Word picture with caption

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The Insert Caption feature in Word makes it easy to systematically add captions to pictures in a document.

In other Office apps, such as PowerPoint, you manually add a text box near the image and then group the text box and image. See the instructions below. If you have multiple pictures in a series, you have to manually number them.

Word

  1. Click the picture you want to add a caption to.

  2. Click References > Insert Caption.

    Insert Caption button on the References tab

  3. To use the default label (Figure), type your caption in the Caption box.

    Insert Caption dialog box

Tip: You can also create your own default caption label by clicking New Label, and then adding your caption in the Label box. Word automatically numbers the new labels for you.

All other Office apps

  1. Use Insert > Text Box to draw a box near the picture. (See add a text box for additional details.)

    Text Box button in the Text group

  2. Click inside the text box and type the text you want to use for a caption.

  3. Select the text. On the Home tab, use the Font options to style the caption as you want. 

  4. Use Ctrl+click to select the picture and text box, and then on the Picture Format tab, in the Arrange group, select Group > Group

    On the Picture Format tab, the grouping options are in the Arrange section.

See Also

Group or ungroup objects

Need more help?

When you have too many images in the document, it is necessary to insert captions to them, which could make the document more organized and enhance the connection between text and images. So how can we achieve it? Here’s a simple guide to insert a caption for an image.

1. Select the image you want to insert a caption for, and go to References tab, then click Insert Caption, which is in Captions section.

How to Insert a Caption for an Image in Microsoft Word

2. When Caption dialog box appears, click New Label and type a caption you prefer in New Label pop-up box, then hit OK when you are done. Here I take Must-see attraction as an example.

How to Insert a Caption for an Image in Microsoft Word

3. The caption you typed in Step 2 will automatically be entered into Caption box and Label box, and the sequence numbers will also be generated automatically. You could also choose the position where the caption is placed: Above selected item or Below selected item, by selecting option from the related drop-down list.

How to Insert a Caption for an Image in Microsoft Word

4. Now check out the example below. Microsoft Word will renumber captions appropriately if you insert a new image in the same document.

How to Insert a Caption for an Image in Microsoft Word

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Images, which is indispensable in articles, newspapers or magazines, takes a very important role in making the article more attractive and more professional. Also, images help readers avoid being bored and afraid to read.
You don’t have to be a journalist to write a beautiful article. Here in today’s post I’m gonna show you how to add images in Word and add caption for a picture you like.

1. Insert images in Word.

Step 1: First, go to tab Insert, select the icon Picture.
word-insert-picture
A window will pop-up and you can easily go to the file where you keep the image, select it, then click Insert to insert image.
insert image to word

After inserting picture, it will look like this. You can crop, edit color, rotate picture, etc…whatever you like.
If you want to resize the image, move the mouse pointer to where these arrow point, shown in the picture below, then drag in or out to the size you want.
word-resize the image
Another way is to right-click on the image then choose Side and Position.
word-side and position image

+ 1st: First, click on the image you want to write caption of, in Style, remember to choose Heading 1.
+ 2nd: Right-click on the image, choose Insert Caption to continue.
word-insert capiton
+ 3rd: A Caption window appears, click New Label, enter the name you want to use as a caption, then click OK to complete.
word insert capiton label
The image will be display with a caption as shown below.
word-insert capiton result
CONCLUSION
Above is the simplest way to insert pictures and create captions in Word. With images as illustration, your post will become more captivating, so hopefully this article will be useful for you and good luck.

Reader Interactions

If you’re writing a long Word document containing a lot of images, you may want to add captions to those images. You can then reference the images by their number in the text as well as generate a Table of Figures.

To add a caption, select a picture in your document and click the References tab.

In the Captions section, click Insert Caption.

NOTE: You can also right-click on the image and select Insert Caption from the popup menu.

On the Caption dialog box, select the Label you want (Caption, Equation, Figure, or Table) and the Position related to the image (Above selected item or Below selected item). To change the numbering on the caption, click Numbering.

In the Caption Numbering dialog box, select the format for the number on the caption and click OK. If you’re using Chapter headings, you can include the chapter numbers in your captions using the Caption Numbering dialog box.

In the Caption edit box, enter a separator, such as a period after the Label and number. Then, enter your caption title.

The caption is added to the image in the default Caption style.

If you want to change the style of the caption, you can easily do so. For example, we decided we wanted the caption centered under the image. Click the Home tab.

Use the character and paragraph formatting tools to format the caption the way you want it.

To apply these changes to the Caption style for all other captions, click the button in the lower, right corner of the Styles section on the Home tab.

In the list of styles, move the mouse over the Caption style name and click the down arrow that displays on the right. Select Update Caption to Match Selection from the drop-down menu.

To close the Styles window, click the X in the upper, right corner of the window.

Now, all captions you add to images in this document will be formatted the same way.

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Word

  1. Click the picture you want to add a caption to.
  2. Click References > Insert Caption.
  3. To use the default label (Figure), type your caption in the Caption box.

Contents

  • 1 How do I keep pictures and captions together in Word?
  • 2 How do I add a caption to a photo in Word 2010?
  • 3 How do I add alt text to my images?
  • 4 Where do picture captions go?
  • 5 How do you caption a picture?
  • 6 How do you reference a caption in Word?
  • 7 How do I label my photos?
  • 8 How do I add alt text to an image in Word?
  • 9 How do I add alt text to an object in Word?
  • 10 How do I insert alt text in Word?
  • 11 How do you caption art?
  • 12 How do I add captions to photos in Windows 10?
  • 13 Why do we use caption in Word?
  • 14 What is an example of a caption?
  • 15 How do you caption a photo in a research paper?
  • 16 What should I caption a photo of myself?
  • 17 How do you hyperlink a caption in Word?
  • 18 How do I change the caption style in Word?
  • 19 How do you caption in LaTeX?
  • 20 How do I annotate a picture in Word?

How do I keep pictures and captions together in Word?

Option 1: Use a Text Box

  1. Make sure the figure is in-line (not floating).
  2. Make sure the title or caption is not in a text box. That is, it has to be ordinary text.
  3. Select both the figure and the title or caption.
  4. Insert the Text Box.
  5. Note: The Text Box will stay on the same page as the paragraph to which it is anchored.

How do I add a caption to a photo in Word 2010?

How to Insert a Caption in Word 2010

  1. Open your document.
  2. Select the image to caption.
  3. Click References.
  4. Click Insert Caption.
  5. Enter the caption, then click OK.

How do I add alt text to my images?

To add alt text to a picture, shape, chart, or SmartArt graphic, right-click on the object and choose Format Picture. In the Format Picture panel, choose the Layout and Properties icon. Then choose Alt Text. Add a title for your object, then a description.

Where do picture captions go?

Captions should be placed close to the picture and far enough from the body copy.

How do you caption a picture?

  1. Choose a Photo Caption That Fits the Platform.
  2. Use a Conversational Tone and Present Tense.
  3. Decide on the Purpose of Your Caption.
  4. Know Who Your Audience Is.
  5. Identify the Main People in Your Photo.
  6. Use a Quote or Lyrics Wisely.
  7. Add Value with Your Photo Caption.
  8. Create Involvement With Your Photo Caption.

How do you reference a caption in Word?

From the References tab, in the Captions group, select Cross-reference . In the Cross-reference dialog box, select the reference type and other options. In the For which caption section, select the item you want to reference and select Insert .

How do I label my photos?

1. Right-click the image that you want to label and click the option Format Picture. 2.In the Format Picture window, click this icon.

  1. Click the picture you want to add a caption to.
  2. Click References > Insert Caption.
  3. To use the default label (Figure), type your caption in the Caption box.

How do I add alt text to an image in Word?

To add alternative text to an image in Word: Insert the picture you want to use into the document. Right-click the picture, and then, in the menu that pops up, click Format Picture. Click the arrow next to Alt Text to expand the alternative text options.

How do I add alt text to an object in Word?

Add alt text

  1. Do one of the following: Right-click the object and select Edit Alt Text. Select the object.
  2. In the Alt Text pane, type 1-2 sentences in the text box to describe the object and its context to someone who cannot see it. Tip: Save time and add an alt text generated by the system to the object.

How do I insert alt text in Word?

To add alt text in Word, open your document and select the object to which you want to add the alternative text. Right-click the object. From the menu that appears, select “Edit Alt Text.” Alternatively, you may select the “Alt Text” option found in the “Accessibility” group of the object’s “Format” tab.

How do you caption art?

The most standard information included on artwork labels is:

  1. The artist’s name. This one is pretty straightforward!
  2. The title of the work.
  3. The date of the artwork.
  4. The size of the artwork.
  5. 4.a The duration of the work.
  6. The medium of the artwork.
  7. The price or the credit listing.
  8. Additional information.

How do I add captions to photos in Windows 10?

Add Text to Photos in Windows 10
Right-click a photo in Windows Explorer and select “Microsoft Paint.” Then click the “A” text box icon in the Tools section of the ribbon. Enter the text you want and adjust its size, color and font style. To move the text box, place the cursor on its border and drag it.

Why do we use caption in Word?

The “Caption” options in Microsoft Word allow you to label images, diagrams, charts, illustrations and figures so your reader can quickly identify what they mean, as well as enabling use of the “dynamic” list functions offered by Microsoft Word.

What is an example of a caption?

An example of a caption is a descriptive title under a photograph. An example of a caption are the words at the bottom of a television or movie screen to translate the dialogue into another language or to provide the dialogue to the hard of hearing.A title or heading, as of a document or article.

How do you caption a photo in a research paper?

Here are some tips on using captions:

  1. A figure caption is centered under the figure; a table caption is centered above the table (if a caption is more than one line, make it left justified).
  2. A Figure and its caption should appear on the same page.
  3. All captions should start with a capitalized word and end with a period.

What should I caption a photo of myself?

Cute Captions for Pictures of Yourself

  • Be a nice person.
  • I’m a rock star!
  • I’m a friendly human.
  • Let life surprise you.
  • I’m shining like the stars.
  • My smile shimmers like the sun.
  • We all shine on.
  • Never dull your shimmer for somebody else.

How do you hyperlink a caption in Word?

Create a hyperlink to a location on the web

  1. Select the text or picture that you want to display as a hyperlink.
  2. Press Ctrl+K. You can also right-click the text or picture and click Link on the shortcut menu.
  3. In the Insert Hyperlink box, type or paste your link in the Address box.

How do I change the caption style in Word?

How to Change the Style of Individual Table Titles and Figure Captions

  1. Select the Home tab in the ribbon (see figure 1).
  2. Select all or part of the table title or figure caption text that you want to change.
  3. Use the options in the Font and Paragraph groups to select new style options, just as you would regular body text.

How do you caption in LaTeX?

It is always good practice to add a caption to any figure or table. Fortunately, this is very simple in LaTeX. All you need to do is use the caption{”text”} command within the float environment.

How do I annotate a picture in Word?

To annotate an image in Word, insert the image in a document, then draw a shape over the image.

  1. Go to the Insert tab and select Pictures.
  2. In the Insert Picture dialog box, select the file folder that contains the image.
  3. Choose the image, then select Insert.

In Microsoft Word 2007, you can insert objects and photos to your document. This will also help you explain or discuss any topic through detailed charts and illustrations. Of course, it will also be much better if you can add photos with captions.

If you still don’t know how, simply read on.

How to add a caption to a picture in MS Word 2007

  • Find the “Microsoft Office” folder from your list of desktop apps and programs. Click the said folder then select “Microsoft Office Word 2007“.
  • After opening MS Word, click the “Insert” tab from the main toolbar then click “Picture” to insert picture from a file.
  • Select the photo that you want to include in your document then click “Insert”.
  • Once the photo appears on your document, click on it then click the “References” tab from the main toolbar. After doing so, select the option for “Insert Caption”.

Insert Photo Caption to MS Word 2007

  • You will then be asked to enter your desired photo caption, label and position. For the photo label, you can append three types of label to your caption – ex. Figure, Table and Equation. These labels will definitely come in handy when you’re making a thesis, research paper or even a business/product presentation.

Insert Photo Caption to MS Word 2007 b

  • Alternatively, you can just right-click on the photo then on the context menu, select “Insert Caption”.

Now, if you want to insert a caption for a floating object or photo. You must place both the photo and the caption inside the text box. This way, you can easily drag or place the floating text box to any area or section.

Insert caption for floating object or image

To add a text box to your Word document, simply click the “Insert” tab then choose the option for “Text Box”. You can find it in the “Text” section right beside the option for inserting “Quick Parts” and “WordArt”.

So that’s it. You’re done. You can now begin adding photos with detailed captions to your MS Word documents.

Related Posts

Kent is a content creator and digital marketing enthusiast. She loves to share tips and tricks related to consumer tech.

To rotate a picture?

  1. Select the picture.
  2. On the ribbon menu, click the tab Format under Picture Tools.
  3. Within the group Arrange, click icon Rotate.
  4. From the drop-down list, select an option to rotate the picture. To provide a custom angle for rotation, select “More Rotation Options…” and provide an angle under section Rotation.

How to add caption to a picture?

  1. Select the picture.
  2. On the ribbon menu, under the tab References, within the group Captions, click Insert Caption. Caption dialog box appears.
  3. Enter a caption for the picture in the Caption field.
  4. Click OK.

Shortcut key method

  1. Select the picture.
  2. Press keys ALT, S, P (one key after another)
  3. Follow step 3 and 4 of the above procedure.

About wordknowhowhttp://wordknowhow.comThis blog site was started to help people with Microsoft Word. I use Word a lot at work, and I understand that some features are difficult to use. There were no simplified instructions online to help me use these features. It is for this reason that this site exists; to make your life easier with Word.

Feel free to post your comments, queries, suggestions, etc. I will do my best to help you!

Everybody does things differently. Here’s how I keep my captions with my
pictures.

In Line With Text

First, I always place my pictures as Inline with Text. I realize this might
be impossible for some layouts, but I do it as much as I possibly can. To
accomplish this, right-click the picture and choose Format Picture.
On the Layout tab, choose Inline with Text.

Once that is done, you can apply a style to the picture.

Create a Style

Almost everyone who has purchased a Word template from me has a template with
a style called Graphic. I format it using Keep with Next under Format Paragraph,
Line and Page Breaks tab. I also choose Caption as the Style for following
paragraph, but I rarely need it because I usually insert a caption from the
menu, which automatically applies the style Caption to the caption.

When You Can’t Use In Line With Text

If you absolutely can’t use In Line With Text on your picture, then you need
to get out the old frame. I say old because frames were what we
used before text boxes became much more popular. But a caption in a text box
won’t show up in an Table of Figures field.

You can insert a Frame using the button on the Forms toolbar (View Toolbars,
Forms). Then copy your picture and caption into the frame.

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