Word different color pages

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In fact, in a professional way in Word, you do not have the option to change the page colour in Word.

However, if you are familiar with Word, you need to come up with an idea of how to add your favourite colours to the background of your favourite pages. If you still do not have an idea, follow the steps below.

Initially, make sure your document has fewer pages along with content.

After that, on the “Insert” tab, in the “Illustrations” group, click on “Shapes” to expand its list.

Then select a rectangle and draw on the first page.

On the drawing tools format tab, click “Wrap Text” and select behind text if your document has text.

Now zoom out the document to reduce its size so that you can change the size equal to the page and adjust the shape evenly across the page as in the picture below.

Since the default page colour is blue, click on the “Shape fill” on the Format tab and select the colour of your choice.

Now if you want to change the page background colour to the next page, duplicate the existing shape (To duplicate it, select the shape and press Ctrl+D) and click and hold down the left mouse button, then drag and drop to the next page. And adjust the shape evenly across the page as in the picture below.

Since the duplicate shape colour is the same as the first shape, click on the shape fill on the Format tab and click the shape fill and select the colour of your choice.

In this way, you can (change the paper colour) and set the background colour for different pages in Word.

Set Printable Background Color and Image

To print all the pages with the background colour, do the following:

Click the file menu to navigate its options

Now select “Options”

In the dialogue box, click “Display” and make sure the ticks “Print drawings created in Word and “Print background colours and images”.

How to Remove Background Color in Word

Select the shape and click “delete” or “backspace” to remove the page colour in word.

How to Change Background Color on Each Page in Word

Changing the paper background colour is the same as explained in the steps to change the page colour in Word.

Other Way to Make Background Color

On the Insert tab, in the Text group, click “Text Box” and select “Draw Text Box”

On the drawing tools format tab, click “Wrap Text” and select “Behind text” if your document has text.

Now zoom out the document to reduce its size so that you can change the shape equal to the page size and adjust the shape evenly across the page.

Now click on the “Shape fill” on the Format tab and select the colour of your choice. In this way, you can change the page colour in a word document.

The other day a question was posed. “How do I change the color of pages in a Word Document?” That’s a no-brainer, I thought. Simply do the following:

Design→Page Background Group→Page Color

“Almost!” The person replied, “But I want to change different pages to different colors.”

Smugly, I responded, “No Problem. We will just insert Section breaks and change the colors of each section.”

Sigh…always something. 

I wasn’t smug for very long!!  It didn’t work.  Oops…Life of a Microsoft Instructor…

Feeling a bit chagrined but undaunted, I set out to find a workaround.  It turns out that others have been frustrated by this as well. After a bit of experimentation, I feel the following is a good workaround.

Anyway, here’s my solution.

You are not going to change the color of the page, but you will create a rectangle the size of the area that you wish to be colored and then you will send it behind the text. In this instance, the size will NOT include the header and footer area.  We will have to do this separately to ensure the content is not hidden.

NOTE:  If you start in the header section you can color the entire page in ONE rectangle.  TRUE.  BUT…there’s always a but…it is harder to edit the content because it is “behind “ the header footer. Let me know if you find otherwise.

After that we will create section breaks so we can format each header and footer separately (different colors) This may be overkill. You may not need to color code the headers and footers, but I am going to include it in this blog since there have been questions regarding this.

Download the file below if you want to use an example file to follow along.

Here we go!

Change Page Color

1. Place your cursor in the page for which you want to change the color
2. Choose Insert→Shapes→Choose a rectangle

Drag the mouse to draw a rectangle as large as the Word page—DO NOT INCLUDE Header/Footer area unless there is no content in either as you will not be able to see the content.

• Format Ribbon→Shape Format→Shape Fill drop-down
• Choose a Fill Color

With the Rectangle Selected; Choose Shape Format→Arrange→Wrap Text→Behind Text

• You should now see your page content

If you chose to color the entire page including the header and footer areas, you are good to go!  However, if you want to see the header/footer content you must do this separately. I used different colors to show you that I did these individually. You would probably want to use the same color for all.

Change Header/Footer Color

Before we begin, we need to do some setup. When you create headers and footers they will automatically appear on every page. Obviously, we do not want the color that we apply to the header and footer to apply to every page.

We will have to add a SECTION BREAK so that we can create independent Headers and Footers

NOTE:  This can be a problem if you need to change your header footer content.

Make sure you first create your header and footer content. Once you complete the following steps the header and footer sections will no longer be linked. If you have a large document, you will have to edit sections individually. This is where you may decide that changing the BODY of the document is fine, vs including the headers and footer.

Create a Section Break and Unlink your Headers and Footers

I added one at the bottom of pages 1, 2, and 3.

1. Place your cursor where you want to add a section break
2. Layout→Page Setup→Insert Page and Section Breaks→Continuous

• Scroll to the next page and double-click in the footer section if necessary
• Choose Header & FooteràNavigationàLink to Previous (make sure it is not selected)

The footer in this section will no longer be linked to the previous section’s footer. Note the footer on the first page now displays the text Footer – Section 1 and the footer on the second page now displays the text—Footer Section 2.

Create the footer color

1. Select the footer section in which you want to change the color
2. Choose Insert→Shapes→Choose a rectangle
3. Drag the mouse to draw a rectangle in the footer section. (This may take some back and forth)
4. Format Ribbon→Shape Format→Shape Fill drop-down
5. Choose a Fill Color
6. With the Rectangle Selected; Choose Shape Format→Arrange→Wrap Text→Behind Text
7. You should now see your footer content

Repeat the above instructions for the Header area.

The Solution Page contains Three Examples

• The first colored page uses the above directions but uses different colors in each area.
• The second colored page uses the above directions using the same color everywhere (Try File→Print to see it blend well.  Or save it to a PDF to see the results)
• The third colored page colors only the body of the page.

PUT (Power User Tip)

If you use color changes frequently think about creating a template!

Stephanie’s Thoughts: If you don’t need to edit this document again (e.g. you convert it to a PDF for distribution) then you can save steps by creating your section breaks first, then unlinking the Header/Footer sections, and then create the rectangle in the header section and drag it all the way down.

Did this work?  Do you have suggestions to add to my instructions? Reach out!  I love hearing from my Power Users. I like hearing other thoughts. 😊

A document that needs to be eye-catching, like a newsletter or a flyer, can benefit from some images and some color.

One of the easiest ways to do this is with a different background color, which can leave you wondering how to change page color in Word.

Fortunately, there is a button in the navigational ribbon that lets you make this change very quickly.

How to Change Background Color in Microsoft Word for Office 365

1. Open the document.
2. Click the Design tab.
3. Choose Page Color.
4. Select the desired color.

Our guide continues below with additional information on how to change page color in Word, including pictures of these steps.

Do you have pictures that are backwards in your documents? Then our article on how to mirror images on Google Docs can show you how to fix them.

New documents that you create in Microsoft Word have a white background color by default. If you’re creating a document for school or work, then that’s likely the format that you need.

But some documents that you create in Microsoft Word are more effective with a different background color, so it would be helpful if you could change that.

Fortunately, the background color is something that can be switched in Microsoft Word. Our guide below will show you how to change your background color in Word for Office 365.

Need to know the number of letters, numbers, and spaces in your document? Check out our how to get character count in Word tutorial and learn about an easy way to do it.

How to Use a Different Background Color in Microsoft Word (Guide with Pictures)

The steps in this article were performed in the desktop version of the Microsoft Word for Office 365 application. If you’re a Google Docs user then you can learn how to set a background image in Google Docs as well.

Step 1: Open your document in Word.

Step 2: Select the Design tab at the top of the window.

Step 3: Click the Page Color button.

Step 4: Choose the desired page background color.

Now that you know how to change page color in Word you will be able to use different colors for your documents, or switch documents back to a white color if needed.

Find out how to make columns in Word Office 365 if one of the other items you need to adjust is the number of columns that are in your document.

If you want to use a color other than the one that is shown, click the More Colors option at the bottom of the dropdown menu, then click the desired color from the color picker.

If you would like to remove the background color you can select the No Color option from that dropdown menu instead.

Note that Word will not print a background color by default. If you would like to include the background color when printing, then click the File tab at the top-left of the window, then select Options at the bottom of the left column to open the Word Options window.

Select the Display tab at the left side of the Word Options window, then scroll down and check the box to the left of Print background colors and images. Click the OK button when you’re done.

Printing the background color on a document can use a lot of ink, so it’s best to only print the background color when you are doing the final version of the document.

Additionally, this setting is preserved after you enable it, meaning that future documents will print with background colors and images as well until you switch it back.

You can read our tutorial on how to remove background color in Google Docs as well if you also use that application to edit documents.

The next section of this article contains some common questions and answers regarding how to change page color in Word.

Frequently Asked Questions About MS Word Change Background Color Steps

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