Word thinks page 1 is page 2

Customizing the page numbers in a Word document can be difficult the first couple of times you try.

Page numbers in the header or footer and handled a little differently than the rest of the content in a document, and there are several different options.

You may be wondering how to add a page 1 of 2 numbering style in Word if your document requirements include that formatting.

Page numbers are a very important organizational aspect of a document, particularly if someone is editing it and might separate the document pages eventually. But the page number only tells part of the story of the document’s structure. It might also be important to know how many pages are in the document.

Fortunately, Microsoft Word 2013 has a page numbering option that allows you to include the total number of document pages as part of the page numbering.

So, for example, if you wanted to have Page 1 of 2 in a Word 2013 document, you would be able to select that format and number your document pages in that manner.

Our tutorial continues below with more information on how you can add page numbers to the header or footer sections of your document, as well as how to format the appearance of those page numbers.

1. Open the document.
2. Click Insert.
3. Select Page Number.
4. Choose a location.

Our article continues below with additional information on adding the page 1 of 2 page numbering style in Word, including pictures of these steps.

How to Add Page X of Y Page Numbers in Word (Guide with Pictures)

The steps in this article were performed in Microsoft Word 2013. Once this is finished you will have a document with page numbers in the format Page X of Y. So if you are looking at the first page of a two page document, then the page number would be Page 1 of 2.

Step 1: Open your document in Word 2013.

Step 2: Click the Insert tab at the top of the window.

Step 3: Click the Page Number button in the Header & Footer section of the ribbon.

Step 4: Click the Top of Page or Bottom of Page option (depending on where you want your page numbers to display) then scroll down to the Page X of Y section and choose your preferred location.

You can then make any adjustments to the page numbers using the options on the Header & Footer Tools Design tab.

Either double-click inside the body of the document or click the Close Header and Footer button to continue editing your document.

Our tutorial continues below with additional discussion about adding and customizing page number information in a Microsoft document.

How to Remove Page Numbers from the Title Page in Microsoft Word

One of the most common customizations that people want to make is whether or not their document has a different first page. if you have a title page and don’t want to include the first page number of that page, then you probably want to make use of that option.

These steps assume that you already have page numbers in the header or footer of your document.

1. Double-click on your page number.
2. Select Different First Page.

This will remove the page numbers from the header or footer on the first page.

If you want to choose the page number that your document starts with for your x of y format page numbers, then you can select the Insert tab, click Page Numbers, then select Format Page Numbers and click the Start at button and enter a number.

More Information on How to Add, Remove or Edit Page Numbers in a Word Document

Note that there are a handful of ways to alter the look of the page numbers that appear in your document. For example, in the article above we have chosen to use the option that shows the current page number, as well as the total number of pages in the document.

If you ever decide that you want to change the look of your page numbers then you can open the Insert menu by clicking Insert at the top of the window, select Page Numbers to expand the drop down menu, then click Format Page Numbers.

This opens a new Page Number Format dialog box that lets you select the number format (you could choose roman numerals, for example, if you wanted to), whether or not to include chapter numbers, and choose if you want your page numbering to have a different starting number, whether or not it should continue from the previous section if you have added a section break.

You can add a section break if you select the Layout tab, select Breaks in the Page Setup group, then click one of the Section Breaks options like Next Page, Continuous, Even Pages, or Odd Pages.

Do you also need to set up your Word document so that it isn’t displaying the page number on the first page, or title page? Learn how to skip the first page when numbering in Word 2013 to achieve this result.

Which feature allows you to copy attributes of selected text and apply them to another selection?

• Merge Formatting command
• Copy and Paste Styles command
• Copy and Paste Attributes command
• Format Painter tool

• Mark as Final.
• Add a Digital Signature.
• Encrypt with Password.
• Always Open Read-Only.

You are finalizing a two-page memo. Rather than having Word decide where page 1 ends, you want the next paragraph to begin on the top of page 2. How do you achieve this?

• Change the bottom margin to your current location.
• Insert a page break.
• Press Shift + Enter (Shift + Return).
• Insert a column break.

How do you insert the content of an existing Word document into your current Word document?

• Click Layout > Text > Text from File.
• Click Insert > Text > Building Blocks Organizer.
• Click Insert > Text > Text from File.
• Click Insert > Media.

You want to set a wider inside margin to accommodate binding a document where pages are printed in both sides. Which option should you choose in the Page Setup dialog box?

• E-Book Fold.
• Different Odd & Even Pages.
• Mirror Margins.
• Landscape.

Which feature lets you place a ghosted logo or text behind the regular text on your document?

• Background.
• Watermark.
• Imagemark.
• Overlay.

Where do you select the paper size for a document?

• Design > Size.
• File > Page Setup.
• Layout > Size.
• Layout > Margins.

Which option lets you mark your favorite templates for quick reuse in the future?

• Drag to Home tab.
• Add to chooser.
• Pin to list.
• Mark as favorite.

If you want to add a caption to a table, where should you look?

• Insert tab.
• Design tab.
• References tab.
• Layout tab.

How can you change the appearance of an entire table in a single step?

• Apply a table style.
• Apply a graphic style.
• Right-click a table and choose a new style.
• Apply a cell style.

Which option does the Find and Replace feature NOT support? (Duplicate 1)

• Whole Word Only.
• Replace All.
• Check Spelling.
• Match Case.

Which option does the Find and Replace feature NOT support? (Duplicate 2)

• Match Punctuation
• Replace All
• Match Case
• Whole Word Only

Which statement best describes how a bookmark is used in a Word document?

• A bookmark is a hyperlink where the label is automatically generated.
• A bookmark works in conjunction with hyperlinks to allow you to quickly jump to a specific location in your document.
• A bookmark is a link in your document that can give you quick access to webpages, files, and other locations within your document.
• A bookmark is a color-coded graphic that appears in the navigation pane for easy access to a specific location in your document.

What is NOT an option when inviting a colleague to collaborate on a document?

• including a personalized message
• giving the collaborator the option to edit a document
• setting the collaborator’s access to view only
• granting administrator access

You split a document into three sections. What happens if you change the margins in the first section?

• The document reverts back to a single section with the new margin settings.
• The new margin settings are applied to all of the sections.
• The new margin settings are applied to the second and third sections.
• The new margin settings are applied to just the first section.

Which ribbon tab includes commands to add various types of objects or media to your document?

• Insert
• File
• Layout
• Design

What type of page is useful at the front of a large document, to identify the document title, author, and other metadata?

• cover page
• blank page
• master page
• table of contents page

What happens in this SmartArt object when you press the Delete key?

• The boxes resize to maintain the same overall height.
• The object is deleted and a hole is left behind.
• The text merges with the second box.
• The gaps between the boxes close and the boxes remain the same size.

Which command builds an overview of document contents based on applied headings styles?

• Manage Sources
• Cross-Reference
• Insert Index
• Table of Contents

Which statistic does the Word Count feature NOT collect?

• paragraphs
• lines
• page breaks
• characters (no spaces)

What is the default view when you open a document or create a new document?

• Print Layout view
• Draft view
• Edit view
• Web Layout view

You are working on a local copy of a document when Word unexpectedly closes. After you relaunch Word, how can you find the most recently saved version of the document?

• Click Open > Recent and select Recover Unsaved Documents.
• Click File > Options > Recover Unsaved Documents.
• Click File > Open > Recent > Documents.
• Click File > Recent > Recover Unsaved Documents.

What can you NOT insert into a Word document from the Insert tab?

• a sketch
• a symbol
• a 3D model
• an equation

Which object can you NOT insert into a Word document from the Insert tab?

• a 3D model
• an equation
• a sketch
• a symbol

What Microsoft Word feature lets you capture a portion of your screen to be used as an image in your document?

• Screen Clipping
• Screen Grab
• Screen Capture
• none of these answers

You want to create a shortcut that replaces an acronym that you type with the acronym’s full text-for example, replacing “/mt” with “Microsoft Teams”. What Word feature do you use to create this shortcut?

• Replace All
• AutoFormat As You Type
• Find and Replace
• AutoCorrect Options

Your document contains two columns of content with a vertical line between the columns, as shown. From where can you delete the line?

• Insert > Text
• Columns dialog box
• Insert > Line > Vertical
• Insert > Line > Remove

When you crop an image in a document, what happens to the image and the overall document file size?

• The cropped parts of the image are hidden and the overall file size increases.
• The cropped parts of the image are removed and the overall file size does not change.
• The cropped parts of the image are hidden and the overall file size does not change.
• The cropped parts of the image are removed and the overall file size decreases.

When you are typing in a paragraph and reach the end of the line, Word automatically starts a new line for you. What is this feature called?

• line wrap
• word wrap
• a new line return
• a soft return

You want to create an organizational chart. Which SmartArt category should you choose?

• Pyramid
• Relationship
• Hierarchy
• Matrix

When you insert page numbers, which position is NOT an option?

• page margins
• inset
• current position
• bottom of page

How can you quickly move an insertion point up to the start of the previous paragraph?

• Press Ctrl+Up Arrow (Windows) or Command+Up Arrow (Mac).
• Press Ctrl+Page Up (Windows) or Command+Page Up (Mac).
• Press Ctrl+Left Arrow (Windows) or Command+Left Arrow (Mac).
• Press Alt+Left Arrow (Windows) or Option+Left Arrow (Mac).

You send a document to two clients for review, and each client returns a separate, edited version of the document. How do you most efficiently review their feedback?

• Click Review > Accept.
• Turn on Track Changes.
• Click Review > Compare.
• Click Review > Smart Lookup.

What is the difference between a footnote and an endnote?

• Footnotes use Arabic numerals and endnotes use letters.
• A footnote is placed in the page footer, and an endnote is placed on a blank page at the end of the document.
• A footnote is placed at the bottom of the page, and an endnote is placed at the end of the document.
• An endnote always appears on the bottom of the same page that it references.

Which formatting option was used to create the effect shown below?

• Drop Cap
• Subscript
• Small Caps
• Superscript

What Word building block uses headings to help users identify the contents of a document?

• table of contents
• page break
• cover page
• index

You have been reviewing a Word document using Track Changes. There are still changes that need to be reviewed, but you cannot see them. Why is this? (Select all that apply.)

• A, C, D
• A, B
• D
• A, C

You are coordinating the update of your company’s 10-chapter operations manual. You begin by saving each chapter as a separate document. What Word feature can you use to manage all of these chapter documents?

• Sthe Organizer
• master document
• outline view
• versioning

Which is a benefit of using heading styles to format a report?

• You can reformat all headings by changing style sets.
• You can navigate from heading to heading in the Navigation pane.
• all of these answers
• You can easily generate a table of contents.

You need to add a trademark symbol to a new product name. How can you accomplish this? (Select two items.)

• B and D
• A and B
• B and C
• A and D

You are reformatting a professional document that you created previously using manual formatting. In your document, first-level headings are formatted with Arial 11 Bold. What is the fastest way to create and apply a Heading 1 style using these properties?

• In the Styles task pane, click New Style and select Arial 11 Bold.
• Hold the Ctrl key (Windows) or Command key (Mac) and click the Format Painter. Then select New Style.
• Select one of the first level headings. Right-click Heading 1 and update it to match the selection.
• Select the text, right-click to display the formatting bar, and select Styles > Copy.

You are typing text in two columns. When you reach the end of a paragraph in column 1, you want to start the next paragraph in column 1 on the next page. What type of break should you insert at this point?

• next page section break
• continuous section break
• column break
• page break

You want to capture all the content and design elements in your current document, so you can use them as a starting point when creating new documents. To do so, save the current document as ___.

• a template file
• a PDF
• an OpenDocument Text file
• a Rich Text Format file

Which file format best preserves formatting and allows editing when a Word document is transferred to another application?

• XML Paper Specification (XPS)
• OpenDocument Text (ODT)
• Rich Text Format (RTF)
• plain text (TXT)

How can you break a table into two parts?

• Use the Split Table command.
• Press Shift + Enter (Windows) or Sift + Return (Mac).
• Use the Section Break command.
• Use the Split Cells command.

What can you NOT create from a Word document?

• a Word macro-enabled document
• a plain text file
• a multipage website
• a Word 2003 XML document

How can you add a manual line break to a paragraph?

• Press Enter twice (Windows) or Return twice (Mac).
• Press Alt+Enter (Windows) or Option+Return (Mac).
• Press Enter (Windows) or Return (Mac).
• Press Shift+Enter (Windows) or Shift+Return (Mac)

You want to repeat an element (such as the date<9 on all pages of the document. Which options should you choose?

• Insert > Header & Footer
• Insert > Text
• Design > Header & Footer
• View > Header & Footer

A document has been shared with you from your colleague’s OneDrive library. They have given only you editing access. What can you do with this document?

• Share the document with others.
• Assume ownership of the document.
• Remove access from another user.
• Coauthor the document with your colleague.

In the image below, what do the red bars next to the text indicate?

• Draw tools were used in these areas.
• Changes were made to these areas.
• Comments were added to these areas.
• none of these answers

What formatting must you use to use both portrait and landscape pages in the same Word document?

• templates
• page
• columns
• sections

What is the name of the text effect that displays a large capital letter at the beginning of a paragraph?

• superscript
• drop cap
• subscript
• small caps

You need to document a procedure. Which paragraph format is best to help readers follow the sequence of instructions?

• line numbers
• numbered list
• columns
• bulleted list

How can you adjust which data in a table is used when creating a chart?

• Click the Select Data button.
• Click the Refresh Data button.
• Click the Switch Row/Column button.
• Click the Edit Data button.

You want to be able to edit your Word document simultaneously with other Word users in your organization. Which save location should you select in the Save As dialog box? A. OneDrive B. SharePoint document library C. Google Drive D. DropBox

• A
• A, B, C, D
• A, B, C
• A or B

Why is it important to use alternative text for objects in your document?

• Adding alternative text to an object is one way to apply a caption to an object.
• It allows you to display the text in a language other than the default language-for example, English to French, French to German.
• It helps a user with a visual impairment who is using a screen reader understand the content of the object.
• It enables you to provide another explanation of the object, in case the user does not understand what the object is.

What is a benefit of using sections in a Microsoft Word document?

• You can restrict printing for specific document sections.
• You can apply unique formatting to each section.
• You can collaborate on specific sections with other authors.
• You can restrict access to each section individually.

How can you tell if a colleague is coauthoring a document at the same time as you? (Select all that apply.)

• A, B, C
• B, C, D
• A, B, D
• A, C, D

When you insert a picture into a document, what happens to the picture?

• Word stretches the photo to fill the page.
• Word scales the image to the largest size possible to fit within the height or width of the page.
• Word converts the photo’s file format.
• Word analyzes and corrects the image for tone and color.

When working with Track Changes, what is the difference between Simple Markup and all Markup?

• Simple Markup shows the final version without inline markups; All Markups shows the final version with inline markups.
• Simple Markup shows the markup versions by one selected author; All Markup shows the combined markup version of all authors.
• Simple Markup shows the revisions of one selected author in the Review pane; All Markup shows the revisions of all authors with inline markups.
• Simple Markup shows the final version with inline markups; All Markup shows the final version without inline markups.

You want to set a wider inside margin to accommodate binding a document where pages are printed on both sides. Which option should you choose in the Page Setup diealog box?

• E-Book Fold.
• Mirror Margins
• Duplex
• Difference Odd & Even Pages

You’re finalizing a document that contains some high-resolution images. You want to reduce the picture size while ensuring image quality is adequate for online viewing. What is a best-practice approach?

• Review the images and crop as needed. Compress the images. Save the document and then compress the entire document.
• Replace the images with lower-resolution images. Save the document and then compress it.
• Review the images and crop as needed. Then compress the images and delete cropped areas.
• Review the images and crop as needed. Save document and then compress it.

Before you send a document to an external client, you must remove personal information–including document author names, comments, and hidden text–from the doc. What tool can help you locate and clean up these details??

• Accessibility Checker
• Check Compatibility
• Manage Document
• Document Inspector

What chart type cannot be used for more than one data series?

• Pie
• Column
• Line
• Bar

What is the difference between a footnote and an endnote?

• An endnote always appears on the bottom of the same page that it references
• Footnote use Arabic numerals and endnotes use letters.
• A footnote is placed at the bottom of the page, and an endnote is placed at the end of the document
• A footnote is placed in teh page footer and an endnote is placed on a blank page at the end of the document

• A
• B
• C
• D

Which page orientation should you select to accommodate a wide chart or table?

• Tall
• Portrait
• Wide
• Landscape

What is the first step in sharing a document that is currently saved on your local hard drive?

• Get a sharing link for the document.
• Create a new document in OneDrive.
• Upload the document to OneDrive.
• Send an invitation to the document.

You are working in another application and want to move text into a Word document. How can you do it?

• Export the text from the other application as a Word document.
• Use the Insert command and select the Word document.
• Select the text and save it as Word document.
• Use the Clipboard to copy and paste text into the Word document.

What is typically created as the first page of a document and contains information such as the document title and author?

• cover page
• master page
• blank page
• table of contents page

Before publishing a document you want to identify issues that may make it difficult for people with disabilities to read. which feature should you use?

• check Accessibility
• inspect document
• check compatibility
• protect document

After selecting the entire document, what is the quickest way to find out how many paragraphs there are in your current Word document?

• From the start of the document, hold down the Ctrl (Windows) or Command (Mac) key, and press the Down Arrow key repeatedly, counting each paragraph as you go.
• Click File > Properties > Content to display file information, including the number of paragraphs.
• On the status bar, select Word Count to display file information, including the number of paragraphs.
• Click File > Info > Inspect Document to display file information, including the number of paragraphs.

You want to be able to read one page in your document while editing another page in the same document. What’s the most efficient way to do this with only one monitor?

• On the View tab of the ribbon, click Split.
• Save a duplicate copy of your document, then view both documents side by side.
• On the Insert tab of the ribbon, create a bookmark for the location that you want to read.
• On the View tab of the ribbon, click New Window.

What is the purpose of adding alternative text (alt text) to an image in your document?

• Alt text improves accessibility in your document.
• all of these answers
• Alt text describes what appears in the image.
• Screen readers read the text aloud for users with visual impairments.

You are inserting several images in a document and need to include descriptive information about them. Numbering the images will also make it easier to reference them in the associated document text. Which command can help you set this up?

• Insert Footnote
• Insert Citation
• Insert Caption
• Insert Table of Figures

In this image, what do the red lines next to the text indicate?

• SmartArt
• drop-down list
• combo box
• check box

You want an image to move with the surrounding text as you make changes to the document. Which option should you select?

• Right-click the picture and select Crop.
• In Picture Tools, select Remove Background.
• In Picture Tools, select Picture Effects.
• Right-click the picture and select Size and Position.

You want to place a triangle shape on your page. Where do you find the shape?

• On the Insert tab, click SmartArt.
• On the Insert tab, click Shapes and look in the Rectangles & Triangles section.
• On the Insert tab, click Icons.
• On the Insert tab, click Shapes and look in the Basic Shapes section.

When printing multiple copies of a document, which option groups consecutive pages together, making them easier to distribute?

• Collated
• Print One-Sided
• Uncollated
• Print on Both Sides

You are sharing your computer screen to collaborate on a document. Which view should you use to minimize the ribbon and give your document the most screen space?

• Read Mode (Windows) or Focus (Mac)
• Draft view
• Web Layout view
• Outline view

You want a different header and footer to appear on alternating pages. Which option should you choose?

• Different Odd & Even Pages
• Insert Alt Header/Footer
• Display on Odd Pages Only
• Different First Page

When you start a new, blank document, you usually end up changing the font to Arial 11.5 point. How can you make these settings the default for this and all future new documents?

• Open any document, change your font settings, and save as a template.
• Create a macro that will change all fonts to Arial 11.5 point.
• In a new, blank document, from the Font dialog box, make your changes and set as default for All documents based on the Normal template.
• In a new, blank document, make your font changes and then save your document as a template.

The form you are creating includes a field where users can either pick from a list of choices you provide, or type in a different entry. Which control type should you use?

• SmartArt
• drop-down list
• combo box
• check box

You inserted a picture into a brochure, and you want to cut down on the background to focus only on the main part of the image. How can you accomplish this?

• Right-click the picture and select Crop.
• In Picture Tools, select Remove Background.
• In Picture Tools, select Picture Effects.
• Right-click the picture and select Size and Position.

Before publishing a document, you want to identify issues that may make it difficult for people with disabilities to read. which feature should you use?

• check Accessibility
• inspect document
• check compatibility
• protect document

An OUTLINE FIX: (For my novel of 829 pages with notes, opening it to see it suddenly having only 12 pages! What the freak—?!)

Following an online search and the above suggested fixes: I was about to save the .docx as .doc when a small window opened to state the Outline «Collapsed by default» feature would not be saved.

I cancelled the copying process.

Closed everything.

Opened the .docx that seemed to be missing pages, yet seemed to have the correct word count.

Placed cursor in the first Heading 1 paragraph.

In the Home Menu, Styles section, right clicked the box «Heading 1», selected Modify, clicked Format button, clicked Paragraph…

HERE lurks the culprit: Under Indents and Spacing tab, General section, unchecked «Collapsed by default». Clicked OK.

Then in the bottom left of my screen, my page count started going back up to 829 pages. All seemed OK.

Made a normal backup before making any other changes.

Thanks to all the above posters who opened the way to find my fix.

Spread the good Karma all!

Find the words.

1. Pop concerts are _ .
2. My brother thinks skiing is _ .
3. She doesn’t like football. She finds it _ .
4. That’s a _ idea.
5. Paul thinks camping is _ .
6. Tony doesn’t like chicken. He thinks it’s _ .
7. I love windsurfing. It’s _ .
8. Tina loves comedies. She finds them _ .
9. Sam hates fish. He finds it _ .

To remove them, select over the symbols and press your Delete key. This will delete the empty paragraphs and remove the extra space, hopefully removing your blank or wanted page.

Creating a page break is simple. You can place your insertion point wherever you want to start information on a new page and on the Insert tab click the Page Break button. 

When the Paragraph dialog box opens click on to the Line and Page Breaks tab. 

Remove the check mark from the Page break before option box and click OK. 

You should now have removed the big gap and your paragraphs will be back together again. 

Now, with your Show/Hide characters on you should be able to see the Section Break symbol. Just select it and press Delete to remove it. 

And the extra page will now be gone, and your headers and footers should still be fine. 

You should now have removed your blank last page. 

Was this blog helpful? Let us know in the Comments below.

linkedin-skill-assessments-quizzes

Q1. Which feature allows you to copy attributes of selected text and apply them to another selection?

• Merge Formatting command
• Copy and Paste Styles command
• Copy and Paste Attributes command
• Format Painter tool

• Mark as Final.
• Add a Digital Signature.
• Encrypt with Password.
• Always Open Read-Only.

Q3. You are finalizing a two-page document. Rather than having Word decide where page 1 ends, you want the next paragraph to begin on the top of page 2. How do you achieve this?

• Change the bottom margin to your current location.
• Insert a page break.
• Press Shift + Enter (Shift + Return).
• Insert a column break.

Q4. How do you insert the content of an existing Word document into your current Word document?

• Click Layout > Text > Text from File.
• Click Insert > Text > Building Blocks Organizer.
• Click Insert > Text > Text from File.
• Click Insert > Media.

Q5. You want to set a wider inside margin to accommodate binding a document where pages are printed in both sides. Which option should you choose in the Page Setup dialog box?

• Book Fold.
• Different Odd & Even Pages.
• Mirror Margins.
• Landscape.

Reference

Q6. Which feature lets you place a ghosted logo or text behind the regular text on your document?

• Background.
• Watermark.
• Imagemark.
• Overlay.

Q7. Where do you select the paper size for a document?

• Design > Size.
• File > Page Setup.
• Layout > Size.
• Layout > Margins.

Q8. Which option lets you mark your favorite templates for quick reuse in the future?

• Drag to Home tab.
• Add to chooser.
• Pin to list.
• Mark as favorite.

Q9. You want to add a caption to a table. Which tab contains this option?

• Insert
• Design
• References
• Layout

Q10. How can you change the appearance of an entire table in a single step?

• Apply a table style.
• Apply a graphic style.
• Right-click a table and choose a new style.
• Apply a cell style.

Q11. Which option does the Find and Replace feature NOT support?

• Whole Word Only.
• Replace All.
• Check Spelling.
• Match Case.

Q12. Which statement best describes how a bookmark is used in a Word document?

• A bookmark is a hyperlink where the label is automatically generated.
• A bookmark works in conjunction with hyperlinks to allow you to quickly jump to a specific location in your document.
• A bookmark is a link in your document that can give you quick access to webpages, files, and other locations within your document.
• A bookmark is a color-coded graphic that appears in the navigation pane for easy access to a specific location in your document.

Q13. What is NOT an option when inviting a colleague to collaborate on a document?

• including a personalized message
• giving the collaborator the option to edit a document
• setting the collaborator’s access to view only
• granting administrator access

Q14. You split a document into three sections. What happens if you change the margins in the first section?

• The document reverts back to a single section with the new margin settings.
• The new margin settings are applied to all of the sections.
• The new margin settings are applied to the second and third sections.
• The new margin settings are applied to just the first section.

Q15. Which ribbon tab includes commands to add various types of objects or media to your document?

• Insert
• File
• Layout
• Design

Q16. What type of page is useful at the front of a large document, to identify the document title, author, and other metadata?

• cover page
• blank page
• master page
• table of contents page

Q17. What happens in this SmartArt object when you press the Delete key?

• The boxes resize to maintain the same overall height.
• The object is deleted and a hole is left behind.
• The text merges with the second box.
• The gaps between the boxes close and the boxes remain the same size.

Q18. What happens in this SmartArt diagram when you delete the selected object?

• The text from the deleted box merges with the next box’s text.
• The selected object is deleted and the spacing is preserved where the object was.
• The remaining objects resize to maintain the same overall height.
• The gaps between the objects close and the objects remain the same size.

Q19. Which command builds an overview of document contents based on applied headings styles?

• Manage Sources
• Cross-Reference
• Insert Index
• Table of Contents

Q20. Which statistic does the Word Count feature NOT collect?

• paragraphs
• lines
• page breaks
• characters (no spaces)

Q21. What is the default view when you open a document or create a new document?

• Print Layout view
• Draft view
• Edit view
• Web Layout view

Q22. You are working on a local copy of a document when Word unexpectedly closes. After you relaunch Word, how can you find the most recently saved version of the document?

• Click Open > Recent and select Recover Unsaved Documents.
• Click File > Options > Recover Unsaved Documents.
• Click File > Open > Recent > Documents.
• Click File > Recent > Recover Unsaved Documents.

Explanation:

Solutions found in Office2019:
File -> Open -> Recent -> Recover Unsaved Documents
File -> Info -> Manage Document -> Recover Unsaved Documents
Read carefully. It’s not about recovering, but only the last recent file!

Q23. Which object type can you not insert into a Word document from the Insert tab?

• a sketch
• a symbol
• a 3D model
• an equation

Q24. What Microsoft Word feature lets you capture a portion of your screen to be used as an image in your document?

• Screen Clipping
• Screen Grab
• Screen Capture
• none of these answers

Q25. You want to create a shortcut that replaces an acronym that you type with the acronym’s full text-for example, replacing "/mt" with "Microsoft Teams". What Word feature do you use to create this shortcut?

• Replace All
• AutoFormat As You Type
• Find and Replace
• AutoCorrect Options

Explanation: The keyword here is creating a “shortcut” which is set with the Autocorrect Options by navigating to File -> Options -> Proofing -> AutoCorrect Options -> Replace text as you type.

Q26. Your document contains two columns of content with a vertical line between the columns, as shown. From where can you delete the line?

• Insert > Text
• Columns dialog box
• Insert > Line > Vertical
• Insert > Line > Remove

Explanation: Layout -> Columns -> More columns -> Line between

Q27. When you crop an image in a document, what happens to the image and the overall document file size?

• The cropped parts of the image are hidden and the overall file size increases.
• The cropped parts of the image are removed and the overall file size does not change.
• The cropped parts of the image are hidden and the overall file size does not change.
• The cropped parts of the image are removed and the overall file size decreases.

Q28. When you are typing in a paragraph and reach the end of the line, Word automatically starts a new line for you. What is this feature called?

• line wrap
• word wrap
• a new line return
• a soft return

Q29. You want to create an organizational chart. Which SmartArt category should you choose?

• Pyramid
• Relationship
• Hierarchy
• Matrix

Q30. When you insert page numbers, which position is NOT an option?

• page margins
• inset
• current position
• bottom of page

Q31. How can you quickly move an insertion point up to the start of the previous paragraph?

• Press Ctrl+Up Arrow (Windows) or Command+Up Arrow (Mac).
• Press Ctrl+Page Up (Windows) or Command+Page Up (Mac).
• Press Ctrl+Left Arrow (Windows) or Command+Left Arrow (Mac).
• Press Alt+Left Arrow (Windows) or Option+Left Arrow (Mac).

Q32. You send a document to two clients for review, and each client returns a separate, edited version of the document. How do you most efficiently review their feedback?

• Click Review > Accept.
• Turn on Track Changes.
• Click Review > Compare.
• Click Review > Smart Lookup.

Q33. What is the difference between a footnote and an endnote?

• Footnotes use Arabic numerals and endnotes use letters.
• A footnote is placed in the page footer, and an endnote is placed on a blank page at the end of the document.
• A footnote is placed at the bottom of the page, and an endnote is placed at the end of the document.
• An endnote always appears on the bottom of the same page that it references.

Q34. Which formatting option was used to create the effect shown below?

• Drop Cap
• Subscript
• Small Caps
• Superscript

Q35. What Word building block uses headings to help users identify the contents of a document?

• table of contents
• page break
• cover page
• index

Q36. You have been reviewing a Word document using Track Changes. There are still changes that need to be reviewed, but you cannot see them. Why is this? (Select all that apply.)

A. Display for Review is set to No Markup.
B. Track changes has been turned off.
C. Display for Review is set to Original.
D. Inserts and Deletions and Formatting are turned off in Show Markup.

• A, C, D
• A, B
• D
• A, C

Q37. You are coordinating the update of your company’s 10-chapter operations manual. You begin by saving each chapter as a separate document. What Word feature can you use to manage all of these chapter documents?

• the Organizer
• master document
• outline view
• versioning

Q38. Which is a benefit of using heading styles to format a report?

• You can reformat all headings by changing style sets.
• You can navigate from heading to heading in the Navigation pane.
• all of these answers
• You can easily generate a table of contents.

Q39. You need to add a trademark symbol to a new product name. How can you accomplish this? (Select two items.)

 A. Type "(TM)".
 B. On the **Insert** tab, in the **Symbols** group, select **Symbol**. From the symbols gallery, select the trademark symbol, then click **Insert**.
 C. On the **Insert** Tab, in the **Illustrations** group, select **Icons**. From the icons gallery, select the **Signs and Symbols** category. Then select the trademark symbol and click **Insert**.
 D. Type "(R)".

• B and D
• A and B
• B and C
• A and D

Hint:

(TM) : Unregistered trademark symbol
(R): Registered trademark symbol

Q40. You are reformatting a professional document that you created previously using manual formatting. In your document, first-level headings are formatted with Arial 11 Bold. What is the fastest way to create and apply a Heading 1 style using these properties?

• In the Styles task pane, click New Style and select Arial 11 Bold.
• Hold the Ctrl key (Windows) or Command key (Mac) and click the Format Painter. Then select New Style.
• On Windows: Select one of the first level headings. Right-click Heading 1 and update it to match the selection.On Mac: With the style pane open, highlight a Heading 1 in the document, then in the style pane drop-down for Heading 11, select Update to Match Selection.
• Select the text, right-click to display the formatting bar, and select Styles > Copy.

Q41. You are typing text in two columns. When you reach the end of a paragraph in column 1, you want to start the next paragraph in column 1 on the next page. What type of break should you insert at this point?

• next page section break
• continuous section break
• column break
• page break

Q42. You want to capture all the content and design elements in your current document, so you can use them as a starting point when creating new documents. To do so, save the current document as _.

• a template file
• a PDF
• an OpenDocument Text file
• a Rich Text Format file

Q43. Which file format best preserves formatting and allows editing when a Word document is transferred to another application?

• XML Paper Specification (XPS)
• OpenDocument Text (ODT)
• Rich Text Format (RTF)
• plain text (TXT)

Q44. How can you break a table into two parts?

• Use the Split Table command.
• Press Shift + Enter (Windows) or Sift + Return (Mac).
• Use the Section Break command.
• Use the Split Cells command.

Explanation: Tables Layout tab -> Merge group -> Split Table

Q45. What can you NOT create from a Word document?

• a Word macro-enabled document
• a plain text file
• a multipage website
• a Word 2003 XML document

Explanation: Each Word document can be saved as a Web Page.

Q46. How can you add a manual line break to a paragraph?

• Press Enter twice (Windows) or Return twice (Mac).
• Press Alt+Enter (Windows) or Option+Return (Mac).
• Press Enter (Windows) or Return (Mac).
• Press Shift+Enter (Windows) or Shift+Return (Mac)

Q47. You want to repeat an element (such as the date) on all pages of the document. Which options should you choose?

• Insert > Header & Footer
• Insert > Text
• Design > Header & Footer
• View > Header & Footer

Q48. You want to repeat an element (such as the date) at the bottom of all pages of a document. Which option should you choose?

• Insert > Text
• View > Header & Footer
• Design > Footer
• Insert > Footer

Q49. A document has been shared with you from your colleague’s OneDrive library. They have given only you editing access. What can you do with this document?

• Share the document with others.
• Assume ownership of the document.
• Remove access from another user.
• Coauthor the document with your colleague.

Q50. In the image below, what do the red bars next to the text indicate?

• Draw tools were used in these areas.
• Changes were made to these areas.
• Comments were added to these areas.
• none of these answers

Q51. What formatting must you use to use both portrait and landscape pages in the same Word document?

• templates
• page
• columns
• sections

Q52. Which option does the Find and Replace feature NOT support?

• Match Punctuation
• Replace All
• Match Case
• Whole Word Only

Q53. What is the name of the text effect that displays a large capital letter at the beginning of a paragraph?

• superscript
• drop cap
• subscript
• small caps

Q54. You need to document a procedure. Which paragraph format is best to help readers follow the sequence of instructions?

• line numbers
• numbered list
• columns
• bulleted list

Q55. How can you adjust which data in a table is used when creating a chart?

• Click the Select Data button.
• Click the Refresh Data button.
• Click the Switch Row/Column button.
• Click the Edit Data button.

Q56. You want to be able to edit your Word document simultaneously with other Word users in your organization. Which save location should you select in the Save As dialog box?

A. OneDrive
B. SharePoint document library
C. Google Drive
D. DropBox

• A
• A, B, C, D
• A, B, C
• A or B

Q57. Why is it important to use alternative text for objects in your document?

• Adding alternative text to an object is one way to apply a caption to an object.
• It allows you to display the text in a language other than the default language-for example, English to French, French to German.
• It helps a user with a visual impairment who is using a screen reader understand the content of the object.
• It enables you to provide another explanation of the object, in case the user does not understand what the object is.

Reference

Q58. What is a benefit of using sections in a Microsoft Word document?

• You can restrict printing for specific document sections.
• You can apply unique formatting to each section.
• You can collaborate on specific sections with other authors.
• You can restrict access to each section individually.

Reference

Q59. How can you tell if a colleague is coauthoring a document at the same time as you? (Select all that apply.)

A. Colleague's name appears in the Share panel.
B. Colleague's picture appears in the upper-right corner of the ribbon.
C. A banner notification pops up as the colleague edits the document.
D. A flag icon with the colleague's name appears where their edit is being made.

• A, B, C
• B, C, D
• A, B, D
• A, C, D

Reference

Q60. When you insert a picture into a document, what happens to the picture?

• Word stretches the photo to fill the page.
• Word scales the image to the largest size possible to fit within the height or width of the page.
• Word converts the photo’s file format.
• Word analyzes and corrects the image for tone and color.

Reference link

Q61. When working with Track Changes, what is the difference between Simple Markup and all Markup?

• Simple Markup shows the final version without inline markups; All Markups shows the final version with inline markups.
• Simple Markup shows the markup versions by one selected author; All Markup shows the combined markup version of all authors.
• Simple Markup shows the revisions of one selected author in the Review pane; All Markup shows the revisions of all authors with inline markups.
• Simple Markup shows the final version with inline markups; All Markup shows the final version without inline markups.

Reference link

Q62. You’re finalizing a document that contains some high-resolution images. You want to reduce the picture size while ensuring image quality is adequate for online viewing. What is a best-practice approach?

• Review the images and crop as needed. Compress the images. Save the document and then compress the entire document.
• Replace the images with lower-resolution images. Save the document and then compress it.
• Review the images and crop as needed. Then compress the images and delete cropped areas.
• Review the images and crop as needed. Save document and then compress it.

Reference link

Q63. Before you send a document to an external client, you must remove personal information—including document author names, comments, and hidden text—from the doc. What tool can help you locate and clean up these details?

• Accessibility Checker
• Check Compatibility
• Manage Document
• Document Inspector

Reference

Q64. What chart type cannot be used for more than one data series?

• Pie
• Column
• Line
• Bar

• A
• B
• C
• D

Q66. Which page orientation should you select to accommodate a wide chart or table?

• Tall
• Portrait
• Wide
• Landscape

Q67. What is the first step in sharing a document that is currently saved on your local hard drive?

• Get a sharing link for the document.
• Create a new document in OneDrive.
• Upload the document to OneDrive.
• Send an invitation to the document.

Q68. You are working in another application and want to move text into a Word document. How can you do it?

• Export the text from the other application as a Word document.
• Use the Insert command and select the Word document.
• Select the text and save it as Word document.
• Use the Clipboard to copy and paste text into the Word document.

Q69. What is typically created as the first page of a document and contains information such as the document title and author?

• cover page
• master page
• blank page
• table of contents page

Q70. Before publishing a document, you want to identify issues that may make it difficult for people with disabilities to read. which feature should you use?

• check Accessibility
• inspect document
• check compatibility
• protect document

Reference

Q71. After selecting the entire document, what is the quickest way to find out how many paragraphs there are in your current Word document?

• From the start of the document, hold down the Ctrl (Windows) or Command (Mac) key, and press the Down Arrow key repeatedly, counting each paragraph as you go.
• Click File > Properties > Content to display file information, including the number of paragraphs.
• On the status bar, select Word Count to display file information, including the number of paragraphs.
• Click File > Info > Inspect Document to display file information, including the number of paragraphs.

Q72. You want to be able to read one page in your document while editing another page in the same document. What’s the most efficient way to do this with only one monitor?

• On the View tab of the ribbon, click Split.
• Save a duplicate copy of your document, then view both documents side by side.
• On the Insert tab of the ribbon, create a bookmark for the location that you want to read.
• On the View tab of the ribbon, click New Window.

Q73. What is the purpose of adding alternative text (alt text) to an image in your document?

• Alt text improves accessibility in your document.
• all of these answers
• Alt text describes what appears in the image.
• Screen readers read the text aloud for users with visual impairments.

Q74. You are inserting several images in a document and need to include descriptive information about them. Numbering the images will also make it easier to reference them in the associated document text. Which command can help you set this up?

• Insert Footnote
• Insert Citation
• Insert Caption
• Insert Table of Figures

Q75. You want an image to move with the surrounding text as you make changes to the document. Which option should you select?

• In Line with Text
• With Text Wrapping
• Behind Text
• Through

Q76. You want to place a triangle shape on your page. Where do you find the shape?

• On the Insert tab, click SmartArt.
• On the Insert tab, click Shapes and look in the Rectangles & Triangles section.
• On the Insert tab, click Icons.
• On the Insert tab, click Shapes and look in the Basic Shapes section.

Q77. When printing multiple copies of a document, which option groups consecutive pages together, making them easier to distribute?

• Collated
• Print One-Sided
• Uncollated
• Print on Both Sides

Q78. You are sharing your computer screen to collaborate on a document. Which view should you use to minimize the ribbon and give your document the most screen space?

• Read Mode (Windows) or Focus (Mac)
• Draft view
• Web Layout view
• Outline view

Q79. You want a different header and footer to appear on alternating pages. Which option should you choose?

• Different Odd & Even Pages
• Insert Alt Header/Footer
• Display on Odd Pages Only
• Different First Page

Q80. When you start a new, blank document, you usually end up changing the font to Arial 11.5 point. How can you make these settings the default for this and all future new documents?

• Open any document, change your font settings, and save as a template.
• Create a macro that will change all fonts to Arial 11.5 point.
• In a new, blank document, from the Font dialog box, make your changes and set as default for All documents based on the Normal template.
• In a new, blank document, make your font changes and then save your document as a template.

Reference

Q81. You inserted a picture into a brochure, and you want to cut down on the background to focus only on the main part of the image. How can you accomplish this?

• Right-click the picture and select Crop.
• In Picture Tools, select Remove Background.
• In Picture Tools, select Picture Effects.
• Right-click the picture and select Size and Position.

Q82. The form you are creating includes a field where users can either pick from a list of choices you provide, or type in a different entry. Which control type should you use?

• SmartArt
• drop-down list
• combo box
• check box

Q83. There is a circle shape in your document. Which of the shape’s style can you format?

• all of these answers
• Outline
• Effects
• Fill

Q84. A word theme is composed of settings for which document attributes?

• fonts and paragraph spacing
• colors, fonts, paragraph spacing, and effects
• colors, fonts, and paragraph spacing
• colors, fonts, and effects

Q85. When using the Compare function, the differences between two documents are outlined _.

• in red
• on the most recent of the two documents
• on the original document
• on a third document

Q86. You have inserted a picture in your Word document, and you want to ensure that users with visual impairments can access the picture. How can you do this?

• Insert an object.
• Insert a caption.
• Insert AutoText.
• Insert alt text.

Q87. You are creating a company newsletter. The first page has three columns, and the second page will need four columns. How would you do this?

• Insert a column break at the beginning of the second page.
• Insert a page break at the end of the first page.
• Insert a section break at the end of the first page.
• Insert a text wrapping break at the beginning of the second page.

Q88. You just applied a change from the Design tab of the ribbon, and all of the fonts and formatting in your document changed. What did you change?

A. theme
B. style set
C. default document font
D. template

• D
• A or B
• C or D
• A, B, or C

Q89. You want to start a new text section at the current cursor position without adding a new page. Which type of section break should you choose?

• Continuous
• Even Page
• Next Page
• Odd Page

Q90. Which function allows you to treat multiple objects as a single object for the purpose of manipulating their display or placement within a document?

• Group
• Merge
• Copy
• Combine

Q91. Which function turns a document into a webpage?

• Style
• Format
• Translate
• Transform

Q92. Which is not a text wrapping option for a picture?

• justify
• through
• behind text
• tight

Q93. You are editing a paragraph that begins on one page and ends on the next after selecting the entire paragraph, how can you display it on one page?

• In paragraph settings, click Indent and Spacing > pagination and select Keep with next
• In paragraph settings, click Line and Page Break > pagination and select Keep with next
• In paragraph settings, click Line and Page Break > pagination and select keep lines together
• In paragraph settings, click Line and Page Break > pagination and select Widow/Orphan control

Q94. Double clicking in the left margin will _ the paragraph to the right.

• double indent
• select
• delete
• underline

Q95. When using Track Changes, what formatting indicates that text has been deleted?

• strikethrough
• wavy line
• italic
• underline

Q96. What action allows you to quickly access a specific document from your list of saved files?

• Pin to list
• Add to chooser
• Mark as favorite
• Drag to Home tab

Q97. When you create a macro, you can assign it to a _. (Select all that apply.)

A. keyboard shortcut
B. specific user
C. style pane
D. group on the ribbon

• D
• A
• A, C, D
• A, B, C

Reference

Q98. Both boxes contain a white arrow, but it is visible only in the second box. What command was applied to the second box to make the arrow visible?

• Bring to front
• WordArt
• Group
• Send to back

Q99. Which selecton handle should you drag to rotate the object?

• G
• E
• A
• C

Q100. You and your colleagues are asked to reply to some comments in a documents you have addressed your comments. Which choice is not a good way to indicate that you have taken care of the comments before sending the file to the next person?

• Insert a new comment
• Reply to the comment
• Delete the comment
• Resolve the comment

Q101. What action allow you to quickly access a specific docuemnt from your list of saved file?

• List
• Go to file
• Bookmark
• Jump

Q102. Which page orientation should you select to accomdate a wide chart or table?

• Wide
• Potrait
• Landscape
• None of the above

Q103. For what task can you not use the style inspector?

• displaying the paragraph formatting at the insertion point
• resestting or clearing paragraph or text-level formatting
• recommending style changes for improved accessibility
• displaying the text-level formatting at the insertion point

Q104. Your industry uses a lot of terminology that is not included in regular dictionaries, so document checking is both inaccurate and laborious. How can you modify Word to make document checking more efficient and accurate?

• In the Word proofing options, enable Suggest (Windows) or Select (Mac) from main dictionary only
• Add your terminology to the default Word dictionary
• In the Word proofing tools, enable checking for both Cliches and Jargon (Windows) or Cliches, colloquialisms and jargon (Mac)
• Create a custom dictionary that includes your specific terminology

• The comment is deleted
• There is no change to the comment
• A reply is added to the comment
• The comment appears dimmed

Q106. Using the Styles group in Word lets you quickly __?

• apply frames and artistic effects to graphics
• modify page margins
• apply a different theme
• apply styles for heading levels, body text, and titles

Q107. You need to direct a reader from specific text to a related graphic that clarifies the content in another place in your document. Which command can you use to set this up?

• Citation
• Table of Contents
• Cross-Reference
• Table of Figures