If you don’t want content reviewers to accidentally modify your document, you can make the document read only before sending it for review. Another method is to restrict formatting and editing.
Making your document a read-only file means that the document can be read or copied but not modified. If one of the reviewers tries to make changes to a read-only file, the changes can be saved only by giving the document a new name or saved to a new location.
Note: Making your document read only doesn’t prevent someone from making a new copy of the document and saving it with a different name or in a different place.
Restrict editing
You can restrict the editing of a document, so that the document opens in view-only mode.
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Select File > Info.
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Select Protect Document.
Change the viewing mode
You can switch from View only to other modes granted by the document owner (Editing, Reviewing).
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Select the Viewing tab to open the options.
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Select Editing or Reviewing.
Note: The only options that can be selected are the one(s) that the document owner has granted.
Restrict editing
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Click Review > Restrict Editing.
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Under Editing restrictions, check Allow only this type of editing in the document, and make sure the list says No changes (Read only).
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Click Yes, Start Enforcing Protection.
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In the box that opens, type a password you’ll be able to remember, and then type the password again to confirm it.
The password’s optional. But if you don’t add a password, anyone can click Stop Protection and edit the document.
Set to ‘Always open as Read-Only’
1. Select File > Info > Protect Document.
2. Select Always open Read-Only.
Open a document shared as read only
When you open a document that is shared as Read Only, you have two options.
To open the document as read only
Select Yes
To open the document in editing mode
Select No
Note: You can close and reopen the document or save a copy of the document to open in edit mode.
Restrict Editing
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Click Review > Protect > Restrict Editing.
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Under Editing restrictions, select Allow only this type of editing in the document, and make sure the list says No changes (Read only).
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Select Yes, Start Enforcing Protection.
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In the box that opens, type a password you’ll be able to remember, and then type the password again to confirm it. The password is optional. But if you don’t add a password, anyone can select Stop Protection and edit the document.
See also
Add or remove protection in your document, workbook, or presentation
Save as read only
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Click the Microsoft Office Button
, and then click Save or Save As if you have previously saved the document. -
Click Tools.
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Click General Options.
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Click the Read-only recommended check box.
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Click OK.
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Save the document. You might need to save it as another file name if you have already named the document.
, and then click Save or Save As if you have previously saved the document.Remove read only
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Click the Microsoft Office Button
, and then click Save or Save As if you have previously saved the document. -
Click Tools.
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Click General Options.
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Clear the Read-only recommended check box.
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Click OK.
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Save the document. You might need to save it as another file name if you have already named the document.
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Restrict formatting and editing
You can stop content reviewers from accidentally modifying your document when you restrict formatting and editing.
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On the Review tab, in the Protect group, click Protect Document.
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Under Restrict Reviewing Options, click Restrict Formatting and Editing.
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In the Restrict Formatting and Editing task pane, under Formatting restrictions, Editing restrictions, and Start enforcement, make the selections that meet your formatting and editing needs.
Unrestrict formatting and editing
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On the Review tab, in the Protect group, click Protect Document.
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To clear the check mark, click Restrict Formatting and Editing under Restrict Reviewing Options.
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Is your Word document opening in read-only mode? You’ll need to turn off this protected view mode before you can make changes to the file. Fortunately, this is really easy to do! This wikiHow article will walk you through changing a read-only Microsoft Word document into one that’s unlocked and ready to edit.
Things You Should Know
- Word files may be read-only due to Protected View, password protection, or file permissions in Windows or macOS.
- If you’re using Windows, right-click the file, select «Properties,» click the «Properties» tab, then remove the Read-only attribute.
- On a Mac, click the file, go to «File» > «Get Info» > «Sharing & Permissions,» and allow «Read & Write» permission.
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1
Understand which documents are likely to be protected. Any Microsoft Word document which you download from the Internet (e.g., an email attachment or a file from a website) will have read-only protection assigned to it whenever you open it. You can disable this protection when first opening the document.
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2
Open the Word document. Double-click the Word document for which you want to remove the read-only protection.
- If the Word document is currently open, close it and re-open it.
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3
Look for a pale yellow banner. If you see a yellow banner with the phrase «Files from the Internet can contain viruses» written across the top of the Word document, your document qualifies to have its read-only status removed using this method.
- If you don’t see this banner even after closing and re-opening the Word document, try one of the other methods in this article.
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4
Click Enable Editing. This button should be on the right side of the banner. Doing so will refresh the Word document and remove the read-only protection. You should now be able to edit the document.
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Open the Word document. Double-click the Word document from which you want to remove the protection. It will open in Word.
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2
Click the Review tab. This tab is in the upper-right corner of the Word window. Doing so opens the Review toolbar at the top of the Word window.
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3
Click Restrict Editing. You’ll find this option on the far-right side of the Review toolbar. Clicking it prompts a pop-out menu to appear on the right side of the window.
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4
Click Stop Protection. It’s at the bottom of the pop-out menu. You should see a pop-up window appear at this point.
- If you or another user on your computer’s account created the protection without a password, clicking Stop Protection will automatically remove the protection.
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5
Enter the password when prompted. Type the document’s password into the «Password» text box, then click OK. This will immediately remove the Word document’s read-only lock if the password is correct.
- If you don’t know the password, you’ll have to copy and paste the file’s contents instead.
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6
Save your changes. Press Ctrl+S (Windows) or ⌘ Command+S (Mac) to do so. From now on, the file won’t be read-only protected unless you re-enable editing protection.
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1
Go to the Word document. Find the folder in which the Word document is stored.
- If the file isn’t actually on your computer (e.g., it’s on a flash drive or a CD), move the file onto your computer before proceeding.
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2
Open the Word file’s properties. This will vary depending on your computer’s operating system:
- Windows — Click once the Word file, right-click the Word file, and click Properties in the drop-down menu.
- Mac — Click the Word file, click the File menu item in the top-left side of your Mac’s screen, and click Get Info.
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3
Find the «Permissions» section. On a Windows computer, you’ll find the proper options in the «Attributes» section near the bottom of the Properties window.
- On a Mac, you’ll have to click the Sharing & Permissions heading near the bottom of the window.
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4
Disable the read-only protection. Again, this process will differ depending on whether you’re using Windows or a Mac:
- Windows — Uncheck the «Read-only» box near the bottom of the window, click Apply, and click OK.
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Mac — Click the Read option to the right of your name, then click Read & Write in the menu which appears.
- You may first have to click the lock in the bottom-left corner of the Get Info window and then enter your Mac’s password before you can do this.
- If this option is greyed out, unchecked, or otherwise not set to «Read-only», you’ll have to try copying and pasting instead.
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5
Try to edit the file. Open the Word document by double-clicking it, then try to edit it. Keep in mind that you may first have to remove the online read-only lock before doing so.
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1
Understand how this works. If your primary goal is to edit the Word document, you can copy the Word document’s text and paste it into a new Word document and then save the new document onto your computer. While doing this won’t remove the read-only protection from the original document, it will create an editable copy.
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2
Open the protected Word document. Double-click the Word document to do so.
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3
Click anywhere on the document. This will place your mouse cursor on the document’s page.
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4
Select the whole document. Press either Ctrl+A (Windows) or ⌘ Command+A (Mac) to do so. You should see the entire document become highlighted.
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5
Copy the selected text. Press either Ctrl+C (Windows) or ⌘ Command+C (Mac). This will copy the document’s text to your computer’s clipboard.
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6
Open a new Word document. Click File in the upper-left side of the Word window, click New on the left side of the window, and click Blank document to open a blank Word document.
- On a Mac, click the File menu item, then click New Blank Document at the top of the drop-down menu.
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7
Paste in the copied text. Press either Ctrl+V (Windows) or ⌘ Command+V (Mac) to paste the locked Word document’s text into the blank document.
- This may take a few seconds if the original document was particularly large or contained images.
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8
Save the document as a new file. Press Ctrl+S (Windows) or ⌘ Command+S (Mac), then enter your document’s name and click Save. You’ll be able to edit the document you just created like usual.
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Add New Question
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Question
My documents are in Microsoft Office as PDF files and they are read only. How do I turn read only off?
Save it as a new document, delete the old one, and rename the new one. This should allow you to edit it.
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Another way to remove the read-only protection from a Microsoft Word document is by converting the Word document into a PDF with the SmallPDF online converter, downloading the converted PDF, and then converting the PDF back into a Word document with SmallPDF.
Thanks for submitting a tip for review!
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It’s much easier to copy the protected document’s text and paste it into a new document than it is to try to crack Microsoft’s security.
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About This Article
Article SummaryX
1. Open the document in Word.
2. Click Enable Editing.
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Have you ever had a document that you can’t edit, or one in which you can modify it but not save the changes to the original files, leaving you with only the option of saving it as a new file? You might be wondering why this happens. As for what causes a Word document to become ‘read-only’?
Situations like this mostly happen due to multiple reasons:
- A Word document is downloaded directly off the internet, such as an email attachment. Their read-only setting is set by default in MS Word to protect your computer, but you have the option of changing it yourself manually if needed.
- Because of some settings by you or someone else. This is a normal situation too. For example, if you are not the only user who can log in on a computer, others might have made some settings for your Word document, or someone gave you a file with editing restrictions. These restrictions can be easily removed.
- The Word document is saved in an unsafe folder (you can change its location).
- Your antivirus software protects you from potentially opening unsafe files, thus making the document read-only (you can add the file or folder to the exclusion list).
- OneDrive is full (you can check the amount of used space).
- MS Office is not activated (check your account and license status).
To edit and save a Word document that’s in a read-only mode, you need to know how to change the file back to normal. In this article, you’ll learn effective solutions to solve Word document read-only problems.
Disable the “Read-Only” Command in Word Document
The “Read-Only” command is for preventing unintended changes in a Word file. Word files with Read-Only attributes can be read/opened, renamed, or edited but cannot be saved in the original file.
To disable this command, simply follow the steps below:
Step 1. Right-click the document that is in the read-only mode.
Step 2. Select the “Properties” option.
Step 3. Click “General”.
Step 4. Unchecked “Read-only” then click “OK”.
The Word file should now be savable.
Turn Off “Always Open Read-Only”
If your file is set to “Always Open Read-Only”, this means that you’ll have to see the message and manually select the option each time you open the file. Here‘s how to turn off this setting.
To turn off “Always Open Read-Only”:
Step 1. Open the Word document.
Step 2. Click on the “File” tab in the top left corner of the screen.
Step 3. Select “Info” from the menu that appears.
Step 4. Click on “Always Open Read-Only” in the “Protect Document” drop-down to turn the setting from yellow-highlighted to normal.
Now, the next time you open this document, you will no longer see the message asking if you want to open read-only.
Disable “Restrict Editing” in Word Document
Microsoft Word’s “Restrict Editing” feature allows you to limit the type of edits and formats that can be made to a document, and by whom. This is useful if you want to prevent someone from accidentally making changes to your document or if you need to collaborate on a document with others but only want certain people to be able to make certain changes.
To disable “Restrict Editing” in a Word document:
Step 1. Open the restricted Word document.
Step 2. Click the “File” option.
Step 3. Click the “Info” option.
Step 4. In the Info option, click the “Protect Document” button.
Step 5. Select the “Restrict Editing” option.
Step 6. Now click the “Stop Protection” button. You may need to enter a password.
If you forgot its password, check out this article: How to Unprotect an MS Word Document for Editing. I use Passper for Word whenever I wanted to remove editing restrictions or recover the opening password in a Word doc.
Free Download
Stop “Marked as Final” in a Word Document
Marked as Final is used to protect sent documents. So, if you get a file from someone that is marked as Final, then you might face problems if you try to edit the document.
Step 1. Double-click the Word document to open.
Step 2. At the top of the word document, click “Edit Anyway”.
The Word document will refresh and become an editable file.
Disable “Protected View” in Word Document
Protected View is a default option for browser-downloaded Word documents and other email attachments. To help avoid putting risk in your computer, these potentially unsafe files are opened in Protected View.
Word files that are in Protected View status have all editing options hidden and disabled. Simply follow the steps below to disable the protected view default.
Step 1. Find the Word document with “Protected View” status and double-click to open.
Step 2. Find and click “Enable Editing”.
The Word document will refresh and will become an editable file together with access to all editing options.
Microsoft Word allows users to turn off Protected View settings in the Trust Center. To do this, open Word and click “File” > “Options” > “Trust Center” > “Trust Center Settings”. In the Protected View tab, uncheck all three options under “Protected View”. This will disable Protected View and allow you to open documents without having to go through the extra step of enabling editing. Keep in mind that disabling Protected View can put your computer at risk for malware and other security threats, so only do this if you trust the source of the documents.
Turn Off “Reading View” in a Word Document
Reading View default is a stripped-down read-only mode and turning it off is simple enough.
Step 1. Click the Word document’s file option.
Step 2. Find and select the “Option” tab.
Step 3. Under the “General” setting, navigate the “Start up options”.
Step 4. Uncheck “Open email attachments and other uneditable files in reading view”.
If you’re using Word in reading mode and want to turn it off, there are a couple of ways to do so. You can either change the view to “Print Layout” or “Web Layout”. Or, you can switch the options in the lower right corner of the Word interface.
Copy and Paste a Word Document
Surely, this copy and paste method won’t remove the read-only protection from the original document. However, you can copy the Word document’s text and paste it into a new Word document you can edit.
To create the copy, follow these procedures:
Step 1. Double-click to open the protected Word document.
Step 2. Click the page and Press Ctrl+A to select the entire text.
Step 3. Copy the selected text using the Ctrl+C shortcut.
Step 4. Click File on the upper-left side of the Word.
Step 5. Click New and click Blank document.
Step 6. Paste the copied document into the new Word sheet. Use shortcuts Ctrl+V.
Step 7. Save the copy as a new file. You’ll be able to edit this Word document.
If these solutions fail you and you still can’t save the file, here are other options you can try:
- Check your OneDrive storage space. Full drive storage can hinder you from saving additional documents. Sign in to your OneDrive account and manage your storage.
- Reactivate your MS Office. Expired subscriptions can reduce the functionality mode of the software.
- Save on a different folder. If you’ve been saving your files in a certain folder, try saving them to your Documents folder this time. See if this makes any difference.
- Check if the Word document is in a ZIP file. Make sure that it is not in it.
- Make sure not to open the document in the Preview pane. To check open Windows Explorer and then go to “View” then select “Panes group” and uncheck the “Preview pane”.
- If possible try to set your anti-virus software to not scan Word files.
Conclusion
Each of us has our own preferred type of document for our day-to-day use. But there are also instances where we have to share documents with/from others. So there’s still that chance that you’ll encounter read-only Word files. If that time comes, you can review the solutions in this article to change a word document from being Read-only to a normal one.
When I open a file from a network folder, Word always opens it in readonly mode.
How to stop Office from doing this. I want it to just open it as normal and I don’t need office to do any security procedures.
Any idea how I can get this resolved?
Malvineous
2,4112 gold badges24 silver badges35 bronze badges
asked Oct 31, 2013 at 6:39
- Run the Office 2010 application with the problem. Notice that this procedure has to be done individually with each of the applications in MS Office suite (great!).
- Click on the Office button on the upper left-hand corner and select “Options”
- In the “Options” dialogue box, select “Trust Center” (on the left)
- Click on “Trust Center Settings” (on the right)
- Select “Protected View”
- Disable any of all the protected view options by unticking the check boxes.
- Click OK when done.
From http://quantumtunnel.wordpress.com/2012/11/21/microsoft-office-2010-issue-with-opening-files-as-read-only
P.S. Do you have write permissions?
answered Oct 31, 2013 at 8:17
TheSASTheSAS
9001 gold badge6 silver badges15 bronze badges
2
Go into Word Options there’s a check box under Start up options: Open e-mail attachments and other uneditable files in reading view. Uncheck the box and click OK. This should remove the readonly.
answered Feb 8, 2016 at 20:49
Try turning off the Preview Pane and Details Pane in the File Open dialog box from within the Office application. If you are opening the files directly from Windows Explorer, try turning off the Preview Pane in Windows Explorer as well.
There seems to be an issue with the Preview Pane issuing a temporary lock on the file in order to preview its contents. If the file is opened while this lock is in place, it will open in read-only mode. The problem is worse with larger files over slower network connections.
For more information, and other possible solutions/workarounds, visit The Definitive ‘Locked File’ Post.
answered May 6, 2015 at 20:53
mwolfe02mwolfe02
4651 gold badge7 silver badges17 bronze badges
I just went to file properties, and applied Read Only, and after that removed again (click apply to take effect). After that, the file started to open correctly.
answered Apr 5, 2016 at 10:05
If you’ve tried everything else and it’s still opening as Read-Only despite that box not being checked in the properties. Close all instances of MS Word and try again. That was the only thing that ended up working for me.
answered Dec 19, 2016 at 22:48
SamuelSamuel
1113 bronze badges
This post solved my problem, I think best is to try disabling the add-in, they may cause word to be opened in safe more, at least this happened in my case. Please read @DanielJackson’s answer in that post.
answered Mar 16, 2018 at 14:41
Not sure if this is the case for anyone else, as I have tried and failed several times using the above suggestions.
Only to realise that I opened the file which was in a compressed folder…
You might want to check that.
answered May 16, 2019 at 5:22
1
After dedicating hours of my life to trying every one of the above suggestions, I found the problem was not ‘read-only’ mode, but ‘read’ mode!
All I had to do was click on print layout (the open book icon) in the Status Bar on the footer of a Word page. Now feeling rather foolish; but am not too proud to tell the story in case others may be affected by the same (hopefully) temporary dumbness.
But thanks to all of the above contributors for their clear explanations. I have learned from them.
answered Jul 19, 2020 at 16:26
If the file was downloaded from the internet then right click on the file > Properties and then unblock it
If the file was opened directly from a network drive then check the file’s permissions
answered Oct 31, 2013 at 8:14
phuclvphuclv
25.2k13 gold badges107 silver badges224 bronze badges
1
I found that I had an Excel Add In (Asap Utilities) installed. I re-installed it and the problem (after a few minutes of opening, the files already opened in Excel became ‘Read Only) seems to have gone away.
answered Nov 21, 2020 at 9:16
I have just encountered this problem with Microsoft Excel. The error message was saying the problem comes from the sharing options. Lo and behold, when I right-clicked my problematic excel file, clicked on share with,and then clicked on my username, the problem has disappeared. Now I can happily modify and save my file. I have just found this solution so now I just hope it lasts through windows explorer/computer restart. I hope this simple solution works for others as well.
answered Sep 8, 2015 at 16:17
- Word >>> File
- In the “Options” dialogue box, select “Trust Center” (on the left)
- Click on “Trust Center Settings” (on the right)
THEN «Trusted Locations» - Where do you store your files? Add your file directories to the ‘Trusted Locations’ List
MicroSoft has default locations to store your files. If you store your data elsewhere on your PC or Network, then add the directories to «Trusted Locations’ List so that your files do not open as protected.
Keep all internet and Outlook attachment files protected under the «protected view» section
answered Dec 20, 2019 at 18:46
If word opens as ‘read only’ close it and go to task manager by alt + ctrl+dlt. then you will find a winword file under process even you close your word file. end this winword and re open your word file and it is not read only. This worked for me.
answered Feb 27, 2020 at 5:27
My antivirus (Avast) tricked me into accepting some sort of ransomware shield feature which took it upon itself to lock a bunch of my folders including My Documents. This caused the Read Only disaster. I went into Avast|Protection|RansomwareShield and disabled the whole stupid shield (which was also blocking — er…protecting — My Photos and a bunch of other folders). MS Word worked fine after that.
answered Dec 15, 2020 at 17:36
1
For me it was cured by turning off the ‘auto save’ feature … Why? Who knows, but it worked.
answered Nov 13, 2021 at 1:45
The content is in protected view This is also commonly the case with email attachments or files you’ve downloaded. To help protect your computer, files from these potentially unsafe locations are opened in Protected View. By using Protected View, you can read a file and see its contents while reducing the risks.
Contents
- 1 How do I stop Word from opening in read only mode?
- 2 Why do my Word documents keep changing to read only?
- 3 Why does Word always open in read mode?
- 4 Why are my files read only?
- 5 Why is my Word document not letting me edit it?
- 6 Why can’t I turn off read only?
- 7 How do I make a Word document editable?
- 8 How do I edit an editable Word document?
- 9 How do I change the Read Only attribute in Windows 10?
- 10 How do I remove read only from command prompt?
- 11 Why are my new folders read only?
- 12 How do I stop Word from opening in read only mode on Mac?
- 13 How do I change a file from read only to edit?
- 14 How do I make a Word document fillable and not editable?
- 15 What is editable format?
- 16 How do I make a non editable Word document editable?
- 17 What are the different editing and formatting options in Microsoft Word?
How do I stop Word from opening in read only mode?
In the Word Options window that opens, switch to the ‘General‘ tab in the left sidebar. Then, in the right-pane, scroll down and look for the option that reads as ‘Open e-mail attachments and other uneditable files in reading view’. Uncheck the box marked against the option and hit the ‘OK’ button to save the changes.
Why do my Word documents keep changing to read only?
Turn Off The Trust Center Options To Remove Word Opening In Read Only. Trust Center is a feature in Word that blocks certain documents from being fully opened with editing capabilities on your computer. You can disable the feature in the program and that should fix the read only issue you’re facing with your document.
Why does Word always open in read mode?
The reason why it defaults to Reading mode is because the document is opened in Read-only mode. Because it’s an email attachment, Outlook saves a copy of the attachment in the temporary folder first before asking Word to open it with Read-only rights.
Why are my files read only?
A file that’s marked as read-only usually implies that the file shouldn’t be altered or that great caution should be taken before making changes to it. Other things besides files can also be read-only like particularly configured flash drives and other solid state storage devices like SD cards.
Why is my Word document not letting me edit it?
If you cannot edit your Word document, it’s probably protected with a password. In case you don’t want to enter the password every time you access the document, you’ll need to disable document protection, and delete the password.
Why can’t I turn off read only?
If your folder keeps reverting to read-only it could be due to a recent Windows 10 upgrade. Many users have reported that when upgrading their system to Windows 10, they encountered this error. Read-only is a file/folder attribute that lets only a specific group of users read or edit the files or folder.
How do I make a Word document editable?
Creating Fillable Forms Using Microsoft Word
- Enable Developer Tab. Open Microsoft Word, then go to the File Tab > Options > Customize Ribbon > check the Developer Tab in the right column > Click OK.
- Insert a Control.
- Edit Filler Text.
- Design Mode button again to exit the mode.
- Customize Content Controls.
How do I edit an editable Word document?
Edit a Microsoft Word document
- Click the. Edit. tab.
- Select the text that you want to edit.
- Using the tools in the edit toolbar, change the required formatting including font style, paragraph alignment, list formatting, and indentation options.
How do I change the Read Only attribute in Windows 10?
Follow the steps below:
- Right-click the folder, then select Properties.
- Go to Security tab, then click Advanced.
- Click Change to the right of Owner.
- Enter Users into the box, then click OK.
- Enable the checkbox Replace owner on sub containers and objects, then click Apply.
How do I remove read only from command prompt?
Remove read only from SD card using CMD
- Connect your SD card to your computer based on Windows 11/10/8/7.
- Press Windows + R key to open theRun dialog.
- When it display you the command prompt, type diskpart and press Enter.
- Type list disk and hit Enter.
- Type select disk n.
- Type attr disk clear readonly.
Why are my new folders read only?
Read-only is a file/folder attribute which gives permission only to a specific group of users to edit the files or folders.If you can’t change a folder from its read-only state, that means that you don’t have sufficient permissions to do so. Try to log in as an administrator and try again.
How do I stop Word from opening in read only mode on Mac?
Right-click its icon, and select “Get Info” to enter the file’s Info window. 2. Check if the selection “Locked” in General is enabled. If so, disable it and the files will quit Read-only mode.
How do I change a file from read only to edit?
Some read-only files can be changed to allow for edits by removing the read-only attribute in the file properties.
- Right-click the file and select Properties.
- Uncheck the box for Read-only and click OK.
How do I make a Word document fillable and not editable?
Head on to the “Protect” section on the ribbon and click the button labeled “Protect Document.” You should then click the button named “Restrict Formatting and Editing.” On the options that appear, select the one that says “Allow only this type of editing in the document” and pick “Filling in forms.” Once you’re done,
What is editable format?
Editable file is simply any electronic file that can be used for office automation and computer-assisted processing, i.e. any file that can be edited, changed or updated (at least) in the environment of its native application.
How do I make a non editable Word document editable?
How to convert DOCX to DOC
- Upload docx-file(s) Select files from Computer, Google Drive, Dropbox, URL or by dragging it on the page.
- Choose “to doc” Choose doc or any other format you need as a result (more than 200 formats supported)
- Download your doc.
What are the different editing and formatting options in Microsoft Word?
To help understand Microsoft Word formatting, let’s look at the four types of formatting:
- Character or Font Formatting.
- Paragraph Formatting.
- Document or Page Formatting.
- Section Formatting.