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Select the list you want to sort.
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Go to Home > Sort.
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Set Sort by to Paragraphs and Text.
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Choose Ascending (A to Z) or Descending (Z to A).
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Select OK.
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Select the list you want to sort.
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On the Home tab, click Sort.
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In the Sort Text dialog box:
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Under Sort by, select Paragraphs.
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Next to Type, select Text.
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Choose Ascending or Descending.
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Click OK.
With Word for the web you can create numbered and bulleted lists, but you can’t sort lists alphabetically. You can sort lists alphabetically in the desktop version of Word.
If you have Word, select Open in Word.
Then follow the instructions in the Windows tab.
This tool makes it easy to sort a list of texts in alphabetical order. If the text area contains multiple rows the tool will treat each row as a separate item. If there is only one row the tool will first try to use semicolons (;) to separate the items, but if there are no semicolons it will instead use commas (,).
The default sorting procedure is to compare each letter from left to right. The first letters that differ between two texts decide which one of them should come first. For example, the word «boat» is sorted before «book» because a comes before o in the English alphabet.
It is also possible to sort the texts by words at specific positions. To do this you first need to select the topmost checkbox (Sort by word…) and fill in the word position that you want to sort by. The first word has number 1, the second has number 2, and so on. You decide if the word positions should be counted from the left or from the right. This can for instance be used to sort a list of people based on their surnames, even though the first and middle names comes before the surname in the text.
It is possible to base the sorting on multiple words by entering a list of word positions, separated by spaces or commas. The extra word positions will be used to decide the order when the words at the first word position are the same for two texts. If all the words at the listed positions are the same for some of the texts their internal order will be based on the default sorting procedure, i.e. by comparing each letter from left to right in the whole text.
If the texts should be sorted by multiple word positions that comes after each other in a sequence it can be written as the lowest and highest word number with a hyphen (—) between them. For example, 2-4 means that the list should be sorted by the words at position 2, 3 and 4. The order is not affected by word positions that do not exist in any of the texts so it does not matter if 2-4 or 2-100 is used as long as none of the texts consist of more than 4 words.
This tool sorts the texts based on the order that the letters have in the English alphabet.
The English alphabet:
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
Many languages use additional characters that are not present in the English alphabet. For example, the Swedish alphabet contains the letters Å, Ä and Ö. In English these are treated as variations of the letters A and O which means that they will not be ordered as a Swedish person might expect.
Numbers are not compared one digit at a time. Instead the tool tries to interpret the numeric value and sort them in numeric order. This means that «5» is ordered before «20» even though 2 is normally ordered before 5.
Similar tools
Quickly put information in alphabetical order using this super duper free online tool.
This ABC order generator will sort word lists, numbers, or just about any mix of content info and it will handle all the alphabetizing work using many different formats — words separated by spaces or commas or etc — and it can also sort things alphabetically line by line if you need it. You can easily put lists like countries or states in alphabetical order.
It’s pretty easy to use this tool but if you want a run through, I have a two minute video that goes through the basics of alphabetizing text with this tool.
It can also eliminate duplicate items from your alphabetical list and other cool stuff too. Enjoy.
Note: though the box below may seem small, you can paste tons of info into it and the info will get sorted alphabetically. No problem.
Other Alphabetical Order Tools
If you have lists, arrays or CSVs that need sorting then go check out our other alphabetical tool: Sort List Alphabetically.
For programmers interested in natural alphabetical sorting in javascript please check out Jim Palmer’s blog entry on the Natural Sort Algorithm.
Language Versions
Alphabetical Order is also available in German (Alphabetisch ordnen),
French (Ordre alphabétique)
and Spanish (Orden Alfabético).
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Используйте этот инструмент для сортировки текста (неупорядоченного списка) в алфавитном или естественном порядке. Можно сортировать по возрастанию или по убыванию. Вы также можете сортировать на основе длины/ширины символов.
Есть три способа сортировки текстовых строк с помощью этого инструмента.
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Алфавитный порядок — Алфавитная сортировка является традиционным способом компьютерной сортировки текста. Все символы сравниваются по порядку, и строка, 1-ая буква которой в алфавите (А-Я) идет раньше, будет 1-ой. Это также относится к числам (0-9).
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Естественный порядок — естественная сортировка считается более удобной для человека реализацией машинной сортировки по алфавиту. Не однозначные числа, такие как «10», «11», «12» и выше, рассматриваются как единое целое и упорядочиваются по значению числа. Это то, что вы должны использовать, если вы работаете с нумерованными списками.
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По длине слова — вы можете отсортировать список на основе длины слова. Строки с более короткой длиной слова идут первыми в списке, а самые длинные — последними.
Сортировка по алфавиту — В приведенном ниже примере «A10» стоит перед «A2», потому что «1» больше, чем «1».
A1 A10 A2
Натуральная сортировка
A1 A2 A10
По длине слова
A AA AAA
Использование этой опции меняет порядок текста.
Пример: Обратный порядок после сортировки по длине слова.
AAA AA A
Тексты сортируются по возрастанию по умолчанию. Если вы хотите отсортировать список по убыванию (9-0 и Я-А), вы можете использовать опцию обратной сортировки по алфавиту или естественному порядку.
Вы можете сортировать текст в произвольном порядке, используя опцию Случайный порядок. В результате список будет сортирован рандомно.
Word supports simple and multi-level sorts for tabular data
Updated on December 4, 2022
What To Know
- Lists: Select the list. Go to Home > Sort. Pick Paragraph in Sort By and Text in Type. Choose either Ascending or Descending, and press OK.
- Tables: Under Layout, go to Data > Sort. Pick Header Row in My List Has, the column in Sort By, Text in Type, and Asc. or Desc. Press OK.
- Advanced: Select Column 1 and Sort By. Then, select Column 2 and Then By. Press OK. Select Options for more sorting controls.
This article explains how to alphabetize in Word, so you can save you loads of time and effort when you want to sort, organize, or classify text in tables, lists, or columns. These instructions apply to Word 2019, Word 2016, Word 2013, Word for Microsoft 365, Word 2016 for Mac, and Word for Microsoft 365 for Mac.
How to Alphabetize a List in Word
Sort any list in alphabetic or reverse alphabetical order with little more than a few clicks of the mouse.
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Select the text of your list.
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From the Home tab, select Sort to open the Sort Text box.
Sorting in Word is simple.
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Choose Paragraphs in the Sort By box and choose Text in the Type box.
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Select Ascending (A to Z) or Descending (Z to A).
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Then, press OK.
If you alphabetize a numbered list, the sorted list will remain numbered correctly.
This process will not sort a multilevel list properly.
How to Sort a Table Alphabetically
The process of sorting a table alphabetically is similar to sorting a list.
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From the Layout tab, find the Data section, then select Sort to open the Sort dialog box. This dialog box supports several options.
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Select Header Row under My List Has at the bottom of the box if your table has a header row. This setting prevents Word from including your headers in the sort process.
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Choose the name of the column by which you want to sort the table in the Sort By list.
The Table Tools tab helps alphabetize in Word.
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Choose the way you want to sort the table in the Type list. To sort alphabetically, choose Text.
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Select Ascending or Descending to select the sort order.
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Click OK to sort the table.
Advanced Table Sorting
Word supports multi-level sorting—a helpful feature if a primary sort column includes duplicate values.
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Select Column 1 in the Sort By list of the Sort dialog box.
Sort by multiple columns in a Word table.
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Select Column 2 in the Then By list.
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Select OK to sort the table.
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Select Options in the Sort dialog box for other advanced options. For example, sort text alphabetically using tabs, commas, or other separators; make the sort case sensitive; choose the language you want to use to sort text alphabetically in Word.
FAQ
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How do I sort a table in ascending order in Word?
Select the table and go to Table Design > Layout > Sort. Choose whether or not your data has headers. Next to Sort by, choose how you want to sort (name or column) and what type of data it is (text, number, or date). Select Ascending as your sort order.
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How do I make a table in Word?
To insert a table in Word, place your cursor where you want the table to appear and select Insert > Table > drag over the cells to select how many columns and rows you want.
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How do I add a row to a table in Word?
Click in the table where you want the row > right-click > Insert > select Insert Rows Above or Insert Rows Below.
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