Word select all text of one colour

Steve has a document which, in various places, uses a text color that has an RGB value of 102, 255, 255. This, in the end, proved an inadequate color for his needs, so he needs to change the color of all that text to have an RGB value of 181, 255, 255. Steve wonders if there is a way to make the change all at once.

There are three ways you can go about approaching this problem. The first is to rely on styles. The idea would be to create a character style for the text you want in that particular color. When you are creating the document, apply that style to all those words you want to appear in that color. Then, when you need to change the color (or any other attributes of that text), simply make your changes to the style. This results in all instances of text to which the style is applied being updated, immediately.

The second approach is to simply use Find and Replace. Follow these steps:

1. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
2. Click the More button, if it is available. The dialog box expands.
3. Make sure the Find box is empty and the insertion point is in that box.
4. Click the Format button and then click Font. Word displays the Find Font dialog box.
5. Click the Font Color drop-down list and choose More Colors. Word displays the Colors dialog box.
6. Make sure the Custom tab is displayed.
7. Using the Red, Green, and Blue controls, specify the RGB values of the text you want to change.
8. Click OK to dismiss the Colors dialog box.
9. Click OK to dismiss the Find Font dialog box. The Find and Replace dialog box should still be visible, with the custom color showing under the Find box.
10. Make sure the Replace With box is empty and the insertion point is in that box.
11. Click the Format button and then click Font. Word displays the Replace Font dialog box.
12. Click the Font Color drop-down list and choose More Colors. Word displays the Colors dialog box.
13. Make sure the Custom tab is displayed.
14. Using the Red, Green, and Blue controls, specify the RGB values of the color you want to use.
15. Click OK to dismiss the Colors dialog box.
16. Click OK to dismiss the Replace Font dialog box. The Find and Replace dialog box should still be visible, with the custom color showing under the Replace box.
17. Click Replace All. Word displays a dialog box informing you how many replacements it made.
18. Click OK to dismiss the information dialog box.
19. Click Close to dismiss the Find and Replace dialog box.

Finally, you can always use a macro to make the replacements. This is particularly useful if you have a large number of documents in which you need to make the same change. The following macro essentially automates the Find-and-Replace steps just presented.

Sub FixColor()
    With Selection.Find
        .ClearFormatting
        .Font.Color = RGB(102, 255, 255)
        .Text = ""
        .Forward = True
        .Wrap = wdFindContinue
        .Format = True
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False

        .Replacement.ClearFormatting
        .Replacement.Font.Color = RGB(181, 255, 255)
        .Replacement.Text = ""
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
End Sub

Author Bio

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen…

Using the command “Select All Text With Similar Formatting,” you can select every piece of text in the document that shares the same formatting.

In other words, this helps to select all the text in the Word document (for example, formatted text with bold, italic, color, etc.) in the same manner.

Firstly, select the text you want in the document, as in the screenshot below.

To select text in the multiple places you want in a Word document, Press and hold down the CTRL key then select all the text with the mouse as many times as you want.

Go to the Home tab,  and then apply any text formatting you want, as in the screenshot below. For example, format text with color, bold, italic, underline, etc. 

Position the cursor at one of the text formatting’s that you have applied.

Now go to the Home Tab 

Then click on “Select”  in the editing group

And then click on “Select All Text With Similar Formatting“. 

Select: Under the option “Select”, you have various commands to select text and objects, such as “Select All,” “Select Objects,” and “Select Text with Similar Formatting.”

Select All: This command helps you select all the contents (with all the formatting) of a Word document. To do this, go to the Home tab, click on select, and then click on select all.

Select Objects: Select Objects is commonly used to select multiple objects in a Word document, such as shapes and pictures. To do this → Go to the Insert tab and insert the objects such as pictures, shapes, icons, etc. Then, on the Home tab, click the Select button, and then Then, press the Select Objects button. Now select all the objects with the mouse.

Selecting all the highlighted text in Word or Google Docs is a very useful option when you only want to copy or obtain a part of the text and not all of it. It is as useful as creating a macro Word document. Both allow, as if it were paper, to highlight with different colors that section of text that catches your attention the most. So differentiate it from the rest of the text.

Sometimes it happens that you want to select only the highlighted text of a document. This can be done manually using the mouse, which is not very difficult. However, if it is a very long writing, this task becomes quite tedious.

Select all highlighted text in Word or Google Docs

Word and Google Docs are tools that have the option to highlight the text in different colors. Just as you would with a highlighter on a sheet of paper. This is a way to delimit those areas of the document that are most important or that attract your attention.

What if you want to select highlighted text in a document and it is separated by paragraphs without highlighting? One way is to do it with the mouse, shading those highlighted paragraphs that interest you the most while holding down the “Ctrl” key .

But this option is not functional at all if it is a very long text. In addition, if for any reason it happens that you stop pressing the “Ctrl” key , you will lose all the selection work done. So this way of doing it is neither the most comfortable, nor the most reliable.

However, there is a much faster and more efficient way to select all the highlighted text in Word or Google Docs that many people don’t know about. This will make it easier for you to select the text in question so that you can copy it into another document or use it in another program.

Steps to select all highlighted text in Word or Google Docs

Open a Word document without risk of being infected by a virus if you received it in the mail. Although, you can also choose one that is already done on the computer.

If you want to select all the highlighted text in Word or Google Docs automatically, you must press the “Ctrl + H” keys at the same time . This will open a dialog box called “Find and Replace.” In it you must click on the ” Search ” section.

In the lower left corner of this dialog box is the option ” More “, click there to see more search options. In the new options that you will see, locate the ” Format ” section and click on it. A pop-up menu will appear where you must select the ” Highlight ” section.

In this way, the “ Highlight ” format will be reflected in the search bar. After this you must click on the ” Search in” button and, in the pop-up menu, choose the ” Main document ” option .

A message will appear indicating how many elements that match this format have been selected. Then close the conceptual menu by pressing the ” Esc ” key and in turn, click on the X to close the dialog box. Now you can notice that all the highlighted text has been selected in Word or Google Docs automatically.

Use selected text in another document

If you want to use the highlighted text in another Word document or make it easier to remove or delete hyperlinks in Word documents , just copy the entire selection. This can be done by clicking the right mouse button and selecting the ” Copy ” option from the context menu, or by pressing the “Ctrl + C” keys .

To open a new Word document you must go to the ” File ” section found in the menu located at the top of the screen. There, look for the option ” New ” and select it. Then press the option “Blank Document” to open a new Word document. When you see it on the screen, press the “Ctrl + V” keys and all the selected text will be copied.

If you ever want to change the style of all the headings or captions in a document, bold all the italicized text, or otherwise fine-tune the formatting of your document in one swoop, Microsoft Word has a setting for that.

Highlight some text with the formatting you want to change, then in the Editing menu, go to Select > «Select all text with similar formatting.» Then you can stylize as you wish. (This is a feature also in Google Docs, by the way.)

Already knew that, Microsoft Word maven? Perhaps one of the other nineteen overlooked Word features outlined at PC Authority will teach you something new. For example, if you click the tiny pop-out icon of the Clipboard on the Home tab, you can select up to 24 items saved in that panel. Handy!

How to: 20 features you’ve never used in Word | PC Authority