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Hello Learners, Today we will know the important features of the word processor.

In this post, I will explain in features of word processing software in detail.

This Article is the Best on the whole internet.

If you read this article carefully you will understand all about the word processor — features, uses, and advantages.

I Guaranteed you, after reading this article you will not need to read any other Articles. In fact, our readers are satisfied with this blog post.

Note — The only purpose of this article is to tell you about word processor features in very simple language. This article has been written by an expert, if you think this article can be improved further, then you must give us feedback.

What is Word Processor?

Word Processor is system software. With the help of word processor software, you can easily create any type of document. This software is very helpful for office work. There are various office employees who use this software to do their own work.

Microsoft Word is a very popular word processor software.

What are the Features of Word Processor?

There are various important features of word processor software, which features names are given below.

1. Easy Typing

You can type very easily using a word processor. Word processor provides you with many features to create a document so that you can type any type of document.

Word processor gives you more features in typing anything than typewriter-like — word processor has unlimited pages. You keep typing and as soon as the first page is over, the word processor lets you type on the new page.

While you are typing on the typewriter, you have to enter another page as soon as the page ends.

Everything you type in the word processor is visible to you so that you can also correct it if the wrong word is typed. But there is no such facility in the typewriter that you can correct the wrong word.

2. Text Copy

Copy is also a great feature of the word processor, using which you can copy any text. The copy feature is there in all types of word processors.

With the use of copy features, you can use the same text multiple times in the document without writing it, which saves you time as well.

3. Text Cut

The cut is also a great feature of the word processor, using which you can cut any text in the document. The cut feature is completely different from the copy feature.

For example, by using the copy feature, the copied text is in both the places in the document, such as — from where you copied your text and where you pasted the text, while the cut text is removed from the part of the document where The text is cut from.

4. Paste

The paste is also a great feature of the word processor, using which you can paste any copied or cut text on any part of the document. Any text is copied or cut only for pasting.

5. Multimedia

Multimedia is also a great feature of the word processor, using which you make your document more attractive.

Using multimedia features, you can insert multimedia in your document like — clip art, charts, images, pictures, video, etc.

6. Text formatting

Text formatting is also a great feature of the word processor, using which you can make your document more beautiful.

Using text formatting features, you can change the font of the text of your document, the size of the text, and the color of the text and you can also bold, italicize, and underline your text.

7. Spelling and Grammar

Spelling and Grammar is also a great feature of the word processor, using which you can check the spelling and grammar errors of the document.

8. Adjust the Layout

Adjusting the layout is also a great feature of the word processor, using which you can modify the margins, size, and layout of the document according to your need.

9. Find

Find is also a great feature of the word processor, using which you can find any word or sentence in the document. This feature helps you a lot, just imagine if your document is 100 to 150 pages.

If you have to find any word or sentence, then it will take you a lot of time, but you can find that word or sentence in a few seconds using the find features.

10. Search and Replace

Search and Replace is also a great feature of the word processor, using which you can find any word or sentence in the document and replace that word with a new word using the replace feature.

If your document is 100 to 500 pages, then imagine how much time and effort it will take to manually replace a word. But using the Search and Replace feature, you can replace any word or sentence with a new word or sentence in a few seconds.

11. Indentation and lists

Indentation and lists are also a great feature of the word processor, using which you can add tabs, bullet lists, and number lists to the document so that your document looks more beautiful.

12. Insert tables

Insert tables is also a great feature of the word processor, using which you can insert tables in the document.

13. Multiple Windows

Multiple windows are also a very good feature of a word processor, using which you can open multiple windows in word processor software. This feature is used by people to use more than one-word processors windows at the same time.

In a word processor, you have to press the ctrl and N buttons simultaneously to open more than one window.

14. AutoCorrect

AutoCorrect is also a great feature of word processors using which to automatically correct any common errors in your document like — (typing «teh» and having it autocorrected to «the»).

15. Headers and Footers

Headers and footers are also a great feature of the word processor, using which you can add anything according to your need in the headers and footers of your document like — page numbers, dates, footnotes, etc.

16. Mail Merge

If we want to send the same information to different people at the same time, then there is a feature in the word processor using which we can do that and that feature is named mail merge.

Using mail merge, the body of the letter is typed once and it is sent to different addresses.

There are various advantages of word processor software, which are given below.

Quality
Storage of Text
Security

1. Quality

Word processor helps us to create error free documents. Every document prepared through word processor is absolutely correct in spelling and grammar, there is no possibility in it, and word processor allows us to make many copies of the same format.

2. Storage of Text

In word processor we can create of any number of page document and in word processor we can copy any word or sentence any number of times.

You can also use it by making some changes in any old word file in the word processor, for which we do not need to create a new word file.

3. Security

In a word processor, we can secure any document while creating it. As soon as someone opens that document, he asks for password before opening the document, and only after entering the correct password, the document will open.

Uses of Word Processor

There are various uses of word processor software, and this word processor are used in different fields which are — education field, planning or business-related works, for making assignments and home, etc.

With the use of this word processor software, you can do many things, whose names are given below.

Memos.
Making Card.
Letter writing
Legal Copies.
Making resume/CV.
Letters and letterhead.
Reference documents.
writing short stories.

I hope you understand this.

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Some Applications of Word Processor

Some of the areas where word processor is used are given below

A letter requesting leave or order in an office.
A notice given to appeal to members.
A report sending by a manager to head office.
An essay creating by a student.
A brochure used for admission in Schools, Colleges and Real Estate Offices.

In order to perform word processing, specialized software (known as a
Word Processor) is needed. As we have mentioned above, Microsoft Word (MS Word) is one example of Word Processor, but other word processing applications are also widely used.
Examples include: Microsoft Works Word Processor, Open Office Writer,
Word Perfect and Google Drive Document.

Word Processing — Features and Advantages

With word processor, like MS Word, we can type, edit, save and print the various letters, documents, notices, memos and statements. We can have many facilities in Word Processor than a type writer.

A word processor has many unique features as discussed under :

Easy Typing : In MS Word, typing is so easy because

we need not click enter button after the end of a line as in case of type writer. The word processor itself takes the matter to the next line of the document. This facility is called word wrapping.
There is no limit for typing the matter in word processing. You can type the matter continuously without resorting to new page or file. But in a type writer, if you complete a page, you have to take another blank page and start typing.
You can easily rectify mistakes as the typed matter appears on the screen.

Easy : The document so typed can be stored for future use. The process of storing is called saving. We can preserve the document for any number of years in word processing.
Adding, Removing and Copying Test : Documents can be modified easily in MS Office. We need not strike off any word as in the case of type writer. We can easily place a new word in place of existing one. The new word or paras will automatically be adjusted in the place of deleted or modified text. We can also copy a part or whole of the matter from one file or document to another document.
Spell Check of words : The spellings of words in the document can be rectified automatically. We can find alternative words to our typed words. Not only that, even the grammatical errors can also be rectified in word processor.
Change the Style and Shape of Characters and Paragraphs : The documents in word processor can be made attractive and appealing because the shape and style of characters or letters in the documents can be changed according to our requirements. You can even change the gap between one line and other line in the document. This process is called line spacing. Not only the lines but also paragraphs can be aligned to make it more appealing to the readers. This facility is called alignment in word processing.
Bullets and Numbering : Bullets are special symbols which can be put for different points or paras in a document whereas numbers are ascending figures like1, 2, 3, …… etc. Which can be assigned to different points in the para or document. In word processor we can assign such bullets or numbers automatically with a single command.
Headers and Footers : A Header is the text appearing above the document and Footer is the text appearing below the document. In Word Processor, we can create these Headers and Footers in the document easily.
Creation of Tables : Tables can be created neatly in word processor. If you give directions for required number of rows and columns, word processor provides a ready made table to work .
Inserting Pictures Objects : A picture is worth 1000 words. In word processor, we can insert the picture in the document to make it more attractive. These pictures can be obtained from clip art which is available in word processor.
Preview Facility : Before getting a print of our document, we can get a preview of document. If mistakes are there, we can change the document.
Mail Merge Facility : If we want to send the same information to different persons, there is a facility in Word Processor known as Mail Merge. The main body of the letter can be typed once and we can send the same to different addresses.

Other Features of M. S. Word Processor

In addition to above features, the following are the additional features in word processing.

Paper Size and Orientation : We can select any size of paper and orientation in M.S. Word. We can select a small paper for visiting card and a middle size paper for typing a notice etc.
Macros : With the help of macros, we can avoid certain type of repetitive works. This saves our time and efforts.
Multi-Column Facility : We can create different columns to form the text on it.
Index and Table of Contents : We can even prepare the index and table contents in M.S. Word.
We can link the word documents with web pages in Internet.

Advantages of Word Processing

The following are the advantages of Word Processing.

Quality : It produces error free documents. The spell and grammar check in word processing makes the document to be neat and error-free. We can get multiple copies of excellent formatted nature in word Processing.
Storage of Text : We can take any number of copies with word processor. Not only that, if we need the same document with some slight changes, we need not type the same letter again. Just by making some slight changes, we can obtain a modified copy easily.
Time Saving : We can get any number of copies of document in future without retyping. We can get the copy of document on any printer.
Security : We can protect the documents in word processing by giving passwords. So there is a less chance of viewing the documents by unauthorized persons.
Dynamic Exchange of Data : We can have dynamic exchange of objects and pictures from other documents into word processing documents. The documents can be linked to each other.

That’s all for now friends. In our next post we shall learn «How to work with MS Word». Happy Reading

1. Microsoft Word

The most known word processing software is Microsoft Word, and chances are high you’ve used it at least on one occasion to process or create text documents.

Word is the most known word processing software because the creator of Windows creates it and it often comes integrated with the Windows operating system.

However, Word is also known for the benefits it offers. Improved search and navigational experience combined with the ability to work with others simultaneously are just some of the benefits.

Along with that, Word gives you the ability to access, share, and work on your documents from almost anywhere.

With plenty of options to create, edit, and process text, Word also has additional visual effects, turning text into diagrams, and combining visual aspects into text documents.

Instant help when creating documents is another great integration that especially helps writers. Exporting and having document flexibility is helpful when producing specific documents for your studies or work, and it’s just one of many benefits of Word.

2. iWork Pages

iWork Pages is a must-have word processing software for Apple users. Even though Microsoft Word is available for macOS, iWork is a great native alternative that helps Apple users process, create, and work with word documents.

iWork Pages was previously known as AppleWorks, and it is part of the official Apple iWork suite.

Not only Pages can help you create documents, but they can also help you to collaborate with others efficiently, create animated documents from your data, and even build interactive charts from your text.

What’s great about Pages is that it comes with built-in help and sample formulas, so you don’t always have to create a document from scratch. Instead, you can use templates or benefit from function suggestions to improve the way you work.

With over 30 spreadsheet templates, you won’t have to create text documents from scratch unless you enjoy creating your work from scratch. Templates can help you spend less time formatting and creating the basics of your document and yet leave you with more time to focus on your text.

3. OpenOffice Writer

Among the paid word processing software, there are a couple of free gems such as OpenOffice.

OpenOffice is a free and open productivity suite that includes Writer, the perfect software for word processing.

Whether you’re trying to draft a quick letter or working on complex text documents (maybe even writing a book), the writer is a reliable and fully equipped word processing software to handle all needed tasks.

What’s great about Writer is that it is very easy to use, so you won’t have to spend hours learning the ins and outs of the software to take full advantage of it.

Instead, you will be able to focus on producing documents of all types and letting Writer help you along the way.

With built-in features such as AutoCorrect or AutoComplete, you can quickly write your documents without having to worry about making mistakes.

Along with these two features, OpenOffice Writer comes with a table of contents, references, multi-page display, and notes to help you annotate and review documents, as well as create well-structured text documents.

Lastly, exporting isn’t going to be a problem since Writer can help you export your text document into other formats such as HTML, PDF, or even .odt.

Also, keep in mind that OpenOffice provides templates you can download and use with Writer to make your drafts easier.

4. WordPerfect

WordPerfect is described as the Microsoft Office alternative. It is an all-in-one suite that focuses on productivity and efficiency when working with digital documents (especially text documents).

Inside the WordPerfect Office, you will have access to a neat and efficient word processor that can help you quickly draft new documents, create letters or brochures, write resumes, and even start writing a book.

What’s so special about WordPerfect is that it supports collaboration with about 60 file formats, so you can import and export documents from any third-party software.

With the help of Reveal Codes, WordPerfect provides seamless formatting after you import documents from any source.

And if you’re looking to “spice up” your text documents, you can do so easily with the help of built-in PDF forms into this powerful and versatile word processing software.

5. FocusWriter

If you spend a lot of time writing documents in your word processing software, and yet you find it hard to concentrate and focus on the words, FocusWriter is a great pick.

FocusWriter is a very simple word processing software that utilizes a versatile interface hidden away from the most important part of the software. This way, you can focus on the page and text, and whenever you need to use any integrated feature, all you have to do is swipe your cursor across the edges to open the hidden menu.

With integrated features such as timers, alarms, daily goals, fully customizable themes, and even the ability to use typewriter sound effects, this word processing software will help you stay on track and get things done.

Along with these features, FocusWriter has optional features such as live statistics, spell-checking, and even the ability to use FocusWriter in 20 different languages.

These features aim to improve the user experience and make word processing tasks fun and more productive since you can set your own goals.

This is a word processing software that adds improved features that aren’t very common among its competitors.

6. LibreOffice Writer

When you are a very organized person and need word processing software that will match this, LibreOffice Writer is worth trying.

LibreOffice Writer is a modern word processing software that ensures you can edit any document quickly with the help of integrated features.

Therefore, Writer is good enough for doing quick and simple edits. Still, it’s also more than enough to finish books, edit many content pages, add diagrams, and even feature indexes into your documents.

The user interface is very neat and even though there are many features they’re hidden away so you can focus on the most important aspect of word processing: the text.

7. AbiWord

When you require a very similar word processing software to Word, and yet you’re on a budget, AbiWord is a good choice.

AbiWord is compatible with the latest operating systems and interface-wise, it is very similar to Microsoft Word. Even though it’s not the “prettiest” word processing software, it has everything you might need to get the work done efficiently, and it won’t cost you a penny.

With compatibility to work with all standard text documents, AbiWord also allows you to share your documents with others easily or even merge your letters directly with your email.

Even though AbiWord might not have all features other word processing software include, AbiWord is built on the extensible plugin architecture, so you can always find plugins to include features you might be missing.

On top of that, I should mention that AbiWord is available in 30 different languages, and it is still getting updates so that you won’t be relying on an outdated version.

8. WPS Word

WPS offers a suite similar to Microsoft Office that includes three components: the Word, Excel, and Presentation.

Word is a word processing software that is highly compatible with almost all compatible document formats, and it is even compatible with all operations systems.

Creating documents from scratch with Word is very simple, and yet with standard formatting tools everyone is familiar with, editing documents is even easier.

On top of that, Word includes many extras that are rarely found in other word processing software, such as hundreds of document templates. Therefore, if you don’t feel like creating documents from scratch, basing your documents on pre-existing templates can save you a lot of time and work.

Combining media with text is highly possible, and viewing multiple documents simultaneously improves efficiency when working with multiple documents.

With collaboration tools, password protection for chosen documents, and automatic spell-checking tools, you can easily get your work done without worrying about accuracy.

9. Polaris Docs

Polaris Office is a combination of tools that includes Docs, a highly versatile version that’s very similar to a combination of Microsoft Word and Google Docs.

It’s a very versatile word processing software that allows you to work on your documents wherever you are.

Not only is it available as computer software, but it also has a dedicated web browser version and even the app version suitable for Android and iOS smartphones.

Collaboration is guaranteed with such versatility, and when it comes down to getting the work done, Polaris Docs supports all types of documents, including sheets, slides, and more.

Saved documents can be worked on in groups, meaning that more than one person can edit the document in real-time. And if you ever decide to collaborate on a document with someone, you can invite them with a link and keep the communication open with an integrated chat in the Polaris Docs.

Feature-wise, Polaris Docs is packed with the most standard features you would expect from a word processing software, and yet the main improvement is the way you can collaborate with others and work on the same document in real-time.

10. Writemonkey

If you search for a word processing document that will leave you on your own with your words and yet will hide all functionalities in a very minimalistic and simple interface, Writemonkey makes a great choice.

Writemonkey might look like a coding interface at first, but it is a stripped-down word processing software that helps you focus on your writing.

Of course, Writemonkey is also ideal for making quick edits and even reading.

This is probably one of the lightest and smallest word processing software that is very easy to install and even easier to get used to.

What’s also great is that you have full control over the interface to customize it to your needs. On top of that, you can set timed writing or even feature a visual progress bar to make your writing work feel like a breeze.

And if you ever end up missing something in Writemonkey, you can always introduce third-party upgrades to this word processing software via plugins.

11. Dropbox Paper

When you need a versatile, reliable, and quick word processing software that’s perhaps web-based, Dropbox Paper is worth considering.

Dropbox Paper is a lightweight web-based word processing software that allows simple editing and collaboration between teams.

With Dropbox Paper, you can create documents from scratch or import existing documents to easily track any edits or changes made by your team members. On top of that, with this light word processing software, you can keep everything organized, ensure feedback is properly given, and even improve your documents.

You can do almost everything in Dropbox Paper that you would do in other word processing software. However, Paper can also serve as a co-editing software.

Whether you’re trying to improve communication in your team, improve collaboration between team members, or you’re writing a book with your partner, Paper is the place to stay productive, organized, and efficient.

12. Scribus

If you require professional word processing software to handle your business/work documents or edit and prepare your book for publishing, Scribus is a great choice.

Even though it’s a bit different from standard word processing software, Scribus allows you to choose one of the designed layouts, set your typesetting, and even improve your written documents with professional-looking quality images.

With Scribus, you can also create animations that you can place directly inside your document, or you can turn your text documents into interactive PDF presentations.

On top of that, the creation of forms or questionnaires is very simple. With OpenType support, you can now edit your existing documents with advanced features such as advanced typography.

While Scribus is a great fit for simple editing and personal documents, it excels at creating magazine covers, newspaper front pages, preparing the books for publishing, and even manufacturing artwork.

It might not be the standard word processing software most people are looking for, but it will fit professional needs easily for a very fair price.

13. SoftMaker FreeOffice TextMaker

When you need a simple word processing software, SoftMaker FreeOffice is a great stepping stone that won’t cost you anything, and yet it includes almost everything you might need for personal or business use.

In the FreeOffice, you will get TextMaker included. TextMaker is a small but efficient word processing software that allows you to create all types of documents and edit existing documents that you can easily import.

What’s unique about TextMaker is that it doesn’t only focus on written documents. Instead, it also offers great features for processing words on graphics. Therefore, you can use TextMaker to create great text for your images, logos, or even banners.

With many different fonts, styles, and even wrapping options, TextMaker will make all your graphics look professional and attractive yet easy to read.

Since TextMaker can import almost all types of documents, you can also export your work in the most standard formats, such as Word DOC and DOCX. However, what’s also great about TextMaker is that it allows you to create PDF files from your documents.

You can even create an EPUB eBook with the help of TextMaker, which is a great feature, considering that SoftMaker provides the TextMaker for free.

14. Zoho Docs Writer

Zoho Docs Writer is a perfect example of an online word processing software that is easy to use and easy to access. Yet, in return, you will get very reliable and advanced features you can use on any of your documents.

The writer allows you to focus on your words in a distraction-free interface, yet you can work with others in an effortless document sharing.

With the most standard features, you would expect a word processing software packed in the interface you can access via the web browser and even get unlimited versions of your document.

These versions help you compare differences and find differences after collaboration with others.

One of the most advanced yet convenient features is publishing your documents directly (if you are a content creator).

If not, Zoho Docs Writer can help you electronically sign documents and even fill out PDF forms (or edit PDFs) without a problem.

15. Google Docs

Suppose you are not a fan of standalone word processing documents or don’t consider your computer reliable enough for your work. In that case, Google Docs is one of the most reliable web-based word processing software than most others in this space that you can get your hands on.

Along with the Sheets, Slides, and Forms, Docs allows you to not only create documents from scratch or import and edit existing documents, but it also allows you to store all your documents in the cloud for free.

You can easily access your documents from any device, as long as you’re signed in to your Google account, and yet you will easily get used to the functionality and features of the Docs.

On top of that, Docs is very flexible, so you can export them in many different formats just the way you can import documents. However, one thing to keep in mind is that you will need an internet connection at all times to access your documents or work on them.

Conclusion

Even though Microsoft Word is one of the most known word processing software globally, there is much other software that is as good and worth giving it a try.

One couldn’t do without quality word processing software, but you even get the chance to find the one that will fit your needs the most with so many choices.

Even though each one of these is similar, there are differences in the interface, functionality, and even features that the software provides.

With that being said, you can easily choose according to your needs and purpose, which I highly recommend!

Tom loves to write on technology, e-commerce & internet marketing.
Tom has been a full-time internet marketer for two decades now, earning millions of dollars while living life on his own terms. Along the way, he’s also coached thousands of other people to success.

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Word Processing

Andrew Prestage, in Encyclopedia of Information Systems, 2003

I. An Introduction to Word Processing

Word processing is the act of using a computer to transform written, verbal, or recorded information into typewritten or printed form. This chapter will discuss the history of word processing, identify several popular word processing applications, and define the capabilities of word processors.

Of all the computer applications in use, word processing is by far the most common. The ability to perform word processing requires a computer and a special type of computer software called a word processor. A word processor is a program designed to assist with the production of a wide variety of documents, including letters, memoranda, and manuals, rapidly and at relatively low cost. A typical word processor enables the user to create documents, edit them using the keyboard and mouse, store them for later retrieval, and print them to a printer. Common word processing applications include Microsoft Notepad, Microsoft Word, and Corel WordPerfect.

Word processing technology allows human beings to freely and efficiently share ideas, thoughts, feelings, sentiments, facts, and other information in written form. Throughout history, the written word has provided mankind with the ability to transform thoughts into printed words for distribution to hundreds, thousands, or possibly millions of readers around the world. The power of the written word to transcend verbal communications is best exemplified by the ability of writers to share information and express ideas with far larger audiences and the permanency of the written word.

The increasingly large collective body of knowledge is one outcome of the permanency of the written word, including both historical and current works. Powered by decreasing prices, increasing sophistication, and widespread availability of technology, the word processing revolution changed the landscape of communications by giving people hitherto unavailable power to make or break reputations, to win or lose elections, and to inspire or mislead through the printed word.

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https://www.sciencedirect.com/science/article/pii/B0122272404001982

Computers and Effective Security Management1

Charles A. Sennewald, Curtis Baillie, in Effective Security Management (Sixth Edition), 2016

Word Processing

Word processing software can easily create, edit, store, and print text documents such as letters, memoranda, forms, employee performance evaluations (such as those in Appendix A), proposals, reports, security surveys (such as those in Appendix B), general security checklists, security manuals, books, articles, press releases, and speeches. A professional-looking document can be easily created and readily updated when necessary.

The length of created documents is limited only by the storage capabilities of the computer, which are enormous. Also, if multiple copies of a working document exist, changes to it should be promptly communicated to all persons who use the document. Specialized software, using network features, can be programmed to automatically route changes to those who need to know about updates.

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https://www.sciencedirect.com/science/article/pii/B9780128027745000241

Globalization

Jennifer DeCamp, in Encyclopedia of Information Systems, 2003

II.D.2.c. Rendering Systems

Special word processing software is usually required to correctly display languages that are substantially different from English, for example:

1.: Connecting characters, as in Arabic, Persian, Urdu, Hindi, and Hebrew
2.: Different text direction, as in the right-to-left capability required in Arabic, Persian, Urdu, and Hindi, or the right-to-left and top-to-bottom capability in formal Chinese
3.: Multiple accents or diacritics, such as in Vietnamese or in fully vowelled Arabic
4.: Nonlinear text entry, as in Hindi, where a vowel may be typed after the consonant but appears before the consonant.

Alternatives to providing software with appropriate character rendering systems include providing graphic files or elaborate formatting (e.g., backwards typing of Arabic and/or typing of Arabic with hard line breaks). However, graphic files are cumbersome to download and use, are space consuming, and cannot be electronically searched except by metadata. The second option of elaborate formatting often does not look as culturally appropriate as properly rendered text, and usually loses its special formatting when text is added or is upgraded to a new system. It is also difficult and time consuming to produce. Note that Microsoft Word 2000 and Office XP support the above rendering systems; Java 1.4 supports the above rendering systems except for vertical text.

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Text Entry When Movement is Impaired

Shari Trewin, John Arnott, in Text Entry Systems, 2007

15.3.2 Abbreviation Expansion

Popular word processing programs often include abbreviation expansion capabilities. Abbreviations for commonly used text can be defined, allowing a long sequence such as an address to be entered with just a few keystrokes. With a little investment of setup time, those who are able to remember the abbreviations they have defined can find this a useful technique. Abbreviation expansion schemes have also been developed specifically for people with disabilities (Moulton et al., 1999; Vanderheiden, 1984).

Automatic abbreviation expansion at phrase/sentence level has also been investigated: the Compansion (Demasco & McCoy, 1992; McCoy et al., 1998) system was designed to process and expand spontaneous language constructions, using Natural Language Processing to convert groups of uninflected content words automatically into full phrases or sentences. For example, the output sentence “John breaks the window with the hammer” might derive from the user input text “John break window hammer” using such an approach.

With the rise of text messaging on mobile devices such as mobile (cell) phones, abbreviations are increasingly commonplace in text communications. Automatic expansion of many abbreviations may not be necessary, however, depending on the context in which the text is being used. Frequent users of text messaging can learn to recognize a large number of abbreviations without assistance.

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https://www.sciencedirect.com/science/article/pii/B9780123735911500152

Case Studies

Brett Shavers, in Placing the Suspect Behind the Keyboard, 2013

Altered evidence and spoliation

Electronic evidence in the form of word processing documents which were submitted by a party in litigation is alleged to have been altered. Altered electronic evidence has become a common claim with the ability to determine the changes becoming more difficult. How do you know if an email has been altered? What about a text document?

Case in Point

Odom v Microsoft and Best Buy, 2006

The Odom v Microsoft and Best Buy litigation primarily focused on Internet access offered to customers in which the customers were automatically billed for Internet service without their consent. One of the most surprising aspects of this case involved the altering of electronic evidence by an attorney for Best Buy. The attorney, Timothy Block, admitted to altering documents prior to producing the documents in discovery to benefit Best Buy.

Investigative Tips: All evidence needs to be validated for authenticity. The weight given in legal hearings depends upon the veracity of the evidence. Many electronic files can be quickly validated through hash comparisons. An example seen in Figure 11.4 shows two files with different file names, yet their hash values are identical. If one file is known to be valid, perhaps an original evidence file, any file matching the hash values would also be a valid and unaltered copy of the original file.

Figure 11.4. Two files with different file names, but having the same hash value, indicating the contents of the files are identical.

Alternatively, Figure 11.5 shows two files with the same file name but having different hash values. If there were a claim that both of these files are the same original files, it would be apparent that one of the files has been modified.

Figure 11.5. Two files with the same file names, but having different hash values, indicating the contents are not identical.

Finding the discrepancies or modifications of an electronic file can only be accomplished if there is a comparison to be made with the original file. Using Figure 11.5 as an example, given that the file having the MD5 hash value of d41d8cd98f00b204e9800998ecf8427e is the original, and where the second file is the alleged altered file, a visual inspection of both files should be able to determine the modifications. However, when only file exists, proving the file to be unaltered is more than problematic, it is virtually impossible.

In this situation of having a single file to verify as original and unaltered evidence, an analysis would only be able to show when the file was modified over time, but the actual modifications won’t be known. Even if the document has “track changed” enabled, which logs changes to a document, that would only capture changes that were tracked, as there may be more untracked and unknown changes.

As a side note to hash values, in Figure 11.5, the hash values are completely different, even though the only difference between the two sample files is a single period added to the text. Any modification, no matter how minor, results in a drastic different hash value.

The importance in validating files in relation to the identification of a suspect that may have altered a file is that the embedded metadata will be a key point of focus and avenue for case leads. As a file is created, copied, modified, and otherwise touched, the file and system metadata will generally be updated.

Having the dates and times of these updates should give rise to you that the updates occurred on some computer system. This may be on one or more computers even if the file existed on a flash drive. At some point, the flash drive was connected to a computer system, where evidence on a system may show link files to the file. Each of these instances of access to the file is an opportunity to create a list of possible suspects having access to those systems in use at each updated metadata fields.

In the Microsoft Windows operating systems, Volume Shadow Copies may provide an examiner with a string of previous versions of a document, in which the modifications between each version can be determined. Although not every change may have been incrementally saved by the Volume Shadow Service, such as if the file was saved to a flash drive, any previous versions that can be found will allow to find some of the modifications made.

Where a single file will determine the outcome of an investigation or have a dramatic effect on the case, the importance of ‘getting it right’ cannot be overstated. Such would be the case of a single file, modified by someone in a business office, where many persons had common access to the evidence file before it was known to be evidence. Finding the suspect that altered the evidence file may be simple if you were at the location close to the time of occurrence. Interviews of the employees would be easier as most would remember their whereabouts in the office within the last few days. Some may be able to tell you exactly where other employees were in the office, even point the suspect out directly.

But what if you are called in a year later? How about 2 or more years later? What would be the odds employees remembering their whereabouts on a Monday in July 2 years earlier? To identify a suspect at this point requires more than a forensic analysis of a computer. It will probably require an investigation into work schedules, lunch schedules, backup tapes, phone call logs, and anything else to place everyone somewhere during the time of the file being altered.

Potentially you may even need to examine the hard drive of a copy machine and maybe place a person at the copy machine based on what was copied at the time the evidence file was being modified. When a company’s livelihood is at stake or a person’s career is at risk, leave no stone unturned. If you can’t place a suspect at the scene, you might be able to place everyone else at a location, and those you can’t place, just made your list of possible suspects.

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When, How, and Why Do We Trust Technology Too Much?

Patricia L. Hardré, in Emotions, Technology, and Behaviors, 2016

Trusting Spelling and Grammar Checkers

We often see evidence that users of word processing systems trust absolutely in spelling and grammar checkers. From errors in business letters and on resumes to uncorrected word usage in academic papers, this nonstrategy emerges as epidemic. It underscores a pattern of implicit trust that if a word is not flagged as incorrect in a word processing system, then it must be not only spelled correctly but also used correctly. The overarching error is trusting the digital checking system too much, while the underlying functional problem is that such software identifies gross errors (such as nonwords) but cannot discriminate finer nuances of language requiring judgment (like real words used incorrectly). Users from average citizens to business executives have become absolutely comfortable with depending on embedded spelling and grammar checkers that are supposed to autofind, trusting the technology so much that they often do not even proofread. Like overtrust of security monitoring, these personal examples are instances of reduced vigilance due to their implicit belief that the technology is functionally flawless, that if the technology has not found an error, then an error must not exist.

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Establishing a C&A Program

Laura Taylor, Matthew Shepherd Technical Editor, in FISMA Certification and Accreditation Handbook, 2007

Template Development

Certification Packages consist of a set of documents that all go together and complement one another. A Certification Package is voluminous, and without standardization, it takes an inordinate amount of time to evaluate it to make sure all the right information is included. Therefore, agencies should have templates for all the documents that they require in their Certification Packages. Agencies without templates should work on creating them. If an agency does not have the resources in-house to develop these templates, they should consider outsourcing this initiative to outside consultants.

A template should be developed using the word processing application that is the standard within the agency. All of the relevant sections that the evaluation team will be looking for within each document should be included. Text that will remain constant for a particular document type also should be included. An efficient and effective C&A program will have templates for the following types of C&A documents:

▪: Categorization and Certification Level Recommendation
▪: Hardware and Software Inventory
▪: Self-Assessment
▪: Security Awareness and Training Plan
▪: End-User Rules of Behavior
▪: Incident Response Plan
▪: Security Test and Evaluation Plan
▪: Privacy Impact Assessment
▪: Business Risk Assessment
▪: Business Impact Assessment
▪: Contingency Plan
▪: Configuration Management Plan
▪: System Risk Assessment
▪: System Security Plan
▪: Security Assessment Report

The later chapters in this book will help you understand what should be included in each of these types of documents. Some agencies may possibly require other types of documents as required by their information security program and policies.

Templates should include guidelines for what type of content should be included, and also should have built-in formatting. The templates should be as complete as possible, and any text that should remain consistent and exactly the same in like document types should be included. Though it may seem redundant to have the exact same verbatim text at the beginning of, say, each Business Risk Assessment from a particular agency, each document needs to be able to stand alone and make sense if it is pulled out of the Certification Package for review. Having similar wording in like documents also shows that the packages were developed consistently using the same methodology and criteria.

With established templates in hand, it makes it much easier for the C&A review team to understand what it is that they need to document. Even expert C&A consultants need and appreciate document templates. Finding the right information to include the C&A documents can by itself by extremely difficult without first having to figure out what it is that you are supposed to find—which is why the templates are so very important. It’s often the case that a large complex application is distributed and managed throughout multiple departments or divisions and it can take a long time to figure out not just what questions to ask, but who the right people are who will know the answers.

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Speech Recognition

John-Paul Hosom, in Encyclopedia of Information Systems, 2003

I.B. Capabilities and Limitations of Automatic Speech Recognition

ASR is currently used for dictation into word processing software, or in a “command-and-control” framework in which the computer recognizes and acts on certain key words. Dictation systems are available for general use, as well as for specialized fields such as medicine and law. General dictation systems now cost under $100 and have speaker-dependent word-recognition accuracy from 93% to as high as 98%. Command-and-control systems are more often used over the telephone for automatically dialing telephone numbers or for requesting specific services before (or without) speaking to a human operator. Telephone companies use ASR to allow customers to automatically place calls even from a rotary telephone, and airlines now utilize telephone-based ASR systems to help passengers locate and reclaim lost luggage. Research is currently being conducted on systems that allow the user to interact naturally with an ASR system for goals such as making airline or hotel reservations.

Despite these successes, the performance of ASR is often about an order of magnitude worse than human-level performance, even with superior hardware and long processing delays. For example, recognition of the digits “zero” through “nine” over the telephone has word-level accuracy of about 98% to 99% using ASR, but nearly perfect recognition by humans. Transcription of radio broadcasts by world-class ASR systems has accuracy of less than 87%. This relatively low accuracy of current ASR systems has limited its use; it is not yet possible to reliably and consistently recognize and act on a wide variety of commands from different users.

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Prototyping

Rex Hartson, Pardha Pyla, in The UX Book (Second Edition), 2019

20.7 Software Tools for Making Wireframes

Wireframes can be sketched using any drawing or word processing software package that supports creating and manipulating shapes. While many applications suffice for simple wireframing, we recommend tools designed specifically for this purpose. We use Sketch, a drawing app, to do all the drawing. Craft is a plug-in to Sketch that connects it to InVision, allowing you to export Sketch screen designs to InVision to incorporate hotspots as working links.

In the “Build mode” of InVision, you work on one screen at a time, adding rectangular overlays that are the hotspots. For each hotspot, you specify what other screen you go to when someone clicks on that hotspot in “Preview mode.” You get a nice bonus using InVision: In the “operate” mode, you, or the user, can click anywhere in an open space in the prototype and it highlights all the available links. These tools are available only on Mac computers, but similar tools are available under Windows.

Beyond this discussion, it’s not wise to try to cover software tools for making prototypes in this kind of textbook. The field is changing fast and whatever we could say here would be out of date by the time you read this. Plus, it wouldn’t be fair to the numerous other perfectly good tools that didn’t get cited. To get the latest on software tools for prototyping, it’s better to ask an experienced UX professional or to do your research online.

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Design Production

Rex Hartson, Partha S. Pyla, in The UX Book, 2012

9.5.3 How to Build Wireframes?

Wireframes can be built using any drawing or word processing software package that supports creating and manipulating shapes, such as iWork Pages, Keynote, Microsoft PowerPoint, or Word. While such applications suffice for simple wireframing, we recommend tools designed specifically for this purpose, such as OmniGraffle (for Mac), Microsoft Visio (for PC), and Adobe InDesign.

Many tools and templates for making wireframes are used in combination—truly an invent-as-you-go approach serving the specific needs of prototyping. For example, some tools are available to combine the generic-looking placeholders in wireframes with more detailed mockups of some screens or parts of screens. In essence they allow you to add color, graphics, and real fonts, as well as representations of real content, to the wireframe scaffolding structure.

In early stages of design, during ideation and sketching, you started with thinking about the high-level conceptual design. It makes sense to start with that here, too, first by wireframing the design concept and then by going top down to address major parts of the concept. Identify the interaction conceptual design using boxes with labels, as shown in Figure 9-4.

Take each box and start fleshing out the design details. What are the different kinds of interaction needed to support each part of the design, and what kinds of widgets work best in each case? What are the best ways to lay them out? Think about relationships among the widgets and any data that need to go with them. Leverage design patterns, metaphors, and other ideas and concepts from the work domain ontology. Do not spend too much time with exact locations of these widgets or on their alignment yet. Such refinement will come in later iterations after all the key elements of the design are represented.

As you flesh out all the major areas in the design, be mindful of the information architecture on the screen. Make sure the wireframes convey that inherent information architecture. For example, do elements on the screen follow a logical information hierarchy? Are related elements on the screen positioned in such a way that those relationships are evident? Are content areas indented appropriately? Are margins and indents communicating the hierarchy of the content in the screen?

Next it is time to think about sequencing. If you are representing a workflow, start with the “wake-up” state for that workflow. Then make a wireframe representing the next state, for example, to show the result of a user action such as clicking on a button. In Figure 9-6 we showed what happens when a user clicks on the “Related information” expander widget. In Figure 9-7 we showed what happens if the user clicks on the “One-up” view switcher button.

Once you create the key screens to depict the workflow, it is time to review and refine each screen. Start by specifying all the options that go on the screen (even those not related to this workflow). For example, if you have a toolbar, what are all the options that go into that toolbar? What are all the buttons, view switchers, window controllers (e.g., scrollbars), and so on that need to go on the screen? At this time you are looking at scalability of your design. Is the design pattern and layout still working after you add all the widgets that need to go on this screen?

Think of cases when the windows or other container elements such as navigation bars in the design are resized or when different data elements that need to be supported are larger than shown in the wireframe. For example, in Figures 9-5 and 9-6, what must happen if the number of photo collections is greater than what fits in the default size of that container? Should the entire page scroll or should new scrollbars appear on the left-hand navigation bar alone? How about situations where the number of people identified in a collection are large? Should we show the first few (perhaps ones with most number of associated photos) with a “more” option, should we use an independent scrollbar for that pane, or should we scroll the entire page? You may want to make wireframes for such edge cases; remember they are less expensive and easier to do using boxes and lines than in code.

As you iterate your wireframes, refine them further, increasing the fidelity of the deck. Think about proportions, alignments, spacing, and so on for all the widgets. Refine the wording and language aspects of the design. Get the wireframe as close to the envisioned design as possible within the constraints of using boxes and lines.

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Presentation on theme: «Word Processing.»— Presentation transcript:

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Word Processing

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Common Features Type, cut, copy, paste, move text
Automatic line-breaks Change font type, face, size, color Change number of columns Adjust margins and line, word, letter spacing Have running headers, footers, page nos. Insert tables, charts, graphics, drawings

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Word Processing Application Features
Word processing typically implies the presence of text manipulation functions that extend beyond a basic ability to enter and change text.

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Word Processing Application Features TEXT MANIPULATION
Describe how to change the appearance of a document by text manipulation Text manipulation usually refers to the ability to change words, sentences and paragraphs which have been typed. The manipulation can involve the changing of the characters (letters and symbols), adding line breaks, direction of the text and changing the case(CAPITAL letter or small letter) of the characters.

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Word Processing Application Features DOCUMENT FORMATTING
Describe document formatting. The text within a document can be formatted in terms of how the actual text appears. Formatting improves the readability of documents. A useful function with Word is that of the Styles which allow text to be automatically formatted allowing consistent formatting of text within body, titles, subtitles, etc. of a document . The most common formatting which are applied in Word are Bold, Italic, Underline, font styles, font size and colored font. So much so, that all of these formatting tools have their own buttons.

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Word Processing Application Features GRAPHICS
Describe the uses of graphics in a word document. Pictures, images or graphics are a very useful way of brightening up a document and making it more appealing and interesting for the end user. Graphics can be added to Word in a variety of ways, including inserting; Pictures, Clip Art, Shapes and SmartArt. When images are added to a document, it is important to consider the graphic formatting options available, such as cropping, wrapping, styles, effects and position.

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Word Processing Application Features TABS
Understand the uses of tabs e.g. decimal tabs etc. Tabs allow the setup of text on a page in the exact position it should appear in, by allowing the cursor to advance to the next stop or set position. This is achieved by setting up tabs and using the tab key (to the left of the Q key) on the keyboard, to jump from one position to the next, instead of having to use the space bar again and again and again! Tabs are a very useful tool which is often left unused by most word processing users.

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Word Processing Application Features TABLES
Describe the uses of tables. A table is a grid of cells arranged in rows and columns. It can be useful to present data in a table inside a word processing document because it is displayed in an organized and easy to read format. Tables can be sorted, formatted, merged, aligned, shaded, colored, etc.

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Word Processing Application Features MAIL MERGE AND LABEL PRINTING
Describe the uses of mail merge and the benefits of label printing. Mail merge is the batch mailing of letters-using a letter template and a data file or address database. Instead of a business or college creating multiple copies of the same letter to send out in the post, one letter and one data file is created. The letter and data file are merged together –which means the names and address are automatically added to each of the letters and envelopes from the database or data. Mail merge can automatically create a batch of labels for the data file and print the labels to labels stickers or directly to envelopes depending on the capacity of a printer.

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Word Processing Application Features OTHER FEATURES
Other word processing functions include: Spell checking (actually checks against wordlists), Grammar Checking (checks for what seem to be simple grammar errors. Thesaurus function (finds words with similar or opposite meanings Shift F7). Collaborative editing, which allows two people to work on one document, automatically leaving each other notes to show where editing has taken place.

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SUMMARY A word processor is an application that allows the user to compose and edit simple documents ADVANTAGES: Corrections and revisions are easy Many formatting details handled automatically What are defaults? Customized forms, form letters, and mail-merge Can be stored and reused Structural templates can be defined by the user do it once, use it over and over without affecting original

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Standard Features of Word Processors
Wordwrap: automatic arrangement of text in lines of specified length without the necessity of touching the return key. Discretionary Hyphenation: option of inserting a hyphen to break a word that ends a line: the hyphen does not print if later editing moves the word to the middle of a line. Justification: automatic alignment of text to both the left and right margins. Adjustment: realignment of text to new margin and tab settings. Alignment: positioning text or numbers to specified margin and tab settings. Decimal Alignment: positioning columns of numbers with the decimal points vertically aligned. Indents: the setting of temporary margins within a document differing from the primary margins used. Centering text on a line. Insertion: the entry of new text within previously typed material without erasing the existing material. Overstriking: the substitution of new text for old by typing over the old text. Deletion: erasure of text from the screen, or of whole documents from the disk. Search and Replace: moving directly to specified words or parts of words within a document and replacing them with different words or word portions. Copying or Cutting: the duplication or moving of blocks of text within a document. Boilerplate: the separate storage and retrieval of blocks of text from which standard documents can be built. Pagination: automatic division of a document into pages of specified numbers of lines. Page Numbering: automatic sequential numbering of pages. Headers and Footers: option of creating standard blocks of text that will automatically appear at the top or bottom of each page in a document. Footnoting: automatic sequential numbering of footnotes and positioning of the footnotes at the bottom of their appropriate pages during pagination. Table of Contents and Index Generators. Programs that create these based on the text of a document. Form Letter Merging: automatic combining of a form letter with a mailing list to generate multiple copies of the letter with the different addresses and other variable information filled in. Automatic Spelling Checker and Corrector. Program that compares words in the text against an on-line dictionary, flagging items not found in the dictionary and offering alternative spellings and a means of correcting the errors. References: Word Processing — Microsoft Word Advanced formatting tips for Word Users-

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Some of the functions of word processing software include:

Creating, editing, saving and printing documents.
Copying, pasting, moving and deleting text within a document.
Formatting text, such as font type, bolding, underlining or italicizing.
Creating and editing tables.

What is word processing and its features?

A word processor is software or a device that allows users to create, edit, and print documents. It enables you to write text, store it electronically, display it on a screen, modify it by entering commands and characters from the keyboard, and print it. Of all computer applications, word processing is the most common.

What are the four features of word processor?

List four important feature of a word processor ? Name any two word processor

– Creating, editing, saving and printing documents.
– Copying, pasting, moving and deleting text within a document.
– Formatting text, such as font type, bolding, underlining or italicizing.
– Creating and editing tables.

What are the features and advantages of word processing?

Advantages of Word Processing

Quality : It produces error free documents.
Storage of Text : We can take any number of copies with word processor.
Time Saving : We can get any number of copies of document in future without retyping.
Security : We can protect the documents in word processing by giving passwords.

What is the importance of word processing?

Furthermore, word processing benefits the environment by reducing the amount of paperwork needed to perform daily tasks (e.g., archiving, sending out letters, sending meeting agendas). By sending documents via a secured email, the cost of postage and paper waste are reduced significantly.

What are the benefits of word processing in education?

With word processing software, students can easily review and revise their compositions, highlight key ideas, rearrange sentences or paragraphs to flow more logically, and try out alternative sentences or words to communicate their ideas better.

What are the basic elements of Microsoft Word?

MS- Word Window Elements:

Title bar.
Menu Bar.
Toolbars.
Workspace.
Status Bar.
Scroll Bars.
Scroll Box.
Task Pane.

How do you describe computer skills?

Computer skills are abilities and knowledge which allow you to use computers and related technology. They let you use word processing software, access the Internet, manage files, or create presentations. Advanced computer skills would let you access databases, use spreadsheets, and even code.

What are some common word processing applications?

Two of the most widely used examples of word processing software are Microsoft Word and Google Docs. Both Word and Google Docs provide the business writer with the formatting tools needed to create professional documents.

What are examples of word processing?

Adobe InCopy.
Corel WordPerfect (up to v. 9.0)
Hangul.
Ichitaro.
Kingsoft Writer.
Microsoft Word.
Scrivener.
StarOffice Writer.

What are the word processing tools?

5 Great Word Processing Tools For Writing Your Novel

Microsoft Office. Microsoft Word is pretty much the standard in the traditional business world, and for good reason – it’s fairly easy to use, compatible across a wide range of platforms (there’s even an iphone app currently in the works!), and great customer service.
Apache OpenOffice.
Google Drive.
iWork Pages.
Scrivener.

How many types of word processing are there?

3 types

Which software is best for word processing?

LibreOffice Writer. All-singing, all-dancing word processors for any text-based work.
WPS Office Free Writer. A word processor with cloud storage and support for all text files.
FocusWriter. The ideal word processor for first drafts, with no fussy formatting.
FreeOffice TextMaker.
Writemonkey.

What are Microsoft Word functions?

Given below are the basic functions of Microsoft Word:

Creating text documents.
Editing and Formatting the existing documents.
Making a text document interactive with different features and tools.
Graphical documents, comprising images.
Used by Authors and Researchers.
Detect grammatical errors in a text document.

Which one is not a function in MS Word?

The NOT function is a built-in function in Excel that is categorized as a Logical Function. It can be used as a worksheet function (WS) in Excel. As a worksheet function, the NOT function can be entered as part of a formula in a cell of a worksheet.

What are the basic functions of Microsoft Excel?

You may be familiar with common functions like sum, average, product, and count, but there are hundreds of functions in Excel, even for things like formatting text, referencing cells, calculating financial rates, and analyzing statistics.

What is MS Word and Excel?

Microsoft Word is a word processing program used for writing letters, memos, reports and paper presentations. Microsoft Excel is a spreadsheet program used for calculations, making charts and recording data about all sorts of business processes.

What is the full form of MS Excel?

Microsoft Excel is a spreadsheet developed by Microsoft for Windows, macOS, Android and iOS. It features calculation, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications (VBA). Excel forms part of the Microsoft Office suite of software.

What is the use of MS Office?

Microsoft Office has become a leading platform to drive productivity at home and in the workplace. Whether it’s managing email in Outlook, or building analysis spreadsheets in Excel, Office has made carrying out many computer based tasks easier for all of us.

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lesson 13 Word Processing and Desktop Publishing Software

This lesson includes the following sections: • Word Processing Programs and Their Uses • The Word Processor’s Interface • Entering and Editing Text • Formatting Text • Special Features of Word Processing Software • Desktop Publishing Software • Converting Documents into World Wide Web Pages

Word Processing Programs and Their Uses • Word processors provide tools for creating, editing, and formatting text-based documents. • You can use a word processor to create virtually any type of document, from a simple letter to a complete book. • A word processor’s formatting tools let you create professional-quality documents easily.

Word processors provide tools to produce professional looking documents.

The Word Processor’s Interface Most Windows-based word processors offer a similar set of tools, which you use to navigate, edit, and format documents: • Document area • Menu bar • Toolbars • Rulers • Scroll Bars • Status Bar

Toolbars Menu bar Ruler Scroll bar Scroll boxes Document area Status bar

Entering and Editing Text – Adding Text to a Document • You create a document by entering text in the document window. • A blinking insertion point shows you where characters will be placed as you type. • When you type to the end of a line, the program automatically moves the insertion point to the next line. This feature is called word wrap.

Entering and Editing Text – Editing a Document Making changes to an existing document is called editing. Tools are provided for erasing and retyping text quickly: • The Backspace and Delete keys let you erase one or more characters. • Overtype mode lets you type over previously entered text. • Auto. Correct can automatically correct spelling and typing errors. • Undo and Redo let you reverse the effect of a previous action.

Entering and Editing Text — Selecting Text • Word processors let you work with entire blocks of text. You can format, move, copy, or delete a block. • To work with a block of text, you must first select it, using one of many selection options. Selected text is highlighted on the screen. • When you are finished working with selected text, you can deselect it.

Here, a selected block of text is deleted. Electrical. wpd

Formatting Text Formatting a document means controlling its appearance. Formats fall into three broad categories: • Character formats • Paragraph formats • Document formats

Formatting Text — Character Formats • You can use multiple fonts in a document, such as Arial or Times. • Word processors let you apply different sizes – measured in points – to the text in a document. • You can apply type styles to your text, such as bold, italic, and underline, among others.

Formatting Text — Paragraph Formats • In a word processor, you create a new paragraph whenever you press Enter. You can format each paragraph in a different way. • You can set the amount of blank space between lines in a paragraph and between paragraphs in a document. • To align a paragraph, you set the space between its edges and the page’s margins. You can also indent a paragraph’s first line. • Borders and shading create special effects for paragraphs.

Formatting Text — Document Formats • Margins are the amount of blank space between the edges of the text and the edges of the page. • Word processors let you print documents on different size paper, in portrait or landscape orientation. • Headers and footers are commonly used in long documents, to provide continuing information along the top or bottom of the pages. As shown on the next graphic, documents can be divided into sections to give each a unique format.

Three-column format section Heading section

Special Features of Word Processing Software Today’s word processors provide a variety of specialized tools, including: • Language tools • Tables • Mail Merge • Support for graphics and sounds • Templates

Special Features of Word Processing Software — Language Tools Language tools can help you improve the quality of your documents by catching language errors. Language tools include: • Spell checkers, which can help you find and correct misspelled words. • Grammar checkers, which help your document conform to accepted grammatical rules. • Thesauri, which can help you make the best word choices.

Whoops!

Special Features of Word Processing Software — Tables • Tables let you set up rows and columns of information. • You can format a table in dozens of ways, add headings, and more.

Special Features of Word Processing Software — Mail Merge • Mail merge is the process of combining a form letter with contents of an address database. • Using mail merge, you can create a standard letter and automatically make a copy for each person in your database.

Special Features of Word Processing Software — Support for Graphics and Sounds • Word processors allow you to add images to your documents. • Once you add a graphic to a document, you can select it, move it, resize it, and more. • You also can add sound files to a document. A sound file appears as an icon; click the icon on screen and the file plays.

Imported graphic Embedded sound file

Special Features of Word Processing Software — Templates • A template is a predesigned document. • A template simplifies document design. You simply open the document and type your text.

Desktop Publishing Software • Desktop publishing (DTP) software is specialized for designing and laying out long documents, such as magazines or books. • DTP software provides special tools for fine-tuning the appearance of text and graphics in a document. • DTP software can produce documents that are ready to be sent to a professional printer.

Converting Documents Into World Wide Web Pages • Word processors can create documents in HTML format, ready to be published on the World Wide Web. • To create an HTML document, create a normal document then save it in HTML format. The word processor inserts all the required HTML tags. • Many word processors include HTML templates, which let you easily create finished Web pages.

lesson 13 review • Identify three basic word processing tools that simplify document editing. • Explain what is meant by «selecting» parts of a document. • Identify five special features commonly found in modern word processors. • Distinguish desktop publishing software from word processing software. • Describe how word processors can convert normal documents into World Wide Web pages.

Project due Dec. 7 • Use Microsoft Word to type our textbook page. • The page number is 100 + the last two digits of your ID number. • Try to type the page as similar to textbook as possible. • Scan images if necessary, but try to use as much text as possible. • Type another page with Microsoft Word to show off your capability. • Include as much graphics, sounds, HTML, mail merge, style, font, type, . . . as possible.

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Word processing generally means the task of creating printed materials like letters, reports, thesis, books and so on. It involves the tasks such as entering text, editing, formatting, proofing, and printing.

Word processing nowadays is the use of computer to produce documents consisting primarily of text or words (as distinguished from numbers). Word processor is a general application software used for producing such text documents.

In the initial days of development, the computer was primarily used for performing mathematical calculations. The documents produced on computers consisted of recording the results of the calculation with a very little textual material. With the development, special computers and computer software were developed to produce documents such as letters and reports. Such computers were used in the printing industry for composing the material for printing.

These days, it is common that the computers are used extensively for word processing, and has almost replaced conventional typewriters across the world.

Of all computer applications, word processing is probably the most common. To perform word processing, you need a computer, a special program called a word processor, and a printer. A word processor enables you to create a document, store it electronically on a disk, display it on a screen, modify it by entering commands and characters from the keyboard, and print it on a printer.

The great advantage of word processing over using a typewriter is that you can make changes without retyping the entire document. If you make a typing mistake, you simply back up the cursor and correct your mistake. If you want to delete a paragraph, you simply remove it, without leaving a trace. It is equally easy to insert a word, sentence, or paragraph in the middle of a document. Word processors also make it easy to move sections of text from one place to another within a document, or between documents. When you have made all the changes you want, you can send the file to a printer to get a hard-copy or disk to store for future purpose.

Basic Features of Word Processors

There are various Word processors, but all word processors support the following basic features:

Insert text: Lets you to insert text anywhere in the document.
Delete text: You can remove characters, words, lines, or pages from document easily and without leaving any trace.
Cut and paste : It has facilities to move the selected text by removing (cut) it from one place of document and inserting (paste) it somewhere else.
Copy : Supports creating duplicate of a selection of text without any trouble.
Page size and margins : It has options to define and change among various page sizes and margins, and the word processor will automatically readjust the text so that it fits in new layout.
Search and replace : Allows you to search for a particular word or phrase in document. You can also replace one text with another and optionally everywhere that the match occurs.
Word wrap : Word processor has this feature to automatically moves to the next line after you complete a line. This is also known as soft line break or auto line break. Word wrap also readjust text if you change the margins, paper orientation or page size.
Print: Word processor supports various printers to send a document for printout.

Word processors that support only these features (and maybe a few others) are called text editors. Most word processors, however, support additional features that enable you to manipulate and format documents in more sophisticated ways. These more advanced word processors are sometimes called full-featured word processors.

Additional Features of Full-featured Word Processors

File management : Many word processors contain file management capabilities that allow you to create, delete, move, and search for files. File menu is MS Word has commands for this task.
Font specifications: Allows you to change typeface (fonts) within a document. You can specify font, font size, font styles such as bold, italics, and underlining and different effects like superscript, subscript, outline, strike-through etc.
Footnotes and cross-references: Automates the numbering and placement of footnotes and enables you to easily cross-reference other sections of the document.
Graphics: Allows you to embed illustrations (images) and graphs into a document. Some word processors let you create the illustrations within the word processor (using autoshapes and drawing tools); others let you insert an illustration produced by a different program.
Headers , footers , and page numbering: Allows you to specify customized headers and footers that the word processor will place at the top and bottom of every page. It can keeps track of page numbers so that the correct number appears on each page.
Layout : Supports different page size, margins and page orientation within a single document. It also has facility to apply various indentation to paragraphs.
Macros : A macro is a character or word that represents a series of keystrokes. The keystrokes can represent text or commands. The ability to define macros allows you to save yourself a lot of time by replacing common combinations of keystrokes.
Merges: Allows you to merge text from one file into another file. This is particularly useful for generating many files that have the same format and structure but different data. Generating mailing labels is the classic example of using merges.
Spell checker : A utility that allows you to check the spelling of words. It will mark any word having spelling mistake or that it does not recognize. Spell checkers have ability to produce a list of suggested word to make you easier to correct mistakes.
Table of contents and indexes: Word processors have features to automatically create a table of contents and index based on special codes that you insert in the document.
Thesaurus: Word processors have a built-in thesaurus that allows you to search for synonyms without leaving the document.
Windows : Lets you to edit two or more documents at the same time. Each document appears in a separate window. This is particularly valuable when working on a large project that consists of several different files.
WYSIWYG (what you see is what you get): With WYSIWYG, a document appears on the display screen exactly as it will look when printed.

Word Processors And Desktop Publishing Systems

Desktop publishing is as good as having a mini-printing press within a personal computer. Publishing software helps design the page layout for each document. Tools in desktop publishing applications can help the user to configure the layout, where things are printed in the final design and how things are printed.

The line dividing word processors from desktop publishing (DTP) systems is constantly shifting. In general, though, desktop publishing applications support finer control over layout, and more support for full-color documents.

Both word processing and desktop publishing are similar in many ways but different in areas that cover the publication of documents.

Similarities between Word Processors and Desktop Publishing Systems

Both the word processor and DTP systems deal with text that can be formatted.
Word processors and desktop publishing systems work with tables and pictures.
Both tools have many similar features like WordArt, Clip Art, and text styles.

The differences between Word Processors and DTP Systems

Word processing involves creation, editing, and printing of text while desktop publishing involves production of documents that combine text with graphics.

Word processing is difficult to layout and design as compared to desktop publishing. Thus, desktop publishing is used to work on things like newsletters, magazines, adverts, and brochures where layout is important. Word processing documents are common for simple memos, letters, manuscripts, and resumes.
When creating a desktop publisher, the first page is blank and a text frame must be added to add text. This is unlike the word processing in which text can be directly entered into the blank page.
With desktop publishing, users can easily manipulate text and graphics and try new ideas. In contrast to this, word processing tools are adding more page layout features. Thus, the line that draws the difference between the two hardly exists now.
Though there are many differences between the two, more word processing applications are coming out with enhanced features that mimic many of the desktop publishing tools on the market today. So, whether you choose to use word processing or desktop publishing software all depends on your document publishing needs and what application your are most comfortable using

Types of Word Processing

Word Processing applications are organized into a number of categories according to their complexity: Simple programs that manipulate ASCII are called Text Editors. More complex programs that feature formatting commands are called Word Processors. Some word processors are included in integrated application packages, which also feature other application programs. Such packages are convenient, but may not have all the features of larger programs. Full – featured word processing programs contain many options for formatting text and documents. They also might contain special utilities for more complex formatting and composition. Desktop publishing programs are designed for more complex formatting, especially the integration of text and graphics.

Text Editors

The simplest programs that do word processing are known as text editors. These programs are designed to be small, simple, and cheap. Almost every operating system comes with at least one text editor built in. Most text editors save files in a special format called ASCII. The biggest advantage of this scheme is that almost any program can read and write ASCII text.

The biggest advantage of text editors is the price. There is probably already one or more installed on your computer. You can find a number of text editors for free on the Internet. The ability to write ASCII text is the biggest benefit of text editors. It is a very good way of storing text information, but it has no way of handling more involved formatting. Text editors generally do not allow you to do things like change font sizes or styles, spell checking, or columns.

Windows: Notepad, DOS: Edit, Macintosh: SimpleText etc are some common text editor programs:

Integrated Packages

An integrated package is a huge program that contains a word processor, a spreadsheet, a database tool, and other software applications in the same program. The advantages of an integrated package derive from the fact that all the applications are part of the same program, and were written by the same company. Since they were presumably written together, they should all have the same general menu structure, and similar commands. The word processor built into an integrated package is probably more powerful than a typical text editor.

Integrated packages have some disadvantages. With the advent of GUI and modern operating systems, programs have become more and more standard even if they were written by completely different companies. The programmers had to make some compromises in order to make all the applications fit in one program. Word processing programs that are part of integrated packages generally have their own special code for storing text information, although they can usually read and write ASCII as well. However, if you choose to save in ASCII, you cannot save all the special formatting commands.

Microsoft Works, Microsoft Office Suite, Lotus Works, Claris Works are some examples of integrated packages.

High-end Word Processors

Word processing programs have evolved a great deal from the early days of computing. A modern word processing program can do many things besides simply handling text.

Since the early ’90s, most word processors feature a WYSIWYG interface. This feature is important because the real strength of word processors is in the formatting they allow. Formatting is the manipulation of characters, paragraphs, pages, and documents.

Modern word processors also are designed to have numerous features for advanced users. Some of the additional features that one can expect to find on a modern word processor are spelling and grammar checkers, ability to handle graphics, tables, and mathematical formulas, and outline editors.

These full-featured word processors sound wonderful, and they are. You might wonder if they have any drawbacks.

Word processing programs as I have described often cost hundreds of dollars.
Many of the features of full – fledged word processors are not needed by casual users.
High-end word processing programs almost always save documents in special proprietary codes rather than as ASCII code. This makes the document incompatible with other applications. If you write a document in WordPerfect, you may not be able to read it in Word.

WordPerfect, Microsoft Word are some examples of commercial Word Processing packages

Desktop Publishing

Another classification of word processing you should know about has an uncertain future. These programs are called desktop publishing applications. Desktop publishing is taking the text that already been created, and applying powerful formatting features to that text. Traditionally, applications that allowed the integration of text and graphics, and allowed the development of style sheets were thought of as desktop publishing. Such a program makes it easy to create other kinds of documents than plain pages. With a desktop publisher, there are already style sheets developed to help you create pamphlets, cards, signs, and other types of documents that you wouldn’t be able to create on a typewriter.

The higher end word processing programs give you most of the features you could want in a desktop publishing program. It is possible to do many of the same things. Desktop Publishers are still very popular in certain specialty fields (graphic arts, printing, and publishing,) but the effects can be duplicated with skillful use of a word processing program.

Adobe Pagemaker, Adobe Illustrator, Microsoft Publisher are the example of some common Desktop Publishing programs.

Sign / Banner Programs

Another level of desktop publishing that has become very popular is the advent of specialty printing programs such as ‘The Print Shop’ or ‘Print Master +.’ These programs are designed specifically to help the user create signs, banners, and greeting cards. They are very easy to use, and much less expensive than full-feature desktop publishing applications, but again the effects can be duplicated with a higher end word processor.

Points to Remember

Word processing did not develop out of computer technology. It evolved from the needs of writers rather than those of mathematicians, only later merging with the computer field
The term word processing was invented by IBM in the late 1960s.
A word processor is a computer application used for the production (including composition, editing, formatting, and possibly printing) of any sort of printable material.
Word processor may also refer to a type of stand-alone office machine, popular in the 1970s and 1980s, combining the keyboard text-entry and printing functions of an electric typewriter with a dedicated processor (like a computer processor) for the editing of text.
Microsoft Word is the most widely used word processing software. Many other word processing applications exist, including WordPerfect (which dominated the market from the mid-1980s to early-1990s on computers running MS-DOS operating system) and open source applications OpenOffice.org Writer, LibreOffice Writer, AbiWord, KWord, and LyX. Web-based word processors, such as Office Web Apps or Google Docs, are a relatively new category.
Desktop publishing applications support finer control over layout and more support for full-color documents where as the word processing systems focus on editing and formatting of text.
Text Editors, Integrated Packages, High-end Word Processors, Desktop Publishing, Sign / Banner Programs are the different types of word processors.

References:

Webopedia – http://www.webopedia.com
Wikipedia – http://en.wikipedia.org
Bright Hub – http://www.brighthub.com
IUPUI, Department of Computer and Information Science – http://cs.iupui.edu/