Track changes in Word
Note: If a document has been shared with you for review, you may not be able to turn off Track Changes. If you want to edit the document without tracking changes, you’ll need to either save a copy or ask the person who sent it to you to share it again with review mode turned off.
Turn Track Changes on and off
On the Review tab, select Track Changes.
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When Track Changes is on, the section is highlighted. Deletions are marked with a strikethrough, and additions are marked with an underline. Different authors’ changes are indicated with different colors.
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When Track Changes is off, the section is not highlighted. Word stops marking changes, but the colored underlines and strikethroughs are still in the document.
Tip: You also can add a Track Changes indicator to the status bar. Right-click the status bar and select Track Changes.
View tracked changes
Note: When a document is in Editing or Reviewing mode, you can select a tracked change to view a collaborator’s full, suggested change in a card that displays. Hover over the Accept or Reject button to see a preview of what that action would do to your final document.
Choose whose changes to track
You can choose to track only your own changes or everyone’s changes.
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To track only your own changes — On the Review tab, select Track Changes > Just Mine.
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To track everyone’s changes — On the Review tab, select Track Changes > For Everyone.
Tip: to use a password to keep others from turning off Track Changes — On the Review tab, select Track Changes > Lock Tracking.
Choose how you would like to see the changes in the document
You can choose the type of markup you want to see.
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On the Review tab, select Tracking.
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Select All Markup for the drop-down list to display.
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Select one of the following options.
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Simple Markup displays tracked changes with a red line in the margin.
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All Markup displays tracked changes with different colors of text and lines for each reviewer
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No Markup hides the markup to show the document with changes incorporated
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Original displays the original document without tracked changes and comments showing. However, any tracked changes or comments in the document that have not been accepted, rejected, or deleted remain in the document.
Choose the way track changes display
You can choose the types of revisions that display and the way they display. If you choose to show revisions as balloons, they display in the margins of the document. If you choose to display them directly within the document in line. In line revisions display all deletions with strikethroughs instead of inside balloons.
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On the Review tab, select Track > Show Markup.
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Select Balloons and then select the type of display you want.
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Show Revisions in Balloons
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Show All Revisions Inline
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Show Only Formatting in Balloons
Note: If you want to see tracked changes in balloons, you must be in Print Layout view or Web Layout view.
Display changes by type of edit
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On the Review tab, select Track Changes > Show Markup.
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Select the type of edit.
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Insertions and Deletions
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Formatting
The check mark next to the item indicates that it’s selected.
Note: Even if you hide a type of markup by clearing it on the Show Markup menu, the markup automatically displays each time the document is opened by you or a reviewer.
Display changes by reviewer(s)
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In Review > Tracking, select Show Markup.
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Select Specific People.
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Select to clear all check boxes except the ones next to the names of the reviewers whose changes you want to show.
Note: To select or clear all check boxes for all reviewers in the list, select All Reviewers.
Navigate tracked changes in Changes menu section
You can navigate from one tracked change to another.
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In Review > Changes, select Next to view the next tracked change.
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In Review > Changes, select Previous to view the previous tracked change.
Accept or Reject tracked changes
There are multiple ways to address tracked changes. The most proficient method is to identify the commentor and respond to the tracked change is through the card display when you click the marked change. The card displays the commentor name and the option to accept or reject the suggestion.
Accept or reject tracked changes in sequence using the main menu
You can resolve teach tracked change from the beginning of the document to the end of the document in sequence.
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Select Review > Changes > Next.
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Select Accept or Reject. The next sequential tracked change is highlighted for your review and action.
Note: You can also accept or reject individual tracked changes using the main menus’ drop-down menus. This method is often used as a methodical approach to reviewing tracked changes.
Accept changes using the main menu
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In Review > Changes, select Accept.
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Select one of the options.
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Accept and Move to Next
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Accept This Change
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Accept All Changes
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Accept All Changes and Stop Tracking
Reject changes using the main menu
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In Review > Changes, select > Reject.
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Select one of the options.
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Reject and Move to Next
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Reject This Change
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Reject All Changes
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Reject All Changes and Stop Tracking
Accept or reject changes within a document with a right click
Working within a document, you can right-click on a tracked change to accept or reject the change. Using the right-click method displays a banner menu option and a drop-down menu option.
Accept changes in-line with the right-click banner option
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Right-click a tracked change in the document to review a single suggestion.
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On the banner, select one of the following.
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Accept > Accept and Move to Next
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Accept > Accept This Change
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Accept > Accept All Changes
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Accept > Accept All Changes and Stop Tracking
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Accept and Move to Next
Accept changes in-line with the right-click drop-down menu option
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Right-click a tracked change in the document to review a single suggestion.
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In the drop-down menu, select one of the following.
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Accept Insertion (or Accept Deletion)
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Reject Insertion (or Reject Deletion)
Accept or reject all tracked changes at once on the main menu
Accept all tracked changes
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In Review > Changes, select Accept.
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Select one of the options.
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Accept All Changes Shown
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Accept All Changes
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Accept All Changes and Stop Tracking
Reject all tracked changes
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In Review > Changes, select Reject.
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Select one of the options.
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Reject All Changes Shown
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Reject All Changes
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Reject All Changes and Stop Tracking
Note: When Review>Tracking>Show Markup>Specific People>All Reviewers is selected, the Accept All Changes Shown and Reject All Changes Shown options do not display.
Hide tracked changes and comments when printing
Hiding changes doesn’t remove them from the document. You must use the Accept and Reject commands in the Changes group to remove markup from your document.
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Go to File > Print > Settings > Print All Pages.
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Under Document Info, select Print Markup to clear the check mark.
View all your changes in a summary list on the Reviewing Pane
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In Review > Tracking, select Reviewing Pane.
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Choose if you want to see the Reviewing Pane next to or below your document.
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Select Reviewing Pane Vertical to see a list of all changes next to your document.
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Select Reviewing Pane Horizontal to see a list of all changes below your document.
You can use the Reviewing Pane as a handy tool for to check that all tracked changes have been removed from your document so that they show up to others who might view your document. The summary section at the top of the Reviewing Pane displays the exact number of visible tracked changes and comments that remain in your document.
The Reviewing Pane also allows you to review long comments that don’t fit within a comment bubble.
Note: The Reviewing Pane, unlike the document or the comment balloons, is not the best tool for making changes to your document. Instead of deleting text or comments or making other changes in the Reviewing Pane, make all editorial changes in the document. The changes will then be visible in the Reviewing Pane.
Important: Comments are no longer part of the Track Changes function.
Turn on Track Changes
You can set Word for the Web to track changes for all users who are collaborating on the document or to track only your changes.
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On the Review tab, select Track Changes.
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In the Track Changes drop-down list, select one of the following:
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To track only the changes that you make to the document, select Just Mine.
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To track changes to the document made by all users, select For Everyone.
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Turn off Track Changes
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On the Review tab, select Track Changes.
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In the Track Changes drop-down list, select Off.
Select the Markup view
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On the Review tab, select Markup view.
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Select one of the markup options.
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Markup in margin (Simple Markup) — See suggestions in the margin
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Markup on page (All Markup) — See suggestions on the page
Review, accept, or reject changes
Accept or reject tracked changes in sequence
You can review each tracked change in sequence and decide whether to accept or reject the change.
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Click or tap at the beginning of the document.
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On the Review tab, select Track Changes.
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Select Accept or Reject. As you accept or reject changes, Word will move to the next change.
Tip: To move through changes in the document without accepting or rejecting them, select Next or Previous.
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Repeat until you’ve reviewed all of the changes in your document.
Accept or reject a single change
Rather than move through changes in sequence, you can accept or reject a single change. When you accept or reject the change, Word will not move to the next change in the document.
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Click the change.
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Select the option to accept or reject it.
When tracked changes are turned on, Word marks any changes made by any authors of the document. This is useful when you’re collaborating with other authors because you can see which authors made a particular change.
Turn Track Changes on
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On the Review tab, select Track Changes.
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Select to track only your own changes or everyone’s change.
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To track only your own changes — On the Review tab, select Track Changes > Just Mine.
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To track everyone’s changes — On the Review tab, select Track Changes > For Everyone.
Note: To turn Track Changes off, select Track Changes again.
Accept or reject all tracked changes at once on the main menu
Accept all tracked changes
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Select Reviewing > Accept.
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Select one of the options.
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Accept All Changes Shown
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Accept All Changes
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Accept All Changes and Stop Tracking
Reject all tracked changes
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Select Reviewing > Reject.
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Select one of the options.
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Reject All Changes Shown
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Reject All Changes
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Reject All Changes and Stop Tracking
Word shows changes in the document by displaying a line in the margin. If you switch to All Markup view, you’ll see changes inline and in balloons.
Anytime someone adds a comment, it’ll show up in a balloon.
Review changes inline
To see changes inline instead of in balloons, do the following:
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On the Review Tab, select Markup Options
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Point to Balloons and select Show All Revisions Inline.
Keep Track Changes on
To prevent others from turning off Track Changes, lock Track Changes on with a password.
Important: Be sure to remember the password so you can turn Track Changes off when you’re ready to accept or reject the changes.
Lock Track Changes with a password
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On the Review tab, select Protect > Protect Document.
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In the Password box, enter a password.
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Re-enter your password and select OK.
While tracked changes are locked, you can’t turn off change tracking, and you can’t accept or reject changes.
Unlock Track Changes
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On the Review tab, select Protect > Protect Document.
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Under Protection, uncheck Protect document for.
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Enter your password and select OK.
For more info, see
remove the tracked changes and comments.
Turn Track Changes on or off (Word for iPad)
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Tap the Review tab.
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Tap the control next to Track Changes to turn Track Changes on or off.
Show or hide markup (Word for iPad)
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On the Review tab, tap the Display for Review icon.
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In the Display for Review list, tap the option you want:
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All Markup (inline) shows the final document with tracked changes visible inline
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No markup shows the final document without tracked changed
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Original shows the original document with no tracked changes
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Show tracked changes by type (Word for iPad)
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On the Review tab, tap the Display for Review icon.
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In the Display for Review list, tap Show Markup.
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In the Show Markup list, tap the option you want:
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Ink shows or hides any marks made by digital inking in the document.
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Insertions & Deletions shows or hides inserted or deleted text.
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Formatting shows or hides formatting changes.
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Show Revisions in Balloons shows changes in balloons in the right margin.
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Show Only Formatting in Balloons shows only formatting changes in balloons and keeps the other changes as inline tracking.
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Show tracked changes by reviewer (Word for iPad)
If there are multiple reviewers for the document, Word will show all changes by default. However, you can choose to show only changes made by specific viewers.
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On the Review tab, tap the Display for Review icon.
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In the Display for Review list, tap Show Markup.
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In the Show Markup list, tap Reviewers.
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In the Other Authors list, tap the names of the reviewers whose changes you want to see or tap All Reviewers.
Accept changes (Word for iPad)
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Tap twice on a change in the document to select it.
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On the Review tab, tap the Accept icon.
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Do one of the following:
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Tap Accept & Move to Next to accept the change and move to the next change in the document.
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Tap Accept Deletion, Accept Insertion, or Accept Change to accept the selected change, identified contextually by type, and not move to the next change in the document.
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Tap Accept All Shown to accept all changes that are visible, but not changes that are hidden. For example, if you’re viewing only changes made by a specific reviewer, tapping Accept All Shown accepts only the changes made by that reviewer.
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Tap Accept All to accept all changes in the document.
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Tap Accept All & Stop Tracking to accept all changes in the document and turn off Track Changes.
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To move to another change without accepting or rejecting it, tap the Previous or Next icon.
Reject changes (Word for iPad)
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Tap twice on a change in the document to select it.
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On the Review tab, tap the Reject icon.
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Do one of the following:
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Tap Reject & Move to Next to reject the change and move to the next change in the document.
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Tap Reject Deletion, Reject Insertion, or Reject Change to reject the selected change, identified contextually by type, and not move to the next change in the document.
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Tap Reject All Shown to reject all changes that are visible, but not changes that are hidden. For example, if you’re viewing only changes made by a specific reviewer, tapping Reject All Shown rejects only the changes made by that reviewer.
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Tap Reject All to reject all changes in the document.
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Tap Rejects All & Stop Tracking to reject all changes in the document and turn off Track Changes.
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To move to another change without accepting or rejecting it, tap the Previous or Next icon.
Delete comments (Word for iPad)
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Tap twice on a comment in the document to select it.
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Tap the Review tab.
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Tap the Delete icon to delete the comment or press and hold the Delete icon until the Delete list appears, and then do one of the following:
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Tap Delete to delete only the selected comment.
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Tap Delete All to delete all comments in the document.
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To move to another comment without deleting it, tap the Previous or Next icon.
Turn Track Changes on or off (Word for iPhone)
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Tap the pen icon at the top to open the ribbon.
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Tap the Review tab.
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Tap the control next to Track Changes to turn Track Changes on or off.
Show or hide markup (Word for iPhone)
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On the Review tab, tap Display for Review.
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Tap the option you want:
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All Markup (inline) shows the final document with tracked changes visible inline
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No markup shows the final document without tracked changed
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Original shows the original document with no tracked changes
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Show tracked changes by type (Word for iPhone)
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On the Review tab, tap Display for Review.
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Tap Show Markup.
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In the Show Markup list, tap the option you want:
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Ink shows or hides any marks made by digital inking in the document.
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Insertions & Deletions shows or hides inserted or deleted text.
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Formatting shows or hides formatting changes.
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Show tracked changes by reviewer (Word for iPhone)
If there are multiple reviewers for the document, Word will show all changes by default. However, you can choose to show only changes made by specific viewers.
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On the Review tab, tap Display for Review.
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Tap Show Markup.
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Tap Reviewers.
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In the Other Authors list, tap the names of the reviewers whose changes you want to see or tap All Reviewers.
Accept changes (Word for iPhone)
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Tap twice on a change in the document to select it.
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On the Review tab, tap Accept.
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Do one of the following:
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Tap Accept & Move to Next to accept the change and move to the next change in the document.
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Tap Accept Deletion, Accept Insertion, or Accept Change to accept the selected change, identified contextually by type, and not move to the next change in the document.
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Tap Accept All Shown to accept all changes that are visible, but not changes that are hidden. For example, if you’re viewing only changes made by a specific reviewer, tapping Accept All Shown accepts only the changes made by that reviewer.
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Tap Accept All to accept all changes in the document.
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Tap Accept All & Stop Tracking to accept all changes in the document and turn off Track Changes.
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Reject changes (Word for iPhone)
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Tap twice on a change in the document to select it.
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On the Review tab, tap Reject.
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Do one of the following:
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Tap Reject & Move to Next to reject the change and move to the next change in the document.
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Tap Reject Deletion, Reject Insertion, or Reject Change to reject the selected change, identified contextually by type, and not move to the next change in the document.
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Tap Reject All Shown to reject all changes that are visible, but not changes that are hidden. For example, if you’re viewing only changes made by a specific reviewer, tapping Reject All Shown rejects only the changes made by that reviewer.
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Tap Reject All to reject all changes in the document.
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Tap Reject All & Stop Tracking to reject all changes in the document and turn off Track Changes.
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Delete comments (Word for iPhone)
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Tap twice on a comment in the document to select it.
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One the Review tab, tap Delete, and then do one of the following:
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Tap Delete to delete only the selected comment.
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Tap Delete All to delete all comments in the document.
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To move to another comment without deleting it, tap the Previous or Next icon
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This tutorial shows how to use Track Changes in Microsoft Word. Track Changes helps us edit documents by tracking insertions, deletions, replacements, and format changes. Word calls these edits markups.
This tutorial also includes an overview of Word’s new Modern comment tool.
We will cover twelve topics:
- How to Turn Track Changes On and Off
- How to Show and Hide Track Changes
- How to Delete Text with Track Changes
- How to Insert Text with Track Changes
- How to Replace Text with Track Changes
- How to Change Formatting with Track Changes
- How to Accept or Reject Track Changes
- How to Insert Comments
- How to Reply to Comments
- How to Resolve Comments
- How to Delete Comments
- How to Open and Close the Reviewing Pane
Watch all the steps shown here in real time!
Explore more than 200 writing-related software tutorials on my YouTube channel.
Let’s dive in…
How to Turn Track Changes On and Off
- Select the Review tab in the ribbon.
- Select the Track Changes button in the Tracking group. The button will appear darker than the rest of the ribbon when Track Changes is turned on.
- Select the Track Changes button (see figure 2) again to turn off tracking.
How to Show and Hide Track Changes
You can control how comments and edits appear by using the Display for Review and Show Markup menus in the Tracking group in the ribbon.
- Select the Display for Review drop-down menu to choose how edits and comments are displayed. The options are (A) Simple Markup, (B) All Markup, (C) No Markup, and (D) Original.
(A) Simple Markup displays the edited version of the document without visible in-line edits. However, edits are indicated by a vertical line in the left margin.
For example, if you delete a sentence, that sentence won’t appear on screen. Instead, a vertical line will appear in the left margin showing that a change was made in that location.
If you want to see the edit, select the vertical line to switch to All Markup.
Comments will be visible on the right side of the screen when in Simple Markup.
(B) All Markup displays all edits and comments.
A vertical line, like the one shown in Simple Markup (see figure 4), will appear on the left side of the screen indicating that a change was made in that location.
Select that line to switch to Simple Markup.
(C) No Markup displays the edited version of the document without any visible edits or comments.
(D) Original displays the original version of the document without any edits or comments.
- Select the Show Markup drop-down menu to choose what features Track Changes displays. (Note that this menu is called Markup Options in Word for Mac.)
I recommend showing markups for Insertions and Deletions and Formatting as well as choosing Show Only Formatting in Balloons so that your insertions and deletions will appear in the text and formatting changes will appear next to the text.
Be default, comments will appear in balloons on the right side of the text.
Important note: The remaining sections show Track Changes in the All Markup view.
How to Delete Text with Track Changes
- Select the text you want to delete.
- Select the Delete key on your keyboard. The deleted text will appear with a strikethrough in the All Markup view.
How to Insert Text with Track Changes
- Place your cursor where you want to insert new text.
- Type the new text. The insertion will appear with an underline in the All Markup view.
How to Replace Text with Track Changes
- Select the text you want to replace.
- Type the replacement text. The original text will appear with a strikethrough, and the replacement text will appear with an underline in the All Markup view.
How to Change Formatting with Track Changes
Formatting includes the font style, font size, font color, italics, bold font, underlining, superscripting and subscripting, indentations, alignment, and margins.
- Select the text you want to reformat.
- Change the format. Track Changes will automatically display the change with your other markup if you have selected formatting in the Show Markup section of the Tracking group.
How to Accept or Reject Track Changes
Edits created with Track Changes must be accepted before they become part of your document. You can accept or reject edits individually or all at once.
Accept or Reject Edits Individually
- Click on or select the insertion, deletion, or replacement text.
- Select the Accept or Reject button in the Changes group.
Pro Tip: Use the Previous and Next buttons to navigate through all the edits in the document.
Accept or Reject All Edits
Unless you are very confident in your reviewers’ expertise, I strongly caution against accepting or rejecting all edits without first checking the accuracy of each one.
- Select the Accept or Reject menu arrow in the Changes group.
- Select your preferred option: Accept/Reject All Changes or Accept/Reject All Changes and Stop Tracking.
This section covers the basics of using comments in Word. For a more in-depth look, please see my previous tutorial “How to Use Comments in Microsoft Word (Modern Comments).”
You can use the Comment tool with Track Changes turned on or turned off.
- Place your cursor near the text you want to comment on or select the text.
- Select the Review tab in the ribbon (see figure 1).
- Select the New Comment button in the Comments group.
- Type your comment into the comment text box on the right side of the screen.
If you are part of an organization, you may be able to @ mention other users in your comments.
- Select the Post button or type the keyboard shortcut Ctrl + Enter (PC) or Command + Return (Mac) to post the comment.
- If you need to edit your comment, select the Edit button (PC users see figure 15; Mac users see figure 16).
- Type your reply into the Reply text box in the other person’s comment.
- Select the Post button or type the keyboard shortcut Ctrl + Enter (PC) or Command + Return (Mac) to post the reply.
You can mark a comment as “Resolved” to tell other people (or remind yourself) that an issue has been taken care of. However, you can also reopen a resolved comment, thereby turning it back to a regular comment.
- Select the three-dot menu in the comment.
- Select Resolve thread from the drop-down menu.
The comment will no longer be visible in the contextual view on the right side of the screen.
How to Reopen Resolved Comments
- Select the Review tab (see figure 1).
- Select the Show Comments menu arrow.
- Select List from the drop-down menu.
- Select the Reopen button in the comment.
Here are two ways to delete comments.
Method 1: Select the three-dot menu in the comment and then select Delete thread from the drop-down menu.
Method 2: Place your cursor in the comment or the text connected to the comment and then select the Delete menu arrow in the Review tab.
From there, choose Delete to delete the current comment, or Delete All Comments Shown, Delete All Comments in Document, or Delete All Resolved Comments (PC only).
How to Open and Close the Reviewing Pane
The Reviewing Pane (labeled Revisions) shows all the comments and edits selected in the Show Markup drop-down menu in the Tracking group in the ribbon, along with the total number of those comments and markups in the document.
The Reviewing Pane isn’t necessary for using Track Changes, but it can be helpful when you need to find a specific edit or want to see how many edits or comments are in the document.
- Select the Review tab (see figure 1).
- Select the Reviewing Pane button in the Tracking group.
The Reviewing Pane will appear, normally on the left side of your screen.
- Reselect the Reviewing Pane button to close the Reviewing Pane.
Related Resources
How to Copy and Paste Text with Comments and Track Changes in Word
How to Remove User Names from Existing Track Changes in Microsoft Word
How to Change Your User Name for Track Changes in Microsoft Word
How to Stop Microsoft Word from Calling You “Author” in Track Changes
How to Change the Color of Track Changes in Microsoft Word
Updated January 16, 2023
На чтение 3 мин Просмотров 854 Обновлено 12.04.2021
Без сомнения, отслеживание изменений в Microsoft Word — прекрасная функция. Если вы работаете в многопользовательской среде, где многие пользователи редактируют один файл Word, отслеживание изменений в Word 2016/2019 или Office365 является полезным инструментом для отслеживания изменений / модификаций, сделанных конкретными пользователями. Здесь мы покажем, как включить и отключить отслеживание изменений в Microsoft Word 2016/2019 / Office 365 и правильно его использовать.
Поскольку Microsoft продолжает улучшать функцию отслеживания изменений во всех версиях продуктов Office, вы можете увидеть другую и улучшенную версию, отличную от той, которая описана в этом руководстве. Ранее мы упоминали об удалении прерывателя строки в документе Word здесь. Если вам нужно изменить формат системного времени, который отображается при редактировании Word, вы можете выполнить этот шаг.
Как включить отслеживание изменений в Word 2016/2019 / Office 365
1) Когда есть какой-то контент для редактирования в MS Word, нажмите «Обзор» и «Отследить изменения», как показано ниже. Нажмите «Отслеживать изменения» в меню, чтобы включить эту функцию. После включения изменения, внесенные одним или несколькими пользователями, будут записаны. 
2) Несмотря на то, что отслеживание изменений в Word активировано, вы все равно не сможете увидеть изменения, внесенные другими пользователями, пока не активируете «Панель просмотра». После включения вы можете видеть, что делают другие авторы или какие изменения они уже внесли в конкретный документ.
3) Дополнительные параметры. 
Вы можете найти другие варианты разметки, чтобы увидеть оригинал или изменения в документе. Щелчок по раскрывающейся кнопке «Вся разметка» предоставит опцию. По умолчанию выбрана «Вся разметка», и вы можете видеть все изменения в текстовом документе.
Помните — изменения все еще не сохраняются в исходном документе. Владелец документа может принять или отклонить изменения. 
4) Вы можете принять изменения в документе по одному или все одновременно. Также вы можете заблокировать авторов для редактирования документа. 
Еще одна замечательная функция — «Сравнить». Вы можете сравнить исходный документ с измененным документом разных авторов в одном представлении для лучшего понимания, прежде чем принимать изменения. Нажатие на кнопку «Сравнить» приведет к сравнению параметров.
5) Область комментариев в отслеживании изменений полезна, когда документ редактируют более одного пользователя. Это позволяет оставлять комментарии к каждому изменению или абзацу и отображать их в панели обзора. Обоснования и рекомендации по изменению конкретного содержания могут быть опубликованы в Интернете через это поле для комментариев.
Чтобы отключить отслеживание изменений, просто отключите этот параметр на вкладке «Обзор» в Word 2019. Я надеюсь, что это руководство поможет понять основы отслеживания изменений в Microsoft Word 2016 (и аналогичных 2019 / Office 365) и эффективно использовать его.
The series Microsoft Word and MLA Style shows writers how to use Word to make their essays conform to MLA style guidelines. This post explains how to use the Track Changes feature in Microsoft Word.
The Track Changes feature in Microsoft Word allows users to edit a document and see all the changes. Word does not normally display your changes. If you delete something, it does not remain on the screen. But if you delete a word while Track Changes is on, there will be a visual record of it. The word will either remain on the screen struck through and in a different color or else appear in a balloon in the margin with its status (in this case, “Deleted”).
This post explains how to use Track Changes. It also addresses the differences between Track Changes in versions of Word for PC and Mac. To access Track Changes, click the Review tab at the top of the main window of Word. If the instructions in this post do not work with your version of Word, consult Microsoft’s website.
How to Display Changes and Comments on Word for PC
Track Changes gives you options for displaying changes and comments. You can display the changes in the text or in balloons in the margins. To adjust the markup settings in Word for PC, click the drop-down menu below the Track Changes icon. Then click Change Tracking Options. In the window that appears, look in the section labeled “Balloons.” In the drop-down menu next to Use Balloons, you can select Always, Never, or Only for Comments/Formatting. In this window, you can also choose not to track formatting at all.
I find that using balloons only for comments and formatting is best. If you select that option, all the changes will appear in the text. If you select Always, Word will display changes in balloons, but what you see will depend on your viewing settings. Look in the Review tab next to the Track Changes icon. In older versions of Word, there will be a drop-down menu whose default setting is Final: Show Markup. If this is selected, Word will display all insertions in the text. Deletions will be shown in balloons. If you select Original: Show Markup, Word will do the opposite. Deletions will be shown in the text and insertions in balloons.
In newer versions of Word for PC, the drop-down menu is slightly different. You can choose Simple Markup, All Markup, No Markup, or Original. Simple Markup means that changes are not displayed with struck-through text and different colors. Rather, if you make a change, a line appears next to the changed text in the left margin. If you want to see all the changes in the text, select All Markup from the drop-down menu.
How to Display Changes and Comments on an Early Version of Word for Mac
In early versions of Word for Mac, such as Word 2011, there are only two options for displaying changes: use balloons or don’t. If you want to use balloons, go to the Track Changes icon and click Show Markup, then Preferences. Then click the box labeled “Use balloons to display changes.” There is no option to use balloons to display comments and formatting only. If you use balloons, all changes will be placed in balloons. This feature behaves much like the one in Word for PC. Selecting Final: Show Markup tells Word to display deletions in balloons. But if you select Original: Show Markup, Word displays insertions in balloons.
Alternatively, if you do not check the box labeled “Use balloons to display changes,” all changes will appear in the text. Comments will show up only in the Reviewing Pane. Clicking the Reviewing Pane button makes a box appear either beside or below the text. This box, or pane, lists all changes and comments in the document. If you do not want Word to track formatting, go back to Show Markup in the Review tab. If there is a check mark before Formatting, click it to remove it.
How to Display Changes and Comments on a More Recent Version of Word for Mac
In more recent versions of Word for Mac, click the Track Changes button and then Markup Options. A list will appear. Go to Balloons, and another list will appear to the right. You will see an option to display only comments and formatting in balloons, like the one in Word for PC.
The default setting to display changes is Simple Markup, which you will see in a drop-down menu above Markup Options. This setting is much like the one in recent versions of Word for PC. If you want to see all the changes in the text, select All Markup from the drop-down menu. To tell Word not to track formatting, click Markup Options then Formatting to remove the check mark.
How to Accept or Reject Changes
If you make changes with Track Changes on, the changes will be there even if you turn off the feature or change the viewing options. You will have to accept or reject the changes manually. There are two ways to do this: all at once or one at a time. The process of doing this is similar on PCs and Macs. If you want to accept or reject all changes in the document, go to the Review tab. You will see the Accept and Reject icons. To the right of each icon there is an arrow. If you click it, a drop-down menu appears. In the menus there are the options Accept All Changes in Document and Reject All Changes in Document.
There are two ways to deal with each change one at a time. If you right-click on a change, a menu appears. You can then accept or reject the change in that menu. You could instead place the cursor before the changed text. If you then click the Accept or Reject icon in the Review tab, the changed text will be either accepted or rejected.
How to Adjust Other Settings
Track Changes labels your changes with the username associated with your version of Word. To change your username on a PC, click the drop-down menu below the Track Changes icon. Then click Change User Name. To change it on a Mac, click Word at the top left, then Preferences. Then click User Information.
Word assigns the same color to all the changes made by a given username. By default this is either blue or red for the first user who makes changes. However, you can change the color associated with your username. On a PC, go to the Change Tracking Options window. On a Mac, go to the Track Changes Preferences window. In the window that appears, you will be able to select the color of your changes.
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Track Changes in Microsoft Word – Tech Tip for April 3, 2018
Track Changes in Microsoft Word
(Applies To: Word 2016 Word 2013 Word 2010 Word 2007 )
90% of people with Microsoft Office are using 10% of it, and everyone uses a different 10%. What 10% are you using?
For this month’s Tech Tips we would like to make you aware of potentially another 10% that you are currently not using: stay tuned to learn about a few really helpful and time-saving features in Microsoft Word! Let’s get started!
When you want to see who has been making changes to your document, turn on the Track Changes feature. You can also choose which changes to accept or reject, and you can view and delete comments. This is the perfect feature for reviewing a document!
1. Turn “Track Changes” on/off: 
- On the Review tab, in the Tracking group, choose Track Changes.
- When you turn on Track Changes, Word marks up new changes made to the document.
- When you turn off Track Changes, Word stops marking up new changes. Any changes that were already tracked remain marked up in the document until you remove them.
2. Show changes (revisions) in document:
When you turn on Track Changes, Word marks up and shows any changes that anyone makes to the document.
- On the Review tab, in the Tracking group, in the Simple Markup list, chose a view option:
- Simple Markup is the default option and indicates where changes are with a red line in the margin.
- No Markup hides markup to show what the incorporated changes will look like.
- All Markup shows all edits with different colors of text and lines.
- Original shows the document in its original form.
- In the Show Markup list, choose the revisions you would like to see – Comments, Ink, Insertions and Deletions, Formatting, Balloons, Specific people.
3. Remove Tracked Changes
The only way to remove tracked changes in a document is to accept or reject them.
- Accept/Delete a single tracked change:
- Open your document.
- On the Review tab, in the Changes group, choose Next or Previous.
- Choose Accept or Reject.
- Accept/Delete all tracked changes:
- Open your document.
- On the Review tab, in the Changes group, do one of the following:
- In the Accept list, choose Accept All Changes, or
- In the Reject list, choose Reject All Changes.
Word then either accepts the change or removes it, and then moves to the next change.
Get additional tips for Word, like how to use keyboard shortcuts, sort and employ advanced math here.
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