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Insert a table of contents

A table of contents in Word is based on the headings in your document.

Create the table of contents

Put your cursor where you want to add the table of contents.
Go to References > Table of Contents. and choose an automatic style.
If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field.

To update your table of contents manually, see Update a table of contents.

If you have missing entries

Missing entries often happen because headings aren’t formatted as headings.

For each heading that you want in the table of contents, select the heading text.
Go to Home > Styles, and then choose Heading 1.
Update your table of contents.

To update your table of contents manually, see Update a table of contents.

Create the table of contents

Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level.

Click where you want to insert the table of contents – usually near the beginning of a document.
Click References > Table of Contents and then choose an Automatic Table of Contents style from the list.

Note: If you use a Manual Table of Contents style, Word won’t use your headings to create a table of contents and won’t be able to update it automatically. Instead, Word will use placeholder text to create the look of a table of contents so you can manually type each entry into the table of contents. To update your manual table of contents, see Update a table of contents.

If you want to Format or customize your table of contents, you can. For example, you can change the font, the number of heading levels, and whether to show dotted lines between entries and page numbers.

If you have missing entries

Missing entries often happen because headings aren’t formatted as headings.

For each heading that you want in the table of contents, select the heading text.
Go to Home > Styles, and then choose Heading 1.
Update your table of contents.

To update your table of contents manually, see Update a table of contents.

Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level.

Click where you want to insert the table of contents—usually near the beginning of the document.
On the toolbar ribbon, select References.
Near the left end, select Insert Table of Contents. (Or select Table of Contents > Insert Table of Contents.

The table of contents is inserted, showing the headings and page numbering in your document.

If you make changes to your document that affect the table of contents, you can update it by right-clicking the table and selecting Update Table of Contents.

Get the learning guide

For a hands-on guide that steps you through the process of creating a table of contents, download our Table of Contents tutorial. Or, in desktop Word, go to File > New, and search for table of contents.

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1. Click the References tab.
2. Click Update Table.
3. Select an update option.
4. Click OK.

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When you’re creating or editing a long document, you’ll
probably have to create a table of contents. That might sound like a chore, but
fortunately, you can do it in just a few clicks. Then, if you change the document, Word can update the table of content instantly.

Best of all, Word includes hyperlinks to the various sections in your table of contents, so it isn’t just a visual aid for
printed documents, but it’s also perfect to make easy-to-browse online documents and PDFs with.

Creating the table of contents in Word itself is simple, but the tricky part is getting it to work the way you want. In this tutorial, I’ll show you everything you need to make a simple, auto-generated table of contents, and then get it to look the way you want in every version of Microsoft Word.

How to Make a Table of Contents in Microsoft Word (Screencast)

You can follow along using your own document, or if you prefer, download the zip file included for this tutorial. It contains a document called The Age of Einstein.docx, which is a public domain physics textbook (credit to the author, Professor Frank W.K. Firk).

Watch the video screencast above or follow the written tutorial instructions below for more detail on how to make a table of contents in Word.

Creating Your Table of Contents in Word

There are a few ways of creating a table of contents in Word, but only two that you’ll
ever use

Create them automatically from built-in styles
Create them from your custom styles

These methods work mostly the same in Windows and Mac versions of Microsoft Word.

Using MS Word built-in styles is the fastest and most common
technique, and using custom styles takes only a little more work. Sometimes,
you’ll want to use both techniques in the same document. Once you have a table of contents (TOC) in
a document, you can format it with its own styles. You don’t want to format the
TOC like regular text, because the formatting can easily get wiped out.

How the Textbook is Organized

Before doing anything to the document, let’s see how it’s
organized. Page 1 is the title, page 2 is blank and will hold the table of contents, page 3
is the preface, and after that comes the text. As you scroll down, notice that headings
and subheadings are formatted.

The textbook as level 1, 2 and 3 headings.

The best way to see the structure of the document is with
the Navigation Pane. (In some versions of Word for Mac, it may be called the Document Map Pane.)

In Windows, go to the View
tab, then click the check box to enable the Navigation Pane.

The Word Navigation Pane is a great way of looking through a document.

On the Mac, click the Sidebar option to show the drop-down menu. Click the arrow next to the option and click Navigation. (On older versions of the Mac software, the option is called Document Map Pane.)

On the Mac, use Sidebar > Navigation to navigate through a document.

On your Mac or PC, go back to the Home
tab if you’re not already there. Keep your eye on the Styles box on the ribbon,
and click the items in the pane to navigate through the book.

Notice that the
items with whole numbers – like 2.
Understanding the Physical Universe – are formatted as Heading 1, and items
with decimals – like 2.1 Reality and Pure
Thought – are formatted as Heading 2. There are also a few decimal items –
like 4.5 Space Travel – that are
formatted as Heading 3.

Tip: when
creating a document, the shortcuts for applying the Heading 1, 2 and 3 styles
are Ctrl-Alt-1, Ctrl-Alt-2, and Ctrl-Alt-3
(and Command-Opt-1, Command-Opt -2, and Command-Opt-3 on the Mac).

Generating a Table of Contents Using Built-In Header Styles in Word

Word can now turn those Heading styles into table of contents
entries. Click at the top of page 2. (Tip: in Windows, press Ctrl-G,
type 2, then press Enter. On the Mac, press Command-Opt-G, type 2, then press Return.)

In Windows, go to the References
tab on the ribbon, click the Table of
Contents button on the left, then choose one of the two built-in tables
from the list. Note that the thumbnails show that Headings 1, 2 and 3 will be
included.

It’s almost the same on the Mac. Go to the Insert menu, choose Index and Tables, then pick one of the
formats on the left and click OK.
This dialog box also shows that Headings 1-3 will be included.

You can insert a table of contents in Word just by clicking one of the samples. (Example shown is on Windows.)

As soon as you choose one, the table of contents gets inserted starting on
page 2, and Word automatically inserts a couple of more pages, so it all fits. In Windows, you can Ctrl-click one of the items, and it will hyperlink to the item in the document.

A table of contents is a field that you can update in MS Word. In Windows, fields have a gray background.

This works great, but there’s one problem. Before the
Introduction, there is a Preface that
should be included in the table of contents. And just before Appendix A1 is the heading for
the Appendix, and that should also be
included. But they weren’t, because they’re both formatted with a custom style
called Large heading, and custom
styles don’t get included in the default table of contents. The second method of creating table of contents in Word will fix that.

Creating a Table of Contents From Custom Styles in Word

Word can include any styles in a table of contents. We just
have to tell it which ones to choose. And we can update the table, rather than having
to delete it and start over.

In Windows, go back to the References tab, click the Table
of Contents button, then near the bottom of the menu, choose Custom Table of Contents. Click the Options button near the bottom of the dialog box to display the Table of Contents Options dialog box.

On the Mac, go to back to the Insert menu and choose Index
and Tables. In the Table of Contents section, click the Options button.

On the Mac or PC the Table of Contents Options dialog box shows that the Heading 1 style will have TOC level 1,
the Heading 2 style will have TOC level 2, and the Heading 3 style will have
TOC level 3.

Word uses its built-in styles to determine what goes into the table of contents. (Windows example)

Scroll down to the bottom of the list (on the Mac, you’ll use the down slider). Then, in the box for Large heading, type a 1 to make it level 1. Table of Content levels can
come from more than one style.

To include a custom style in the table of contents, assign a heading level to it.

Click OK in the
Table of Contents Options dialog, then OK again in the Table of Contents dialog box. When Word displays a message asking if you want to replace the
table, choose Yes. The Preface and Appendix are now both included in the table
of contents.

After adding custom styles to the TOC list, text formatted with those styles will appear in the table.

Manually Updating the Table of Contents in Word

There are other times when you’ll want to update the table
manually. This is handy when you change the text of one of the headings and
want the change reflected in the table of contents.

Scroll down to the page with the preface. At the top of the page replace
PREFACE with FORWARD. Make sure it still uses the Large heading style.

Go back to the top of the table of contents and click in it. Note that it
has a gray background; that means it’s a field, and fields can usually be
updated.

Click the Update Table
button either on the TOC itself (that button doesn’t always appear) or on the References tab, and the first entry changes to FORWARD. (On the Mac, right-click the table and choose Update Field from the pop-up menu. Choose the Update entire table option and click OK.)

Update the table of contents with either of the Update Table buttons or by right-clicking on the table and selecting Update field. (Windows example shown here.)

Now that the table of contents displays the correct text, we
can apply nicer formatting though.

How to Modify Table of Contents Styles in Word

Each heading level of the table of contents has its own
style that’s automatically applied. All we have to do is change the formatting
of the styles to change the table’s appearance, here’s how:

In Windows, in the References tab of the ribbon, click again on the Table of Contents button and choose Custom Table of Contents, near the
bottom. In the Table of Contents dialog box, click Modify.
On the Mac, click Insert > Index
and Tables. On the left side, choose From Template, then
click Modify. Everything else works
the same way as in Windows.
In the Table of Contents dialog box, click Modify, and another dialog box appears,
showing style names and formatting for the TOC heading levels. Select TOC
1.
Click the Modify
button just below it, and the Style dialog box appears. (On the Mac, it’s called the Properties dialog box.)

Use the Style dialog box in Word to choose the heading levels you want to format.

Format the style with Arial or Helvetica, 12 points, bold.
Then click OK.

Modify the style of a TOC item is the same as modifying the style of any other text in Word.

Repeat for the TOC 2 style, and set it to Arial
or Helvetica, 12 points, normal.
Repeat for the TOC 3 style, and set it to Arial
or Helvetica, 11 points, normal.

The table of contents should now look like this:

After editing the table of contents styles and updating the table, you’ll see the new formatting.

Conclusion

When you have a long document, you don’t have to fear
creating a table of contents. Whether you’re using Windows or a Mac, you can
insert one in just a few clicks, then use the same dialog box to change the
formatting.

As you learned in this table of contents tutorial, remember not to apply formatting directly to the table, because it
can get wiped out if you replace it. If you make any changes to the Word document itself, remember to click the top of the TOC and update it. Leave a comment below if you have any trouble making or tweaking your table of contents.

To learn more about working with Microsoft Word, study the following tutorials:

Editorial Note: This post was
originally published in 2014. It has been comprehensively revised to make it
current, accurate, and up to date by our staff—with special assistance from Laura Spencer.

Did you find this post useful?

Bob Flisser has authored many videos and books about Microsoft and Adobe products, and has been a computer trainer since the 1980s. He is also a web and multimedia developer. Bob is a graduate of The George Washington University with a degree in financial economics.

Источник

Insert, Format and Update a Table of Contents or TOC in Microsoft Word (The Easy Way)

by Avantix Learning Team | Updated April 14, 2022

Applies to: Microsoft^® Word^® 2013, 2016, 2019, 2021 or 365 (Windows)

You can create a table of contents quickly in Word using built-in heading styles. Although you can insert a table of contents (TOC) using different strategies in Word documents, it’s easiest to use Heading 1, Heading 2 and so on to format headings and then generate your table of contents. You can then change the formatting and update the TOC when your document changes.

Because a table of contents is a Word field, you should not type over it as any typing will be removed when you update the TOC.

There are 4 steps for creating a table of contents in Word using heading styles:

Prepare the document by applying built-in heading styles such as Heading 1, Heading 2 and so on
Create or insert the table of contents
Format the table of contents
Update the table of contents

Both custom and automatic table of contents can be updated when changes are made to the document. An automatic table of contents is inserted in a content control and some users may have difficulty working with, or understanding, content controls (which act as containers for specific content). The Manual Table that appears in the Insert Table of Contents drop-down menu is an option that requires the user to type entries and is not an efficient way to create a table of contents in Word (and should rarely be used).

Recommended article: 14 Timesaving Microsoft Word Shortcuts to Quickly Select Text

Do you want to learn more about Microsoft Word? Check out our virtual classroom or in-person classroom Word courses >

Step 1: Prepare the document by applying built-in heading styles

In order to easily insert a table of contents in Word, you’ll need to apply heading styles to titles and subheadings in your document first.

To apply a built-in heading style to a title or subheading:

Click in the title or subheading to which you wish to apply a built-in heading style. Each title or subheading is a paragraph and should be followed by a hard return (you pressed Enter or Return).
Click the Home tab in the Ribbon and in the Styles group, click a heading style (such as Heading 1). You can click the down arrow on the bottom right of the Styles Gallery to display more styles.

Below is the Styles Gallery in the Home tab in the Ribbon in Word:

It’s common to have one or two levels of headings (Heading 1 and Heading 2), but you can apply multiple heading levels. By default, Word will typically display the next heading level if a previous level has been used in the document.

You can also click in a title or subheading and press Ctrl + Alt + 1 to apply Heading 1, Ctrl + Alt + 2 to apply Heading 2 and so on.

Step 2: Create or insert the table of contents

Once you have applied built-in heading styles, you can easily create a custom table of contents or TOC.

To create or insert a table of contents:

Click in the document where you want to insert or create a table of contents (typically at the beginning of the document).
Type «Contents» or «Table of Contents» and press Enter. Format the text, but do not use built-in heading styles.
Click below the title where you want to insert the table of contents.
Click the References tab in the Ribbon and click Table of Contents in the Table of Contents group. A drop-down menu appears.
Select Custom Table of Contents. A custom table of contents will not appear in a content control. A dialog box appears.
Enter the number of levels to display in the table of contents beside Show levels (such as 2).
Select or check Use hyperlinks instead of page numbers if you want to create active hyperlinks or links if you save the document as a PDF (Portable Document Format) file. This will enable users to click the table of contents in the PDF to jump to specific locations in the file.
Ensure Show page numbers is selected if you want page numbers to appear in the table of contents. If you select Show page numbers, the page numbers are typically right aligned by default. If necessary, select a tab leader from the Tab leader drop-down menu to change the character that leads up to the page numbers in the table of contents.
Select an option from the Formats drop-down menu if necessary. It’s best to select From template if you want to modify the formatting of the table of contents.
Click OK. A table of contents appears in the document. This is a Word field so if you click in it, it will normally appear in grey. Do not type manual entries in the table of contents.

The Table of Contents dialog box appears as follows:

Step 3: Format the table of contents

You can format a table of contents in many ways using the Table of Contents dialog box:

Click in the table of contents.
Click the References tab in the Ribbon and click Table of Contents in the Table of Contents group. A drop-down menu appears.
Select Custom Table of Contents. A dialog box appears.
Click Modify. Note: you will not be able to select Modify if you have selected any option other than From Template from the Formats drop-down menu. A dialog box appears with TOC styles.
Click a TOC style. For example, click TOC 1 if you want to format the first level items in the table of contents.
Click Modify. The Modify Style dialog box appears.
Select the desired options (such as font size, bold, etc.). You can also select Format and choose other options from the drop-down menu. It’s a good idea to turn off Automatically update so if a user selects and formats paragraphs manually in a table of contents, the table of contents does not update with the changes. It’s also usually best to select Only in this document so that the formatting changes apply only to the current document, not future documents based on the template (typically the Normal template).
Click OK.
Repeat for other TOC levels.
Continue clicking OK until you return to the document. A dialog box appears asking if you want to replace the table of contents.
Click OK.

You can modify an automatic table of contents in the same way. Click in the automatic table of contents and follow steps 2-9.

Below is the Style dialog box that appears when you click Modify:

If you selected 2 heading levels to include in your table of contents, you may want to modify TOC 1 and TOC 2.

When you click a TOC style and then click Modify, the following Modify Style dialog box appears:

You can select options under Formatting or click Format on the bottom left and select other options such as Font or Paragraph.

The following table of contents example includes 2 heading levels (TOC 1 and TOC 2):

Step 4: Update the table of contents

After you edit your document, you can update the table of contents at any time.

To update a table of contents:

Click in the table of contents.
Right-click and select Update Field from the drop-down menu or press F9. You can also click the References tab and then click Update Table in the Table of Contents group. A dialog box appears.
Click Update page numbers only or Update entire table (recommended).
Click OK.

Navigate to table of contents entries

If you want to quickly jump to a table of contents entry, Ctrl-click it in the table of contents.

Remove a table of contents

You can remove a table of contents if it’s no longer required.

To remove a table of contents:

Click in the table of contents.
Click the References tab in the Ribbon and click Table of Contents in the Table of Contents group. A drop-down menu appears.
Select Remove Table of Contents.

You can also select the entire table of contents by dragging over it and then pressing Delete.

Table of contents can be generated easily from built-in heading styles so it’s best to use the built-in styles when formatting your Word documents rather than creating new styles for headings.

This article was first published on February 8, 2020 and has been updated for clarity and content.

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Let’s assume you are working on a really long document that is dozen or even a hundred pages long like software documentation, project reports, contracts, or even your personal journal. And navigating through that document to edit or read can be extremely difficult.

So creating a table of contents in your document can make it easier for you to navigate and organize your document as well as get an overview of the document’s content. It is similar to the list of chapters at the beginning of a book.

A table of content is usually created at the head of the document that includes headings and subheadings in the document along with the page numbers of where they are located. In Microsoft Word, the table of content is a list of hyperlinks to section titles which allows you to go directly to a specific section of the document without having to scroll through the endless pages.

Let us learn how to insert a table of contents section in Microsoft Word as well as how to update and customize it.

Format Your Document for Table of Content

Before you insert a table of content (TOC) into your document, first, you need to prepare the document so that Word can recognize the section tiles and automatically generate the TOC and keep it updated after making changes to the document.

To be able to insert a table of contents, first, you need to format your headings and subheading with sequential heading styles, such as Heading 1, Heading 2, Heading 3, and so on. Navigate to each page of your document and apply heading levels that give context to your content.

For instance, the main headings in the document should be formatted with the Heading 1 (H1) style, the subheading under the main heading should be formatted with the Heading 2 (H2) style, and so on.

To apply a heading level to a heading or a title, place your cursor on the text of your headings. Then, go to the ‘Home’ tab and select the heading style you want to use from the box in the Styles section. Here, we are selecting the ‘Heading 1’ style for Chapter titles because they are the main section titles.

Then, apply the ‘Heading 2’ for secondary heading or titles. Here we are applying ‘Heading 2’ (H2) for the Introduction section below chapter 1. Keep applying heading styles in a similar fashion to all the headings you want to include in the contents.

You can also use the below shortcuts to apply the heading styles:

Heading Style 1: Alt+Shift+1
Heading Style 2: Alt+Shift+2
Heading Style 3: Alt+Shift+3 and so on.

If you don’t like any of the built-in heading styles, you can create your own custom style. To create a new style for the heading, go to the ‘Home’ tab, and click the ‘More’ button on the bottom right corner of the box that contains styles options.

At the bottom of the Styles box, select the ‘Create a Style’ option.

Give a name to the new style and click ‘Modify’ to change its formatting.

From the ‘Style based on’ drop-down menu, choose the heading level (e.g. Heading 1).

Then, you can change a few formatting options (font, font color, size, etc) to modify the text appearance. If you wish to add additional formatting to the style, click the ‘Format’ button.

From the Format menu, you can change the format of the font, paragraph, tabs, borders, etc. After applying the formatting, click ‘OK’.

Then, click ‘OK’ in the Create New Style from Formatting dialog window to save the style.

After saving the style, select the heading and choose your custom style from the ‘Styles’ options.

Creating the Table of Contents in Word

After formatting your document, now, it’s time to create the table of content. There are three ways you create a table of content:

Automatic Table of Contents – Create it automatically using preset styles.
Manual Table of Contents – Create it manually by typing the heading in the template of lists.
Custom Table of Contents – Customize your own table of content by editing fonts, colors, structure, and level of headings.

A table of contents is usually created on a separate page at the beginning of the document. If page 1 of your document already has content, position the cursor in the first position of the document and press Ctr+Enter or Command+Enter (page break) to allocate an entire page of TOC.

To create a table of content, place your cursor where you want the table of contents to appear. Then, go to the ‘Reference’ tab, click the ‘Table of Contents’ button in the Table of Contents group. From the ‘Table of Contents’ menu, select one of the available built-in styles to insert TOC using that style.

Insert Automatic Table of Contents

From the Table of Contents drop-down menu, select either of the ‘Automatic Table 1’ or ‘Automatic Table 2’ built-in styles. Both Tables of Contents styles are nearly the same with all text formatted as Heading 1, Heading 2, or Heading 3. The only real difference between both of them is the title of the list (Contents or Table of Contents).

If you select the Automatic table option, Word will automatically recognize the section headings (that you formatted as Heading 1, 2, and 3) and add them to the appropriate list as shown below.

After creating the table of content, you can still format the list by selecting the contents and using the Formatting options in the ‘Home’ tab.

Sometimes, you would the below error message after selecting the Automatic table option – “No table of contents entries found”. It means the Word couldn’t find any text with the style Heading 1, Heading 2, or Heading 3 in the document.

If you see this message, then delete the error message or press Undo (Ctrl+Z) and format the headings and subheadings with proper Heading Styles. Then, try inserting the table of contents again.

Create a Manual Table of Contents

Automatic Table 1 or 2 will automatically generate the table of contents based on the names of the titles. However, sometimes, Word can do a bad job of recognizing and listing the names of headings in the table. With the Manual table option, you have to manually make all the necessary changes such as typing the list of titles and adding page numbers.

If you want to insert a manual table of contents, you can use the ‘Manual Table’ option from the Table of Contents menu.

This option gives you a template for a table of contents where you can manually type your topics and subtopics that you want to appear in the list.

Create a Custom Table of Contents

If you don’t like the built-in styles for the table of contents, you can customize the various elements of the TOC such as text format, alignments, page numbers, number levels to show, etc. By default automatic table only shows three levels of headings, but if you want to go deeper than the top three heading styles, you have to customize the table of contents.

You can either customize the existing TOC created by built-in styles or create a new customized table of contents.

To create a custom table of contents, go to the ‘References’ tab and select the ‘Table of Contents’ drop-down menu from the Ribbon. From the drop-down menu, click the ‘Custom Table of Contents…’ option.

This will open up the Table of Contents dialog box where you have various options for customizing your table.

Change Format for the Table of Contents

You can change the way the entire table looks (the font, font size, alignment, etc.) by choosing a different format. Under the General section, click the ‘Formats:’ drop-down menu and choose one of the 6 templates or styles. If you select a different format, you can see how the new style will look in the ‘Print Preview’ and ‘Web Preview’ boxes.

And if you don’t like any of the six formats, you can apply advanced formatting (the font, font size, color, etc.) to the current template. To do that, select ‘From template’ (default style) in the Format drop-down and click the ‘Modify’ button.

The Modify option will only be available if your select the ‘From template’ option from the Formats.

In the Styles dialog window, select the level that you want to format or change and then click ‘Modify’ again.

This will open Modify Style window where you can change the font, font size, choose the text color, add indents, and make a variety of other edits. As you format the TOC, you will see the preview of the changes you made in the box below.

As you can see below, here we are changing the font to ‘Elephant’, font size to ’14’, and text color to ‘Orange’. After making all the changes, click ‘OK’ to save the formatting.

You can also choose whether this custom style applies to the current document or to all future documents. If you want to use this heading style in future documents, check the ‘Add to the Styles gallery’ option.

Back in the Style dialog, you can see the preview of the format in the Preview box.

Now, repeat the process for other TOC styles (TOC 1, TOC 2, etc). Here, we are setting ‘Elephant’ for font, ’12’ for size, and ‘Blue’ for color.

Change the Number of levels Shown

In the Table of Contents window, you can also change the number of heading levels you want to include in the table of contents. By default, the TOC only shows 3 levels of headings.

To show more levels or fewer levels, increase or decrease the number in the ‘Show levels’ box accordingly. Here, we want to show ‘4’ levels of headings starting from Heading 1 to Heading 4.

Change Tab Leader

Tab Leader is the line or dots that connect the name of the heading and page number in the contents. You can use the ‘Tab leader’ dropdown menu to choose the type of tab leader you want to appear between the index entry and page number. There are four options, dots (…), small dash, long dash, and none. If you don’t want to see any leader between the list and page number, select the ‘(none)’ option from the drop-down.

Display or Hide Page Numbers

If you don’t want to see the page number next to the items in the contents, uncheck the ‘Show page numbers’ checkbox.

To keeps the pages numbers aligned to the right side of the table of contents, make sure that the ‘Right align page numbers’ option is checked.

If this option is unchecked, the page numbers will appear right next to the list of items in the table of contents.

Change Table of Contents Options

To further customize the layout and outline levels of the table of contents, click the ‘Options’ button in the dialog window.

This window gives control over the items or styles that can be included in the TOC. It maps the styles that are in use in the table and their TOC levels. Here, you can set which style match each TOC level.

Scroll down the list of Styles until you see Heading 1, Heading 2, etc. As you can see above, Heading 1, Heading 2, Heading 3, and Heading 4 are already set as levels 1, 2, 3, and 4 respectively. Since we have set the number of levels to 4, only four entries are mapped.

Suppose you want to add the main title of the document to be listed in the table of contents (at the top of the content) rather than the Heading 1 title.

To do this, delete the TOC level number 1 from Heading 1 and scroll down to the Title style and specify ‘1’ in the corresponding box. Then, enter ‘2’ for Heading 1, ‘3’ for Heading 2, and so on. After making the changes, click ‘OK’ to save.

If you don’t like the changes, click the ‘Reset’ button to reset all the TOC level changes.

In case you are using Table of Contents field codes in your document along with or instead of header styles, you will need to check the box next to ‘Table entry fields’ at the lower right corner of Table of Contents Options.

Create a Clickable Table of Contents

In the Web Preview box of the Table of Contents dialog box, you can see what your TOC will look like if you were to convert your document to a web page. By default, TOC creates a list of headings in your document and if you want to go to a specific title, you have to manually navigate to the page number or press Ctrl and click the heading to jump to that topic.

However, you can also use hyperlinks for the table of contents for navigating the document.

To create a clickable TOC, first, uncheck the ‘Show page numbers’ option, and then check the ‘Use hyperlinks instead of page numbers’ box.

And if you want to see the same view as in ‘Print Preview’, uncheck the ‘Use hyperlinks instead of page numbers’ check box.

After making all the formatting changes, click ‘OK’ in the Table of Contents box to apply the customizations.

When you do, Word will ask you if you want to replace the current table with the customized table, choose ‘Yes’.

Now, we got a custom table of contents based on the formatting we applied.

For easy navigation of both headings and pages, you can enable the navigation panel from the ribbon. To do that, go to the ‘View’ tab on the ribbon and select the checkbox next to the ‘Navigation Pane’ option in the Show group.

Change Table of Contents Appearance

You can also change the table of contents appearance from the Design tab in the ribbon.

To change TOC formatting, select the table of content, then go to the ‘Design’ tab and select one of the options from the Document Formatting section.

Edit/Customize the Table of Contents

If you wish to make changes (changing level, formatting styles, changing the format, changing tab leader, hide or show page numbers, etc.) to the table of contents after creating the TOC, follow these steps:

Right-click anywhere in the Table of Content and select ‘Edit Field’ from the context menu.

It will open the Field dialog box. In the ‘Field names’ box, locate ‘TOC’ and select it. Then, click the ‘Table of Contents’ button under the Field Properties section to open the Table of Contents dialog.

Then, use the Table of Contents window to customize your TOC however you like.

Update the Table of Contents in Word

The Table of Contents in Word does not automatically update itself after adding or deleting contents, changing heading styles, rearranging text, or changing headings and pages. Once you make any changes to your document, you need to manually click the Update Table button to reflect those changes in the table of contents. To update your table of contents, do the following:

First, click on the table of contents and go to the ‘References’ tab, click the ‘Update Table’ button in the Table of Contents group.

Alternatively, you can select the TOC, and click the ‘Update Table’ button.

Either way, it will show you the below prompt box with two options:

Update page numbers only – Choose this option, if you want to update the page number only. If you added or removed content under already existing heading sections, then this option would be enough.
Update entire table – This will update the entire table including page numbers, headings added, removed, and modified.

Select either of the options and click ‘OK’.

As soon as you do this, the table of contents will be updated to reflect the changes you made.

You can only update the table of contents that has been automatically inserted using the built-in automatic table format. However, if you inserted the table of content manually, you have to click inside the table and make any edits yourself.

Use Table of Contents to Navigate the Document

Each entry in the table of content has a link built into it that lets you go directly to the corresponding section in the document. When you hover the mouse over an index in the table, you will see how to use it – ‘Ctrl+Click to follow’.

To jump to a specific section in the document, just hold the Ctrl key on your keyboard and click on the appropriate entry in the table.

Remove a Table of Contents

If you no longer require the table of contents, you can easily delete it any time with two steps.

First, select the table of contents by clicking on it. Switch to the ‘References’ tab in the Ribbon and click ‘Table of Contents’ in the Table of Contents group. Then, click the ‘Remove Table of Contents’ option from the drop-down.

Alternatively, open the Table of Contents drop-down menu at the top of the table, and select ‘Remove Table of Contents’.

The table of contents will be removed from the document.

That’s it.

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About This Article

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How to Make a Table of Contents in Microsoft Word (Screencast)

Creating Your Table of Contents in Word

How the Textbook is Organized

Generating a Table of Contents Using Built-In Header Styles in Word

Creating a Table of Contents From Custom Styles in Word

Manually Updating the Table of Contents in Word

How to Modify Table of Contents Styles in Word

Conclusion

Insert, Format and Update a Table of Contents or TOC in Microsoft Word (The Easy Way)

Step 1: Prepare the document by applying built-in heading styles

Step 2: Create or insert the table of contents

Step 3: Format the table of contents

Step 4: Update the table of contents

Navigate to table of contents entries

Remove a table of contents

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Format Your Document for Table of Content

Creating the Table of Contents in Word

Insert Automatic Table of Contents

Create a Manual Table of Contents

Create a Custom Table of Contents

Change Format for the Table of Contents

Change the Number of levels Shown

Change Tab Leader

Display or Hide Page Numbers

Change Table of Contents Options

Create a Clickable Table of Contents

Change Table of Contents Appearance

Edit/Customize the Table of Contents

Update the Table of Contents in Word

Use Table of Contents to Navigate the Document

Remove a Table of Contents