Word page number of total pages

1. Double-click in the footer or header where you want page numbering.

2. Go to Header & Footer > Footer, and then scroll to find and select Semaphore.

3. Select Close Header and Footer or double-click anywhere outside of the header or footer areas to exit.

See also

Start page numbering later in your document

1. Go to Insert > Page Numbers

2. Select Include Page Count for an X of Y format.

3. Choose a location.

To remove page numbers, repeat these steps but choose Remove Page Numbers.

When you insert page numbers in a document, you’re actually insert the { PAGE }
field.

Using the { NUMPAGES } field along with the { PAGE } field, you can
include the total number of pages with the page numbering.

To the total number of pages:

   1.  Place the insertion point where you want to place the count, in the
header or footer.

   2.  On the Insert tab, in the Text group, click Quick
Parts, and then click Field…:

   3.  To include the total number of pages, highlight NumPages
in the Field names list:

Attention! The brackets that surround fields are not the brackets on your keyboard. You
can use the Insert -> Field to insert a field, but a more direct way is to press Ctrl+F9.
This displays the special brackets with
a gray highlight for entering a field name.
To add the total number of pages to a header of footer, for example, press Ctrl+F9 and type
NUMPAGES within the brackets:

All string will be like this:

To display the result of the field code, press Alt+F9.

See also this tip in French:
Comment inclure le nombre total de pages avec le numéro de page actuel.

For a lengthy document, the total number of pages is important. It tells the reader how many more pages are left before reaching the end of the document. 

Also, this information is useful when printing the document. You know when you have reached the end of the document.

MS Word has the ability to print the current page number and the total number of pages. You may have a Word document that:

• Already has the pages numbered
• Has no page numbering 

We will show you in simple, step-by-step instructions how you can do this for both cases.

Let us begin.

---

Method #1: For Document with Page Numbering

This applies to a document where page numbers already appear, but not the total number of pages.

Step #1: Open a Word document

Open the Word document with existing page numbering.

Step #2: Select the page number

Double-click on the page number to select it.

Step #3: Remove page numbers

Once you have double-clicked, the ribbon will change.

You will be in the Design tab under Header and Footer Tools.

In the section Header & Footer, click on the Page Number icon.

A new menu will open. 

Click on Remove Page Numbers.

This removes all page numbering from the document.

Step #4: Introduce page number with total number of pages

In the section Header & Footer, click on the Page Number icon again.

A new menu will open, click on Current Position.

Another menu will open.

Scroll down until you reach Page X of Y.

Click on Bold Numbers.

All menus will close.

Word will now show the current page number as well as the total number of pages.

In the top menu bar, click on Close Header and Footer icon to return to your document.

---

Method #2: For Document without Page Numbering

This method is for when your document has no page numbers yet.

Step #1: Open a Word document

Open the Word document where you want to introduce the total number of pages.

Step #2: Introduce page number with total number of pages

Click on the Insert tab in the top menu bar to change the ribbon.

In the section Header & Footer, click on the Page Number icon.

A new menu will open.

You have four choices for positioning the page numbers:

• Top of Page — Page numbering appears at the top of the pages
• Bottom of Page — Page numbering appears at the bottom of the pages
• Page Margins — Page numbering appears in the margins of the pages
• Current Position — Page numbering appears at the current position of the cursor.

Click on any one of the above choices.

In our example, we selected Top of Page.

Another menu will open.

Scroll down until you reach Page X of Y.

Click on Bold Numbers.

All menus will close.

Word will now show the current page number as well as the total number of pages.

In the top menu bar, click on Close Header and Footer icon to return to your document.

---

Conclusion

We have shown you two simple methods of introducing the total number of pages in a Word document. 

Use the method most suitable for you.

Word includes a tool that allows you to view simple statistics about your document. These statistics include how many pages, words, characters, paragraphs, and lines are in your document. This is useful if you have to follow certain guidelines when writing your document.

To view these statistics, open the document in question and click the “Review” tab.

In the “Proofing” section, click “Word Count”.

The “Word Count” dialog box displays, as shown in the image at the beginning of this document. The number of pages and words can also be viewed on the status bar at the bottom of the Word window.

NOTE: The number of pages is only visible on the status bar when you are viewing your document in “Print Layout” view or “Draft” view (using the “View” tab).

If you don’t see the number of pages and words on the status bar, right-click on the status bar and select the items you want to view from the popup menu. Note that you can also view the line number for the line where the cursor is currently located.

The number of lines and pages may vary, depending on several factors, such as the margins in your document, the font and font size, and paragraph spacing, to name a few. For example, if you change to a smaller font size, there will be fewer lines and pages in your document than there would be with a larger font size. Even different printer drivers can result in a slightly different rendering of a font, thereby changing the number of lines and pages in your document.

Hidden text can also affect the line count reported on the “Word Count” dialog box. If the option to print hidden text is turned of, Word doesn’t count hidden text in the line count. If you want hidden text included in the line count, make sure you configure Word to print hidden text.

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In this article, we will show you 2 quick and effective ways to count the total number of pages and words for multiple Word documents.

Now and then, while working on a long document, we are tend to split contents into several Word files, such as placing different chapters in multiple documents. Then when it comes to count the total number of pages and words, it can be a little tiresome, since you have to open each individual document and check the information.

Therefore, we list 2 quick methods to help save your precious time.

Method 1: Check Details in File Folder

In the text, we will give an example under the environment of Windows 7.

1. First off, organize all documents to be checked in one file folder.
2. Then open the file folder and click “More options” button next to “Change your view”.  
3. Next click “Details”.
4. Now right click on the header row and choose “More”.
5. In the “Choose Details” dialog box, check “Pages” and “Word count” boxes.
6. Then click “OK”.

Now there will be 2 new columns, exhibiting the pages and words of each document. You just need to add these numbers together.

However, this method only provides you an approximate number of words in each file. Thus, to get a more accurate figure, you can choose method 2.

Method 2: Create a Macro

1. Similarly, put all target documents in one file folder first.
2. Then open Word and click “Developer” tab.
3. Next click “Visual Basic” to open the VBA editor. Or you can simply press “Alt+ F11”.
4. Now click “Normal” and “Insert”.
5. Then choose “Module”.
6. Next double click on the new module and paste the following codes on the editing area:

Sub GetAllPageNumbers()
  Dim objWordApplication As Word.Application
  Dim nPageNumber As Long
  Dim nWordNumber As Long
  Dim objFile As Variant
  Dim objFileSystem As Object
  Dim objFolders As Object

  nPageNumber = 0
  Set objWordApplication = New Word.Application
  Set objFileSystem = CreateObject("scripting.filesystemobject")
  Set objFolders = objFileSystem.getfolder("C:UsersTestDesktopfiles")  

  For Each objFile In objFolders.Files
    '  Only process non-hidden files
    If (objFile.Attributes And 2) = 0 Then
      With objWordApplication
        .Documents.Open (objFile)
        nPageNumber = nPageNumber + .ActiveDocument.ComputeStatistics(wdStatisticPages)
        nWordNumber = nWordNumber + .ActiveDocument.ComputeStatistics(wdStatisticWords)
        .ActiveDocument.Close (False)
      End With
    End If
  Next objFile

  MsgBox ("pages:" & nPageNumber & " " & "words:" & nWordNumber)

  Set objFile = Nothing
  Set objFileSystem = Nothing
  Set objFolders = Nothing
  Set objWordApplication = Nothing
End Sub

1. Lastly, click “Run”. Then you shall be greeted by a message box, indicating the page number and total words, such as below:

Note: The “C:UsersTestDesktopfiles” refers to the file folder location.

Watch Out Document Corruption

Since we have to deal with all kinds of reports every day, it’s advisable to back up some critical files in case they get corrupted because backup is always a vital part of the safety net to protect file integrity. However, the fact is that backups can also fail victim to corruption. And that’s when you will need a preeminent corrupted Word file recovery tool

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including xlsx data problem repair tool and pdf repair software products. For more information visit www.datanumen.com

To count the number of Word pages, instead of having to completely open the Word file to check, we can see right in the Windows Explorer interface.