Write a newspaper article on word


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  • Designing Your Paper
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  • Creating Your Paper
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  • Q&A
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  • Tips
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  • Warnings

This wikiHow teaches you how to create a newspaper using Microsoft Word’s built-in features. Once you have an idea of what your newspaper will look like, you can create a newspaper in Word on both Windows and Mac computers.

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    1

    Examine a few different newspapers. To understand how the basic elements of a newspaper work together, look at how the following elements of each paper come together:

    • Stories — The meat of the paper, where the majority of the text is.
    • Images — Photos and graphics are an essential piece of newspaper design. They break up large swaths of text and help provide context for stories.
    • Headlines — The headline is the first thing the reader will see before deciding whether or not the story is worth their time.
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    Account for printer size. Unless you have access to an industrial-sized printer, your document won’t be able to be more than the 8.5-inch-by-11-inch size that most printer paper comes in.

    • This is the default page size setting for Microsoft Word on most computers.

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    Plan your layout before beginning. It will help to have a basic idea of your paper’s design before opening Word and messing with the formatting. Take a few sheets of scratch paper and sketch out a few different designs.

    • Design different pages. The front page will look significantly differently than inside pages, and different sections will have slightly different styles.
    • Draw lines to see how columns will affect the flow of your paper. Too many columns will make your text too crowded, while too few columns will lead to your stories appearing blocky.
    • Try placing text blocks in different places on your scratch page. Wrap text around images, or try placing an image directly above or below the story that it’s related to.
    • Experiment with headline placement. Headlines need to grab the reader’s attention, but they can’t be so large that they’re distracting.
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    Open Microsoft Word. Double-click the Word program icon, which resembles a white «W» on a dark-blue background.

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    Click Blank document. It’s a white box in the upper-left side of the page. Doing so will open a new, blank document.

    • Skip this step on a Mac.
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    Add a title to your newspaper. Type in the title of your newspaper or the headline that you want to use.

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    Start a new line. Press the Enter key to jump down to a new line.

    • This step is so that you can add columns without dividing the title.
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    Click Layout. This tab is in the dark-blue ribbon at the top of the Word window. Doing so will open the Layout toolbar below the ribbon.

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    Click Columns. It’s on the left side of the Layout toolbar. A drop-down menu will appear.

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    Click More Columns…. This option is at the bottom of the Columns drop-down menu. A window will appear with additional options.

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    Select a column number. For example, click Two at the top of the window to divide your paper into two columns.

    • You can also change the number in the «Number of columns» box to your preferred number of columns.
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    Click the «Apply to» drop-down box. It’s in the lower-left side of the window.

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    Click This point forward. This option is in the drop-down menu. Doing so will apply your columns to your document with the exception of your title.

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    Click OK. This will split your Word document into two or more columns (depending on how many you chose).

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    Add your written content. Start with a title, then press Enter}} and begin writing a piece. When you get to the end of a piece, skip a couple of lines and then begin another title and piece.

    • As you type, the left-most column will fill up first and then feed into the right column(s).
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    Insert photos. Click the place in your newspaper where you want to insert a photo, then click the Insert tab, click Pictures, select a picture, and click Insert in the bottom-right corner of the window.

    • You can shrink or enlarge your photo by clicking and dragging one of the picture’s corner knobs in or out.
    • To wrap text around the photo, click the photo, then click the Format tab, click Wrap Text, and click a wrap text option.
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    Center your newspaper’s title. Click the Home tab, highlight the title, and then click the «Centered» icon, which resembles a stack of centered horizontal lines in the «Paragraph» section of the toolbar.

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    Format your newspaper. There are countless things you might want to change about your newspaper before you save it, but there are a few main things you’ll likely need to change:

    • Text Font and Size — Highlight the text that you want to change, then click the downward-facing arrow next to the current font in the «Font» section of the Home tab. Select a new font, then select a size in the numbered drop-down box next to the font box.
    • Bold Titles — Highlight the title(s) you want to change, then click B in the «Font» section to make the text bold. You can also click the U or I button here to underline or italicize the text, respectively.
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    Save your work. Press Ctrl+S (Windows) or Command+S (Mac) to save your newspaper, then select a save location, enter a title, and click Save. Your newspaper is ready to go!

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Add New Question

  • Question

    How can I make the first letter larger like newspapers do?

    Community Answer

    Place your text cursor on the letter in question, then click «insert» and select «drop cap.»

  • Question

    What is the font used in newspapers?

    Community Answer

    Times New Roman is the most common ‘newspaper’ font. This will give it the authentic look.

  • Question

    How can I add a picture in the first column only so that the text will still flow?

    Community Answer

    Wrap the image specifically, so text surrounds it. Place it where you want it, then click wrap image.

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  • Check out handy newspaper fonts, like Old English Text. In order to really make your Microsoft Word publication look «newsy,» you may want to look into what kinds of fonts are most popular with established newspapers. A variety of websites and print resources can show you the fonts that newspaper printers have used over the years.

Thanks for submitting a tip for review!

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  • If you don’t select «Black and White» when printing your newspaper, the printing itself will likely be expensive.

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About This Article

Article SummaryX

Before creating your newspaper in Word, consider planning out your newspaper’s content and design so that you have a general idea of how to format the Word document. Once you know what your newspaper should look like, create a new Word document and add your newspaper’s title at the top. You can insert columns by clicking Layout, clicking Columns, and selecting a number of columns. Write your newspaper articles’ content in the columns; if you want to add images, click Insert, click Pictures, and select a photo from your computer.

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How do you write a newspaper article on microsoft word

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How to Write a Newspaper Article

Writing a newspaper article is unlike writing other informative articles because a news article delivers content in a particular way. It’s essential to present information within a limited word count and to do so in a way that answers the five “W’s”: Who, What, Where, When, and Why.

Table of Contents

  1. Six Parts of a Newspaper Article
  2. How to Write a Newspaper Article for School
  3. How to Write a Newspaper Article about an Event
  4. How to Make a Newspaper Article in a Short Timeline
  5. How to Write a News Article Overnight
  6. How to Get a Newspaper to Write an Article about You

This article will show you how to write a newspaper article for any school level. Learning this important skill may pave the way for a career in journalism, so we’re going to address several questions we get from students who are looking to learn how to write a good newspaper article that presents information clearly and concisely.

Six Parts of a Newspaper Article

Before we jump into how to write a newspaper article it’s important to identify the 6 parts that make up the article. Following this newspaper article format ensures that you incorporate all of the necessary components that make for a great article:

  1. Headline – This succinctly tells the reader exactly what the news story is about in a single phrase or sentence (e.g., Cavs Expected to Land #1 Pick).
  2. Sub-Title – This supports the headline by expanding on the subject in one or two sentences (e.g., The Cleveland Cavaliers are looking to trade up with Golden State Warriors to pick #1 in next year’s draft).
  3. Byline – This line tells the reader who wrote the story and may provide some background information (e.g., John Smith – 20+ Years of Covering Cleveland Sports).
  4. Lead – The opening paragraph should tell all of the most important facts, addressing the who, what, where, when, and why).
  5. Body – This constitutes the majority of the article, containing more information on a piece of news.
  6. Quotes – These important because they provide direct sources for information from eyewitness, experts, and other people relevant to the news story.

Students of all levels want that need to learn how do you write a newspaper article find this simple 3-step process to be the most helpful. You can apply this to any type of article with just a few adjustments. Read this process carefully before starting on your assignment to ensure you understand it. This will prevent you from making mistakes and having to start over.

  1. Planning Your News Article
    • Research your topic as much as possible before you get started. For your persuasive article to be viewed as credible, you must know your topic inside and out. Start by answering the 5 W’s we mentioned earlier. It’s advised you have a dedicated notebook or note cards to gather all of the related facts about the story.
    • Next, you need to organize your facts. A great way of doing so is to break up your facts into three categories: 1) facts that must be included, 2) facts that are interesting but not essential, and 3) facts that are related but are not important to the main purpose. You want to be as detailed as possible when listing your facts. You can always cut out excess information when you start writing, reviewing, and editing the article.
    • Create an outline to guide your writing. Many students want to learn how to write a newspaper article example so that they have a template they can keep referring to as they write more pieces. This is a great idea but it is much easier to find a few stories of similar style and length and then to build a good outline following the professionals.
  2. Writing Your News Article
    • There are six parts to any news article which we have already mentioned. Leave the header, sub-header, and byline until the end. Start with the lead. This is the opening paragraph that provides all of the important details the reader must know to understand the rest of the article.
    • After listing all of the most important factual information in the opening paragraph, follow up with additional content in the article’s body. There is no set amount of sentences or the number of paragraphs for the article. This will be determined by the specified word count which will vary from assignment to assignment. Try to keep your paragraphs short for improved readability.
    • Finally, conclude your article with a strong sticking point that rewards the reader for sticking with you to the end. You can close by restating the opening statement or by giving some idea about anticipated future developments. You can also give the reader information for a call to action (e.g., a phone number or an address) he or she may be interested in knowing about.
  3. Proofing Your News Article
    • The reviewing, editing, and proofreading exercises for a newspaper article are the same as for any other writing assignment. Try doing each of these exercises separately, giving yourself plenty of time in between to ensure that you always approach the writing with renewed vigor and a fresh perspective. If you use a newspaper article generator, make sure you double-check grammar, spelling, and punctuation. Even the most sophisticated electronic programs can make some costly mistakes that could keep your piece from being published.

    How to Write a Newspaper Article about an Event

    Many students get started learning how to write a newspaper article based on an event. This could be something planned for the school or the community. Students can report on the event before it occurs or can report on the event after it takes place. In both cases, the above 3-step process can be used to cover all the important details that a reader would like to know about. Time-management is very important since the event in question will occur at a specific date and time, so students must be fully prepared.

    How to Make a Newspaper Article in a Short Timeline

    What we mean by a short timeline is having to write a news story within a couple of days. This is the situation most journalists find themselves in. They are often given a story to research and report on and are required to submit a polished article to be published online or in print while the story is still fresh. You can follow the same 3-step process discussed above which should come naturally with plenty of dedicated practice.

    How to Write a News Article Overnight

    If you need to learn how to write an article for a newspaper overnight (which is common situation journalists face when there is breaking news), you follow the same steps we’ve covered above but cut some corners to get the article to the publisher early in the morning. Generally, you can combine the reviewing, editing, and proofreading exercises or you can minimize the time you spend in between each of these to just a few minutes.

    How to Get a Newspaper to Write an Article about You

    The fastest and easiest way to get a newspaper to write a story about you is to be involved in an important event or a situation that generates plenty of interest locally or nationally. Several local newspapers do human interest stories as well. You simply need to have a good story to tell. Perhaps you can discuss your involvement with the community or you can explain a unique story that inspires others. Most of the time newspapers will come to you, but you can also submit your ideas for an interview.

    If you need more assistance on writing a persuasive news article or any other type of writing, our academic experts are ready to help. We can show you how to write a newspaper article template or an outline. We can review, edit, and write an article on any piece of news you have. Just email, call or chat with one of our friendly customer support staff members and he or she will connect you with a writing expert.

Not many students know how to write a newspaper article for school when they get such assignments. As a newspaper article is quite different from every other type of writing, students might face certain challenges with writing a newspaper article. The truth is, how to write a newspaper article is not as hard as it seems. But, before you get on to writing one, you need to understand what newspaper articles are.

What Is A Newspaper Article?

Newspaper articles are simply articles containing news written with the aim of publication. The publishing could be done in a newspaper or magazine. It could be for publishing in a regular newspaper, for a periodical or specific topic newspaper. The articles usually contain eyewitness accounts to the event covered in the news.

Newspaper articles can broadly be categorized into two general types. There are news articles and feature articles. News articles are articles on current events and trends, answering the basic questions of who, what, when, where and how. Feature articles require more details and in-depth research. A feature usually involves looking at one subject from various angles, digging in.

However, this difference does not mean that news articles are simpler to write than feature articles. Some students with broad perspectives on their subjects often find it easier to write a feature article than a news article. Whether you are writing a news article or a feature article, there is one general rule on how to write an article for a newspaper. Research is the one rule that helps you on the way of how to write a good newspaper article.

Now that you understand what a newspaper article is, you would want to learn about what makes it different from other types of article writing. To understand it, you would want to look into a newspaper article format. We have also provided a section on how to write a newspaper article template.

How To Write A Newspaper Article

After you understand what a newspaper article is and the types, your next question is most likely, ‘how do you write a newspaper article?’ We have just the right answer to that question. If you follow through the steps, you will end up with a great newspaper article.

Writing a good newspaper article is not that hard. News articles are much simpler and concise compared to other types of writing as creative writing. These steps will guide you on how to write a newspaper article about an event.

Step 1: Decide On The Event

Newspaper articles are about happenings, stories, people. You don’t want to write a piece of news that will bore people to tears. Therefore, you have to carefully pick your event. It is what your article is based on and it should be able to draw the interest of your readers.

If you are writing this news article for publication in your science department magazine, you don’t want to write your piece of news on an art gallery opening. You should also ensure it is a recent event. Something that happened a week ago is not relevant in a daily publication newspaper.

In a bid to keep the interest of your readers, you should keep your news local. Although this factor is dependent on the audience your article will reach. If it will reach a global audience, you can pick your event from any happenings around the world. Once you have a recent, reportable event, you can move on to step two.

Step 2: Interview Witnesses

Newspaper articles are known for their credibility. This credibility shows in the backing of witnesses provided in the articles. Find witnesses to your event and give them in-person interviews asking questions that will give you a solid backing for your news. It is how to write a news article that people believe.

Make sure that your witnesses are tied to the story or have a hood knowledge of the story. Ensure you also get their permission to use their answers in your newspaper article. The words of the witnesses are what makes for a truly persuasive news article.

Step 3: Answer The Four W’s

There are four W’s of writing a newspaper article. They are ‘Who, What, When, Where’. Before you go into other details in a news article, you answer these four questions. They consist of the first paragraph in a newspaper article.

After you have answered these four questions, your subsequent paragraphs build on the details and the why and how. You should have the answers to these questions even before you write your first draft. The Four W’s consist of the outline for your writing.

Step 4: Write Your First Draft

At this point, you have most of the information that will be in your article. Put down all the information in your first draft. You need to know some things about how you write though. Remember that since it is news so you are expected to write in reported speech.

You should also write the most important facts first. Newspaper article writing is constructed like an upside-down pyramid, the vital information becoming less as you read on. Don’t worry if it doesn’t look very good at this stage. It will get better as you move on.

Step 5: Add Quotations

If you have not inserted quotations from your interviews already, you can add them in at this point. You can insert them at different points as they fit into your article or you can insert them in one place. Ensure you add the names, occupation, and age if you have it to the quotations, especially for key witnesses of your event. Like we said earlier, it would make your news more credible.

Step 6: Facts and Figures

How to make a newspaper article stand out is to have additional facts and figures. If it is an assignment on a recent event, you have other people writing on the same topic. The parts of a newspaper article that contain facts beyond what is obvious from the event show you put some effort into your writing. Google is a good friend for finding these facts and figures.

Step 7: The Read-Aloud Test

Once you have written your final draft, do the read-aloud test to catch any mistakes or weird sounding sentences. You can also give it to a friend to read for you as we tend to read what we think we have written instead of what we wrote. After you have corrected all the errors, you can now think about publishing your article.

From these steps, you can see that you don’t need a newspaper article generator to write a good article. If you are not writing yet, you can practice how to write newspaper articles with these steps.

Template Of A Newspaper Article

You now know the steps on putting together a good news article but how should this article be outlined. This outline will help you know how to write a newspaper article example. This six-points outline will guide you in your writing, whether it is just practice or for an assignment.

  • The lead sentence: This sentence should be a captivating one, catching your audience’s interest right from the start.
  • Introduction: Answer the four W’s here and include supporting facts and figures.
  • Opening Quotation: Let your audience know the people involved in the event.
  • Main Body: Get to the heart of the story.
  • Closing Quotation: Find a quotation that sums up the event.
  • Conclusion: A conclusion is optional as you can end it with the closing quotation. These sentences could consist of your own opinion of the event if you decide to add it.

Now, you know all you need to know about how to write a newspaper article. You should pick up your pen and start writing right away. The knowledge of what is required of a newspaper article can also help to know how to get a newspaper to write an article about you.

What It Takes To Create Great Newspaper Article/

Writing a good newspaper article is not as hard as it seems. You just need to know the right steps and outline to follow. You might not get it perfectly on the first try, even when following the steps and outline. With practice and time, you will find it easy to write amazing news articles, and even earn decent money for that.

By the late 1400s, the printing press had been perfected, and Germany began publishing pamphlets containing news content. Realising the power of printed news, several papers in London became popularised in the years following 1621.

Almost 400 years later, the transition from print to online has had a profound impact on the way we consume news and subsequently, how we create it. You’ve probably already noticed that the morning paper covers the news that was instantaneously delivered to your mobile device the night before.

The nature of online news reporting allows journalists to simultaneously watch an event unfold and update their readers in real-time. Both print and online news articles aim to discuss current or recent news in local happenings, politics, business, trade, technology and entertainment.

Typically, a news article on any topic and at any level will contain 5 vital components for success. This is what separates news-article writing from other forms of writing.

1. Headline

These 5-12 words should deliver the gist of the whole news. In most cases, it’s important not to play with words or to be too cryptic. A news article headline should be clear and succinct and tell the reader what the article is about. Should they find the topic interesting, they will probably read the article.

Headline

Whilst headlines should be clear and matter-of-fact, they should also be attention-grabbing and compelling. According to some sources, eight out of ten people will read headline copy and only two will continue to read the rest of the article (Campaign). So, if 80% of people are unlikely to ever make it past the headline, there is plenty of room to spend extra time in crafting the perfect headline for your news article.

This BBC headline definitely makes people give it a second look. At first glance, you probably noticed the words “Goat” and “Ronald Reagan” and wondered what on earth has brought this farm animal and 80s U.S. president to exist within the same sentence- let alone the same headline. Closer inspection lets the reader know that the article is about goats’ helping to save the Presidential library in the California fires. Most would want to know how, so they read on.

2. Byline

Byline

Put simply, this string of words tells people who wrote the article and is usually prefaced by the word ‘by’. This component really depends on the company you write for. Whilst most magazines and newspapers use bylines to identify journalists, some don’t. The Economist, for example, maintains a historical tradition where bylines are omitted and journalists remain anonymous. In such cases, the news article reflects the publication as a whole.

3. Lead paragraph

This is the section to get straight down to the facts and there is no time for introductions. A lead paragraph must be constructed to attract attention and maintain it. To do this, the basic news points and facts should be relayed without digressing into detail or explanation. Those are forthcoming in the next section of the article.

Included in the lead are what journalists refer to as the 5 Ws: Who, what, when, where and why. To some extent, by simply stating each W, some form of lead is automatically formed. For example; “ An off duty nurse and paramedic used a makeshift tourniquet to save the life of British tourist whose foot was bitten off by a shark in Australia on Tuesday”.

  • Who – an off duty nurse and paramedic and a British tourist
  • What – built a makeshift tourniquet
  • When – Tuesday 29th October 2019 (article published Wednesday 30th October 2019)
  • Where – Australia
  • Why – to save the life of the British tourist

This should conclude your lead paragraph and have your readers engaged and interested to learn more about the news. Resist the temptation to include additional details about the event as they have no place here. Structure is everything and you wouldn’t want to mess up the flow of the overall piece.

4. Explanation/discussion

A good place to start when writing the paragraph that follows your lead is to jump into the shoes of your readers and think about what they might want to know next. What are the factors that seem obscure, or most fascinating and is there scope to delve into more explanatory detail to put it into the wider context?

To do this well, the writer must have access to the answers to these questions.

Expanding on the details of your 5 Ws is all about providing in-depth coverage on all the important aspects of your news. Here, you should reflect on your first-hand information. Add relevant background information that explores the wider context. In other words, consider whether this story has implications on anything else.

Quote

Include supporting evidence in this section. This can take the form of quotations from people involved or opinions of industry experts. Referring to credible sources in your news article will add value to the information you publish and help to validate your news.

Ensure that the use of your quotations add value and are informative. There is little use in providing a quote that doesn’t shed light on new information. If the point has been made clear in your lead paragraph – there is no need to repeat it here.

For example, “An off duty nurse saved the life of a British tourist’, said Police Chief John Adams.” This quote tells the reader what they already know as this is the information stated in the lead.

Rather, “It was a long way back to shore and if he continued to bleed that much all the way back I’m not sure he’d have made it” – said Emma Andersson, off duty nurse.’ The inclusion of this quote gives a deeper insight into the severity of the incident and adds value to the article.

5. Additional information

This space is reserved for information of less relevance. For example, if the news article is too long, get the main points down in the preceding paragraphs and then make a note of the trivial details. This part can also include information about similar events or facts that somewhat relate to the news story.

What makes a news article so powerful

The ultimate aim of a news article is to relay information in a specific way that is entertaining, informative, easily digestible and factual. For a news article to be effective, it should incorporate a range of writing strategies to help it along. It should be:

Active not passive

Writing in the active tense creates a more personal link between the copy and the reader. It’s more conversational and has been found to engage the audience more. It also requires fewer words, so shorter and snappier sentences can be formed.

For example “A British tourist’s life was saved by an off duty nurse” is longer and less colloquial than “An off duty nurse saved a British tourists’ life”. The latter is easily understood, more conversational and reads well.

Positive, not negative

Whilst it is true that certain publications might use language to swing the sentiment of their copy, news should give the reader the information they need to inform their own opinion. The best way to do this is to avoid being both negative or positive. A neutral tone reads well and draws attention to key issues.

It’s often more effective if your news article describes something that is actually happening rather than something that’s not. For example, rather than stating that “the government has decided not to introduce the planned tuition funding for university students this academic year” a more palatable account of the event would be “the government has abandoned plans to fund university tuition this academic year”.

Quote accurately

We now know that the use of quotations belongs in your explanatory paragraph. They validate what you’ve said and inject emotion and sentiment to your copy. But what makes a good quote? And how and when are they useful?

Writers should be able to differentiate between effective and ineffective quotes. They should also appreciate that a poorly selected quote placed in an inappropriate paragraph has the power to kill the article.

Consider who you are quoting. Is their opinion of interest to your readers? Quotes that are too long can grind on your reader’s attention. Especially if they are from bureaucrats, local politicians or generally just boring people with nothing significant to say. Rather, the shorter and snappier the quote, the better. Bald facts, personal experiences or professional opinions can add character and depth to the facts you’ve already laid out.

Direct quotes provide actuality. And Actuality provides your article with validation. Speeches and reports are a great source of quotes by people that matter to your story. Often such reports and transcripts can be long and tiresome documents. Great journalistic skill is to be able to find a usable quote and shorten it to make it more comprehensible. Second to this skill is to know precisely when the actual words used by a person should be quoted in full.

Remember, people ‘say’ things when they speak. They don’t “exclaim, interject, assert or opine”. Therefore, always use the word “said” when attributing a quote. For example, “three arrests were made on the scene” said PC Plum.

Sound use of adjectives

The golden rule here is that adjectives should not raise questions in the reader’s mind, rather they should answer them. Naturally, an adjective raises further questions. For example:

  • ‘Tall’ – how tall?
  • ‘Delightful’ – according to whom?
  • ‘Massive’ – relative to what?

Unless followed by further information, adjectives can be subjective. However, this isn’t always bad. If they contribute to the relevance of the story, keep them. Just be sure to ponder each one as to whether they raise more questions in the reader’s mind.

Lastly, it’s always better to approach news-style writing directly and specifically. Use words like ‘gold, glitter, silver,’ instead of ‘bright and sparkly’. Being specific isn’t dull or boring. It allows readers’ to follow the article with a more accurate understanding of the news. Vagueness does not.

No Jargon or abbreviations

Those working in an organisation or specific industry will often take for granted the fact they’re surrounded by jargon. It’s a convenient and efficient way to communicate with those who also understand it. These terms become somewhat of a secret language that acts to exclude those on the outside. This must be assumed at all times when writing news. There’s no telling whether an article on a new medical breakthrough will be read solely by medical practitioners and scientists. In fact, it almost certainly won’t be.

If readers feel lost in your article or have to look elsewhere for explanations and definitions of acronyms and abbreviations, it’s unlikely they’ll return. The rule here is to avoid them or explain them.

Be cautious with puns and cliches

Over and over you hear them and rarely do they evoke any positive response; cliches have no place in your news article. Yet, as for puns, lots of headline writers find these neat little linguistic phrases irresistible.

The problem is, they can be just as exclusive as unrecognisable jargon. References to the past that are well received by readers over 55 years old, means risking a large portion of readers being left out.

Is there a tasteful and refined way to use puns, cliches or metaphors? Yes, but one always bears the risk of some readers not understanding and abandoning the article altogether. Take the following example:

The Sun’s headline “Super Caley go ballistic, Celtic are atrocious” echoing Liverpool’s earlier “Super Cally goes ballistic, QPR atrocious”.

In all fairness, both are great puns and will have had most readers humming the Mary Poppins anthem all afternoon. But to fully appreciate this play on words, it helps to know that ‘Cally’  is the former footballer, Ian Callaghan and ‘Caley’ is the team Inverness Caledonian Thistle.

Those with no interest or knowledge of football would have been immediately excluded from this article. However, given the fact that the article was clearly aimed at football enthusiasts or at least, fans, the aim was never to produce an all-inclusive article in the first place.

Write in plain English (make it easily digestible)

Articles written in plain English are easy to digest. This is especially important what discussing complex or technological news. Most readers won’t have the time to decipher cryptic or overly elaborate writing styles whilst keeping up with the news story being told.

Clear and unambiguous language, without technical or complex terms, should be used throughout. As the amount of news we consume each day has increased with the internet, mobile devices and push notifications, it is important to keep things simple. We now have the pleasure and task of retaining more news than ever before. This is easier to do when the news we consume is clear, succinct and written in plain English.

Be timely and up to date

News gets old fast. Today’s news is tomorrow’s history. So, timeliness in the news industry is imperative to its success. Similarly to freshly baked goods – news should be served fresh. Once it’s old and stale, nobody’s interested in it. Don’t, however, take the risk of serving it before it’s ready.

There is great skill attached to being a timely journalist. Capabilities must range from gathering research in good time, to writing content at speed and editing accurately under pressure. There are a few things you can do to help stay on top of the latest affairs and find time to write.

First, a conscious effort to stay up to date with news on all levels is necessary. That is international affairs, governmental, regional and local levels. You should have a solid awareness of ongoing issues and debates across all mediums. For example, If there’ve been developments on ongoing peace treaties, you should be able to pick up the news story as it is – without the need to revise the entire story.

It’s likely that you’ll be under the pressure of several tight deadlines. Don’t just keep them in mind, write them down. Keeping a content calendar is an effective way to organise your time and make sure you’re hitting all deadlines accordingly. Whether it’s your phone calendar or an actual deadline diary, a visual representation of time can help you distribute tasks and stick to a schedule.

Always be available when a press release comes your way. If you’re not there to cover the story, someone else will. Organise a backup just in case you’re unavailable to make sure all necessary information reaches you in emergency situations. Having such a plan in place can save time when it comes to researching and writing news articles. The writing process becomes easier when all the material is at hand.

Make it entertaining

A good news article will entertain its readers. To do so, the article should contain some human interest. In general, it’s been found that people are interested in the lives of other people. An article that appeals to the voyeuristic part of human nature is immediately entertaining.

For example, a flood in an empty building doesn’t have nearly as much human interest as a flood in a building full of people and belongings. Sad, but true. Simply because we identify with each other, we are interested in reading about each other too.

If your story has an interesting or relatable person at the heart of it, it should fuel your article. Tug at the emotional strings of your readers and make a connection between them and your story. Look hard enough, and you’ll find human interest everywhere. Writing a business article about a new project manager with a passion for bringing tropical fruit flavours to toothpaste? There’s human interest here. We all use toothpaste – whilst some will be onboard with this idea, others will scoff and remain faithful to their dependable mint flavoured paste.

Prepare to tap into your inner literary comic. If the story you’re working on is funny, don’t hold back. Just as most journalists enjoy working on a story that hits their ‘quirky button’, most readers will be more inclined to read a story that plays on their humour strings.

Fact check everything

‘Fake news’ has become a familiar term, especially for journalists. Unverified facts and misleading claims have blurred the line between journalism and other content creation. It’s now more important than ever to fact check everything.

A good PR tip is to avoid a reputation disaster rather than repair one. You do not want to fall into the category of fake news. This might drive away potential returning readers and significantly reduce readership.

Using statistics, figures and facts are a great way to add validity and actuality to your article. They lend themselves to originality and make your article more credible when used correctly. Without checking the authenticity of these facts, you risk delivering an article that is grounded in fiction.

News article writing tools

To hit the nail on the head and deliver a news article that is well researched, well written and well-received; take advantage of some online writing tools to help you along the way.

1. Grammarly

Grammarly

This free and comprehensive writing tool is practically everything you need to craft grammatically correct and error-free copy. Not only does it check your spelling and grammar, but punctuation too. Grammarly uses context-specific algorithms that work across different platforms to help make your content flow seamlessly throughout.

2. Headline Analyzer

CoSchedule

Analyse your headlines for free and determine the Emotional Marketing Value score (EMV score).  Headline analyzer analyses and scores your headlines based on the total number of EMV words it has. Headline Analyzer also tells you which emotion your headline most impacts, so you know whether you’re on the right track from the get-go. So, along with your score, you’ll find out which emotion your headline piques at, be it intellectual, empathetic or spiritual.

3. Ahrefs

Writing for the web requires a distinctive set of skills than those required for print. The way readers use the online space and in particular, the search engines have changed the way they consume news. Ultimately, out of the millions of web pages, readers should be able to find yours.

Be mindful of the words you use in your article. Search engines assume that content that contains words or phrases that have or are likely to be searched by researchers, is more relevant content. As such, it bumps it up to higher-ranking positions.

You can easily find out which precise words have been in popular searches and which phrases you should incorporate into your article. Use Ahrefs Keywords Explorer tool to explore seed keywords, industry keywords, and generate keyword ideas.

Ahrefs Keyword Explorer

You can also use Ahrefs Content Explorer to search for any keyword and get popular content that drives traffic.

Content Explorer

4. Discussion forums

Moz Q&A

Online communities and discussion forums are a great source for journalists to broaden their network and keep up-to-date with the latest media news. Find useful tips and the latest news in the following groups:

  • Journalists on Facebook, contains more than 1.3 million fans and over 9,000 journalists. It’s one of the most established journalism communities online. You’ll find inspiration and a place to find and discuss breaking news.
  • LinkedIn for Journalists is a highly active community featuring a section dedicated to advice and discussion points for journalists. Take advantage of monthly free webinars that cover how to generate story leads, build sources and engage audiences.
  • /r/journalism on Reddit, opens the door to nearly 10,000 members, posting questions, advice, interesting news stories and professional opinions on recent and breaking news. Not only is it a source of news stories, but also a place to find an extremely diverse mix of opinions and story angles.

A structural combination of the essential components of a news article, as noted in the first section of this post, will put you in the right direction. Once you have your framework – made up of a working headline, lead, preliminary explanation and additional notes – you can begin to pack it with all the elements that bring a news article to life.

Turn to Ahrefs and online communities for inspiration and make use of writing and editing tools like Grammarly for the entire process. This will save you time editing (crucial in the news media world) and improve the quality of your article to get it to the top of those SERPs.

Remember, there’s always a human interest, you just have to find it. It’s this element that will determine the level of engagement your article stimulates. Just keep in mind, most people are either interested in how a news story will affect their own lives or how another person’s life is being affected.

By the end of the process, you should have a news article that is in good shape and ready to entertain, educate, inspire or inform your readers. The last thing to do but certainly no less crucial is to fact check everything. A sub-editor can be handy when it comes to catching typos and picking up grammatical errors, but fact-checking is primarily down to the writer.

News Article FAQ

How long should a news article headline be?

Headlines that are between 5-12 words (up to 65 characters) are generally more effective.

How long should a news article be?

The word count is unlimited. It all depends on the nature of your news article. However, as a general rule, Google needs at least 300 words of content to grasp the context of the page.

How to cite a news article?

Generally, you would need to add the name of the source, the name of the author and a hyperlink to the original source.

How to fact check a claim, statement or statistics?

The claim, statement or statistics must be verifiable by a credible source. Context plays a massive role in fact-checking, hence, simply taking citing figures may not qualify as proper fact-checking.

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