Word count word windows

Show word count

Word counts the number of words in a document while you type. Word also counts pages, paragraphs, lines, and characters.

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When you need to know how many words, pages, characters, paragraphs, or lines are in a document, check the status bar.


Partial word count

For a partial word count, select the words you want to count. The status bar shows the word count for that selection and for the entire document.

Tip: Find the number of characters, paragraphs, and lines by clicking on the word count in the status bar.
Word count detail

Count the number of characters, lines, and paragraphs

You can view the number of characters, lines, paragraphs, and other information in your Word for Mac, by clicking the word count in the status bar to open the Word Count box. Unless you have selected some text, Word counts all text in the document, as well as the characters, and displays them in the Word Count box as the Statistics.

Word count dialog box

Count the number of words in a part of a document

To count the number of words in only part of your document, select the text you want to count. Then on the Tools menu, click Word Count.

Just like the Word desktop program, Word for the web counts words while you type.

Word Count

If you don’t see the word count at the bottom of the window, make sure you’re in Editing view (click Edit Document > Edit in Word for the web).

Click the word count to switch it off and on.

Word Count Disabled

Maybe you noticed that Word for the web gives you an approximate word count. That’s because it doesn’t count words in areas like text boxes, headers, footers, and SmartArt graphics. If you need an exact count, click Open in Word, and look at the word count at the bottom of the Word document window.

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Are you looking for an easy way to check the word count in your Microsoft Word document? Word has an easy-to-use, built-in tool that keeps track of your word count in each of its versions, including desktop, mobile or online. This wikiHow article will teach you how to view the word count for a section of text or your entire document in Microsoft Word.

  1. Image titled Check a Word Count in Microsoft Word Step 1

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    Launch Microsoft Word. This can be done by double clicking on the Word icon on your desktop, in your Taskbar (Windows) or Dock (Mac). If you don’t see an icon, click on the ‘Start» menu in the lower left of your PC’s screen. Click on the ‘All Programs» drop down and select Microsoft Word.[1]

    • On Mac, click on the Launchpad (a gray rocketship) icon in your dock. Type ‘Word’ in the search bar at the top of the screen.

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    2

    Navigate to an existing document. To open a document, go to the File menu, and then click on Open. A dialog box will appear with a list of available documents.[2]

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    Select a document. In the dialog box, navigate to the document you wish to open. Select the document, and once it’s highlighted, click on Open in the lower right of the dialog box.

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    Select Tools. Once your document is open, select the Tools menu at the top center of the window.[3]

    • This step only applies to a MAC OS.

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    Scroll to Word Count. In the Tools menu dropdown, click on «Word Count.»

    • If you’re not using a Mac, you won’t see any Tools heading at the top. In this case, go to the Review tab at the top of your document. Once there, you’ll see «Word Count» on the left-hand side of the section.

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    6

    Review your word count. A box will open displaying the number of words, as well as the number of characters, paragraphs, lines and pages, contained in your document.

    • In many documents, the word count is displayed live on the left side of the bottom bar of the document window. Click on this word count to get additional information, such as the number of pages and characters.

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    Place your cursor at the beginning of the text you wish to count. Click on the beginning of the sentence, paragraph or section of text for which you want a word count.

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    Highlight the section of text. Drag your cursor to the end of the text section, which should now be highlighted in blue.

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    Click on the Tools menu. Select the Tools menu at the top center of the document window.

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    Click on Word Count. Select Word Count from the Tools menu dropdown. A box displaying the number of words, characters, lines, pages and paragraphs will appear on the screen.

    • The word count for a selected portion of text will usually be displayed in the bottom bar of your document.

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    Launch the Microsoft Word mobile app. On your smartphone or tablet, tap on the Word app to launch it.

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    Open a document. The app will usually open the last document you were working on. If not, you will see a list of recently-opened files. Tap on the file you wish to work on.

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    Tap the Edit menu. Once your document is open, tap on the Edit menu (a capital «A» with a pencil icon) on top center of your screen. The Edit menu will open in the bottom half of your screen.

    • In Word for iPad, simply tap on the «Review» menu at the top center of the tablet’s screen.

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    4

    Tap on «Home.» Home is located on the left side of the Edit menu bar. This will open a pop-up menu.

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    Tap on «Review.» The Review menu is near the bottom of the Edit menu pop-up.

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    Tap on «Word Count.» Word Count is near the bottom of the Review menu. When you tap it, the number of words, characters and pages in your document will be displayed.

    • In Word for iPad, word count is an icon, several lines with the numbers «123» displayed in the upper left, in the main menu bar under the Review menu.
    • Highlight a section of text by tapping on it with your fingers, then tap on Word Count to display the number of words in the highlighted portion of your document.

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    Launch Word online. Navigate to office.live.com and log in with your Microsoft ID and password or choose to use the free version.

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    Open a document. On the left side of your screen, select a recent document.

    • If you don’t see the document you want to edit, select Open from One Drive or Open from Dropbox in the lower left corner of the window.

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    3

    Review the word count. Once you have an open document, check the bottom left, side of the document. The word count automatically appears in the lower scroll bar.

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Add New Question

  • Question

    How do I select the area to word count in Word 2016?

    Community Answer

    Highlight the passage; it should show the word count.

  • Question

    When I am in the header area, Word will not show me a word count. What can I do?

    Community Answer

    Select all of the words in the header and the word count for the words you highlighted will be displayed in the word count box on the status bar.

  • Question

    I don’t see Word Count in the lower left corner. Why not?

    Community Answer

    Right click on the status bar and click on «Word Count» so that it has a tick next to it.

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  • On Word for PC/Mac, make sure the Microsoft Word window is fully maximized. Otherwise, the window can be moved within your viewable area, and the Word Count in the lower portion of the document could be hidden.

  • To ensure the word count is always visible in your documents, select View from the Preferences menu in the upper left corner of your Mac or PC. The check the box to the left of «Live Word Count.»

Thanks for submitting a tip for review!

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About This Article

Article SummaryX

1. Open the document.
2. Find the word count at the bottom-left corner.
3. Click the word count for more info.
4. Highlight a section to see the word count for that section.

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Thanks to all authors for creating a page that has been read 919,360 times.

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View Word Count in Microsoft Word Documents

by Avantix Learning Team | Updated May 10, 2022

Applies to: Microsoft® Word® 2013, 2016, 2019, 2021 or 365 (Windows)

You can view word count in Word documents in several ways. Although word count is typically displayed in the Status Bar, you can view a Word Count dialog box which can be displayed using the Ribbon, the Status Bar or a keyboard shortcut. The Word counter will check a document for the number of characters, lines, paragraphs and pages. Word count and other statistics are also available in Word Properties.

The Word Count dialog box shows the number of pages, words, characters (with and without spaces), paragraphs and lines in your document. The dialog box displays counts for the current selection.

Recommended article: How to Quickly Remove Hard Returns in Word Documents

Do you want to learn more about Microsoft Word? Check out our virtual classroom or in-person Word courses >

To select the entire document, press Ctrl + A (although total count appears if you simply click in text). You can also triple-click in a paragraph or click at the beginning of a selection and Shift-click at the end of a selection. If you want to select non-adjacent or non-contiguous sections of text, press Ctrl and drag over areas of text. There are many other great ways to quickly select text in Word. Check out the article 14+ Word Selection Shortcuts to Quickly Select Text.

Note that screenshots in this article are from Word 365 but are very similar in Word 2013, 2016 and 2019.

The Word Count dialog box appears as follows (depending on the selection):

Word count dialog box in Microsoft Word to view word, character, page and paragraph count.

In the Word Count dialog box, you can turn a check box off or on to include text boxes, footnotes and endnotes in the word count. This is typically left unchecked. The number of lines in the Word Count dialog box represents the number of lines with characters, not the number of sentences. The number of lines in a document will be affected by formatting such as font size and indents.

Vword count in the Status Bar

When you select text, word count for the selected text should appear in the Status Bar on the bottom left of your screen automatically:

View Word count in status bar in a MIcrosoft Word document.

If no text is selected, the count shows the total for the entire document.

If you double-click the word count in the Status Bar, the Word Count dialog box appears.

Although word count typically displays by default in the Status Bar, you can choose options to display. If you right-click in the Status Bar, a pop-up menu appears. If Word Count has been deselected in this menu, it will not appear in the Status Bar.

Check word count using the Ribbon

To check word count using the Ribbon:

  1. Click the Review tab in the Ribbon.
  2. Click Word Count in the Proofing group. The Word Count dialog box appears.
  3. Click Close.

Word Count appears on the Review tab in the Ribbon:

View Word count in the Proofing group on the Review tab in the Ribbon in MIcrosoft Word.

Check word count using a keyboard shortcut

You can also display the Word Count dialog box by pressing Ctrl + Shift + G.

View word count in document statistics

Word, character, line, paragraph and page count can also be viewed in document statistics or Properties.

To view word count in document statistics or Properties:

  1. Open the Word file.
  2. Click the File tab in the Ribbon.
  3. Select Info.
  4. In the area on the right, under Properties, several statistics appear including word count.
  5. To view more information, click Properties. A drop-down menu appears.
  6. Select Advanced Properties. A dialog box appears.
  7. Click the Statistics tab to view statistics.
  8. Click OK.

When you click File and then Info, statistics appear on the right side of the dialog below Properties:

Document properties in Word to view word count and page count.

The statistics that appear in this area and in the Advanced Properties are for the entire document, not the selected text.

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I know what you’re thinking: “What’s there to learn about the word count in Microsoft Word? The number is right there at the bottom of the screen!” And that is true. Unless you’ve changed your default settings, the count always appears in the left-hand side of the status bar below your document. But Word’s word count tool can do more than provide the total number of words.

This tutorial shows you (1) how to count words in specific sections and (2) how to open the Word Count dialog box to see additional statistics such as character counts with and without spaces, as well as how to exclude textboxes, footnotes, and endnotes from the count.

And don’t miss the bonus section featuring keyboard shortcuts for selecting text in Word and other Windows applications.

This tutorial is available as a YouTube video showing all the steps in real time.

Watch more than 150 other writing-related software tutorials on my YouTube channel.

The images below are from Word for Microsoft 365. These steps also apply to Word 2021, Word 2019, Word 2016, Word 2013, Word 2010, and most earlier versions of Word. However, your interface may look slightly different in older versions.

How to View the Word Count for Specific Sections

To view the number of words in a specific sentence, paragraph, page, or section, select only that text. (See the bonus section below featuring Windows keyboard shortcuts for selecting text.)

Image of Selected Text in Word 365 / Word 2019 | Step 1 in How to View the Word Count in Microsoft Word

Figure 1. Selected text

The word count in the status bar at the bottom left-hand corner of your screen will then update to say “[#] of [#] words.” Once you deselect the text, the count will return to the total for the entire document.

Image of Word Count of Selected Text in Word 365 / Word 2019

Figure 2. Word count of selected text

Text Selection Keyboard Shortcuts for Windows

If you want to select multiple sections of text in different locations in the document, press Ctrl as you make the selections. While pressing Ctrl, the text in between your selections shouldn’t be selected.

Here are six Windows keyboard shortcuts that make automatic selections:

Select everything from the cursor to the end of the paragraph:
Ctrl + Shift + Down Arrow

Select everything from the cursor to the beginning of the paragraph:
Ctrl + Shift + Up Arrow

Select everything from the cursor to the end of the screen:
Ctrl +Shift + Alt + PgDn (Page Down)

Select everything from the cursor to the beginning of the screen:
Ctrl + Shift + Alt + PgUp (Page Up)

Select everything from the cursor to the end of the document:
Ctrl + Shift + End

Select everything from the cursor to the beginning of the document:
Ctrl + Shift + Home

How to View the Word Count Dialog Box and Exclude Textboxes, Footnotes, and Endnotes

To open the Word Count dialog box, select the word count in the status bar or press Ctrl + Shift + G on your keyboard.

Image of Word Count in Status Bar of Word 365 / Word 2019

Figure 3. Word count in status bar

The Word Count dialog box shows the number of pages, words, characters with and without spaces, paragraphs, and lines in your document.

Figure 4. Word count dialog box

Note that the lines statistic in the Word Count dialog box represents the number of individual lines with letters or numbers in them, not the number of sentences. The number of lines in your document will be affected by your font size (i.e., the bigger the font, the more lines you will have.)

Uncheck “Include textboxes, footnotes and endnotes” if you want to exclude everything in those sections from the word count. The count will update immediately.

Image of the Word Count Dialog Box "Include textboxes, footnotes and endnotes" Checkbox in Word 365 / Word 2019

Figure 5. Word Count dialog box “Include textboxes, footnotes and endnotes” checkbox

Further Reading: How to Delete Extra Spaces in Microsoft Word

Updated February 25, 2022

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Featured - How to Check a Word Count in Microsoft Word

Contents

  • 1 How to Check the Word Count for an Entire Document in Microsoft Word
  • 2 How to Find the Word Count for a Specific Paragraph in Microsoft Word
  • 3 How to Count Characters and Words on Word Online
  • 4 How to do a Word Count in Word Online for a Specific Paragraph
  • 5 Extra: How to Add Page Numbers in Word
  • 6 Extra: How to Add Line Numbers in Microsoft Word

Knowing the word count is important for almost every form of writing, whether it’s a novel, advertisement, or homework assignment. We’re going to show you how to check the Word count and character count in Microsoft Word using its built-in tools.

Checking word count in Word is easy

Before we start, we should make it clear that there are several ways to do a word count in Word, and we won’t be covering all of them. Instead, we’ll be prioritizing the methods that give you the most information and flexibility.

As well as showing you how to see the word count on Word for the entire document, we’ll cover counting specific paragraphs. We’ll also walk you through the same functions on Microsoft’s free Word Online tool, which you can access via your browser. Let’s get started:

How to Check the Word Count for an Entire Document in Microsoft Word

If you just want a simple Word count, you don’t need look any further than the “x words” counter at the bottom left of your Word document. If you need more information, however, such as the Word character count, number of paragraphs, and lines, follow along below:

  1. Open the “Review” tab of your ribbon and press “Word Count” on the left-hand side

    Word should present you with the following statistics:

    – Pages
    – Words
    – Characters (no spaces)
    – Characters (with spaces)
    – Paragraphs
    – Lines

    You can exit the Word count screen once you’ve read the information by pressing the “Close” button or the “x” in its top-right corner.

    Windows 11 - Word - Review - Word Count - Result

  2. OR: Open the word counter by pressing the “x words” button in the bottom left of your document

    That’s right – as well as showing your Microsoft Word word count in real-time, this widget gives you quick access to supplementary character count and paragraph information.

    Windows 11 - Word - Click On Word Count - Result

How to Find the Word Count for a Specific Paragraph in Microsoft Word

Knowing the word count or character count for an entire document is useful, but sometimes you need to get more specific. Different parts of your text may have different requirements or you might want to see if a paragraph or sentence is too long.

Here’s how to count words or characters in Word for a certain bit of text:

  1. Select the text, open the “Review” tab of the ribbon, and press “Word Count” on the left

    The Microsoft Word word count dialog will pop up with all of the information you need to know.

    Windows 11 - Word - Select Paragraph - Review - Word Count - Result

  2. OR: Select the text and press the “x of x words” counter in the bottom left of your document

    The same Word Count pop-up will surface, showing you the word count, character count, line count, and more. Press “Close” to get rid of it when you’re done.

    Windows 11 - Word - Select Paragraph - Word Count - Result

How to Count Characters and Words on Word Online

If you use Microsoft Word Online, the process to count words and characters is very similar to above, with some minor UI changes. Here’s how to do it:

  1. Go to Office Online and open your Word document

    You can open Office Online by clicking on this link. You’ll have to log in with your Microsoft account if you haven’t already.

    Windows 11 - Office.com - Open Doc

  2. Open the “Review” tab of your ribbon and press “Word Count” on the left-hand side

    The word counter will appear with your word, character, and paragraph count. You’ll notice that some information is missing when compared to Word’s desktop app. This includes the line count and page count.

    Windows 11 - Office.com - Doc - Review - Word Count - Result

  3. Or: press the “x words” widget in the bottom left of your browser window

    This will display the exact same information, but is slightly quicker to do.

    Windows 11 - Office.com - Doc - Word Count - Result

How to do a Word Count in Word Online for a Specific Paragraph

If you need to see the word count or character count for a specific paragraph, the process is pretty much the same. Just select the text you want to count first:

  1. Select the text, open the “Review” tab, and press “Word Count”

    Windows 11 - Office.com - Doc - Select Section - Review - Word Count - Result

  2. OR: Select the text and press the “x of x words” button in the bottom-left of your window

    Windows 11 - Office.com - Doc - Select Section - Word Count - Result

Now that you know how to count characters, words, and pages in Word, you may want to display some of that information to your readers. Our existing tutorial on how to add page numbers in Word will grant you an automatically updating page number at the bottom of all your pages.

If you want to take it a step further, you can also follow our tutorial on how to add line numbers in Word. Don’t worry, we’ll also show you how to remove them if you don’t like them.

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