Word for zoom out

In this course, we’ll talk about how to zoom in and out in Word. As we go over, there are different ways to use the zoom function, where Microsoft Word lets you zoom in and out of a document. Meanwhile, this is the continuation of the previous tutorial on how to use find and replace tools in a word document and the spelling and grammar checker in MS Word.

What is Zoom In and Zoom Out Operation in MS Word?

The Zoom operation in MS Word just changes the size of the font on the screen but doesn’t change anything else about the document. Microsoft Word lets you zoom in and out of a document. 

When we use the zoom-in function, the text gets bigger, but when we use the zoom-out function, the text gets smaller.

Where is Zoom In and Zoom Out in MS Word?

The Zoom In and Zoom Out buttons in MS Word are in the lower-right corner of the application window, where you can find the Zoom slider. To reduce the level of magnification, click and drag the slider to the left, toward the minus sign (-).

The level of zoom is shown as a percentage to the right of the zoom slider. To make the picture bigger, click and drag the slider to the right, or towards the plus sign (+). You can also click the “+” or “-” next to the Zoom slider to make the image bigger or smaller.

How to Zoom in MS Word using Keyboard

Example on How to Zoom in MS Word

Instructions on How to Zoom a Document in Word

The following are the list of instructions on how to Zoom a document in word.

1. Using the Zoom slider in the Status Bar, you can zoom in or out on a Word document by clicking and dragging the slider bar to the left or right.
2. Alternatively, Click the “+” or “-” next to the Zoom slider to make the image bigger or smaller.
3. To use the “Zoom button group” to zoom a document, go to the “View” tab in the Ribbon and then look in the “Zoom button group”.
4. Click the “100%” button in the “Zoom” button group on the “View” tab of the Ribbon to set the document’s zoom to 100%.
5. Click one of the same-named buttons in the “Zoom button group” on the “View” tab of the Ribbon to quickly switch between “One Page,” “Multiple Pages,” and “Page Width.”
6. Then, choose the zoom level you want by selecting an option from the “Zoom to” list or typing a number into the “Percent” box.
7. To choose to show more than one page at once, click the “Many pages” icon below the option button and then choose how many pages to show.
8. Then, in the “Zoom” dialog box, click “OK” to save and use the changes you made.

Zooming of a Document Using using (+) and (-) Buttons

The following image shows two buttons Zoom-out which is the (-) button and Zoom-in which is the (+) button.

1. When you click the Zoom-out button, the size of your document will decrease by 10% each time you click the button. Similarly, if you click the Zoom-in button, your document size will increase by 10% each time you click it.
2. You can see the difference by trying this simple operation with different numbers. The above screenshot shows how the document looks when it is zoomed in by 104%.

What is the Maximum Zoom in MS Word?

A Few Useful Word Shortcuts

There are also a few useful ways to zoom in and out depending on your device. You can use the pinch-to-zoom feature if your device has a touch screen or touchpad. You can zoom in and out with this feature by putting two fingers on the screen and “pinch” to zoom out or “spread” to zoom in.

Lastly, if you have a mouse with a scroll wheel, you can zoom in or out by holding the “Ctrl” button and moving the wheel up or down.

Summary

In summary, we’ve talked about the ways to use zoom in and zoom out in MS Word as well as what those terms mean. In addition, we knew where the controls were located. We also gain insight into the importance of zoom control in manipulating a document. Furthermore, we also picked up some skills on what the short cuts are in zooming documents.

We hope this tutorial helps you as you plan to create a document in MS Word.

The need to zoom in and out of a Word document is quite common. It’s so common that Microsoft put a zoom bar on the right side of the status bar at the bottom of the window for quick access. To use the zoom bar, click and drag the slider to the left or right to zoom out or in, respectively.

Can’t zoom in or out on Word?

Open Microsoft Word.
Click on the View tab. Select Vertical. Now you should be able to zoom in and out without any issues whatsoever.

Why is my Microsoft Word so zoomed out?

If your View tab looks like this, it’s also the cause of your problem: When side-to-side is turned on, all zooming is disabled except for the thumbnails view (which makes the pages even smaller). Click the Vertical button to return to “normal”, and the zoom will be re-enabled.

How do you zoom out on word using the keyboard?

Zoom and Font Size

1. [Ctrl]+Mouse Scroll Up to increase the zoom size, and [Ctrl]+Mouse Scroll Up to decrease the zoom.
2. [Ctrl+Shift+>] to increase font point size, and [Ctrl+Shift+<] to decrease font point size.

Where is the Zoom slider in Word?

The Zoom slider appears in the lower-right corner of the application window. You can click and drag the slider left, towards the minus symbol (-), to shrink the magnification level. The magnification level is the percentage which appears to the right of the zoom slider.

Why is my Microsoft Office zoomed in?

If you have a mouse with a wheel, hold down the Ctrl key, and then scroll the wheel to zoom in or out. From the keyboard, you can increase or decrease the zoom value in 10% increments. To zoom in, press Ctrl + (+). To zoom out, press Ctrl + (-).

What is the shortcut key for Zoom tool?

Accessing the Zoom tool: “Z” selects the Zoom Tool. Option -click (Mac) | Alt -click (Win) toggles the Zoom tool to Zoom In / Zoom out.

What is the shortcut key for zoom in?

Magnifier keyboard shortcuts

How do I remove Ctrl Shift 8 in Word?

How to Disable a Shortcut in Microsoft Word

1. Select File > Options to open the Word Options dialog box.
2. Select Customize Ribbon.
3. Select Customize.
4. In the Categories list, select the category that contains the keyboard shortcut command you want to remove.

How do I zoom in and out on Windows 10?

To zoom in or zoom out on parts of your screen in Windows 10, use Magnifier. To turn on Magnifier, press the Windows logo key + Plus (+). Zoom in by continuing to press the Windows logo key + Plus (+). Zoom out by pressing the Windows logo key + Minus (-).

How do I change the default zoom size in Word?

I managed to change this in Word 2016 by:

1. finding the zoom scale at the bottom right of the screen.
2. hover the cursor over the zoom percentage (default 100%)
3. click that percentage, a window opens.
4. in the window, choose the zoom level you want.

How do you zoom in on Microsoft?

How to zoom in on a PC

1. Open the browser of your choice.
2. To zoom in and out with a keyboard shortcut, hold CTRL and press the + key to zoom in.
3. Hold CTRL and the – key to zoom out.

What is the minimum zoom size in MS Word?

10%
The minimum zoom percentage available in MS Word document is 10%. The maximum zoom percentage in MS Word document is 500%. Zoom in is done to get a close-up view of the file or zoom out to see more of the page at a reduced size.

How do you exit zoom quickly?

Command + Control + S: Screen share via direct share. Command + W: Prompt to end or leave the meeting.

How do you zoom out on a 60 keyboard?

Press and hold the Ctrl key and press the – (minus) key or + (plus) key to zoom out or in of a web page or document. The – and + keys next to the backspace key, and on the numeric keypad, can be used.

How do you zoom in zoom?

If your Zoom Room uses a PTZ Camera with UVC controls, you can use your Android controller to move the camera to a different position.
Controlling a local camera

1. Start or join a meeting.
2. Tap the Camera Control icon.
3. Use the icons on the Camera Control popup to zoom and pan until the camera is in the position you need.

How do I zoom out on a laptop?

You can use your keyboard to zoom in or out. This method works in many applications and web browsers. Click anywhere on the Windows desktop or open the webpage you want to view. Press and hold the CTRL key, and then press either the + (Plus sign) or – (Minus sign) to make objects on the screen larger or smaller.

Where is the zoom button on my computer?

Click the Windows icon in the taskbar. Click the down arrow, in the bottom left corner, to access All Apps. Scroll to the apps until you see Zoom, then click Start Zoom.

How do you Ctrl Shift 8 in Word?

If you are loathe to remove your hands from the keyboard in order to use the mouse, you might want to memorize a quick little shortcut: Ctrl+* (that’s the asterisk), which can also be written as Shift+Ctrl+8. This shortcut key toggles the Show/Hide tool on and off.

How do you unbind Ctrl Shift?

1. In the Windows Start Menu Search type Advanced Keyboard Settings.
2. Click Input language hot keys.
3. Double click Between input languages.
4. Set both the Switch Input Language and Switch Keyboard Layout settings to Not Assigned (or assign them how you wish).

What does Ctrl Shift 8 do in Word?

View and copy text formats

Hi, Microsoft 365 Insiders! I’m Ali Forelli, a Product Manager on the Word team working on Accessibility features. I’m happy to announce that zooming in and out of your page has become easier with new shortcuts in Word for Windows and Word for Mac!

New Zoom shortcuts in Word

With the increased prevalence of remote work in the past few years, reading and consuming information on a multitude of devices and screen sizes has become the norm.

Previously, people could sit in a conference room with a projector for document presentations, work from their multi-monitor desks, or have easy access to printed content for review. Nowadays, an increasing number of users are consuming most of their content on smaller personal screens, such as laptops, tablets, or mobile phones. With these new shortcuts, the Word Product team is making it easier than ever for you to zoom your document to the right level for your screen.

How it works

Many of you use Ctrl +/– to zoom in and out in your browser and in Word for the web. And you have asked for this functionality to also be available in Word for Windows and Mac. Check them out!

While mouse/key focus is in your document:

• Use Ctrl + – to zoom out
• Use Ctrl + + to zoom in
• Use Ctrl + 0 to return back to 100% zoom
• Use Ctrl + Scroll to zoom in and out

NOTE: In Word for Mac, use the Cmd key instead of the Ctrl key.

Feedback in action

Word has been a product since 1983 (Word turns 40 this year!). This long-standing legacy creates a precedent for established user expectations. While the engineering team continues to work on new features for improved user experiences with refreshed and more advanced technology, we don’t always have the opportunity to revise pre-existing behavior.

In the case of keyboard shortcuts, the industry standard has diverged from Word’s initial implementation of these features. Indeed, users expect that Ctrl + +/– will zoom in and out, so when this doesn’t work, the experience can be frustrating. The Word team has heard about this problem from users, so we’re updating keyboard shortcuts as a direct response to this feedback. Accessibility is a priority for Word, and we want to make the zooming experience as seamless as possible. 

Other changes to shortcuts

With the new addition of these zoom shortcuts, some existing ones have changed. Below is a table of the full list of changes.

NOTE: Superscript remains as is with the Ctrl + Shift + + shortcut.

Want to restore the previous shortcut settings?

To restore the keyboard shortcut assignments to their original settings, you can head over to the Customize Keyboard Shortcuts help article. Below you will find a table of the command names which you may want to reset.

Note: The Optional and Nonbreaking hyphen commands are in the Common Symbols category of the Customize Keyboard dialog. All other commands can be found in the All Commands category.

Availability

These shortcuts are available to Beta Channel users running:

• Windows: Version 16.0.15831.20174 or later
• Mac: Version 16.67.1113.0 or later

Don’t have it yet? It’s probably us, not you.

Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.

Feedback

Please share your feedback with us directly from Word by going to Help > Feedback. We’re excited to hear from you!

I would take TECHIE007’s answer a step further, by adding the following code to a module in Normal.dotm:

Const FineZoom As Double = 5
Const CoarseZoom As Double = 25
Const MaxZoom As Double = 500
Const MinZoom As Double = 10

Sub ZoomInFine()
    With ActiveWindow.View
        If .Zoom <= (MaxZoom - FineZoom) Then .Zoom = .Zoom + FineZoom
    End With
End Sub

Sub ZoomOutFine()
    With ActiveWindow.View
        If .Zoom >= (MinZoom + FineZoom) Then .Zoom = .Zoom - FineZoom
    End With
End Sub

Sub ZoomInCoarse()
    With ActiveWindow.View
        If .Zoom <= (MaxZoom - CoarseZoom) Then .Zoom = .Zoom + CoarseZoom
    End With
End Sub

Sub ZoomOutCoarse()
    With ActiveWindow.View
        If .Zoom >= (MinZoom + CoarseZoom) Then .Zoom = .Zoom - CoarseZoom
    End With
End Sub

To do this, open a blank document in Word, and then:

1. Open the VBA Editor by pressing Alt+F11
2. Find «Normal» in the Project Explorer, right-click, then select ‘Insert’ and ‘Module’

1. Copy and paste the above code into the newly-created, blank code module.
2. Save the VBA code (Ctrl+S) and close the VBA Editor

Using TECHIE007’s instructions, I then would bind:

• ZoomInCoarse to Ctrl+Shift+Numpad +
• ZoomOutCoarse to Ctrl+Shift+Numpad -
• ZoomInFine to Ctrl+Alt+Shift+Numpad +
• ZoomOutFine to Ctrl+Alt+Shift+Numpad -

This form of the code allows a tunable rate of zoom, with automatic detection of zoom limits to avoid VBA runtime errors. If the fine and/or coarse zoom rates, or the zoom limits, are not to one’s liking, they can readily be changed.

The behavior could be further customized by, e.g., adding macros that set particular favorite levels of zoom and binding shortcut keys.