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If you format a document with columns (as in some newsletter layouts), the text will automatically flow from one column to the other. You can insert your own column breaks for more control over the document format.

Place your cursor where you want the column to break.
Click Layout > Breaks.

In Word 2013 or Word 2010, click Page Layout > Breaks.
A menu with options will appear. Click Column.
A column break is inserted. Click Home > Show/Hide to see it.

Tip: The keyboard shortcut Ctrl+Shift+Enter also inserts a column break where you’ve placed your cursor.

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Columns are a great way to neatly fit more text into your newsletters, flyers, and other documents.

If you want to create fancy documents with text layouts similar to a newspaper or newsletter, you can use the column feature in Word 2016. Columns are a great way to maximize the use of text in a document so you can incorporate additional information, such as a table or images. Breaking the column is usually the tricky part for some users. Also, remembering at what part in the document you want to start the column is important. In this article, we show you how to define a column and break it properly.

Format Text as a Column in Microsoft Word 2016

Before you create your columns, you might need to enter information such as a title and an introduction. It’s easier to format a column if there is some existing text on the page, so it’s better if you have some text, even it’s just a placeholder. Once you have some text on the page, begin a new line in your document. This is where you will create your column.

Select the Layout tab, then click Columns. You can choose from the list the number of columns you want or if you need more than three, click More Columns. Microsoft Word 2016 lets you create up to 12 columns in a document.

For this article, we will go with two columns. Next, click the Apply to drop-down and choose This point forward, then click OK. This will tell Word to start the column at your cursor position in the document. If you don’t do this, your title and introduction will end up being a part of the column. Click OK to confirm the changes.

You can begin typing the additional information for your columns. Different formatting can be applied just like normal, such as bullets, font styles, or line spacing.

Creating a Column Break

An important part of creating columns is breaking them. This helps to define the structure of the document. Instead of pressing the enter key until the cursor is in the next column, breaking gracefully tells Microsoft Word to place the cursor on the next side. To do that, place the cursor on a new line, turn off bullets if you were using any, go to the Layout tab, click Breaks, then click Columns. You will notice the cursor jumps to the next column. You can continue typing the rest of the column.

Return to a Single Column

So, we have completed the second column; your next step is to return to a single column in the document. To do that, place the cursor on a new line, turn off bullets if you were using any, go to the Layout tab, click Columns, and then More Columns. Select One, click the Apply to drop-down and choose This point forward, then click OK.

You can then type the remainder of the document.

If you would like to squeeze more space for text in your columns, you can resize each using ruler. Another feature you can incorporate columns with is page breaks. This is great for creating complex documents with different page sizes and content.

Do you use columns in Word 2016? Let us know what you think of this handy feature.

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I’ll admit it — I’m not a big fan of adding columns in Microsoft Word. Not that there’s anything wrong with columns, per se. Columns work fine (until they don’t). But in a legal office environment, I usually format blocks of information with tables because they’re a bit easier to control.

That said, I have seen lots of legal professionals insert multiple columns in Microsoft Word to format things like service lists in Certificates of Service. Hey, to each her [his] own.

So if you want to format text with columns in Microsoft Word documents, here’s what you need to know:

Inserting columns: the basic primer

Everything starts from the Layout tab (known as Page Layout in versions 2007-2010) on the Ribbon:

Click on More Columns, and you’re taken to a dialog box that allows you to set up your columns exactly the way you want them.

The default is one column — just a regular document. You can use one of the presets (the two-column layout is useful for the service list application I mentioned above). Or you can customize it within an inch of its life. Width? Space between columns 1 and 2, or 2 and 3, or …? How about a line between them (like a newsletter would have)? You decide!

(If you don’t want your columns to all be the same width, be sure to uncheck the “Equal column width” checkbox at the bottom of the dialog box. Then, you’ll be able to customize the width of each column separately.)

Navigating between columns

Once you’ve set up your columns, you come to the tricky part. This is part of the reason I usually opt for tables rather than columns. If you use tables, moving between the cells is easy — just use the Tab key. To insert a column, however, you need to know a few tricks.

Say you’re typing in the first column of your document and you want to end that column there and start typing in the second column. To do that, you have to insert a column break. You can insert a column break in one of two ways:

Press CTRL-SHIFT-ENTER simultaneously; or
Go to the Layout tab, click Breaks, and choose Column

Personally, I’d go with Option 1 (assuming I remember the key combination in the heat of the moment).

Once you’ve inserted a column break, your cursor is in the next column, ready for you to type. When you insert a column break in your last column (the one farthest to the right), the cursor will go to the first column on the next page.

Viewing column boundaries

To me, it’s tough to work with columns (or tables, for that matter) if I can’t really see them. To turn on the column boundaries so you can see your columns laid out on the page, go to the File tab (or click the Office button in version 2007) and click Options, then go to Advanced and check the box next to Show text boundaries:

When columns are only part of your document

But what if only part of your document consists of multiple columns?

If you go back to the Columns dialog box (via Layout > Columns > More Columns), you’ll notice a drop-down at the bottom of the box:

If you choose This Point Forward, that will allow you to insert columns at the point your cursor is sitting in. Once you’ve inserted your columnar data, then go back to the Format Columns dialog box and choose the One Column format (being careful to once again choose This Point Forward in that bottom drop-down), and your document will return to the single-column format without disturbing the multi-column insertion you’ve just worked so hard on.

But what if you want to insert a two- or three- (or more-) column block of text into the middle of a one-column, normal document?

You may want to use a slightly different procedure, depending on whether you’re creating a brand-new document or you’re inserting a multi-column layout into the middle of an existing single-column document. You’re using the same dialog box, but if you’re editing an existing document and placing a multi-column layout in the middle, you’ll need to take a couple of extra precautions to ensure you don’t inadvertently create a formatting nightmare.

Inserting multi-columns into a new document

Let’s say you’re typing along in a brand-new document and decide that the next bit of text needs to be in two (or more) columns. There’s no text after the point where your cursor is right now, so you can switch back to single-column format once you get done inserting the multi-column section.

If you go back to the Columns dialog box (via Layout > Columns > More Columns), you’ll notice a drop-down at the bottom of the box:

Inserting columns into the middle of an existing document

If you’re editing an existing document and you want to insert a multi-column layout somewhere in the middle of text you’ve already got typed, the “this point forward” method may result in a temporary and fixable but still infuriating mess.

Here’s how to avoid it: Insert section breaks before and after the point at which you want to insert your columns:

Word-2019-columns-this-section-insert-section-break

… then in Apply to:, choose This section instead:

Here’s a video demonstration:

Video: Inserting a column into the middle of an existing document (without creating a mess)

How do you see yourself using columns in your documents?

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Typically, Word documents like books, reports, and letters have paragraphs that occupy the whole page width. In articles, newsletters, flyers, and brochures, all or only parts of the text may be arranged in two or more columns:

Columns in Word 365

You don’t need to create tables to structure text into columns. Tables are useful for displaying translated versions of the legal document side-by-side, but table cells break the text flow and are not recommended for multi-column layouts. It is more convenient to use columns for text formatting in most other cases. Word also allows you to adjust your columns by adding column breaks.

Format text in columns

To format a text into columns, do the following:

1. Do one of the following:

To use the same number of columns for an entire document, click anywhere in the document (empty or with content).
If you choose to format text in columns, Word fills the first column with text on the page and then moves to the beginning of the next column. When all columns on one page are filled, the text moves to the next page.
To format only a part of the document, select the paragraphs that you want to wrap in columns.
If you select a part of the text and wrap it in columns, Word inserts section breaks at the beginning and end of the selected text to delineate the area where the column layout is applied:

See more about breaks and how to display them.

To manually specify where the text in each column should end, you can use a column break.

2. On the Layout tab, in the Page Setup group, click the Columns button:

3. In the Columns dropdown list, select one of the options:

One (used by default),
Two, Three to create two or three columns of equal width,
Left, Right to create two columns of unequal width,
More Columns… to specify more options in the Columns dialog box:
- In the Presets section, you can choose the same options as in the Columns dropdown list – One, Two, Three, Left, or Right.
- If you need more columns, type or select the number of columns you need in the Number of columns field. The maximum number of columns may vary depending on the font, font size, margins, etc. E.g., 13.
- The Line between checkbox inserts a vertical line between columns. This line clearly defines column borders, especially if you want to fit as much content on the page as possible (very handy for cheat sheets).
  See more options below.

Format columns

I. It is recommended to justify the paragraphs in columns to give the page a clean and organized appearance. To justify the column text, select it and do one of the following:

On the Home tab, in the Paragraph group, click the Justify button:
Press Ctrl+J.

II. To change the width of columns or the space between them, do the following:

1. Click anywhere in the columnar text.

2. Do one of the following:

On the Layout tab, in the Page Layout group, click the Columns button, then choose More Columns…
In the Columns dialog box, in the Width and spacing section:

In the Width box for any columns, enter or select a new width.

The Width measurements for the other columns change to match, and the width of all the columns changes.

See how the columns will be displayed in the Preview section.
On the horizontal ruler, drag the margins to change the width of the columns:

III. To reduce white space on text lines, you can set up Word to hyphenate the text and break long words into syllables. See how to hyphenate automatically and manually for more details.

Remove columns

To remove column layout for the selected text or entire document, do the following:

1. Click anywhere in the columnar text.

2. On the Layout tab, in the Page Layout group, click the Columns button, then choose One.

Insert a column break

In the Word document, you can manually break columns. When you break a column, the text after the break moves to the top of the next column:

You can display column breaks as regular nonprintable symbols. Word displays them as .

To insert a column break, position the cursor at the beginning of the line you want to start in the new column, and then do any of the following:

On the Layout tab, in the Page Setup group, click the Breaks button, and then click Column to insert a column break:
Press Ctrl+Shift+Enter.

The column break is inserted, and the cursor moves to the beginning of the next column.

Remove a column break

To remove a column break, click at the left end of the break or select the break and press the Delete key.

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I need to add word ‘example’ to the end of a text column keywords.

If the column already contains some text, added word will be separated by a space:

Column `keywords` = '';
Add word 'example'
Result `keywords` = 'example'

BUT

Column `keywords` = 'Some text'
Add word 'example'
Result `keywords` = 'Some text example'

asked Jul 9, 2012 at 8:25

UPDATE table
SET keyword=(
    CASE WHEN keyword=''
        THEN 'example'
        ELSE concat(keyword,' example')
    END
);

fresskoma

25.4k10 gold badges85 silver badges127 bronze badges

answered Jul 9, 2012 at 8:27

try

UPDATE table SET `keyword` = CONCAT_WS(' ','your text',`keyword`)

Reference

answered Jul 9, 2012 at 8:27

xkeshavxkeshav

53.3k43 gold badges174 silver badges245 bronze badges

try this:

UPDATE table 
   SET `keyword` = CONCAT(`keyword`, ' ', 'example')

answered Jul 9, 2012 at 8:34

John WooJohn Woo

257k69 gold badges493 silver badges490 bronze badges

Here is another approach that some may prefer:

UPDATE `table` SET `keywords` = TRIM(CONCAT(`keywords`, ' ', 'example'))

This will not leave a leading space if the field is empty.

answered Jan 26, 2013 at 16:00

pbarneypbarney

2,4714 gold badges33 silver badges49 bronze badges

select concat(keyword,' example') from tbl ;

EDITED:
To update,use below:

UPDATE table
SET keyword =  CASE keyword WHEN '' THEN 'example' ELSE concat(keyword,' example') END;

answered Jul 9, 2012 at 8:28

selsel

4,9821 gold badge15 silver badges22 bronze badges

Try this:

Select CONCAT(keywords,’example’) from myTable

answered Jul 9, 2012 at 8:28

Sashi KantSashi Kant

13.2k9 gold badges42 silver badges68 bronze badges

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