Receipt Templates
If you have ever had to make different kinds of documents before, then you may also have used templates to help with the task of writing. After all, there is no denying that such templates can contribute to your having an easier time of writing the documents. One example is that of blank bill of lading templates which you can use to make bills of lading to look after your items during delivery.
Of course, if you do plan to use such templates to help with your work, then it also pays to have some awareness of how to use them properly. After all, if you are to use such tools to help you then it pays to know everything there is to know about them. If you wanted to make your bills of lading via Excel, for example, then it would only be logical to know how to create receipts in Excel. With that in mind, some of these insights should prove useful in helping you understand how these templates can work to your advantage.
Bill Of Lading Sample
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Multimodal Bill Of Lading Template
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- Word
- Google Docs
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Uniform Bill Of Lading Template
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- Word
- Google Docs
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Tanker Bill Of Lading Template
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- Word
- Google Docs
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Consignee Bill Of Lading Template
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- Word
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Free Blank Bill of Lading Example
tfrec.wsu.edu
Free Blank Short Form Bill of Lading Template
csbweb01.uncw.edu
Standard Free University Bill of Lading Template
safetyservices.ucdavis.edu
Simple Free Government Bill of Lading Template
itepsrv1.itep.nau.edu
Free Straight Bill of Lading Template
documents.dgs.ca.gov
Goods Transport Hazardous Materials Bill of Lading
delhi.gov.in
Why you would want a bill of lading template
You may be familiar with how useful document templates can be for streamlining one’s workflows. This is especially true of Excel bill templates since you can save yourself the trouble of having to develop the format from scratch. You may also find other incentives to use these yourself, being that you should be able to find all conveniences by using such tools.
Consistent tool to use
One thing to note about templates is that they can be reused to suit different transactions, which would make them perfect tools for any business that has to deal with the delivery of items on a regular basis. If yours is a carrier business or something similar, then you should be able to find clear uses for a template on a regular basis. After all, using templates gives you a basic resource that you can call on each time you have to make a bill of lading. If you had some kind of system in place to regulate your workload, you could conceivably integrate your templates so as to improve the system’s flow and increase productivity.
Time-saver
Templates can also naturally serve to save you time. Since you do not have to make all your bills of lading from scratch, this means that you should have to spend less time on each bill. This can free up more of your time, allowing you to get more work done in the same amount of time. While bill templates in excel of lading are an important resource for your work, there are other tasks that would demand your attention, hence the need for a tool that can provide shortcuts to streamline your work. This should also make it possible to make more bills of lading as needed, which would be especially useful for a courier company so as to ensure a steady supply as orders come in.
Simplicity of use
Your bill of lading templates in word is also fairly simple to use. After all, the template provides you with most of the important information by default, which should make it easier for you to do your work. After all, if you are to maximize the amount of work you can do at a time, it pays to have a tool that is easy to use. Using bill of lading templates can also serve to lessen the amount of time you would need for training since using the templates should allow relative newcomers to get up to speed more quickly. This simplicity also contributes to improving workflows since you should have fewer issues operating such a relatively simple tool.
Includes all necessary fields
Bill of lading templates usually also include all the necessary fields for the finished bill. This can make it easier for you to maintain quality across all your different bills of lading since you are less likely to overlook any important fields. If you had to make the bill from scratch, then the possibility of your forgetting to add something increases. Thankfully, since a bill of lading template in google docs takes the fields into account for you, you need not worry about having to think of everything. At best, all you might have to do is modify the details of each bill of lading so that it corresponds to the current transaction.
Ease of modification
Speaking of modification, it is also fairly easy to customize each given bill of lading template so that you can tailor it to the specifics of each transaction. Like other templates for bills pertaining to transactions closely tied to specific details such as invoice receipt templates, it is important that you be able to customize the template so that the final product properly reflects what you would require from it. Another useful thing to take note of is that these templates can even be modified to reflect the specifics of your particular business. For example, if you happen to be part of a carrier business, or if your company routinely delivers its finished products to clients, then you could easily modify your templates so that the bills can represent the company properly.
Allows you to list important elements of each transaction
In the case of a bill of lading, it would be necessary for you to list important details of each transaction. As is the case with other kinds of bills, that might include the price so that the bill can also serve as a sample receipt of some kind. However, it is also important that your finished bill also include any other relevant details that would be important for transportation such as the weight of each item, quantity, and so on. These might be made more important if you were transporting delicate or sensitive materials as these could help make sure to keep the items as safe as possible.
Free Blank Bill of Lading Template
agr.mt.gov
Requisition and Invoice Dangerous Goods Bill of Lading
dlielc.edu
Transport Container Delivery Bill of Lading Template
forms.gov.in
Free Goods Documents Bill of Lading Template
utc.wa.gov
Free Vehicle Bill of Lading Template
phmsa.dot.gov
Functions of bills of lading
Another vital thing to understand concerning making and using your own bills of lading is what functions the bills are actually capable of. Fully understanding what a bill of lading is would require that you know what they can actually do. While this is true of any sample document, it is especially true of bills of lading since there are some specific tasks that bills of lading would have to fulfill that you should be aware of in order to make the most of them.
Listing all items
These bills, as is the case with other kinds of bills and receipts, are able to list all the items you happen to be carrying for any given transaction. This is important for obvious reasons such as making sure that all your items are accounted for, as well as allowing the final recipient to check that the entire order has come in. Of course, the bill would also have to include other elements related to the items proper, just as you might see in the case of a sample business bill of sale. With respect to a bill of lading, some of these elements might include such things as weight, quantity, and even price if the bill is meant to serve as a receipt. That a bill of lading can mention all these elements simply makes it easier for them to assist you in monitoring the order.
Allowing for confirmation every step of the way
Another vital function of any bill of lading is to enable different personnel to confirm and verify the order. The most visible aspect of this function is when the order finally makes it to the recipient, who would have to look at the bill to check that it corresponds to the order as it was placed. Of course, there are other parties who would be in a position to look at the bill themselves such as port and border authorities. This is important precisely because it allows the authorities to be sure that the items are not a hazard in any way. This also implies that the carrier would have an easier time ensuring that the items are being transported in such a way so as not to endanger people or the items themselves.
Enabling comparison with the items
Part of the verification process is comparing the bill with the products after they have been delivered. Since the bill can serve as a record, it should be a simple matter for the recipient to examine the items and compare them to the bill, making the task of verifying the order much simpler. After all, one task of a bill of lading is to make it easier to catch any discrepancies. It should be a simple task to compare the bill of lading with the original purchase order to make absolutely certain that everything is in order.
Making it easier to keep track of items
Other than verifying the order when it arrives, the existence of the bill of lading makes it easier to check that the items are all accounted for. Should anything go missing, the bill should make it possible to see where that might have happened. Indeed, transport receipt templates can serve to make it easier to be aware of where items are at any given time. Since carriers would have to show the bill at every step, this makes it easier for all parties to keep a close watch on all the items being delivered.
Providing a record for the future
Like any other kind of document, you can expect that these bills may be saved for future use in the sense that they may serve as records of the transactions. While clients service may dispose of their copies, as a career you would keep your own records of a transaction, which may prove useful if you need to address any disputes or queries regarding their respective transactions. Of course, these records may prove useful for more mundane purposes such as calculating company expenses since the company would need written records to be certain that they are making all the calculations properly.
Bearing logos for ease of authenticity
This may not seem like such an important function, but it is always vital that official documents of any organization display the organization’s logo prominently. This can serve to make sure that all parties who see the bill understand that it signifies some important company business. Besides that, displaying the company logo can make it more obvious that there is official backing behind the transaction. This can serve to assure any authorities that everything is in order regarding the proper transportation of the items. Your recipients can also have an easier time determining the authenticity of the delivery if the logo is displayed.
Free Government Bill of Lading Template
gsa.gov
Free Straight Bill of Lading Template
xpo.com
Free Short Form Bill of Lading Template
imperialexpress.net
Blank Standard Bill of Lading Template
my.yrc.com
Free Standard Bill of Lading Template
transportationlaw.net
Free Blank Example of Bill of Lading Template
odfl.com
Free Original Bill of Lading Template
my.yrc.com
Professional Bill of Lading Short Form Template
adcomworldwide.com
Free Blank Bill of Lading Template
sefl.com
Who can make use of these free bills of lading
It may also interest you to know exactly which kinds of people can possibly use free bills of lading. After all, there are specific professions that would be well-placed to use these kinds of tools for their Sample work, particularly if the job entails the transportation of potentially sensitive products.
Carriers
Perhaps the most obvious users of bills of lading are carriers themselves. Delivery personnel would be expected to carry bills of lading with them so that any proper authorities could check and verify the items more efficiently. After all, as the person directly responsible for actually moving the items in question, carriers are definitely the most likely persons to need a such bill of sale. You can even argue that delivery businesses, in general, can see a need for the templates as it would give them an easy resource for their work.
Freight forwarders
Freight forwarders generally serve as coordinators between all the parties involved in a shipment. While they are not directly involved in transporting goods template, they do make the arrangements for carriers to perform the transportation properly. Freight forwarders even have their own bill of lading that they need to issue to exporters which states the goods that need to be transported and how. In that case, it would be prudent for freight forwarders to keep their own bill of lading templates if only to ensure that they can be more effective at performing their job.
Suppliers
Suppliers who directly provide other businesses with the items retailers need to sell may also find a use for their own bills of lading that can let them coordinate with their carriers when having their goods moved. This can also work to provide their customers with more assurances concerning whether the goods have been transported properly. After all, suppliers provide goods in bulk, so it would be vital that they have some tools to help them keep track of all of them so that they can continue to stay in simple business.
Retailers
This is not to say that retailers cannot maintain their own bills of lading, particularly if they provide their goods to customers via delivery flyers. This can work in their favor since bills of lading can serve multiple purposes such as invoices. This would allow retailers to use bills of lading as multi-purpose tools, which could streamline some of their work. Retailers may also want to keep these bills to help keep more accurate records since that is another function that they are capable of.
Basic Standard Uniform Bill of Lading Template
vitran.com
Free Mail Bill of Lading Template
afromero.com
Trucking Bill of Lading Template
waggonerstrucking.com
Sample Basic Uniform Straight Bill of Lading
load1.com
Blank Bill of Lading Sample
averittexpress.com
Free Bill of Lading Example
jseinc.org
Sample Bill of Lading Template
estes-express.com
Basic Bill of Lading Template
nykroro.com
Basic Blank Bill of Lading
con-way.com
Shipping Bill of Lading Sample for Delivery
kindersleytransport.com
Tips for using bills of lading
Another thing that may help you if you should ever decide to use bills of lading yourself is to keep certain tips in mind. These tips can generally help ensure that you really are making the most of your bill of lading templates and that you are making them properly. Some of these tips might well be applicable in the case of other documents, such as when trying to make your own receipt formats. If so, then you may be able to get even more out of these tips when using any other documents.
Make sure to keep a basic template for future use.
If you do choose to keep a basic template, it might help to make sure that you keep that template for future use. Since templates can be used and modified for specific transactions it would be prudent to keep that template around so that you can continue to use it in the future. After all, that template should be customizable so that you can fill in new data to suit different orders. You can even customize your template if you ever decide on a new format for your bills of lading, which should give your templates all the more utility for you.
Always be sure to keep multiple copies of each bill.
Whenever you finish any transaction you do always need to remember to keep each bill so that you can keep your own record of it. As with other business bill receipt templates, it is vital that you remember to do so as this would give you a tangible record of the transaction. At worst, this can help support your claims in any dispute, but it is more likely that you would need these bills just to be sure of maintaining accurate records.
Never forget to include fields to specify each transaction as much as possible.
It is a given that each transaction will differ from another, whether in the type of item, quantity, client, and some other quality. As such, you do need to include fields so that you can give yourself an easier time distinguishing each bill from one another. After all, you would have made the actual bills distinct from one another somehow, which should help you distinguish the bills after you store them. Even if you did make all your bills from the same template, you should take some steps to make them distinct so that you can find them when needed. This also serves to ensure that each bill reflects its associated transaction more completely.
Be sure to include a specific number for each bill.
Another measure that you can take to make each bill distinct is to give it a unique bill number. This is a standard action for most bill receipt templates in pdf and other document templates. After all, each bill needs to stand out among the others so that you can find them easily if you ever have to find them in the future. Much like having a unique name, ensuring that each bill has a unique number can give it a unique character so that you have an easily distinguished mark in the event you have to locate a specific bill for a given transaction.
Make sure that the bills have the company’s logo displayed prominently.
Your bills of lading do also need to have your best company’s logo shown somewhere visible. Like a company letter, the bill needs to establish itself as an official document of the company. This can be done by making sure to include the company’s logo design to show those who need to verify the document that it is official. After all, this can serve to confirm that the document and its bearer are on official business for the company. You can make the argument that the logo can serve as shorthand for the company itself; hence, the importance of bearing the company’s symbol.
Always include disclaimers to make it easier to confirm the details of the transaction.
As an additional aid to your clients and carriers, you may want to include disclaimers on your form. This can be helpful for delimiting whose responsibilities are what, especially if you happen to be delivering sensitive items. After all, you would want to include this in the sample order to avoid being charged with anything, particularly if you state beforehand that you bear no responsibility for any damage.
Hopefully, these insights and tips can give you a complete idea of how to use any simple bill of lading templates you may encounter. After all, if you want to improve your work performance review, it pays to have greater familiarity with your tools so that you can use them to their fullest.
Transportation businesses take a big role in the world of commerce. They are the force that connects the supply chain. We can say that they are modern-day heroes to suppliers and buyers. Access to basic goods is made easier because of them. Delivering from point A to point B sounds straight-forward however, their jobs are much complex than it sounds. A lot goes into the delivery process it involves formalities and documentations. For freight carriers or delivery businesses, it common to issue a bill of lading along with other documents they have to deal with a day to day basis. If you are new to the delivery business and in a search for a Bill of Lading Forms & Templates to use, you can check for sample printable templates below. You can download it in PDF or Microsoft Word format.
50+ Sample Bill of Lading Forms
What Is a Bill of Lading?
To explain in simple terms, a bill of lading is a shipping receipt. Wholesale sellers and buyers are the common people who use freight carriers to deliver goods or items in bulk. If you are in the supplying business and sell items by large quantities, a feasible way of delivering them is by hiring a logistics company to take care of transferring the items from one point to the other. They will issue a document containing all essential information about the shipment. The document is called a bill of lading. The bill of lading works in three ways: it serves as a receipt of the goods, evidence of shipment, and document of title. It works as a document of title, meaning, ownership of the goods gets transferred to the holder of the bill of lading. That is why a shipper sends the document by airmail to the buyer after the goods are mounted for transport.
The transfer works like this, a buyer and seller enter into a purchase agreement. The seller will ship the item using a freight carrier. The carrier issues the seller-shipper a bill of lading. Then, the seller-shipper sends the document to the buyer-consignee/receiver through airmail since it will only take a few days, and the document must be in his hand before the items are delivered. The carrier reaches the delivery place and will ask the receiver for the bill of lading evidencing ownership. The buyer-consignee presents the document, and the carrier releases the goods to him, making the transaction complete.
Main Parts of a Bill of Lading
Depending on the type of bill of lading, its content can differ from one to another. In the case of a vessel transport bill of lading, the name of the ship must be written on the document. A shipping or transport company may also ask you to include other relevant information they deem necessary. A typical bill of lading will contain the following information:
Complete name and address of the shipper and the consignor: Providing your complete details will make it easier for the carrier to ship your goods. Point of origin: The port or state the goods are loaded for shipping or transporting.Place of delivery: Typically, the address of the consignee or a place agreed upon by the seller and buyer.Date of shipment: A date is included for formalities and to keep a time record of shipment.Freight classification: You can refer to the National Motor Freight Traffic Association (NMFTA) for a freight classification system for all types of commodities.Declared Value: A carrier will include this on the bill of lading for insurance purposes. In case the goods are lost, you will be given their monetary value instead.Description of goods: Here, you will provide a thorough description of the goods, the quantity, and how it is packaged. This is useful to compare the state of the goods from shipping to receiving and determine if the damage was done during shipment.Shipping rate: The amount you will pay to the carrier for the shipment of the goods.Special instructions: You can add a special request for fragile items. A carrier will mark them with a ‘handle with care stickers’ to ensure that they will be taken care of when transported.Signatures: The shipper, carrier, and receiver must sign to acknowledge participation in the shipping process, as well as to attest that the information on the bill of lading is correct. Other signatures may also be required, such as the driver of the trucking company that will deliver the goods by land to the consignee.
How to Correctly Fill Out a Bill of Lading
Writing wrong information and incorrect entries in a bill of lading can greatly affect the shipping process. An inaccurate bill of lading can have legal repercussions. You can lose your right to claim damages against the freight carrier, or your buyer could lose his right to indemnity for damaged goods. It is also possible that your items will not make it to its destination. As the shipper, you must exercise care in filling out the bill of lading to avoid future problems. To guide you, we have compiled a few steps you can follow to fill out a bill of lading correctly.
Step 1: Describe the freight correctly
Provide a lengthy, specific, and comprehensive description of the item you are shipping. Specify the number of containers or boxes and the number of goods in each container or box. This is important since you and the carrier will use this as a record of the items scheduled for shipment. You and the consignee may refer to this section to check if all goods are complete.
Step 2: Label your package
If you are shipping hazardous or delicate materials, make sure to take the extra measure in providing a shipping guideline. You can write “handle with care” for fragile items. In the case of hazardous materials and substances, make sure you include the necessary papers and certifications from your local health department that authorizes its travel.
Step 3: Double-check your contact information
Provide your contact details in case a package is not received and must be returned to the sender or shipper. This makes the return process easier for the carrier and avoids the package getting lost in the process.
Step 4: Fill out all the required fields
Don’t leave anything blank; make sure you fill out every vital entry. One of the common mistakes a shipper makes is not filling out all the required fields in a bill of lading. An incomplete form can cause confusion and ultimately disrupt the shipping process.
Step 5: Read the terms and conditions
Read the entirety of the document and make sure you understand what you are signing. Some bill of lading includes small prints, limiting the liability of a carrier for loss or damaged goods.
FAQs
Who prepares the bill of lading?
It is the carrier that prepares and issues a bill of lading to a shipper. The carrier is the shipping or transportation company that brings goods or products from one place to another. Typically, he transports by bulk and delivers the product to the consignee. The delivery method can be done by land or by sea, but not by air (see airway bill).
What is a surrendered bill of lading?
Imagine this: you are transacting with someone from Germany for the purchase of a luxury car. You are the buyer and Mr. A is the seller. The car needs to be transported by sea, so you engage the services of the XYZ carrier. XYZ would then issue a bill of lading to Mr. A for the shipment of the car. Part of your deal with Mr. A is you would pay the whole of the purchase price once a bill of lading is acquired and the bill of lading would be shipped to you through airmail. The bill of lading you receive from the mail is called a surrendered bill of lading. You can present the document to the carrier as evidence of ownership over the car. In short, whoever holds the bill of lading owns the thing being shipped. The importance of surrendering a bill of lading to another person is to transfer ownership of the goods.
What is a negotiable bill of lading?
A negotiable bill of lading is a negotiable instrument. If you are issued a negotiable bill of lading, you can transfer the ownership of the goods to any person by giving him the document. Meaning, whoever bears the document owns the goods stated in the bill of lading. Likewise, the carrier must deliver the goods to the person who possesses the bill of lading. The document does not state any name of the receiver; it merely provides that it is negotiable and whoever has it in his possession can claim ownership of the goods.
Is airway bill and bill of lading the same?
An air bill works the same as a bill of lading. A freight carrier issues both documents to a shipper as evidence of shipment. The difference lies in how the transportation of the goods is made. One is by air, and the other by sea and land. An air bill is a document issued by an air cargo carrier that transports the goods by air, whereas a bill of lading is issued by a ship or truck carrier that transports the goods by vessel or by land vehicles.
Freight carriers are an integral part of the economy. Every industry relies on carriers for the delivery of essential goods. If you are one of the people engaging in this type of business, know that you are doing us a service. To help you make operations easier, download a template from this site and start using a bill of lading to properly document the shipping process. You can choose to have it in PDF or Microsoft Word format for easy printing.
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The bill of lading is an official document that is a type of contract between the barrier and the shipper. It is given by the barrier to the shipper that consists of the information about the goods quantity, what kinds of goods are being transferred to, and shipping method, and also contains the source and destination details of shipment. It is also referred to as a “waybill.” For that purpose, you need a “best waybill template,” which contains all information about your shipment of goods.
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Download or Print Free Bill of Lading Templates
You can download a sample bill of lading example here. You can find different types of simple bill of lading templates in a google doc, including Blank Short Form Bill of Lading style, Blank Bill of Lading, University Bill of Lading, Sample Government Bill of Lading, Goods Transport Bill of Lading, and Transport Delivery Bill of Lading Templates. You free download it in a few steps.
What Is A Bill Of Lading (BOL, B/L)?
A large boat used for transferring goods or people by sea is called a “ship.” The act of loading a ship with freight is called “lading.” The bill of lading is an official document that is used for shipping transportation that contains information about the shipping goods. It contains all the necessary information about a shipment in which the quantity of the goods, which kind of goods are being transferred to, the shipping method, and details about the source and destination of the goods are included.
A proforma bill of lading is a document that is used as proof that both recipient and shipper agree on the terms and conditions mentioned in the bill of lading. Similarly, there are a few more types of templates such as vehicle bill of lading templates and house bill of lading templates.
Bill Of Lading Number
The Bill of lading number is a unique number assigned by the shipping line and is the main number used for tracking the status of the shipments.
Here is a collection of best-lading bill templates in PDF, Word, and Excel format. You can also select and download the waybill template according to your needs.
What Should Include In Bill Of Lading?
When you create a bill of lading, some necessary things should be included in it. Below is a list of information that should appear on the bill of lading are:
- Shipper details in which company name, company code, Address, phone number, and other related information are included.
- Date of shipment
- Which kind of packaging method is used for cartoon drums, etc.?
- The source and destination details should be included in the bill of lading.
- The name and contact information of the person who notified when the cargo has arrived.
- The number of commodities and types of these.
- The weight and volume of the goods are going to be transferred.
- Name the port of load and port of discharge.
- Other related information on the bill of payment, such as payment terms, conditions, reference numbers, etc.
Different Types Of Bill Of Lading
Below is a list of different types of bills of lading.
- Straight bill of lading
- To order a bill of lading
- Clean bill of lading
- Soiled bill of lading/foul bl/ claused bill of lading/ unclean bill of lading
- Inland bill of lading
- Through bill of lading
- Multimodal/Combined transport bill of lading
- Direct bill of lading
- Stale bill of lading
- Ocean bill of lading
Straight bill of lading
This type of bill of lading is used when you have already paid for items. By using this type of bill of lading, the company or party cannot be sold this shipment to another company or party. This bill of lading is a non-negotiable bill of lading, which is used for a particular party, and the party who is shipping the items cannot re-assign this shipping to other parties.
To order a bill of lading.
In this type of bill of lading, the payment is not paid in advance. To order a bill of lading is a negotiable document. It is safe, and the shipping can be transferred to the customer on his terms.
Clean bill of lading
A clean bill of lading is used when the shipper signs off with the consignment loaded in proper condition, and no package has been damaged.
Soiled bill of lading/foul bill of lading/Claused bill of lading/unclean bill of lading
A soiled bill of lading is issued when the items are damaged in some way.
Inland bill of lading
An Inland bill of lading is issued when the cargo is transferred across domestic land.
Through bill of lading
Through bill of lading is issued when cargo passes through the various distribution center. It allows the shipper carrier to pass through two distribution centers in which the inland bill of lading and an ocean bill of lading are included. It depends on its final destination.
Multimodal/combined bill of lading
A multimodal/combined bill of lading is used when cargo passes through various distribution centers.
The difference between a thorough bill of lading and a multimodal/combined bill of lading is that a thorough bl is used when two modes of transportation are required. In contrast, the multimodal bill of lading is issued when at least two forms of transportation are required.
Direct bill of lading
Direct bill of lading is issued when the shipper carriage the cargo from one port to another port when you know the shipper that picks up the items and delivers them.
Stale bill of lading
When the goods reached before the bill of lading, this type of bill of lading is called “stale.”
Ocean bill of lading
This type of bill of lading is issued when the shipper transfer goods nationally or internationally.
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Коносамент — документ, выдаваемый перевозчиком грузоотправителю в удостоверение принятия груза к перевозке морским транспортом с обязательством доставить груз в порт назначения и выдать его законному держателю коносамента. Коносамент является одним из основных документов, применяемых при таможенном оформлении и таможенном контроле товаров, перемещаемых морским транспортом. Коносамент удостоверяет право собственности на отгруженный товар.
Коносамент — (франц. connaissement), документ, содержащий условия договора морской перевозки. Наиболее распространён во внешней торговле. Выдаётся перевозчиком отправителю после приёма груза к перевозке, служит доказательством приёма груза и удостоверяет факт заключения договора. Коносамент является товарораспорядительным документом, предоставляющим его держателю право распоряжения грузом. Коносамент могут быть: именными, в них указывается определённый получатель, передача их осуществляется при помощи передаточной надписи — индоссамента или в иной форме с соблюдением правил, установленных для передачи долгового требования: ордерными (выдаются «приказу» отправителя или получателя), передача их также осуществляется посредством передаточной надписи; на предъявителя (передаётся посредством фактического вручения новому держателю К.).
В РФ порядок составления коносамента и его необходимые реквизиты установлены Кодексом торгового мореплавания РФ.
Коносамент — bill of lading — выполняет три основные функции:
- Является официальной квитанцией судовладельца (перевозчика), подтверждающей, что товары, которые предположительно находятся в указанном виде, количестве и состоянии, отправлены в указанное место назначения на конкретном судне или, по крайней мере, получены под охрану судовладельца для цели отправки.
- Удостоверяет заключение договора морской перевозки, который фактически заключается до подписания коносамента, и повторяет в деталях его содержание.
- Является товарораспорядительным документом на товары, позволяющим покупателю распорядиться ими путем передаточной надписи и предоставления коносамента. Таким образом, коносамент предоставляет право собственности на товары.
Согласно ст. 144 Кодекс торгового мореплавания РФ (КТМ РФ) от 30.04.1999 N 81-ФЗ в коносаменте указываются:
- Наименование перевозчика и место его нахождения;
- Наименование порта погрузки согласно договору морской перевозки груза и дата приема груза перевозчиком в порту погрузки;
- Наименование отправителя и место его нахождения;
- Наименование порта выгрузки согласно договору морской перевозки груза;
- Наименование получателя, если он указан отправителем;
- Наименование груза, необходимые для идентификации груза основные марки, указание в соответствующих случаях на опасный характер или особые свойства груза, число мест или предметов и масса груза или обозначенное иным образом его количество. При этом все данные указываются так, как они представлены отправителем;
- Внешнее состояние груза и его упаковки;
- Фрахт в размере, подлежащем уплате получателем, или иное указание на то, что фрахт должен уплачиваться им;
- Время и место выдачи коносамента;
- Число оригиналов коносамента, если их больше чем один;
- Подпись перевозчика или действующего от его имени лица.
По соглашению сторон в коносамент могут быть включены иные данные и оговорки. Коносамент, подписанный капитаном судна, считается подписанным от имени перевозчика.
После того как груз погружен на борт судна, перевозчик по требованию отправителя выдает ему бортовой коносамент, в котором в дополнение к данным, должно быть указано, что груз находится на борту определенного судна или судов, а также должны быть указаны дата погрузки груза или даты погрузки груза.
В случае, если перевозчик до погрузки груза на борт судна выдал отправителю коносамент на принятый для перевозки груз или иной относящийся к данному грузу товарораспорядительный документ, отправитель должен по просьбе перевозчика возвратить такой документ в обмен на бортовой коносамент.
Перевозчик может удовлетворить требования отправителя к бортовому коносаменту посредством дополнения любого ранее выданного документа при условии, если дополненный таким образом документ включает в себя все данные, которые должны содержаться в бортовом коносаменте.
В случае, если в коносаменте содержатся данные, которые касаются наименования груза, его основных марок, числа мест или предметов, массы или количества груза и в отношении которых перевозчик или выдающее коносамент от его имени другое лицо знают или имеют достаточные основания считать, что такие данные не соответствуют фактически принятому грузу или погруженному грузу при выдаче бортового коносамента либо у перевозчика или другого такого лица не было разумной возможности проверить указанные данные, перевозчик или другое такое лицо должны внести в коносамент оговорку, конкретно указывающую на неточности, основания для предположений или отсутствие разумной возможности проверки указанных данных.
В случае, если перевозчик или другое выдающее коносамент от его имени лицо не указывает в коносаменте внешнее состояние груза, считается, что в коносаменте указано хорошее внешнее состояние груза.
За исключением данных, в отношении которых внесена оговорка, допустимая в соответствии с пунктом 1 настоящей статьи, коносамент удостоверяет, если не доказано иное, прием перевозчиком груза для перевозки, как он описан в коносаменте. Доказывание перевозчиком иного не допускается, если коносамент передан третьему лицу, которое, исходя из содержащегося в коносаменте описания груза, действовало добросовестно.
Коносамент может быть выдан на имя определенного получателя (именной коносамент), приказу отправителя или получателя (ордерный коносамент) либо на предъявителя. Ордерный коносамент, не содержащий указания о его выдаче приказу отправителя или получателя, считается выданным приказу отправителя.
По желанию отправителя ему может быть выдано несколько экземпляров (оригиналов) коносамента, причем в каждом из них отмечается число имеющихся оригиналов коносамента. После выдачи груза на основании первого из предъявленных оригиналов коносамента остальные его оригиналы теряют силу.
Коносамент передается с соблюдением следующих правил:
- именной коносамент может передаваться по именным передаточным надписям или в иной форме в соответствии с правилами, установленными для уступки требования;
- ордерный коносамент может передаваться по именным или бланковым передаточным надписям;
- коносамент на предъявителя может передаваться посредством простого вручения.
Отправитель имеет право распоряжаться грузом до выдачи его получателю либо передачи такого права получателю или третьему лицу. При передаче права распоряжения грузом получателю или третьему лицу отправитель обязан уведомить перевозчика об этом.
Отправитель имеет право потребовать обратной выдачи груза в месте отправления до отхода судна, выдачи груза в промежуточном порту или выдачи его не тому получателю, который указан в перевозочном документе, при условии предъявления всех выданных отправителю оригиналов коносамента или предоставления соответствующего обеспечения и с соблюдением правил, установленных статьями 155 и 156 КТМ РФ.
Применяются следующие виды коносаментов:
- Бортовой коносамент (shipped). Когда судовладелец выдает бортовой коносамент, он признает, что груз погружен на борт судна.
- Коносамент для погрузки на борт судна (received for shipment).
- Чистый коносамент (clean bill of lading )
- Коносамент с оговоркой (claused)
- Оборотный коносамент (negotiable). Коносамент
- Именной коносамент
- Коносамент на предъявителя
- Линейный пароходный коносамент
- Чартерный (фрахтовый) коносамент
- Сквозной коносамент (through bill of lading)
Обычно коносамент — это типографским способом отпечатанный бланк, в который на пишущей машинке или на принтере вносятся вышеуказанные сведения. На обороте коносамента приводятся условия договора морской перевозки. Крупные судоходные компании имеют свои фирменные бланки.
Поскольку коносамент является товарораспорядительным документом и обладание им согласно торговому обычаю во многих отношениях эквивалентно обладанию товарами, вручение коносамента обычно влечет те же последствия, что и вручение самих товаров.
Как правило, изготавливается три и более экземпляров коносамента с тем же содержанием и датой: для грузоотправителя или его экспедитора, для грузополучателя и для грузовладельца. Все экземпляры коносамента, составляющие так называемый полный комплект, являются оригиналами и на них ставится штамп «Оригинал». В некоторых случаях обозначается порядковый номер оригинала. Товарораспорядительным документом является обычно только один (первый) из оригиналов коносамента. Копии коносамента имеют штамп «Копия» или печатаются на бланках, отличного от оригинала цвета.
Если по одному из экземпляров коносамента товары выданы, то остальные теряют силу.
Только лицо, обладающее коносаментом, вправе претендовать на передачу ему товаров перевозчиком. Перевозчик не будет нести ответственности за неправильную доставку товаров, если вручит товары держателю первого оригинала коносамента, который ему представлен (при условии, что перевозчик не осведомлен о незаконности владения коносаментом). И даже истинный владелец не вправе претендовать на товары, если он не может предъявить коносамент.
По способу передачи права собственности на товары при помощи коносамента коносаменты различают на следующие виды.
Именной коносамент (straight bill of lading) — выписанный на определенного получателя с указанием его наименования и адреса. Он может передаваться по именным передаточным надписям или в иной форме с соблюдением правил, установленных для передачи долгового требования. По такому коносаменту груз в порту назначения выдается получателю, указанному в коносаменте, или лицу, которому коносамент был передан в указанном порядке.
Ордерный коносамент (to-order bill of lading) — содержащий указание «приказу отправителя» или «приказу получателя». Он предполагает, что отправитель или получатель могут передать свои права третьему лицу путем проставления на коносаменте передаточной надписи (индоссамента) и вручения его этому лицу. В порту назначения по ордерному коносаменту груз будет выдан отправителю или получателю в зависимости от того чьему приказу он выдан, а при наличии в нем передаточных надписей (bill of lading made out to order and endorsed in blank) — лицу, указанному в последней из непрерывного ряда передаточных надписей, или предъявителю коносамента с последней бланковой надписью.
Коносамент на предъявителя (bearer bill of lading) — предполагает, что товар в порту назначения передается любому лицу — предъявителю коносамента. Такой коносамент передается путем простого вручения.
Коносаменты ордерные и на предъявителя являются оборотными (negotiable bill of lading). Благодаря оборотности они выполняют свою основную функцию — дают их держателю возможность распоряжаться товарами, пока они находятся в пути или заложить коносамент в банк до прибытия товара. Коносамент становится оборотным лишь в том случае, если он был таким оформлен.
Если грузоотправитель намеревается получить оборотный коносамент, он указывает в коносаменте: «приказу имярек». Грузоотправитель, который желает получить необоротный коносамент, термин «приказу» не вписывает, а в соответствующем поле коносамента указывает получателя груза.
Оборотные коносаменты предпочтительнее в некоторых видах международной торговли, т.к. благодаря тому, что коносамент является оборотным, груз тоже фактически становится оборотным. Оборотная форма коносаментов обычно применяется при торговле зерном, нефтью и т.п. товаров, где коносаменты на товары в пути продаются и покупаются по цепочке договоров с оговоркой, по которым посредники не принимают товары и только последний покупатель физически получает товары с судна по его прибытии. Как уже сказано выше, оборотные коносаменты используются и в случаях, когда покупатель намеревается или предполагает заложить коносаменты как дополнительное обеспечение в банк до прибытия товаров.
Однако, на практике чаще применяются необоротные коносаменты (non-negotiable bill of lading), применение которых предполагает, что получатель сам примет товары по прибытии судна. Даже необоротный коносамент действует как товарораспорядительный документ, т.к. только указанный в нем получатель вправе требовать выдачи товаров судовладельцем (если предъявит коносамент).
В зависимости от наличия оговорок о наличии у перевозчика претензий к количеству и качеству принятого к перевозке груза или его упаковки различают коносаменты «чистые» (clean bill of lading) и «с оговорками» (claused).
«Чистые» коносаменты не содержат дополнительных оговорок или пометок, прямо констатирующих дефектное состояние товара и/или упаковки. Оговорка, не относящаяся к состоянию товаров при погрузке, но затрагивающая их дальнейшую судьбу и состояние при разгрузке, не делает коносамент коносаментом с оговорками.
Представление «чистого» коносамента является обязательным условием многих сделок в международной торговле. Банк может не принять коносамент с оговорками (пометками), если только в аккредитиве точно не указывается, какие из них допускаются.
В международной практике «чистый» коносамент часто выдается перевозчиком грузоотправителю в обмен на гарантийное письмо последнего. В международной практике различают также коносаменты бортовые (shipped on board bill of lading) и на принятый для погрузки груз (received for shipment). Если товары не перевозятся в контейнерах, коносаменты обычно являются бортовыми. На бортовых коносаментах указывается: «погружен в хорошем состоянии (кем) на борт теплохода (название)»; на коносаментах для отгрузки: «получен в хорошем состоянии от (кого) для отгрузки на борт теплохода (название)». Когда судовладелец выдает бортовой коносамент, он подтверждает, что груз погружен на борт судна. Если же он выдает коносамент для погрузки на борт судна, он лишь подтверждает, что товары доставлены под его охрану. Коносамент такого типа обычно используется, если товары подготовлены к отправке в контейнерах на заводе, на складе экспортера или на контейнерном терминале вне порта (например, на железнодорожной станции).
Коносаменты различаются также в зависимости от особенностей перевозки.
Рейсовый (линейный) коносамент (liner bill of lading) — применяется при перевозках товаров на судах, совершающих рейсы по расписанию, для которых в порту назначения имеется зарезервированный причал. Это коносамент для линейных, а не трамповых перевозок, когда судно не имеет постоянного маршрута и расписания рейсов.
Чартерный (фрахтовый) коносамент (chartered bill of lading) применяется в трамповых (нерегулярных) перевозках. Чартер или чартер-партия (charter, charter-party) — это договор на перевозку груза трамповым судном. Сторонами в чартерном договоре являются фрахтователь (грузоотправитель или его представитель) и фрахтовщик (перевозчик или его представитель).
Фрахтователь может заключить договор на перевозку товаров с третьим лицом. Коносамент, оформленный для такой перевозки, должен содержать указание «по чартер-партии», а договор на перевозку — ссылку на контракт о найме данного судна. Линейный коносамент содержит все существенные условия договора перевозки и третье лицо (например, индоссат или иной держатель коносамента) имеет возможность узнать о них из самого коносамента. В чартерном коносаменте инкорпорируются путем ссылки отдельные из условий чартер-партии с тем, чтобы они могли иметь эффект для грузополучателя или индоссата коносамента.
Главное различие между линейными и чартерными коносаментами состоит в том, что банки, как правило, если только не имеют противоположных инструкций, отказываются акцептовать чартерный коносамент как действительное предложение по аккредитиву. Т.е., если иное не предусмотрено в аккредитиве, банки отклоняют документ, в котором указано, что он выставлен на условиях чартер-партии.
Коносаменты могут также быть прямыми и сквозными.
Прямые коносаменты применяются при перевозках от порта до порта.
Сквозные коносаменты (through bill of lading) используются, если морская перевозка составляет только часть общей перевозки и товары должны перевозиться разными наземными и морскими перевозчиками. В этом случае отправителю обычно удобнее получить сквозной коносамент, чем заключать договоры с несколькими перевозчиками, которые должны перевозить груз на последующих стадиях перевозки. Сквозные коносаменты применяются также, когда сама морская перевозка разделена на отдельные стадии, которые осуществляют разные судовладельцы путем перегрузки. Сквозной коносамент типичен для современных контейнерных перевозок, когда товары перевозятся от места погрузки до места назначения в одних и тех же контейнерах, но на различных видах транспорта. Грузоотправитель заключает договор перевозки только с перевозчиком, который сквозной подписывает коносамент. Перевозчик (экспедитор) организует перегрузки с последующими перевозками. Товары считаются доставленными только последним из перевозчиков после передачи одной оригинальной части сквозного коносамента, которая подлежит передаче грузополучателю.
Если судоходная компания осуществляет комбинированные перевозки, она может выдать специальный контейнерный коносамент, который подпадает под действие правил Гаага-Висби. Все контейнерные коносаменты обычно являются не бортовыми (shipped on board), а погрузочными (received for shipment). Это связано с тем, что они зачастую принимаются к перевозке на контейнерных станциях вне порта. На обороте контейнерного коносамента указаны условия договора перевозки.
Если коносамент включает в себя страховой полис, он является застрахованным коносаментом (insured bill of lading).
Вместе с коносаментом активно используется счет-фактура или инвойс (invoice). Следует различать счет-фактуру, счет-проформу и предварительный счет. Счет-проформа (proforma invoice) содержит сведения о цене и стоимости товара, но не является расчетным документом, т.к. не содержит требования об уплате указанной в нем суммы. Поэтому, выполняя все остальные функции счета, он не выполняет главной функции счета как платежного документа. Счет-проформа может быть выписан на отгруженный, но еще не проданный товар и наоборот. Обычно он выписывается на при поставках товаров на консигнацию, на выставки, аукционы, поставках давальческого сырья по договорам на переработку, поставках товаров в качестве дара или безвозмездной помощи (в этом случае может выписываться только для целей таможенной оценки).
Предварительный счет (preliminary invoice) выписывается, когда приемка товара производится в стране назначения или при частичных (дробных) поставках товара. Он содержит сведения о количестве и стоимости партии товара и подлежит оплате. После приемки товара или поставки всей партии выписывается счет-фактура, по которому производится окончательный расчет.
Here are Bill of Lading Templates that can be used to create Bill of Lading document quickly and effectively. Bill of Lading is very important and critical document in the process of importing or exporting goods. It is also strongly recommended that you must consult with your lawyer or corresponding bank officials to confirm that this document compliments their authorize format for Bill of Lading. Some banks required special instructions or information to be processed before they can authorize a Bill of Lading hence it is an obviously choice to be in touch with your bank authorities throughout the process. This template is created using MS Excel 2003 and hence you will need it installed on your PC (or any later version) to use it or to edit it.
Bill of lading is an important document for lots of business organizations, because this form of document is used to record shipments. Shipping Corporation or ship carrier to specify goods that are being received to send anywhere else, issues Bill of lading. This is an important bill that contains specific details, provisions about delivery of goods and other important details. Bill of lading, a legal document is an important part of shipping transaction. It serves as a contract between shipping corporation and dealing company. It enables you to manage all shipments that are received by your business.
Here is our collection of 7 Free Bill of Lading Templates prepared in MS Word format to help you in creating your own Bill of Lading document in MS Word easily. Checkout the preview of first MS Word template bellow,
Here is download link for this Bill of Lading Form Template in MS Word format.
Here is another useful Bill of Lading Form Template that can enable you to quickly prepare your own Bill of Lading in as less as possible time.
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Another useful and detailed Bill of Lading Template that anyone can download to fill-in and print as per his/her own requirements. This is in MS Word format to allow you to customize it as per your situation and conveniently print it out.
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Here is another good looking Bill of Lading form that can assist you in creating your own Bill of Lading paper easily.
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Yet another Shot Form of Billing of Lading for you to creating your own Bill of Lading in much quickly than any other document.
Free Bill of Lading Templates – MS Excel
Here are 3 more Free Bill of Lading Templates in MS Excel form to assist you in case you like to prepare this document as an Excel Sheet.
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Yet another useful Bill of Lading Template that can assist you in preparing your own Bill of Lading. This is a blue color template and can easily be used for business purposes. Here is preview of this Bill of Lading Template.
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Another Business Bill of Lading Template in MS Excel format. Very easy to edit and tailor as per your own requirements using your favorite MS Excel format.
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Bill of lading should be secure carefully because it serves as an evidence of shipment and helps you to take any legal action for wrong delivery of goods, or non-payment against successful delivery of goods.
Types of Bill of Lading
Bill of lading is a commercial document that proves helpful to solve legal disputes regarding payment and delivery of goods. There are two basic types of bill of lading forms such as regular bill of lading that is issued at the time of shipment. Shipment is made via two or more modes such as plane, railway, truck or boat. International bill of lading is also used for the delivery of goods and services to other countries.
- Straight bill of lading is a famous type that serves as guarantee for the rights of receiver regarding shipment of goods.
- Bearer bill of lading provides guarantee for the rights of bearer of the goods.
- Surrender bill of lading surrenders the right of delivered goods to the recipient.
How to Effectively Prepare Bill of Lading?
Bill of lading is an important document therefore, it is important to include all important contents in the bill of lading. Following are some important contents that should be included in an effective bill of lading:
- Bill of lading should contain all shipment details, quantities of goods and their condition at the time of shipment.
- The bill should state the value of items, name and contact numbers of both sender and receiver.
- It is important to write origin of ports and destination, number and other details of vehicle for identification and description of items in package.
- Total cost and weight of shipped items should also be written on the bill of lading. It will be useful to write total charges for the services of carrier. Both parties like sender and receiver for its legal authentication should sign it.
Famous Bill of Lading
Bill of lading may be of two types including negotiable and non-negotiable and following are some details about both famous types:
- In non-negotiable bill of lading, the producer of shipping order has already paid the shipment cost and the transaction will be completed at the delivery of goods.
- In negotiable bill of lading, the goods are being transferred from one party to another and negotiation can be made to have something as collateral to secure the loan.