Word comments from right to left

In MS Word, when I try to comment in a file someone shared with me, the text defaults to Right to Left, even if the whole document is in English.

The author of the text has Right to Left languages installed, but I don’t.
My language settings of MS Office are English, new files have ‘Left to Right’ by default, so this SU article about getting Office to go ‘Left to Right` by default does not apply.

I saw previous questions here on SuperUser & StackExchange were by people who had Right to Left languages installed and can switch it off. In another post I found Ctrl + Shift + Left/Right would reverse text direction, and that works but is tedious.
Another post explains how to add buttons for R2L and L2r on the ribbon, but then still any new paragraph needs to be adjusted.

How to eliminate this default R2L direction, ideally in any new document that would come my way, or at least for for a whole document?

I have: MS Word 2013, Windows 7

If you regularly use Microsoft Word with a language that reads from right-to-left, you may find that the right-to-left format remains when you try to write in English. This is because the text direction defaults to right-to-left in versions of Microsoft Word sold in some regions.

Luckily, if you’re using a Windows computer, changing the direction of text is easy via the “left-to-right” command. Only the most recent versions of Word for Mac support this feature, so if you encounter this problem, the best option is to copy and paste the text into a new document.

Customizing the Quick Access Toolbar

The first thing you need to do is add the “left-to-right” command to the Quick Access Toolbar. To do this, click the arrow next to the “Redo” button and choose “More Commands” from the dropdown list.

On the next screen, you have the option to choose commands to add to the toolbar. If you can’t see the “left-to-right” command, chose “All Commands” from the top menu.

Next, scroll down and choose “Left-to-Right Text Direction.” The name of the command here may depend on the version of Word you’re using. In Word 2010, this command is called “Ltr run,” while Word 2003 lists it as “Ltr para.”

Now the button will be displayed on the toolbar (you can use a similar process to add it to the main ribbon if you right click on the ribbon and select “Customize the Ribbon”).

Now select the text that is showing right-to-left, click the button, and it should switch to left-to-right. Repeat this last step anywhere in your document, including footnotes and comment boxes, where the text direction displays from right-to-left.

It’s also worth noting that you can select the “Right-to-Left Text Direction” command using the same method. This is useful if you need to switch back to the original format at any point.

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Many versions of Word allow users to enter text in right-to-left format to accommodate other languages.
Most of these change the formatting to left-to-right text direction when users select English for the text language.
However, a few versions have bugs in this process and the formatting remains right to left, such as the Arabic versions of Word.
If you receive a document originally written in one of these versions, the cursor, text direction, and/or punctuation will behave abnormally.

Here, we describe 1) how to fix this problem in a selected segment of text and 2) how to set all new comments to run in the correct direction.
The information in this guide was compiled from instructions for the 2010, 2013, and 2016 versions of Word, so these instructions should be accurate for those versions, but might not work with older versions.

Changing right-to-left to left-to-right formatting

To do this, we will add two buttons to our Quick Toolbar.
These will stay in Word as long as it is installed on your computer, so you can use them whenever you encounter this problem.

1. In the Quick Access Toolbar at the top left of the screen (where the save and undo buttons are), click the arrow at the right side and select “More Commands”.
2. Under «Choose commands from:» select «All Commands.»
3. Find «Left-to-Right Text Direction» in the alphabetical list and click «Add>>».
4. Find «Ltr Run» and click «Add>>».
5. Click «OK» to close the window.
6. You should now have two new buttons in the Quick Access toolbar at the top left of your screen: the Left-to-Right Text Direction button, which looks like an arrow and a paragraph symbol, and the Ltr Run button, which looks like an open, gray, or green circle depending on your version of Word.
7. Select the text that needs to be fixed, or select all text in the document by pressing Ctrl-A.
8. Click both the Left-to-Right Text Direction and Ltr Run buttons (it doesn’t matter which you click first).

Text should now run left to right as we expect in English writing.
If the text is suddenly right justified, meaning that it all lines up along the right margin, don’t worry – that means the author of the original document was trying to get around the bug and make the text look normal.
Just select the text and click “Left Align” in the “Paragraph” section under the “Home” tab.

Setting comments to default to left-to-right text

If you are providing feedback on this document, you will likely need to add comments to the document.
Although the directions above are effective in comments, it can get very annoying to click your two Quick Access buttons every time you need to write a new comment.
Luckily, we can set Word to use the correct formatting for all future comments.

1. If there are no comments, write one and fix it using the directions above.
2. In a properly formatted comment, click somewhere in the comment text that doesn’t have any special formatting (no italic, bold, superscript, etc.).
3. Go to «Home» tab and click the tiny arrow in the bottom right corner of the “Styles” section.
4. Click “Options…”
5. Change “Select how list is sorted:” to “Alphabetical”.
6. Change «Select styles to show:» to «All styles.»
7. Find «Comment Text» in the list and click it if it’s not already selected.
   • If there are no styles in the list and it’s just a blank white box, click the «Style Inspector» button at the bottom (the one in the middle with a magnifying glass), and the first item in the smaller box that pops up should be “Comment Text.” You’ll follow the next steps within that box.
   • If clicking “Comment Text” changes the comment back to right-to-left formatting, select all the text in that comment and click your two new Quick Access buttons again.
8. Hover your mouse over «Comment Text» and click the drop-down arrow that appears.
9. Click «Update Comment Text to Match Selection.»
10. Close all open style boxes.

Try adding new comments; the text should run left to right.
This will save a bit of time and a lot of frustration.
It will need to be done for each document in which you encounter this issue, but once you’ve done it, that style information should stay with the document even if you send it to someone else.

Keywords: Microsoft Word, Microsoft Office, Text Direction, Editing, Comments

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Fans of Knowadays’ blog (we know you’re out there) will know that we try to make our posts fun and entertaining. But even fun-packed jobs like proofreading have their boring, technical bits. And more often than not, these bits are annoyingly important.

Take, for example, the issue of correcting right-to-left text in Microsoft Word.

Script Defaults

Sometimes, especially when working on documents from international clients, you may find that seemingly right-justified text won’t move when you change the alignment. This is because the issue is not about justification. Instead, it’s because some scripts (Arabic or Hebrew, for instance) read right-to-left rather than left-to-right.

This may affect the whole document or just parts of it (most commonly, the comments and footnotes). While this is not always a huge issue for proofreading, it can make the job more difficult. The cursor will appear at the end of the line, for example, and text will appear to emerge from the wrong side of the page. So how do you fix this?

Bi-Directional Languages

You may already have bi-directional languages installed on your version of Microsoft Word. If so, the left-to-right and right-to-left text direction buttons should be visible on the Home tab.

Text direction buttons on the Home tab

To change the text direction in this case, simply click the button required.

Adding Buttons in Word for Windows and Word for Mac 2016

If you don’t have the buttons above, you may have to add them yourself. To do this in Word for Windows or Word for Mac 2016:

1. Click the down arrow on the Quick Access Toolbar (at the top of the window) and select More Commands to open a new window.

More commands on the quick access toolbar

2. In the new window, under Choose commands from, select All Commands.

All commands

3. Find Left-to-Right Text Direction and click Add.

Left-to-right text direction

4. Do the same for Right-to-Left Text Direction and click OK.

OK!

These commands will then be added to the Quick Access Toolbar.

Older Versions of Word for Mac

Older versions of Word for Mac don’t support bi-directional text, so adding buttons is not an option. However, if comments are reading right-to-left, you can modify the Comment Text style. You can do this by changing the Style Based On setting from Normal to Default.

This should reset the text direction to left-to-right.

Changing text direction in comments in older versions of Word for Mac

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I am collaborating with a researcher from Egypt (yes Omar its you!) and I have noticed that the documents he sends me have a strange language setting — right to left language setting only in the comments. I’ve tried with Google to find an answer to set it back to the original setting that I normally use (that is left to right) but I couldn’t get it working.

With the help from my Microsoft Expert friend Graham, now my document settings are updated to accept both left to right and right to left. I am sharing it here so that it may help someone who is frustrated and searching to solve the mystery of why the comments are working right to left when everything else works left to right.

I am on a Windows 7 and MS Word 2010

Control panel > Region and Language > Change keyboards …
General tab > Add the keyboard (I added Arabic Egypt Keyboards United Kingdom, US English Table for IBM Arabic 238_L)

Now I can see a tool bar button to have left to right languages and right to left languages.

MS Word tool bar

Now when I see a comment as shown below only allowing me to type right to left 

Right to left language setting in MS Word Comments

I click on the comment and simply go to the tool bar and select the left to right button

Left-to Right setting

Now I can edit the comment with the comfort of left to right language setting.

Left to right setting in MS Word Comments

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