Word for no attachment to email

If you have Outlook installed as part of Microsoft Office, and set as your default email app, you can send your document as an email attachment. If you are using Excel, Publisher, or Word, you can also send your file as the body of an email message.

If Outlook is not your default email application you’ll need to configure it as the default in order to use this feature. For more information see: Make Outlook the default program for email, contacts, and calendar. 

Send as an attachment

Excel, PowerPoint, and Word

1. Click File > Share, and then choose one of the following options:

   Note: The options you see will vary depending on the Office program you’re using.

   • Upload to OneDrive    Uploads your file to your OneDrive account where you can then share through a direct link or an email message.

   • Attach a copy instead    Choose to attach a the file to an email, or attach a PDF of the file.

2. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

OneNote, Visio, Publisher, and Project

1. Click File > Share, and then choose one of the following options:

   Note: The options you see will vary depending on the Office program you’re using.

   • Share with People (OneNote and Visio)    Lets you enter name or email address for who you want to send to, set whether you want them to edit, require the user signs in before editing, and an optional message.

     This option requires that your file is uploaded to OneDrive.

   • Send a Link (Visio)    Allows everyone to work on the same copy of the file, see the latest changes, and keeps your email size small.

     To send a link, the file must be saved to a Web server or shared folder.

   • Send as Attachment    Opens an email message with a copy of the file in its original file format attached.

   • Send as PDF    Opens an email message with a copy of the file in .pdf format attached.

   • Send as XPS    Opens an email message with a copy of the file in .xps format attached.

2. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as the body of an email message

If you are using Excel, Publisher, or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar. See Customize the Quick Access Toolbar to learn how to add commands.

1. Open the file you want to send.

2. In the Quick Access Toolbar, click Send to Mail Recipient to open an email message. Your file will appear in the body of the message.

3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as an attachment

Excel, PowerPoint, Project, Publisher, Visio, and Word

1. Click File > Share > Email, and then choose one of the following options:

   • Send as Attachment    Opens an email message with a copy of the file in its original file format attached.

   • Send as PDF    Opens an email message with a copy of the file in .pdf format attached.

   • Send as XPS    Opens an email message with a copy of the file in .xps format attached.

   • Send as Internet Fax    Opens a web page where you can choose from a list of providers that let you send a fax over the Internet.

     Note: The options you see will vary depending on the Office program you’re using.

2. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

OneNote

1. Click File > Send, and then choose one of the following options:

   • Send as Attachment    Opens an email message with both a copy of the file in its original file format and a copy of the file as a web page attached.

   • Send as PDF    Opens an email message with a copy of the file in .pdf format attached.

2. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as the body of an email message

If you are using Excel, Publisher, or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar. See Customize the Quick Access Toolbar to learn how to add commands.

1. Open the file you want to send.

2. In the Quick Access Toolbar, click Send to Mail Recipient to open an email message. Your file will appear in the body of the message.

3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as an attachment

The following instructions apply to Excel, PowerPoint, Project, Publisher, Visio, and Word.

1. Click File.

2. Click Save & Send.

3. Select Send Using E-mail, and then choose one of the following options:

   • Send as Attachment    Opens an email message with a copy of the file in its original file format attached.

   • Send as PDF    Opens an email message with a copy of the file in .pdf format attached.

   • Send as XPS    Opens an email message with a copy of the file in .xps format attached.

     Note: The PDF and XPS options are not available in Project 2010.

4. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

The following instructions apply to OneNote 2010:

1. Click File.

2. Click Send, and then choose one of the following options:

   • E-mail Page as Attachment    Opens an email message with both a copy of the file in its original file format and a copy of the file as a web page attached.

   • E-mail Page as PDF   
     Opens an e-mail message with a copy of the file in .
     pdf
     format attached.

3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as the body of an email message

If you are using Excel, Publisher, or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar. See Customize the Quick Access Toolbar to learn how to add commands.

To send your file as the body of an email message, follow these steps:

1. Open the file you want to send.

2. In the Quick Access Toolbar, click Send to Mail Recipient to open an email message. Your file will appear in the body of the message.

3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

See also

Attach files or insert pictures in Outlook email messages

Reduce the size of pictures and attachments

View, open, or save attachments

A while ago, we had a reader asking about the expression “please find attached”:

I see work emails with this sentence, or some variation, frequently and it always seems incorrect to read.

“Please find attached a copy of the resume you requested.”

Is there a less-chunky alternative to this phrase?

We know, right? Is it possible to send an email anymore without this phrase?

Please find attached reads like annoying office jargon, so you might wonder whether it’s necessary in an email. The simple answer is no, you do not. But one might still struggle to phrase it in a professional way just as one would struggle to find creative ways to write ‘sorry for the late reply’ email. 

First, this phrase is inane, dated and overly formal. You want to keep a natural tone with your recipients – not sound like a character from a George Elliott novel. Second, this phrase is not even proper grammar. There is no reason to make “attached” an adjective when it’s a verb. A clearer, modern alternative might be: “I’m sharing [item] with you.” Third, this phrase is redundant. Your attachment will show up in the email, so there is no need to announce its existence.

So, how do you say “Please find attached” in a professional email without sounding too archaic? Would it be better to not write anything and hope the attachment is acknowledged by the recipient?

Well, this is where things get complicated.

A lot of email servers are wary of attachment-transmitted viruses. Unless you want the email server to automatically segment your email as junk, you’ll need to give your reader notice when you send an email attachment. (Note: This shouldn’t be necessary if your work involves sending attachments back and forth.)

Clearer and Engaging Alternatives to ‘Please Find Attached…’

In my line of work, there is no escaping to this phrase: ‘Please find attached’ or ‘Enclosed here’. On an average day, I field about a dozen emails every hour and these aren’t the most upvoted Reddit links nor newsletter. It’s amazing how many times during the day I have to type one of two phrases mentioned above and make my email worth readable.

When you’re sending so many emails every day, it is the little details that matter. One of these details is aptly cutting out words and phrases you don’t necessarily need. A nicely put email shouldn’t be too much to work. In this piece, we discuss how to write useful alternatives to the “please find attached” phrase.

1. Attach the file with no explanation.
2. “You’ll find the attachment below.”
3. “Here is…”
4. “I’ve attached [item].”
5. “I’m sharing [item] with you.”
6. “Please have a look at the attached [item].”
7. “This [item] has…”
8. Let me know if you have any questions about the attachment.
9. “Please review the attached [item] here.”
10. “Kindly check the attached [item] given here below.”

Option 1: Attach the file with no explanation.

If the sole purpose of sending the email is to share an attachment, then cut the phrase entirely.

Example:

Hey Adam,

We are launching the new campaign on Monday. If you agree, please write back to say “yes,” and we’ll process.

Best,

Gracy

Option 2: You’ll find the attachment below.

Not much can go wrong when you use this statement. It’s simple and it should suffice in most scenarios.

Example:

Hi Marcie,

We are excited to continue working with you to accelerate your company’s digitization efforts. You’ll find the contract below and let me know if you have any questions.

Best,

Gracy

Option 3: Here is…

This is a little less formal, but it’s short and sweet.

Example:

Hi Ed,

Congratulations on the promotion! Mr. Norton would love to discuss how company could make the transition easier for you; here’s a link to his calendar: [Add link to the tool.]

Best,

Gracy

Option 4: I’ve attached [item].

The sole purpose of using this statement is to ensure that the attachment doesn’t go unnoticed.

Example:

Matt,

I’ve attached a PDF with you that contains our SOPs – let me know if you have any questions.

Best,

Gracy

Option 5: I’m sharing [item] with you.

You may use this statement to give a collaborative feel to the project you’ve undertaken.

Example:

Hi Daisy,

I’m sharing with you the meeting attendee list for the annual charity gala. Please let me know if you have any follow up questions.

Best,

Gracy

Option 6: Please have a look at the attached [item].

You may use this statement when you have a document that you need the reader’s feedback on.

Example:

Hi Ed,

Thank you for your time during today’s meeting. Our team is currently developing the soiree invitiation and would like your feedback on which design you prefer.

Please take a look at the attached samples and let me know what you think is better by 6:00 PM EST, on Friday, March 15.

Best,

Gracy

Option 7: This [item] has…

Just a simple, non-corporate-speak alternative.

Example:

Hello Adam,

Great talking to you on Friday and learning more about Windsor’s charity brunch to raise money for endangered birds. The pricing info that you asked for is attached to this email.

Best,

Gracy

Option 8: Let me know if you have any questions about the attachment.

The sole purpose of this phrase is to let your reader know that you’re available for collaboration.

Example:

Hi Jack,

I did a little digging and found out the material cost for your project. I’m sharing an excel with you that lists all the items we’ll be using to craft the telescope.         

Let me know if you have any questions before our meeting tomorrow.

Best,

Gracy

Option 9: Please review the attached [item] here.

This statement allows to get the reader’s feedback on the attached document.

Example:

Marie,

The attached creative includes new product reels launching in April 2021. Please let me know your selections so we can proceed.

Best,

Gracy

Option 10: Kindly check the attached [item] given here below.

This helps you highlight what the attached item is and what details it contains for your reader.

Example:

Hi Adam,

Thank you for attending our annual general meeting. Kindly check the attached presentation for more details about the company’s ’20 performance.

Best,

Gracy

Here’s a tip: If you’re sending a package to someone by postal service and you’ve enclosed something, the phrase “Enclosed herewith” is appropriate. If you’re sending an email attachment, you may want to call attention to the “attachment.”

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You can simply write, “Please, find attached.” or its abbreviated form: PFA. “Attached” is the correct word for electronic communications. Enclosed is used for physical mails where envelopes are used.

Secondly, What can I say instead of please find attached?

What are some alternatives to please find attached?

• I’ve attached [item].
• Please have a look at the attached [item].
• The [item] you asked for is attached.
• Please refer to the attached [item] for more details.
• The attached [item] includes . . .

Also Is it please find attached or please find the attached? You say “please find attached…” just before your describe whatever is attached. In subsequent references, having described it once, you can say “the attached.” “Please find attached a summary of the points we made in our presentation.

In fact How do you reference an attachment in a document?

When sending an attachment, include the word, “Attachment” on the bottom left side of the letter with a semi-colon and the number of the attachment. You should also mention in the body of the letter that an item is attached (or multiple items are attached) that enhance or further explain information in the letter .

What does please find attached mean?

“Please find attached” is a message used to prompt a reader to look for any electronic file attachment contained in the e-mail. It’s a functional expression in e-mail writing that serves the same function as “please see attached.” Verbs like “check,” and “refer” may also be used instead of “find.”

How do you write please find attached documents?

Alternatives to Please Find Attached

1. Attach the file with no explanation.
2. Here is…
3. I’ve attached…
4. This [X] has …
5. I’m sharing [X] with you.
6. You’ll find the attachment below.
7. Let me know if you have any questions about the attachment.
8. The requested document is attached to this email.

Which is correct Please find attached or please find the attached?

You say “please find attached…” just before your describe whatever is attached. In subsequent references, having described it once, you can say “the attached.” “Please find attached a summary of the points we made in our presentation.

Alternatives to Please Find Attached

1. Attach the file with no explanation.
2. Here is…
3. I’ve attached…
4. This [X] has …
5. I’m sharing [X] with you.
6. You’ll find the attachment below.
7. Let me know if you have any questions about the attachment.
8. The requested document is attached to this email.

How do you say please find attached my resume?

What to Write Instead

1. As the attached resume/documents/etc. …
2. Attached are my resume and cover letter.
3. Attached is my resume for your review and consideration.
4. I attached my resume.
5. I attach my resume.
6. I have attached my resume for your reference/review.
7. I have included/appended [e.g. my resume] for your review.

Is it correct to say attached herewith?

Herewith means attached. Do not use both. In fact, do not use herewith. Ever.

How do you reference an attachment in a formal letter?

When sending an attachment, include the word, “Attachment” on the bottom left side of the letter with a semi-colon and the number of the attachment. You should also mention in the body of the letter that an item is attached (or multiple items are attached) that enhance or further explain information in the letter .

Is Please see attached document correct?

Yes; “Please see attached document” is comprehensible, and people often write it as a stock phrase, without anyone raising an objection. Some people would argue that the correct form is “Please see the attached document.” What you have done is to ellipt (i.e. miss out) the determiner “the”.

Is it correct to say please see attached?

Please see attached, Please see the attached, Please see the attached file are all acceptable. The first two are just shortened versions.

How do you say see the attachment?

E-Mail Writing: 9 Alternatives to “Please see attached”

1. 9 alternative ways to say “please see attached” …
2. Here is … …
3. Take a look at the attached … …
4. Don’t say anything. …
5. I’ve attached … …
6. I’m sharing (file/ document/ whatever you are actually sharing) with you. …
7. You’ll find the (attachment) below.

How do you say there is no attachment in an email?

“No attachment received” is all you need. No apology, no extra words. Just put something like the name of project or missing document in the subject. Three words in the body, unless other words are required.

How do I say I send my resume?

“I have sent my resume” is correct.

Is attached herewith meaning?

Herewith means with this document, text, or book. You can use herewith in a letter to say that you are enclosing something with it. [formal, written]

Is hereby attached?

Hereby: As a result of this document or utterance: If you want to use hereby, the sentence might be: The total amount specified in “Appendix 3 Price Breakdown and Payment Plan” is hereby attached to the Subcontract.

How do I write a formal letter?

How to write a formal letter

1. Write your name and contact information.
2. Include the date.
3. Include the recipient’s name and contact information.
4. Write a subject line for AMS style.
5. Write a salutation for block style.
6. Write the body of the letter.
7. Include a sign-off.
8. Proofread your letter.

When would typist initials be included in a letter?

20 . When would typist initials be included in a letter? Typist initials are used when someone other than the author types the letter.

How do you write a professional cover letter?

What is a Cover Letter? (and Why It’s Important)

1. Header – Input contact information.
2. Greeting the hiring manager.
3. Opening paragraph – Grab the reader’s attention with 2-3 of your top achievements.
4. Second paragraph – Explain why you’re the perfect candidate for the job.

How do you use hereby in a letter?

Use the adverb hereby to mean “as a result of what I’m saying right now.” For example, your bus driver might announce, “All cellphones on the bus must hereby be turned off and put away.” The word hereby is especially useful for people who are issuing proclamations or reading from formal documents.

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The process used to attach files in Microsoft Word is straightforward. Attachments can serve a variety of purposes, including as resources for professional papers and presentations. Using attachments creates a dynamic document with easy access to related media that is relevant to the content. Attachments are not common in Word documents, but they are useful tools.

Attach PDF Files to Word

PDF files are easy to insert into a Word document as attachments with the use of an icon. The icon acts as a link that opens the attached PDF. This is a useful feature for consolidating documents that are all related but intentionally separate. An employee handbook is one example where a variety of documents with contracts, guidelines, company policies and other related information can all live in one document with attachments.

The steps for attaching a PDF file are simple. Investintech advises to click «Insert» in the top toolbar and then click the «Object» option. Next, click the «Create from File» tab and choose to either link to the file or insert it as an icon. Inserting a document into Word as an icon makes for an easy to identify the link, but using an actual link is also effective.

Click «Browse» and locate the PDF file you want to attach. Click «OK» at the bottom, and the file is attached as a link or icon based on your chosen preference. When a user clicks this link, the file opens.

Attaching the Word Document to Email

After adding attachments and completing the Word document, you can attach the final file to an email for sharing. Despite having attachments within the file, it still attaches and loads to an email normally. Make sure the Word document is saved and named in an easy-to-find location on your computer. This makes it available for use at any time.

You can remove the attachments in the Word document by highlighting and deleting them. In the event that the document requires revisions or updates, the attachments are easy to phase out or replace.

Insert a Document

This method is not an attachment but more of a means to bring the content from an exterior document into a Word document. Microsoft Support refers to the process as inserting a document in Word, but it’s really pulling that information from the outside source to the Word document. You can grab chunks of information or the entire content source and transfer that information to a specific placement in your Word document.

While not a common tool, it remains valuable for several functions. For example, a writer might create a different Word file for each chapter of a book. When creating the final product, the writer may pull each chapter into a master document using this method. This helps with the segmentation and organization of the project.

To get started, open the Word document and click on the space where you want to add the exterior content. Click «Insert» on the toolbar and click the drop-down menu next to «Object.» Select «Text from File,» and a new dialogue box opens with access to the computer files. Choose the file with the desired text, and Word pulls the text into your document.