Word templates file type

From Wikipedia, the free encyclopedia

The term document template used in the context of file format refers to a common feature of many software applications that define a unique non-executable file format intended specifically for that particular application.

Template file formats are those whose file extension indicates that the file type is intended as a high starting point from which to create other files.

These types of files are usually indicated on the Save As … file dialog box of the application.

For example, the word processing application Microsoft Word uses different file extensions for documents and templates: In Word 2003 the file extension .dot is used to indicate a template, in contrast to .doc for a standard document. In Word 2007 and later versions, it’s .dotx, instead of .docx for documents.

The OpenDocument Format also has templates in its specification, with .ott as the filename extension for OpenDocument Text template.

In Adobe Dreamweaver the .dwt extension is used to indicate a template.

Microsoft Word Templates[edit]

Microsoft Word allows creating both layout and content templates.
A layout template is a style guide for the file styles. It usually contains a chapter which explains how to use the styles within the documents.
A content template is a document which provides a table of contents. It might be modified to correspond to the user’s needs.

The word «Template» here means «a pre-formatted file type that can be used to quickly create a specific file». Everything such as font, size, color and background pictures are pre-formatted but users can also edit them. The word «Template» also refer to resource where already prepared samples is presented. Users can choose to download ready to use templates rather spending time to prepare it.

See also[edit]

  • File extension
  • File format
  • List of file formats

References[edit]

  • Connie Morrison; Dolores Wells; Lisa Ruffolo (26 March 2014). Computer Literacy BASICS: A Comprehensive Guide to IC3. Cengage Learning. pp. 498–. ISBN 978-1-305-17698-0.
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Word Template File Extension. Each time a document template file is opened for use by double clicking on the microsoft office word template icon, the predetermined locations (fields) for data entry will be blank. Step 1 − to create a new template using an existing template, click the file tab and then click the new option;

Formatting APA Style in Microsoft Word 2013 Essay format, Word template, Apa format template

Formatting APA Style in Microsoft Word 2013 Essay format, Word template, Apa format template from www.pinterest.com

.dotx or.dot before saving a document in an earlier word format, you want to ensure that all of its elements are_____ with earlier versions of word. Created when document styles and formatting are saved. They can only be amended if protection is removed allowing changes to be made.

A Microsoft Word Template File Has An Extension Of.dotx.

Dot, short name for document template, is used as the file extension for files in microsoft word document template format. The term template when used in the context of file format refers to a common feature of many software applications that define a unique file format intended specifically for that particular application. Although the.doc extension has been used in many different versions of word, it actually encompasses four distinct file formats:

Type A Name For Your Template In The File Name Box.

Each time a document template file is opened for use by double clicking on the microsoft office word template icon, the predetermined locations (fields) for data entry will be blank. Newer versions office 2010 office 2007 click file > open. For a basic template, click word template in the save as type list.

Word For Windows 1 And 2;

When you create a new word document from a template, you don’t edit the main template. Created when document styles and formatting are saved. Therefore, any microsoft word document can be made into a template by changing the file extension to dot.

Step 1 − To Create A New Template Using An Existing Template, Click The File Tab And Then Click The New Option;

A word template has the file extension (.dot) and every document is based on a template. Dot files are binary files that can be opened by microsoft word software. See also microsoft word document (.docx) this article about a file format is a stub.

If You Make A Mistake, You Can Click The ____ Button On The Quick Access Toolbar And Try Again.

The .dotm file extension indicates that the file is a template. The file format is exactly the same; A template is saved in a special document file type.

tags: Extension, File, Template, Word
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If you frequently create a certain type of document, such as a monthly report, a sales forecast, or a presentation with a company logo, save it as a template so you can use that as your starting point instead of recreating the file from scratch each time you need it. Start with a document that you already created, a document you downloaded, or a new Microsoft template you customized. 

Save a template

  1. To save a file as a template, click File > Save As.

  2. Double-click Computer or, in Office 2016 programs, double-click This PC.

    The Save As window, showing the list of places where you can save a document

  3. Type a name for your template in the File name box.

  4. For a basic template, click the template item in the Save as type list. In Word for example, click Word Template.

    Save document as a template

    If your document contains macros, click Word Macro-Enabled Template.

    Office automatically goes to the Custom Office Templates folder.

  5. Click Save.

Tip: To change where your application automatically saves your templates, click File > Options > Save and type the folder and path you want to use in the Default personal templates location box. Any new templates you save will be stored in that folder, and when you click File > New > Personal, you’ll see the templates in that folder.

Edit your template

To update your template, open the file, make the changes you want, and then save the template.

  1. Click File > Open.

  2. Double-click Computer or This PC.

  3. Browse to the Custom Office Templates folder that’s under My Documents.

  4. Click your template, and click Open.

  5. Make the changes you want, then save and close the template.

Use your template to make a new document

To start a new file based on your template, click File > New > Custom, and click your template.

Link to personal templates

Note: If you’re using Office 2013, this button may say Personal instead of Custom.

Use your templates from earlier versions of Office

If you made templates in an earlier version of Office, you can still use them in Office 2013 and 2016. The first step is to move them into the Custom Office Templates folder so your application can find them. To move your templates quickly, use the Fix it tool.

Word

  1. Open the Word document that you want to save as a template.

  2. On the File menu, click Save as Template.

  3. In the Save As box, type the name that you want to use for the new template.

  4. (Optional) In the Where box, choose a location where the template will be saved.

  5. Next to File Format, click Microsoft Word template (.dotx), or, if your document contains macros, click Microsoft Word Macro-Enabled template (.dotm).

  6. Click Save.

    Unless you select a different location, the template is saved in /Users/username/Library/Group Containers/UBF8T346G9.Office/User Content/Templates.

    To change where Word automatically saves your templates, on the Word menu, click Preferences, and then under Personal Settings, click File Locations. Under File Locations, select User templates from the list, and then click Modify. Type the new folder and path you want to use, and Word will save any new templates in that folder.

You can customize an existing template to make it even more useful. Add static information to the existing template, and then save the file again (as a template).

  1. On the File menu, click New from Template.

  2. Click a template that is similar to the one you want to create, and then click Create.

    Note: If you can’t find a template, you can search for it based on keywords in the Search All Templates box.

  3. Add, delete, or change any text, graphics, or formatting, and make any other changes that you want to appear in all new documents that you base on the template.

  4. On the File menu, click Save as Template.

  5. In the Save As box, type the name that you want to use for the new template.

  6. (Optional) In the Where box, choose a location where the template will be saved.

  7. Next to File Format, click Microsoft Word template (.dotx), or, if your template contains macros, click Microsoft Word Macro-Enabled template.

  8. Click Save.

    Unless you select a different location, the template is saved in /Users/username/Library/Group Containers/UBF8T346G9.Office/User Content/Templates.

    To change where Word automatically saves your templates, on the Word menu, click Preferences, and then under Personal Settings, click File Locations. Under File Locations, select User templates from the list, and then click Modify. Type the new folder and path you want to use, and Word will save any new templates in that folder.

To start a new document based on your template, on the File menu, click New from Template, and then select the template you want to use.

  1. In the Finder, open /Users/username/Library/Group Containers/UBF8T346G9.Office/User Content/Templates.

  2. Drag the templates that you want to delete to the Trash.

PowerPoint

  1. Open a blank presentation, and then on the View tab, click Slide Master.

    The slide master is the largest slide image at the top of the slide thumbnail list. Associated layouts are positioned beneath it.

    PowerPoint for Mac Slide Master

  2. To make changes to the slide master or layouts, on the Slide Master tab, do any of these:

    PowerPoint for Mac Slide Master

    • To add a colorful theme with special fonts, and effects, click Themes, and pick a theme.

    • To change the background, click Background Styles, and pick a background.

    • To add a placeholder for text, picture, chart, and other objects, in the thumbnail pane, click the slide layout that you want to hold the placeholder. From Insert Placeholder, pick the type of placeholder you want to add, and drag to draw the placeholder size.

      PowerPoint for Mac Insert Placeholder

  1. Open the presentation that you want to save as a template.

  2. On the File tab, click Save as Template.

  3. In the Save As box, type the name that you want to use for the new template.

  4. (Optional) In the Where box, choose a location where the template will be saved.

  5. Next to File Format, click PowerPoint Template (.potx), or, if your presentation contains macros, click PowerPoint Macro-Enabled Template (.potm).

  6. Click Save.

    Unless you select a different location, the template is saved in /Users/username/Library/Group Containers/UBF8T346G9.Office/User Content/Templates.

You can customize an existing template to make it even more useful. Add static information to the existing template, and then save the file again (as a template).

  1. On the File menu, click New from Template.

  2. Click a template that is similar to the one you want to create, and then click Create.

    Note: If you can’t find a template, you can search for it based on keywords in the Search All Templates box.

  3. Add, delete, or change any text, graphics, or formatting, and make any other changes that you want to appear in all new presentations that you base on the template.

  4. On the File menu, click Save as Template.

  5. In the Save As box, type the name that you want to use for the new template.

  6. (Optional) In the Where box, choose a location where the template will be saved.

  7. Next to File Format, click PowerPoint Template (.potx), or, if your template contains macros, click PowerPoint Macro-Enabled Template (.potm).

  8. Click Save.

    Unless you select a different location, the template is saved in /Users/username/Library/Group Containers/UBF8T346G9.Office/User Content/Templates.

To start a new presentation based on a template, on the File menu, click New from Template, and then select the template you want to use.

  1. In the Finder, open /Users/username/Library/Group Containers/UBF8T346G9.Office/User Content/Templates.

  2. Drag the templates that you want to delete to the Trash.

Excel

  1. Open the workbook that you want to save as a template.

  2. On the File menu, click Save as Template.

  3. In the Save As box, type the name that you want to use for the new template.

  4. (Optional) In the Where box, choose a location where the template will be saved.

  5. Next to File Format, click Excel Template (.xltx), or, if your workbook contains macros, click Excel Macro-Enabled Template (.xltm).

  6. Click Save.

    Unless you select a different location, the template is saved in /Users/username/Library/Group Containers/UBF8T346G9.Office/User Content/Templates.

You can customize an existing template to make it even more useful. Add static information to the existing template, and then save the file again (as a template).

  1. On the File menu, click New from Template.

  2. Click a template that is similar to the one you want to create, and then click Create.

    Note: If you can’t find a template, you can search for it based on keywords in the Search All Templates box.

  3. Add, delete, or change any content, graphics, or formatting, and make any other changes that you want to appear in all new workbooks that you base on the template.

  4. On the File menu, click Save as Template.

  5. In the Save As box, type the name that you want to use for the new template.

  6. (Optional) In the Where box, choose a location where the template will be saved.

  7. Next to File Format, click Excel Template (.xltx), or, if your template contains macros, click Excel Macro-Enabled Template (.xltm).

    In the Save As box, Word template is highlighted

  8. Click Save.

    Unless you select a different location, the template is saved in /Users/username/Library/Group Containers/UBF8T346G9.Office/User Content/Templates.

To start a new workbook based on a template, on the File menu, click New from Template, and then select the template you want to use.

  1. In the Finder, open /Users/username/Library/Group Containers/UBF8T346G9.Office/User Content/Templates.

  2. Drag the templates that you want to delete to the Trash.

See also

Differences between templates, themes, and Word styles

Word

  1. Open the document.

  2. Add, delete, or change any text, graphics, or formatting, and make any other changes that you want to appear in all new documents that you base on the template.

  3. On the File menu, click Save As.

  4. On the Format pop-up menu, click Word Template (.dotx).

  5. In the Save As box, type the name that you want to use for the new template, and then click Save.

    Unless you select a different location, the template is saved in /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates.

  6. On the File menu, click Close.

    To organize templates, use the Finder to create a new folder in /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates, and then save your template in the new folder. 

    Note: If you are using Mac OS X 7 (Lion), the Library folder is hidden by default. To show the Library folder, in the Finder, click the Go menu, and then hold down OPTION.

You can customize an existing template to make it even more useful. Add static information to the existing template, and then save the file again (as a template).

  1. On the Standard toolbar, click New from template   New From Template button.

  2. In the left navigation pane, under TEMPLATES, click All.

    Note: If you can’t find a template, you can search for it based on keywords in the Search box.

  3. Click a template that is similar to the one that you want to create, and then click Choose.

  4. Add, delete, or change any text, graphics, or formatting, and make any other changes that you want to appear in all new documents that you base on the template.

  5. On the File menu, click Save As.

  6. On the Format pop-up menu, click Word Template (.dotx).

  7. In the Save As box, type the name that you want to use for the new template, and then click Save.

    Unless you select a different location, the template is saved in /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates.

    To organize templates, use the Finder to create a new folder in /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates, and then save your template in the new folder. 

    Note: If you are using Mac OS X 7 (Lion), the Library folder is hidden by default. To show the Library folder, in the Finder, click the Go menu, and then hold down OPTION.

  1. On the Standard toolbar, click New from template   New From Template button.

  2. In the left navigation pane, under TEMPLATES, click My Templates.

    Note: If you created folders to organize your templates, the folders are displayed under My Templates. You need to click the folder to see the templates.

  3. Click the template that you created, and then click Choose.

  1. In the Finder, open /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates.

    Note: If you are using Mac OS X 7 (Lion), the Library folder is hidden by default. To show the Library folder, in the Finder, click the Go menu, and then hold down OPTION .

  2. Drag the templates that you want to delete to the Trash.

PowerPoint

  1. Open the presentation that you want to create the new template from.

  2. Add, delete, or change any text, graphics, or formatting, and make any other changes that you want to appear in all new presentations that you base on the template.

  3. On the File menu, click Save As.

  4. On the Format pop-up menu, click PowerPoint Template (.potx).

  5. In the Save As box, type the name that you want to use for the new template, and then click Save.

    Unless you select a different location, the template is saved in /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates.

    To organize templates, use the Finder to create a new folder in /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates, and then save your template in the new folder. 

    Note: If you are using Mac OS X 7 (Lion), the Library folder is hidden by default. To show the Library folder, in the Finder, click the Go menu, and then hold down OPTION.

You can customize an existing template to make it even more useful. Add static information to the existing template, and then save the file again (as a template).

  1. On the Standard toolbar, click New from template   New From Template button.

  2. In the left navigation pane, under TEMPLATES, click All.

    Note: If you can’t find a template, you can search for a template based on keywords in the Search box.

  3. Click a template that is similar to the one that you want to create, and then click Choose.

  4. Add, delete, or change any text, graphics, or formatting, and make any other changes that you want to appear in all new documents that you base on the template.

    If you want to make one change to replicate it in several slide layouts, rather than changing each layout or slide individually, you can edit slide masters.

  5. On the File menu, click Save As.

  6. On the Format pop-up menu, click PowerPoint Template (.potx).

  7. In the Save As box, type the name that you want to use for the new template, and then click Save.

    Unless you select a different location, the template is saved in /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates.

    To organize templates, use the Finder to create a new folder in /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates, and then save your template in the new folder. 

    Note: If you are using Mac OS X 7 (Lion), the Library folder is hidden by default. To show the Library folder, in the Finder, click the Go menu, and then hold down OPTION.

  1. On the Standard toolbar, click New from template   New From Template button.

  2. In the left navigation pane, under TEMPLATES, click My Templates.

    Note: If you created folders to organize your templates, the folders are displayed under My Templates. You need to click the folder to see the templates.

  3. In the right navigation pane, you can select the colors, font, and slide size for the template.

  4. Click the template that you created, and then click Choose.

  1. In the Finder, open /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates.

    Note: If you are using Mac OS X 7 (Lion), the Library folder is hidden by default. To show the Library folder, in the Finder, click the Go menu, and then hold down OPTION .

  2. Drag the templates that you want to delete to the Trash.

Excel

  1. Open the workbook that you want to create the new template from.

  2. Add, delete, or change any text, graphics, or formatting, and make any other changes that you want to appear in all new documents that you base on the template.

  3. On the File menu, click Save As.

  4. On the Format pop-up menu, click Excel Template (.xltx).

  5. In the Save As box, type the name that you want to use for the new template, and then click Save.

    Unless you select a different location, the template is saved in /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates.

    To organize templates, use the Finder to create a new folder in /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates, and then save your template in the new folder. 

    Note: If you are using Mac OS X 7 (Lion), the Library folder is hidden by default. To show the Library folder, in the Finder, click the Go menu, and then hold down OPTION.

You can customize an existing template to make it even more useful. Add static information to the existing template, and then save the file again (as a template).

  1. On the Standard toolbar, click New from template   New From Template button.

  2. In the left navigation pane, under TEMPLATES, click All.

    Note: If you can’t find a template, you can search for a template based on keywords in the Search box.

  3. Click a template that is similar to the one that you want to create, and then click Choose.

  4. Add, delete, or change any text, graphics, or formatting, and make any other changes that you want to appear in all new documents that you base on the template.

  5. On the File menu, click Save As.

  6. On the Format pop-up menu, click Excel Template (.xltx).

  7. In the Save As box, type the name that you want to use for the new template, and then click Save.

    Unless you select a different location, the template is saved in /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates.

    To organize templates, use the Finder to create a new folder in /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates, and then save your template in the new folder. 

    Note: If you are using Mac OS X 7 (Lion), the Library folder is hidden by default. To show the Library folder, in the Finder, click the Go menu, and then hold down OPTION.

  1. On the Standard toolbar, click New from template   New From Template button.

  2. In the left navigation pane, under TEMPLATES, click My Templates.

    Note: If you created folders to organize your templates, the folders are displayed under My Templates. You need to click the folder to see the templates.

  3. Click the template that you created, and then click Choose.

  1. In the Finder, open /Users/username/Library/Application Support/Microsoft/Office/User Templates/My Templates.

    Note: If you are using Mac OS X 7 (Lion), the Library folder is hidden by default. To show the Library folder, in the Finder, click the Go menu, and then hold down OPTION .

  2. Drag the templates that you want to delete to the Trash.

See also

Modify a slide master

Customize how Excel starts in Excel for Mac

Differences between templates, themes, and Word styles

If you think of your current document as a template, you can save it with a different name to create a new document that’s based on the current one. Whenever you want to create a document like that, you’ll open your document in Word for the web, go to File > Save As, and create a document that’s a copy of the one you started with.

Save a copy to OneDrive

On the other hand, if you’re thinking of the kind of templates you see by going to File > New, then no: you can’t create those in Word for the web.

Instead, do this:

If you have the Word desktop application, use the Open in Word command in Word for the web to open the document in Word on your desktop.

Image of the Open in Desktop App command

From there, create a template. When you go to File > New in the Word desktop application, you’ll be able to use your template for new documents. And if you store the documents online, you can edit them in Word for the web.

See Also

Microsoft Templates and Themes

Download free, pre-built templates

Free background templates for PowerPoint

Edit templates

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Create, Save, Edit and Use Templates in Microsoft Word

by Avantix Learning Team | Updated February 14, 2021

Applies to: Microsoft® Word®  2013, 2016, 2019 or 365 (Windows)

You can create, save, use and edit templates in Microsoft Word for frequently-used documents such as letters, reports, proposals and manuals. Templates include basic character, paragraph and page formatting and may include text, custom styles, tables, images, macros, sections, headers and footers. If you save a document as a custom template, you can create a new document based on that template.

Recommended article: How to Check Word Count in Microsoft Word (4 Ways)

Do you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses >

A document can be saved as a Word Template (dotx file) or a Word Macro-Enabled Template (dotm file).

In this article, we’ll take a look at 3 types of templates in Microsoft Word:

  1. Normal template (the default global template)
  2. Custom user templates
  3. Microsoft ready-made templates

Understanding the Normal template

Unless you select a different template, Word bases new documents on the Normal template by default. The Normal template is named Normal.dotm and its default style is the Normal style. It also includes built-in heading styles such as Heading 1, Heading 2 and so on.

Specifying a location for custom user templates

In Word 2013 and later versions, if you want to create your own custom user templates, you will need to specify a location for the templates so you can easily access them.

Custom user templates are typically stored in the following location (in 2013 and later versions):

C:Users[UserName]DocumentsCustom Office Templates

You will need to specify a path to the Custom Office Templates folder (which should be created automatically when you install Microsoft Office) in your Documents folder as the default storage location. If you want, you can select a different folder but this folder is easy to find and use.

To specify the default storage location for your custom user templates in Word 2013 and later versions:

  1. Create a folder in your Documents folder called Custom Office Templates if it does not already exist (assuming you are going to use this folder as the default personal templates location).
  2. In Word, click the File tab in the Ribbon.
  3. Click Options.
  4. In the left panel, click Save.
  5. Enter a path for the Default Personal Templates location (see the Options dialog box below).
  6. Click OK.

For example,

C:UsersNancyDocumentsCustom Office Templates

Note the path for the Default Personal Templates in the Options dialog box:

Options dialog box in Microsoft Word for setting template location.

Some users may prefer to set the default personal templates location as the Templates or User Templates folder in the Appdata folder.

Creating a custom user template in Word

You can create your own custom user template by creating a document and then saving it as a template. If you have created a document based on an existing template, you can modify it and save it as a new template.

To save an existing document as a custom user template in the Custom Office Templates folder:

  1. In Word, click the File tab in the Ribbon.
  2. Select Save As.
  3. Enter a name for the template.
  4. Double-click This PC or Computer and then navigate to the Custom Office Templates folder (or the folder you specified as the default personal templates location).
  5. Select Word Template in the Save as type list. You can select Word Macro-Enabled Template if you have created macros in the file.
  6. Click Save.

Creating a new document based on a custom user template

If you have saved a template in the Custom Office Templates folder, you can easily create a new document based on that template.

To create a new document based on a custom user template you have created and saved in the Custom Office Templates folder:

  1. In Word, click the File tab in the Ribbon and then click New.
  2. In Word 2013 and later versions, click Personal. You must have set the file path in the Options dialog box first.
  3. If necessary double-click the Custom Office Templates folder.
  4. Double-click the desired template. Word creates a new document based on the template that you can modify.

Understanding the relationship between a Word document and its template

Every Microsoft Word document is based on a template. If you create a new, blank document, Word uses the Normal template.

When a Word document is created, it includes three elements from its template:

  1. Styles such as Normal, Heading 1, Heading 2 and so on
  2. Content such as text, tables and images
  3. Page settings such as margins, page breaks, section breaks, headers and footers

Once a document is created, it is no longer connected to its template so the styles, content and page settings can be modified or deleted.

A template also makes the following available in the document:

  1. Building Blocks such as QuickParts
  2. User interface customizations (including Ribbon customizations)
  3. Keyboard shortcuts
  4. Macros (if created) and the template was saved as a Macro-Enabled Template

Editing a custom user template

To edit a custom user template:

  1. In Word, click the File tab in the Ribbon and then click Open.
  2. Double-click This PC or Computer and navigate to the Custom Office Templates folder.
  3. Double-click the template you want to edit.
  4. Make changes to the template.
  5. Close and save the template.

Creating a document based on a Microsoft ready-made template

You can create new documents based on hundreds of Microsoft ready-made templates. These templates are normally accessed online so you must be connected to the internet to use them. There are templates for all kinds of documents including letters, brochures, flyers, reports and proposals. Templates may differ depending on your version of Microsoft Word.

To create a new document based on one of Microsoft’s ready-made templates:

  1. In Word, click the File tab in the Ribbon and click New.
  2. In the Office area, click the suggested searches or enter search criteria in the Search box and press Enter.
  3. Scroll through the templates.
  4. Double-click the template you want to use. Word creates a new document based on the template that you can modify.

In the following example, we selected New and then Business in the suggested searches (using Word 365):

Microsoft Word templates in the business category.

Templates can be a huge timesaver, particularly if you are working on long documents like reports and proposals.

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Find a particular style for your work

Updated on February 13, 2021

Microsoft 365 and Microsoft Office include many ready-to-use templates built into the software. If you’re looking for a particular style or layout for your document and can’t find it among the templates included with Word, don’t worry. You don’t have to create one from scratch. The Microsoft Online site is an excellent resource in your search for the right template.

Instructions in this article apply to Microsoft Word for Microsoft 365, Word 2019, Word 2016, and Word for Mac.

What Is a Template?

Templates are pre-formatted document file types that create a copy of the template contents when opened. These versatile files help you quickly create documents like flyers, research papers, and resumes with no manual formatting. Template files for Microsoft Word use the extensions .dot, .dotx, or .dotm.

When you open a template, Word opens a new document with all the formatting in place, ready for you to customize as needed. You can then save the document with a unique filename.

How to Access Online Templates

You can find and download Microsoft Office online templates in Word. Here’s how:

  1. Select File > New to start a new document.

  2. Select a template or use the search box to find alternatives.

  3. When you find the template you want to use, select it to see a preview and description. Select Create to open the template.

How to Access Online Templates for Word on the Mac

The process for finding and opening a new template on Microsoft Word for Mac is similar to the Windows version. However, the online templates are integrated with the in-app ones when you search.

  1. Select File > New from Template.

    The keyboard shortcut is Shift+Command+P.

  2. Click Templates (located next to Search at the top of the screen).

  3. Use the search bar to look for a specific kind of template.

  4. The results will be a mix of the preloaded Word templates and the ones available online. Select the template you want.

  5. Select Create to download the template and open a newly formatted document ready for use.

Download Templates from the Office Online Website

Depending on your version of Word, your web browser will either display templates within the app or open the Office templates page in the web browser.

In older versions of Word that are no longer supported by Microsoft, such as Word 2003, an error page may appear when Word opens the Office Online page in a web browser. If this is the case, go to the Office Online templates page.

From the Office templates page, you can search by Office program or by theme. When you search by program, you have the option to search by document type.

When you find a template that suits your needs, click Download. The template will open for editing in Word.

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