more about the event in detail.
ConclusionIn the conclusion part, the background information of the story is mentioned. If you are covering any event, you have the liberty to add the list of participants or attendees who thronged the event. 

Magazine vs Newspaper Report Writing Format

To Read: How to Learn Spoken English?

Report Writing Format for Class 10th to 12th

The report writing structure for students in grades 10 and 12 is as follows.

• Heading:  A title that expresses the contents of the report in a descriptive manner.
• Byline: The name of the person who is responsible for drafting the report. It’s usually included in the query. Remember that you are not allowed to include any personal information in your response.
•  (introduction): It The ‘5 Ws,’ or WHAT, WHY, WHEN, and WHERE, as well as WHO was invited as the main guest, might be included.
• The account of the event in detail: The order in which events occurred, as well as their descriptions. It is the primary paragraph, and if necessary, it can be divided into two smaller paragraphs.
• Conclusion: This will give a summary of the event’s conclusion. It might include quotes from the Chief Guest’s address or a summary of the event’s outcome.

Report Writing Example

Credit: sampletemplates.com

Credit: SlideShare

Report Writing for School Students: Practice Questions

Now that you are familiar with all the formats of report writing, here are some questions that you can practice to understand the structure and style of writing a report.

• You are a student of Delhi Public School Srinagar handling a campus magazine in an editorial role. On the increasing level of global warming, write a report on the event for your school magazine. 
• On the Jammu-Srinagar highway, a mishap took place, where a driver lost his control and skidded off in a deep gorge. Write a report on it and include all the necessary details and eyewitness accounts. 
• As a reporter of Delhi times, you are assigned to report on the influx of migrants coming from other states of the country. Take an official statement to justify your report.
• There is a cultural program in Central park Rajiv Chowk New Delhi. The home minister of India is supposed to attend the event apart from other delegates. Report the event within the 150-200 word limit. 
• Write today’s trend of Covid 19 cases in India. As per the official statement. include all the necessary details and factual information. Mention the state with a higher number of cases so far.
• In Jawaharlal Nehru Stadium New Delhi, a table tennis tournament was held between Delhi public school New Delhi and DPS Punjab. Report the event in 250-300 words.

Also Read: Formal Letter Format, Types & Samples

Credits: Slideshare

Report Writing in 7 steps

1. Choose a topic based on the assignment
2. Conduct research
3. Write a thesis statement
4. Prepare an outline
5. Write a rough draft
6. Revise and edit your report
7. Proofread and check for mistakes

Make sure that every piece of information you have supplied is pertinent. Remember to double-check your grammar, spelling, tenses, and the person you are writing in. A final inspection against any structural criteria is also important. You have appropriately and completely referenced for an academic work. Check to make sure you haven’t unintentionally, purposefully, or both duplicated something without giving credit.

FAQs

Hopefully, this blog has helped you with a comprehensive understanding of report writing and its essential components. Aiming to pursue a degree in Writing? Sign up for an e-meeting with our experts at Leverage Edu and we will help you in selecting the best course and university as well as sorting the admission process to ensure that you get successfully shortlisted.

Writing a book report can be an engaging assignment as it requires good writing and reading skills. Sometimes students find this task challenging, but if you know how to write a good one. Then you will find this assignment interesting.

One of the first steps to writing a book report is deciding what type of book you are reading. You must read the entire book before beginning your report so that it will be easier for you to write about it.

You can use our step-by-step guide on how to write a good-quality report and get an A+ grade.

Thus, continue reading this blog and get to know everything about it.

What is a Book Report?

A book report is a creative and interesting way to analyze the contents of any given book. It analyzes and discusses different aspects such as author, title, plot, setting, and characters to show what students have learned while reading the text.

The main purpose of writing a report is to:

• Provide a short glance at the book to increase its readability.
• Give enough information, so the reader easily understands the book.
• Present the style and tone of the book.
• Help the reader or buyer to read and buy that book.
• Discuss the main sections of the book.
• Give a summary and critique of a work of fiction.

Moreover, it is a common assignment at both elementary and high school levels. However, some students get confused between a book report and a book review. They both look similar, but one requires in-depth analysis while the other is more descriptive and subjective.

Further, writing a report improves the student’s analytical and communication skills. They get the opportunity to express themselves through creative or critical thought about books they are reading.

Elements of Book Report

Here are some basic elements of the book report are:

How to Start a Book Report?

When you start writing it, you should know the basic steps. However, if you don’t know, no need to take tension. Instead, take a look at the below-mentioned steps that help you in writing a perfect report.

1. Pick the Book Carefully

Choosing the right book is an important part of your writing process. Some teachers assign you books, and there’s nothing you can do about it. However, if you choose to pick out any type of novel for yourself, make sure to pick that one that suits your interests.

2. Properly Read the Book

Reading is an important part of writing a good report because it allows you to get into the depth of the story. Unfortunately, many students think they can get away with just the summary, notes, and details, but this isn’t the right way to do it if you want an A-grade.

3. List Down the Main Points

Every time you read a good book, make sure to write down the most important points and incidents in your notebook. This ensures that no matter where or when inspiration strikes next, all of these gems are just one page away.

4. Create a Thesis Statement

The thesis statement is the main important part of your report. It should be a claim that you believe to be true. In addition, it can be supported with strong examples from the book, which will make your writing piece a strong one.

5. Create the Book Report Outline

It is important to have a good and strong outline for writing the best report. When creating the outline, make sure that you add all of your ideas and thoughts to it. It helps writers stay organized so they can focus on what needs to be done next.

How to Write a Book Report?

A well-written report will allow the reader to get an idea about what is going on in the story and make them want to keep reading. However, knowing the writing steps will make it easier for you to write a good one.

Here are some steps that you should follow after creating the outline.

1. Write the Introduction

The introduction is the most important part of your report because you introduce and present what will be discussed in more detail. Therefore, the intro paragraph should include an attention-grabbing hook statement as well as a thesis statement that summarizes everything.

2. Write the Body Paragraphs

The body of the report describes three main things:

• Characters
• Plot
• Main purpose

You should also analyze the theme or motif of the book and discuss the character’s experience with another.

3. Write the Conclusion

The conclusion is the place where you mention three main things:

• Wrap up the entire report.
• Mention what you learned from the book
• State whether or not you would recommend it
• Express your point of view about the book

Also, this part should be brief, no more than one paragraph. However, make sure it says everything that needs to be said before ending with an appropriate sentenc

4. Proofreading

Once you finish writing it, start the proofreading step. First, remove all grammatical, punctuation, and vocabulary mistakes. Also, change the complex and difficult words or sentences. Finally, try to make it error-free and readable for the audience.

The following are the professionally written examples for your ease.

Now, you get a complete and detailed guide about it. However, if you are still unsure and confused about writing a good report, consult FreeEssayWriter.net. In addition, we assigned an experienced essay writer that helps you in your writing phase.

So, place your order now and get a professional writer’s help.

Nova Allison is a Digital Content Strategist with over eight years of experience. Nova has also worked as a technical and scientific writer. She is majorly involved in developing and reviewing online content plans that engage and resonate with audiences. Nova has a passion for writing that engages and informs her readers.

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B2 First (FCE) Report: Structure

B2 First (FCE) Report: Writing Guide

B2 First (FCE) Report: Example Answers

B2 First (FCE) Report: Writing Topics

B2 First (FCE) Report: Writing Checklist

B2 First (FCE) Report: Tips

B2 First (FCE) Report: Grading

B2 First (FCE) Report: Useful Language & Phrases

Many people believe that reports are boring and dry, but reports give you a great opportunity to score really high marks easily!

If you are not a creative person
(and that’s okay) then a report is a great choice for you in part two of the B2 First writing exam.

What is a report?

A report is a formal piece of writing similar in tone to an essay. You always write reports in B2 First (FCE) to a superior, this could be a teacher a director or anyone who you should be respectful.

A report

• analyses a present situation and often has recommendations
• is divided into sections and contains factual information 
• is written in a formal style
• uses headings for each section

Check our Writing Guide in this article below to see how to write an FCE report.

B2 First (FCE) Report: Structure

B2 First (FCE) Report: Writing Guide

We will use the example FCE report topic below:

Write your report to the manager of the club (between 140-190 words).

Step 1: Find – key points, topic and target reader

You need to start writing your report by finding the key points/information, the subject and the person to whom you are writing

Topic: Active Leisure Club wants to improve their facilities

Main key points:

1. describe the best aspects of the club
2. describe the worst aspects of the club
3. suggest new facilities

Target reader: manager of the centre:

As soon as we’ve analyzed the task and extracted all the information that we need we can start building the report structure and writing it.

Step 2: Title

Although the title is not obligatory, it is certainly an attractive addition and could be something like:

• Report on …….  + Topic
• Topic + : a report

If you remember in the previous step (Step 1) we found the topic.

Topic: Active Leisure Club wants to improve their facilities

Let’s use it now:

 Title: Report on Active Leisure Club facilities
Title: Active Leisure Club facilities: a report

Step 3: Introduction

A good and equivalent introduction should contain two things:

Firstly, you have to state the purpose of the report as clearly as possible – this gives the reader a clear idea of what to expect and sets the tone for the rest of the report.

The purpose of the report is nothing more than three points you found (in step 1)

1. describe the best aspects of the club
2. describe the worst aspects of the club
3. suggest new facilities

Let’s use them now:

The purpose of this report is to outline the best (point 1) and worst parts (point 2) of our club, as well as to recommend improvements to the facilities. (point 3)

Finally, you mention how you collected the data for your report this is not something that you have to do but it can help your report stand out a little bit.

The purpose of this report is to outline the best and worst parts of our club, as well as to recommend improvements to the facilities. The data for the report was collected based on the opinions of club members (source)

Complete and finished introduction with title:

Step 4: The body paragraphs (main content) 

When we have a ready title and introduction to our report, we can move on to writing the proper content.

In the main content, you should answer the main key points that you discovered in the task (see step 1) under suitable subheadings, and each is placed in a separate section/paragraph.

Main key points  (see step 1):

1. describe the best aspects of the club
2. describe the worst aspects of the club
3. suggest new facilities

See the example main content below, with additional annotations you may find useful:

                   – formal/indirect language – official

                   – transitional words, expressions and conjunctions, which link the sentences and make the text more fluid

Step 5: Conclusion

After writing the entire content, we only have a summary where we can also include our suggestions or recommendations – to do this we can use some specific language that is there to persuade the manager of the centre to take up our idea and implement it.

Suggestions & conclusions – add a heading 
In the final analysis, the best solutions seem to be to improve the quality of the menu and the service at the café as well as the maintenance schedule and number of staff at the gymnasium. If manager is decided to follow recommendations, the experience of members would improved
               – persuasive language (recommendations)

               – suggestions

Submit your B2 First (FCE) Report

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See full report…

To sum up….

 A report is a formal paper, it has to be concise, well-organized, which makes it recommended to use bullet points and headings so that the reader can quickly find the information they are looking for in your text.

The language of a report is expected to be formal and objective. For this reason, you should avoid including yourself or your views in most of your sentences.

B2 First (FCE) Report: Example Answers

Subject:

Your college has just published the first issue of the new college magazine. The organisers are interested in knowing what students thought about it, so they have asked you to write a report. In your report, you should talk about what the students liked and disliked about the articles, the sports section and the news section. Then, you should make suggestions on how to improve the magazine.

Write a report.

Student’s FCE Report Answer:

The New College Magazine

Introduction
The purpose of this report is to outline students’ opinions about the new college magazine, and to make recommendations based on their views.

The articles
Most students thought the articles were interesting and well written. However, they did not talk about modern topics, so some students found this part of the magazine a little boring.

The sports section
It is thought that the sports section is good, but most articles were about football or basketball. This is not a good thing because most of our sporty students play rugby, not football or basketball.

The news section
Many students complained about the news section, because it only focused on news about the college. These students were expecting to read some news about the city, too.

Recommendations
In order to solve the problems above, I recommend taking some measures. Firstly, article writers should focus more on technology and other modern issues. Secondly, we should consider writing more about rugby and less about other sports. Finally, we should include some news about our city. If we do these things, the magazine will be more interesting to our students.

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Subject:

The gym you work for has been losing members recently and would like to know why they are leaving. The gym manager has asked you to write a report about why these customers are leaving. In your report you should specify what the problems are and should give recommendations for improvement.

Student’s FCE Report Answer:

Improving Our Gym

Introduction

The aim of this report is to explain the main reasons why members are leaving the gym. After interviewing some clients, we have identified some serious problems.

Limited opening hours
Some members have complained that the gym opens a little late for them. For this reason, workers cannot exercise before going to work. If the gym opened at 7 a.m., clients could exercise easily before going to work.

The changing rooms
Many of the lockers are broken so customers cannot leave their belongings in a safe place. Also, some of the showers are not working properly so members have to queue before having a shower. In order to solve this, I suggest replacing all lockers and showers immediately.

Lack of parking spaces
Some previous members have joined gyms which have a parking lot. Although we cannot build a parking lot, we can offer a parking area for bicycles. As a result, this might encourage members to use their bikes to come to the gym.

Conclusion
To sum up, I believe that if we take care of these problems, members will be happier and will decide to stay with us.

Get Your FCE Report Checked!

Sample papers, online practice tests & tips. Track your progress online.

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B2 First (FCE) Report: Writing Topics

B2 First (FCE) Report: Writing Checklist

After writing your text, you can check it yourself using the writing checklist below.

How to do that? Simply check your text/email by answering the questions one by one:

Content

• Have I covered all the key information required by the task?
• Have I written only information which is relevant to the task?
• Have I developed the basic points in the task with my own ideas?

Communicative Achievement

• Have I achieved the main purpose(s) of the text (for example, explaining, persuading, suggesting, apologising, comparing, etc.)?
• Have I communicated a balance of straightforward and more complex ideas?
• Have I used a suitable style and register (formal or informal) for the task?

Organisation

• Have I used paragraphs appropriately to organise my ideas?
• Have I used other organisational features appropriately for the genre of the text (for example, titles, headings, openings, closings, etc.)?
• Is the connection between my ideas clear and easy for the reader to follow? (For example, have I used appropriate linking words, pronouns, etc. to refer to different things within the text?)
• Are the ideas balanced appropriately, with suitable attention and space given to each one?

Language

• Have I used a wide range of vocabulary?
• Have I avoided repeating the same words and phrases?
• Have I used a range of simple and more complex grammatical structures?
• Have I correctly used any common phrases which are relevant to the specific task or topic?
• Is my use of grammar accurate?
• Is my spelling accurate?

B2 First (FCE) Report: Tips

• Begin by stating the purpose of your report.
• You may use invented statistics to provide a succinct summary of your results.
• Use headings. They will make it clear that your report is not an essay or review.
• Use lists of numbered points or bullets where appropriate.
• Divide your report into sections according to the input.
•  Develop the ideas in the task input.
• Include a sentence summarising your opinion at the beginning of the final section of your report.
• Use an impersonal, formal style.

B2 First (FCE) Report: Grading

B2 First (FCE) Report: Useful Language & Phrases

We will finish it with some useful vocabulary mostly used to organize information. Although it is taking a shortcut, if you learn several expressions for each paragraph in each type of text that could be on your exam, you will certainly be able to create a very consistent and well-organized text.

Introduction (the goal of the report)

The aim of this report is to
As requested, I am writing this report to
This report aims to outline/assess
The purpose behind this report is to

Development

The first observation to make concerns…
It has to been stressed that…
According to (the majority of respondents)…
In spite of (the fact that)…
Despite (the fact that)…
The outlook for …… is (far from) bright/optimistic/depressing/daunting
The future looks bleak/remains uncertain/is promising
This seems unlikely in the near/foreseeable future

Recommendations

I suggest/recommend
I would like to suggest/recommend
I therefore suggest
I advise you (not) to
I believe it would be beneficial
It would be advisable to
You may wish/want to consider
If you wish to…, you should
If we wish to…, we ought to

Conclusion

Provided that these recommendations are taken into consideration,…
In conclusion,…
From the research one can conclude that…

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