Word 2010 help about

Lesson 1: Getting Started with Word

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Microsoft Word 2010
Product Guide

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Introduction…………………………………………………………………………………………………………………………………. 1
Word 2010: At-a-Glance……………………………………………………………………………………………………………….. 2
Give your text the power to jump off the page………………………………………………………………………………………….2
Create visually compelling documents ………………………………………………………………………………………………………..2
Get easier access to the right tools, at the right time……………………………………………………………………………….3
Save time and simplify your work…………………………………………………………………………………………………………………3
Redefine working together on documents …………………………………………………………………………………………………4
Work when and where you choose………………………………………………………………………………………………………………5
Word 2010: A Closer Look…………………………………………………………………………………………………………….. 6
Text Effects New!…………………………………………………………………………………………………………………………….6
OpenType Typography New!………………………………………………………………………………………………………..7
Picture Editing Tools New and Improved!…………………………………………………………………………………..8
Insert Screenshot New!………………………………………………………………………………………………………………. 10
Additional Office Themes Improved! ……………………………………………………………………………………….. 10
Additional SmartArt Graphics Improved! ………………………………………………………………………………… 12
Shapes and Shape Effects Improved!……………………………………………………………………………………….. 13
Ribbon Improved!………………………………………………………………………………………………………………………… 14
Microsoft Office Backstage View New!……………………………………………………………………………………. 15
Navigation Pane Improved!……………………………………………………………………………………………………….. 16
Find Tools Improved! ………………………………………………………………………………………………………………….. 17
Recover Unsaved Versions New!………………………………………………………………………………………………. 18
Paste with Live Preview New! ……………………………………………………………………………………………………. 19
OneNote Linked Notes New!…………………………………………………………………………………………………….. 20
Contextual Spell Checker Improved!………………………………………………………………………………………… 21
Co-authoring New!……………………………………………………………………………………………………………………… 22
Streamlined Communications New! ………………………………………………………………………………………… 24

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Protected View New! ………………………………………………………………………………………………………………….. 25
Trusted Documents New! ………………………………………………………………………………………………………….. 26
Accessibility Checker New!………………………………………………………………………………………………………… 26
Language Tools Improved! ………………………………………………………………………………………………………… 27
Translation Tools Improved!………………………………………………………………………………………………………. 28
Share through Communicator ―14‖ New!……………………………………………………………………………….. 28
Content Controls Improved!………………………………………………………………………………………………………. 29
Word Web App New! …………………………………………………………………………………………………………………. 30
Word Mobile 2010 Improved! …………………………………………………………………………………………………… 32
Power User Tips…………………………………………………………………………………………………………………………..33
Where to Find It…………………………………………………………………………………………………………………………..39
Version Comparison…………………………………………………………………………………………………………………….46
FAQ……………………………………………………………………………………………………………………………………………..53
RequirementsDisclosures……………………………………………………………………………………………………………62

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If you are one of the millions of people worldwide who rely on Microsoft® Word to create
documents for business, school, or personal projects, you might have some expectations for
what you’ll find in this new version. Whether you want faster, more convenient ways to
accomplish everyday tasks or new technologies that help take your results to a new level,
Microsoft Word 2010 has the tools you need.
 Create better documents that help your important content shine.
 Work more quickly and easily when working with others on documents.
 Access and edit your documents when it’s convenient for you—online or on the road—
rather than being tied to your computer.
New and improved tools for formatting and managing documents make it easier than ever to
create incredible content. Working with others on documents no longer means waiting your
turn. And, you can access and work on your files where and when your best ideas occur.
Welcome to Word 2010—our most powerful, intuitive, and customizable release yet.

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Today’s documents range from simple letters and lists, to forms, complex reports and papers
that used to require a professional print shop. But one thing is common to all of them—your
documents represent your ideas. That’s why you want them to be more than just words on
paper.
Word 2010 gives you the tools to create the professional, polished documents that help you
express yourself effectively.
Give your text the power to jump off the page
Effective document design is about helping you convey your important information. When you
need your text to be as powerful as your images, Word 2010 offers flexible and easy-to-use
tools that give new life to your words.
 Apply impressive text effects—such as gradient fills and reflections—directly to the text
in your document, as easily as applying bold or underline.
 Put a creative flourish on your documents by getting the most out of OpenType fonts.
New OpenType typography features provide support for ligatures, stylistic sets, and
more.
Create visually compelling documents
Whether good or bad, the colors, effects, and graphics in documents always get noticed. So, if
you’re not a graphic designer and you don’t have a lot of time to spend on the look of your
documents, how can you create a customized, well-crafted look? Word 2010 provides an array
of new and improved features that help you look like a design pro and help your documents
make the right statement every time.
 Use new and improved picture editing tools—including professional-quality artistic
effects and advanced correction, color and cropping tools—and fine-tune the pictures in
your documents without the need for additional photo-editing programs.

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 Take advantage of more professionally-designed, customizable Office themes and
coordinating Word templates. Use themes to apply consistent colors, fonts, and graphic
formatting effects throughout all of your Microsoft Office 2010 documents in just a few
clicks.
 Explore a wide selection of additional SmartArt graphics—including many new layouts
for organization charts and picture diagrams—to create inspiring graphics just by typing
a bulleted list.
Get easier access to the right tools, at the right time
New and improved features can help you be more productive, but only if you can find them
when you need them. Fortunately, the enhanced, customizable Ribbon in Word 2010 makes it
easy to uncover more commands so you can focus on the end product, not how to get there.
Want an easier time making sure the document you’re working on is finished and ready to
share? Wishing for a faster, more direct way to print something? The new Microsoft Office
Backstage™ view can help you achieve all of this and more. You can now more easily print,
share, and manage your documents, and customize your Word 2010 experience, all from one
convenient location.
Save time and simplify your work
No matter what type of documents you create, you want to focus on your content, not the tasks
associated with creating and managing documents. Word 2010 delivers new and improved tools
that simplify and save time at every step.
 Find your way with the improved Navigation Pane with integrated Find tools in Word
2010. Jump to the right place in your document, easily rearrange content, and find what
you need quickly with a new results list and automatic hit highlighting.
 Recover files that you closed without saving! You can now recover files after you
accidentally close without saving, even if you had never saved the document.
 Save time and improve results with intuitive features such as the new Paste with Live
Preview and an improved Contextual Spell Checker. Getting it right the first time is
always faster than doing it over.

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 Keep your thoughts and ideas organized and accessible while planning and authoring
your document by using the new Linked Notes feature with Word 2010 and Microsoft
OneNote®
2010.
You may need to share documents with colleagues, classmates or friends, or perhaps you need
to work with others on a team project. Regardless, the complications and delays that can arise
when sharing or working together on content can be frustrating to say the least. That is, until
now. Word 2010 makes waiting your turn a thing of the past and gives you new and improved
tools that make sharing your work simple and hassle-free.
Redefine working together on documents
Word 2010 provides easy ways to bring people together. New and improved technologies help
break down barriers so you can share and collaborate more efficiently and effectively.
 You can now edit the same document, at the same time, as other people in other
locations. 1
You can even communicate instantly as you work, directly from Word.2
 Collaborate with confidence using new, improved and simplified security tools. For
example, the new Protected View helps you make informed decisions when opening
unknown files, before exposing your computer to possible vulnerabilities.
 Break down language barriers with improved translation tools and language settings.
If your ideas, deadlines, and work emergencies don’t always occur conveniently when you are at
your desk, you are certainly not alone. Fortunately, Word 2010 gives you the power to get things
done when and where you want.
1
Co-authoring requires Microsoft SharePoint
®
Foundation 2010 for business or a free Windows Live™ ID for personal use. Co-
authoring via Windows Live will become available in the second half of calendar year 2010.
2
Instant messaging requires one of the following: Microsoft Office Communications Server 2007 R2 with Microsoft Office
Communicator 2007 R2; Windows Live Messenger, or another instant messaging application that supports IMessenger. Voice calls
require Office Communications Server 2007 R2 with Office Communicator 2007 R2 or an instant messaging application that supports
IMessengerAdvanced.

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Work when and where you choose
It’s easy to take your Word 2010 documents with you and stay on top of your work when you’re
on the go.
 Microsoft Word Web App enables you to view a high fidelity version of your
documents and make light edits using some of the same formatting and editing tools
that are in Word 2010, from virtually any computer with a Web browser.3
 Microsoft Word Mobile 2010 gives you a lightweight editor for your documents that’s
especially designed for easy use on your Windows phone.4
Whether you’re writing that career-making report, revising your term paper, working with a
volunteer team on the next big fundraiser, or getting things done on the run, Word 2010 makes
it easier to get what you need done more quickly, with more flexibility, and with better results.
3
Microsoft Office Web Apps require an appropriate device, Internet connection, supported Internet Explorer, Firefox, or Safari
browser, and either SharePoint Foundation 2010 for business or a free Windows Live ID for personal use. Editing in Word Web App
via Windows Live will become available in the second half of calendar year 2010. There are some differences between the features of
Office Web Apps and the Office 2010 applications.
4
An appropriate device is required. Some mobile functionality requires an Internet connection. Office Mobile 2010 is not included in
Office 2010 applications, suites, or Office Web Apps. It will be available at the general availability of Office 2010 on Windows phones
(Windows Mobile 6.5 or above). There are some differences between the features of Office Mobile 2010 and the Office 2010
applications.

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Give your text the power to jump off the page
Text Effects New!
You already use graphics and images to call attention to important content in your documents.
Now, you can apply the same types of formatting that you use for those graphics and images
directly to document text. Unlike WordArt from earlier versions of Word, you apply text effects
to actual document text, so you can still edit and spell check that text and even add text effects
to paragraph, character, list, or table styles.
Available text effects include gradient fills, custom shadows, reflection, glow, soft edges, bevels
and more, as well as a range of preset gallery options that enable you to quickly apply a
coordinated set of effects.
Figure 1: Find the Text Effects
gallery in the Font group on
the Home tab.
Note: When you access the command labeled WordArt from the Insert tab in Word 2010, you
now get an editable text box within which you can use the same text effects discussed here.
These same effects are also available to any text in Microsoft PowerPoint®
2010 and to text in

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graphics in Microsoft Excel®
2010. Text effects were introduced in PowerPoint and Excel in Office
2007 and are referred to as WordArt in those applications.
Quick Tip: For additional text effects that you do not see in the Text Effects gallery, click the dialog box
launcher icon in the Font group. At the bottom of the Font dialog box, click Text Effects to open a dialog
box that includes effects such as gradient fills, gradient lines, and 3-D bevels.
OpenType Typography New!
In Word 2010, it’s easy to make an impact with your text by taking advantage of the typography
capabilities in many OpenType fonts. For example, explore the OpenType typography features in
existing fonts such as Calibri, Corbel, and Cambria. Or try Gabriola, a new font in Office 2010
that offers a rich array of Stylistic Sets.
Word 2010 provides support for the following OpenType typography features:
 Ligatures: Ligatures give your document the look of professional typesetting by
combining character pairs, as shown in Figure 2.
Figure 2: Standard
ligatures applied to text
in the Constantia font.
 Stylistic Sets: Use stylistic sets to add flair to your documents, as shown in Figure 3.
Figure 3: Text in the Gabriola
font, using stylistic sets 1, 4,
and 7.

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 Alternate Number Forms and Number Spacing: Control the appearance and layout of
numbers in your text using number forms and number spacing alternatives, as you see in
Figure 4.
Figure 4: Number Forms and Number
Spacing applied to text in the Cambria font.
 OpenType Kerning: When you apply the font kerning in Word that you already know,
Word 2010 now uses the OpenType values when available in the font for a more precise
result as specified by the font designer.
Note: Several OpenType typography features are also available in Microsoft Publisher 2010.
Create visually compelling documents
Picture Editing Tools New and Improved!
Word 2010 gives you the freedom to be your own graphic artist with a range of new and
improved tools for working with images.
 Apply all new Artistic Effects, such as paint strokes, glass, pencil sketch, and pastels.
 Grab only what you want from your image and leave the rest behind with the new
Remove Background tool.
Figure 5: An original image (top left) and the same image with the glow edges (center) and
glass (right) artistic effects applied, and with background elements removed (bottom). Picture
styles and effects are also applied to the top row of images to provide shapes, reflection,
gradient border, shadow, bevel, and 3-D rotation.

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 Explore new Sharpen and Soften correction tools along with improved Brightness and
Contrast.
 Experiment with new color tools including Color Saturation and Color Tone, as well as an
improved Recolor tool.
 Perfect your pictures quickly with an advanced cropping tool that enables you to crop to
a shape or to a selected aspect ratio, or to pan and zoom in on key image elements just
by dragging and resizing the picture within the crop area.
Figure 6: An advanced cropping tool displays your full image in shadow while you crop.
Quick Tip: Use Live Preview to save time when editing photos. Point to an option in the Correction,
Color, or Artistic Effects galleries to see the settings applied to your selected picture. And, if you don’t
see exactly what you want in the galleries, click … Options at the bottom of any of those galleries for a
dialog box that offers advanced formatting choices.
Note: The same new and improved picture editing tools are also available in PowerPoint 2010,
Excel 2010, and Microsoft Outlook®
2010.

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Insert Screenshot New!
Want even more ways to add the impact of images to your documents? Take screenshots in
your other open windows directly from Word 2010. Or, select from a gallery of available
screenshots automatically populated by your open windows.
Note: The ability to take screenshots directly from Office 2010 programs is also available in
PowerPoint, Excel, Outlook, Publisher and OneNote.
Additional Office Themes Improved!
You want all your documents to have a consistent, professional look—but who has the time for
all that formatting? You do, because Office themes enable you to apply a coordinated set of
fonts, colors, and graphic effects to your entire document in just a couple of clicks.
Themes were introduced in Office 2007 for Word, PowerPoint, Excel, and Outlook, enabling you
to apply a consistent, professional look to all of your content. Office 2010 adds 20 additional
built-in, professionally-designed themes for a total of 40 built-in designs, as well as easy access
to many additional themes on Office.com. Customize or create your own themes for an
effortless way to implement your own personal or business branding, or use the designs
provided to quickly add impact to any content.
Figure 7: Find the Themes
group on the Page Layout tab
in Word.

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Quick Tips:
 In Word 2010, you can also apply theme effects or other theme fills to shapes. The other theme fills
available are the PowerPoint slide backgrounds from your theme—making it easy to coordinate all of
your Office 2010 documents. To access the fills that match your PowerPoint slide backgrounds, select
the shape to fill and then, on the Drawing Tools Format tab, in the Shape Styles group, expand the
Shape Styles gallery and then point to Other Theme Fills. (Note that these same fills are also
available to shapes in PowerPoint and Excel and were introduced in those programs in Office 2007.)
 Word 2010 also includes several new, professionally-designed templates that coordinate with Office
themes. For example, create a new document based on the Adjacency Report template and then point
to different themes in the Themes gallery to see how the graphic elements in that template change,
as shown in Figure 8. Notice that shapes used as backgrounds on the first two pages of this template
use the slide background fills noted in the preceding tip. To access templates that are installed with
Word 2010, click the File tab to open the new Backstage view, click New and then click Sample
Templates.
Figure 8:
Original
Adjacency
Report template
(top) and,
clockwise from
top with Black
Tie, Austin,
Angles, and
Hardcover
themes applied.

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 Quick Tips: You can mix and match theme elements to create a custom look in no time. Select
separate theme colors, theme fonts, and theme formatting effects from their respective galleries on
the Page Layout tab, in the Themes group. Then, use the Save Current Theme option at the bottom
of the Themes gallery to save your selections as a custom theme that you can apply to content in
Word, PowerPoint, Excel, Outlook, and even Microsoft Access®
2010.
 In addition to the 40 built-in themes available from the Themes gallery, explore the Office.com
category in that gallery and check it often—select themes appear automatically as they become
available.
Additional SmartArt Graphics Improved!
You know that a graphic can often help display your important points more effectively than just
text. That’s why it’s so important to choose the right type of graphic for your content and make
it look its best. Fortunately, Office 2010 adds dozens of additional SmartArt layouts for a total of
more than 130 different diagrams that you can create as easily as typing a bulleted list.
These popular graphics, introduced in Office 2007, make it possible for anyone to create truly
impressive diagrams. SmartArt layouts include a broad range of options from lists to process,
cycle, and relationship diagrams that can help you convey related ideas and non-linear concepts
with greater visual impact.
The new layouts added in Office 2010 include additional organization charts, picture diagrams,
and many more. You also get improved tools for working with picture diagrams, such as the
ability to easily add or replace images from within the text pane or replace selected images in
your diagram using the Change Picture Command on the Picture Tools Format tab.
Figure 9: The
Choose a SmartArt
Graphic dialog box,
available on the
Insert tab in the
Illustrations group.

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Quick Tips:
 When you insert or select a SmartArt graphic, the SmartArt Tools Design and Layout tabs become
available on the Ribbon. On the SmartArt Tools Design tab, find galleries of formatting effect styles
and color options that automatically coordinate with your theme. Also find the Layouts gallery on
that tab, from which you can select a different layout and just click to apply it to your selected
diagram. Content you’ve already added to your graphic automatically updates in the new layout.
 When you insert a SmartArt graphic, a text pane automatically appears. Type in that text pane to
populate shapes in your graphic with text, press ENTER to add new shapes, and use the TAB and
SHIFT+TAB keys just as you do in a bulleted list, to promote or demote shapes or text within shapes.
 Notice the Office.com category in the SmartArt dialog box. Check that category periodically for select
new layouts that are added automatically as they become available.
Note: SmartArt graphics are also available in PowerPoint 2010, Excel 2010, and Outlook 2010.
Shapes and Shape Effects Improved!
Word 2010 provides full support for Office Art. That means you now have many of the advanced
capabilities for working with shapes in Word that you have in PowerPoint and Excel. Select from
additional shape types and enjoy more tools, timesavers, and formatting flexibility. For example,
just select a shape and start typing to add text.
Additionally, you can apply the same formatting effects to shapes that you can apply to other
graphics in your documents, such as bevels, reflections, and soft edges. As with SmartArt
graphic styles and chart styles, shape styles now also coordinate automatically with your theme
fonts, colors, and effects.

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Figure 10: The Shape Styles group
on the Drawing Tools Format tab
provides styles that automatically
coordinate with your active
document theme as well as a wide
selection of effects.
Quick Tips:
 Try new keyboard shortcuts for working with shapes. Select the shape and then use SHIFT+ the arrow
keys on your keyboard to resize the shape. Or, hold the ALT keys while you press left or right arrow
keys to rotate a shape. Add CTRL to these key combinations to resize or rotate in smaller increments.
 Also new to Word 2010, check out the Selection Pane. Find this pane on the Home tab, in the Editing
group or on the Drawing Tools Format or Picture Tools Format tabs, in the Arrange group. the
Selection Pane enables you to easily select, rename, reorder or hide graphics in your document.
 Expand the Shape Styles gallery for the option Other Theme Fills, which enables you to apply the
PowerPoint slide backgrounds from your theme as shape fills. See the information on Office themes
earlier in this guide for more detail and examples.
Get easier access to the right tools, at the right time
Ribbon Improved!
Locate the commands you need when you want them and where you want them. The improved,
customizable Ribbon, available in all Office 2010 applications, replaces traditional menus and
toolbars to give you a more personalized work experience. It’s designed to help you more easily
find and use the full range of features that Word provides—so that you can get more done in
less time.
 Create your own tabs or customize built-in tabs on the Ribbon to personalize the Word 2010
experience to your work style.

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 The standard tabs that you see on the Ribbon are organized to display commands relevant
to a given task, so that you can find what you need more quickly.
 The Ribbon also provides contextual tabs to give you exactly the right tools for the task. For
example, when you click in a table, contextual tabs appear on the Ribbon to provide easy
access to all the features you need for working with that table.
Figure 11: Contextual tabs automatically display when you need them.
Microsoft Office Backstage View New!
On the left edge of the Ribbon you see the File tab. Just click that tab for an all-access pass that
makes it easier than ever to manage your files and customize your Word experience.
The new Backstage view replaces the traditional File menu to provide a single location for all of
your document management tasks. For example:
 When you first open Backstage view, you’re on the Info tab. From this one location, you
can manage document protection options, view and edit file properties, inspect the
document for proprietary information you may not want to share, and much more.
 From the Save & Send tab in Backstage view, you can send your document as a Word
2010 attachment, or as a PDF or XPS file. You can also publish your document as a blog
post or save the document to an online location for access to incredible new
collaboration features discussed later in this guide.
 The Print tab, shown in Figure 12, provides a new, integrated print experience with a full
page Print Preview right alongside all of the print options you need.

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Figure 12: The new
integrated Print
environment
available from
Backstage view.
Quick Tip: Check out the Recent tab in Backstage view for lists of both recently accessed files and
recently accessed locations. Pin files or locations to that tab to move them to the top and keep them
easily accessible. In addition, you can remove a recently used file or location by right-clicking the list item
and then clicking Remove from list..
The Ribbon helps you create your content. Backstage view helps you manage it.
Save time and simplify your work
Navigation Pane Improved!
The improved Navigation Pane in Word 2010 (formerly called the Document Map) transforms
the document navigation user experience, providing a visual representation of the heading
structure of your document.
Using the Navigation Pane, you can do the following:
 Browse headings to quickly find your place within a document and just click to go to that
location.
 Drag and drop to quickly and easily rearrange headings and the content beneath them.
 Locate where someone else is currently editing in the document, or where their most
recent changes were.

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Figure 13: Drag and drop headings in the improved Navigation Pane to quickly rearrange
document content.
Find Tools Improved!
The improved Find experience is now seamlessly integrated in the Navigation Pane. Word 2010
automatically searches as you type the term you’re looking for, visually highlighting all matches.
 The new results view in the Navigation pane shows a quick preview of all search
matches—click any preview to jump to that point in the document.
 The headings view highlights the areas in the document in which results appear.
 The thumbnails view filters to show you just the set of pages that contain a search result.
 From the Navigation Pane, you can also browse the document by object type, including
graphics, tables, equations, footnotes, endnotes, and comments.
 The familiar Find and Replace dialog box is still available for more advanced searches
and Replace tasks.

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Figure 14:
The
improved
Find tools,
integrated
into the
Navigation
pane, include
the new
search results
pane shown
here.
Quick Tip: Use the familiar CTRL+F shortcut to activate the Search Document box in the Navigation
pane. To access the Find and Replace dialog box, click the arrow on the right edge of the Search
Document box and then click Advanced Find. Or, press CTRL+H to open the Find and Replace dialog
box to the Replace tab and CTRL+G to open that dialog box to the Go To tab.
Recover Unsaved Versions New!
We’ve all done it. You work for a while, get the content just right, and then close the document
without saving. Maybe you thought the save prompt was for a different file that you didn’t want
or maybe you were just distracted while closing the file. The result is the same—your work and
the time you spent to create it have been lost. Well, not anymore!
Expanding on the AutoRecover capabilities that you may know from earlier versions of Microsoft
Office, Office 2010 now recovers versions of files that you close without saving.5
Easily access
and manage recovered documents right from the Info tab in Backstage view, as shown here.
5
Recovering available unsaved documents and autosave versions requires you elect to save AutoRecover information. To keep an
autosave version until your next editing session you must also elect to keep the last autosaved version when you close without
saving. To access these options, in Backstage view click Options and then click Save.

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Figure 15: Access
recovered versions
of your documents
on the Info tab in
Backstage view,
under the Versions
heading.
 You can recover drafts of documents that were never saved. Find this option in
Backstage view, on the Info tab, under the Manage Versions button.
 Also access up to the last five autosave versions of your previously saved active
document from the Info tab in Backstage view. By default, the last autosave version
remains available temporarily if you close the document without saving.
Quick Tips:
 Need to quickly access other content in the folder where your active document is stored? In
Backstage view, on the Info tab, just click Open File Location. Find this option under the heading
Related Documents in the Properties pane shown in Figure 15.
 Learn more about working with recovered versions in the Power User Tips section of this guide.
Paste with Live Preview New!
Save time when reusing content within Word 2010 or across applications. Paste with Live
Preview enables you to preview various Paste Options, such as Keep Source Formatting or Keep
Text only, so you can see how your pasted content will look prior to actually pasting. Instead of
using Undo and trying again, Paste with Live Preview now helps you get it right the first time.

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Figure 16: Point to a
paste option to preview
results and then click to
select the option you
prefer.
Quick Tip: You can still access paste options after you paste and change your mind without having to
undo actions. Click the icon that appears alongside pasted content to expand Paste Options. Or, if you
prefer to use the keyboard, press CTRL to expand Paste Options and then use the left and right arrow keys
to move through options. If you select a new option, the result automatically updates.
Note: Paste with Live Preview is also available in PowerPoint 2010, Excel 2010, Outlook 2010,
and for text in Publisher 2010.
OneNote Linked Notes New!
You do research and gather content while working on documents. But, how do you keep all of
the pieces connected and find the information you need when you need it?
OneNote 2010 makes it easy by creating links not just to the document you’re working on, but
to the location where you were working in the document when you took a given note. Dock
OneNote on the side of your desktop and take notes while you work on your Word 2010
document. As you see in Figure 17, OneNote adds an icon in the margin beside your notes. Just
click that icon when reviewing your notes later to open the source file and jump straight to the
information you need.

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Figure 17: The OneNote Linked Notes feature adds an icon in the margin of each paragraph
as you take notes in the docked OneNote pane, indicating the source program and providing
a link to your location in the source file at the time you took the note.
Quick Tip: To take Linked Notes while working in Word, start with a previously-saved document in Word
2010 file format and take your notes in a OneNote 2010 notebook.
Note: This OneNote 2010 feature is also available when working in PowerPoint 2010 or when
browsing the Web using Windows®
Internet Explorer®
6 or later.
Contextual Spell Checker Improved!
The improved contextual spell-checker in Word 2010 delivers a context-sensitive speller that
corrects your spelling errors when a word is correctly spelled but misused. For example,
―economical condition‖ will be flagged so you can correctly communicate ―economic condition.‖

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Redefine working together on documents
Co-authoring New!
Save time, simplify tasks, and improve your teamwork. Co-authoring capabilities in Word 2010
enable you to simultaneously edit the same document with colleagues or friends.6
Automatically
see who else is editing and where they are working in the document. You can even initiate a
conversation with other editors instantly, right from Word 2010.7
Figure 18: Clearly see where another editor is working in the same document and connect
with them without leaving Word.
 Wherever you see the name of another editor, as shown in Figure 18, you see presence
information that tells you the person’s availability. Point to the person’s name for a
contact card from which you can begin a conversation.
 Just save the document to see changes from other editors as you work. Your changes
also become available to other editors each time you save.
6
Co-authoring requires SharePoint Foundation 2010 for business or a Windows Live ID for personal use. Co-authoring in Word 2010
via Windows Live will become available in the second half of calendar year 2010.
7
Instant messaging requires one of the following: Microsoft Office Communications Server 2007 R2 with Microsoft Office
Communicator 2007 R2; Windows Live Messenger, or another instant messaging application that supports IMessenger. Voice calls
require Office Communications Server 2007 R2 with Office Communicator 2007 R2 or an instant messaging application that supports
IMessengerAdvanced.

Page: 26

23
 View the names of all current editors at-a-glance from a pop-up list on the Status bar at
the bottom of the screen. Or, as shown in Figure 19, see and connect with other editors,
check sync status, and more from the Info tab in Backstage view.8
 If another editor goes offline while they have the file open for editing, you can still access
the document and make your changes. When that person is next online and saves the
file, the changes they made are merged with yours and you can then see their changes.
Figure 19: When in a co-
authoring session, you
see availability of
updates from other
editors and can contact
other current editors
from Backstage view.
Quick Tip: Corporate users in companies running Microsoft SharePoint®
Foundation 2010 can use co-
authoring within their firewall. With Microsoft Office Communicator now integrated with several Office
2010 applications, you can view presence information and initiate instant messaging or voice calls directly
from Word.
If you’re in a small company or use Word 2010 for your home or school work, you can take advantage of
co-authoring capabilities through Windows Live™. All you need is a free Windows Live ID to
simultaneously edit documents with others. An instant messenger account (such as the free Windows Live
Messenger) is required to view availability of other document authors and start an instant messaging
conversation.9
8
Communication with other authors from the People Currently Editing pane in Backstage view requires Microsoft Office
Communications Server 2007 R2 with Microsoft Office Communicator 2007 R2, or another instant messaging application that
supports IMessengerAdvanced.
9
Co-authoring in Word 2010 via Windows Live will become available in the second half of calendar year 2010.

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24
Streamlined Communications New!
Connect with your contacts without leaving Word 2010.
As shown in Figure 18 and Figure 19, you see the presence icon or presence bar in
several places while in a co-authoring session in Word 2010. In addition to co-authoring, you
can also see presence information for authors, managers, and last editors in the Properties pane
on the Info tab in Backstage view.
When combined with Office Communicator or your favorite instant messaging application, you
can view information about that person and initiate contact instantly via their contact card, as
shown in Figure 20.10
Figure 20: Hover your mouse pointer on a person’s name or presence icon to
view their contact card and initiate a conversation instantly. Or expand that
card to see additional information about your contact.
10
Instant messaging and presence information requires one of the following: Microsoft Office Communications Server 2007 R2 with
Microsoft Office Communicator 2007 R2; Windows Live Messenger, or another instant messaging application that supports
IMessenger. Voice calls require Office Communications Server 2007 R2 with Office Communicator 2007 R2 or an instant messaging
application that supports IMessengerAdvanced.

Page: 28

25
Quick Tips:
 Click the push-pin near the top of the contact card to keep it on top of other windows and readily
available.
 Microsoft Exchange users see calendar status on the top portion of the contact card and in the
expanded details.
Note: Presence information and contact card are also available when using co-authoring in
PowerPoint 2010 and from File Properties in Backstage view in PowerPoint and Excel 2010. In
Outlook 2010, these features are available from many types of Outlook items, such as meeting
requests and e-mail messages. Additionally, in Microsoft SharePoint®
Workspace 2010, presence
and contact card are available from the Members pane in a Microsoft Office Groove workspace.
A separate instant messaging program is not required when using presence in a Groove
workspace.
Protected View New!
Like many people, you probably receive more files today by e-mail attachment or by
downloading from the Web than by any other means. So, how do you help protect your
computer when opening files from potentially unknown sources?
Office 2010 introduces Protected View in Word, Excel, and PowerPoint, to help you make more
informed decisions before exposing your computer to possible vulnerabilities. By default,
documents that originate from an Internet source—or that may otherwise be likely to include
potentially harmful content—are automatically opened in a Protected View. When this happens,
you see a warning on the Message bar, as shown in Figure 21, along with the option to Enable
Editing.
Figure 21: Documents that originate from an Internet source open automatically in Protected
View.

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26
Quick Tip: You can control which originating sources trigger Protected View. You can also set specific file
types to open in Protected View regardless of where they originate.
To do either of these tasks, click the File tab to open Backstage view and then click Options. In the Word
Options dialog box, click Trust Center and then click Trust Center Settings. Then, to manage Protected
View settings, click Protected View. Or, to enable protected view for specific file types, click File Block
Settings.
Trusted Documents New!
You want to be highly protected from potential threats to your computer and to your files. But
why go through repeated security checks after you confirm that a file is trusted?
Office 2010 introduces the Trusted Documents feature for the documents you work with that
contain active content, such as macros. Now, after you confirm that active content in a
document is trusted to enable, you don’t have to repeat yourself. Word 2010 remembers the
documents you trust so that you can avoid being prompted each time you open the document.
Quick Tip: What if you accidentally trust a document that you shouldn’t or content is added to a
document that you previously trusted? The Trust Center, available through the Word Options dialog box,
gives you one-click access to reset trusted documents or to disable the ability to trust documents
automatically.
Accessibility Checker New!
The new Accessibility Checker inspects your document for content that may be difficult for those
with disabilities to read. When issues are found, the tool provides an explanation of the issues
along with step-by-step help for correcting them.
Quick Tip: When formatting a document to help ensure improved accessibility, note that Word 2010
offers expanded alternative text options. Add alternative text for both title and description in pictures and
in tables. Find Alt Text options in the Format Picture dialog box and the Table Properties dialog box.

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Language Tools Improved!
If you’re one of the many people who work across multiple languages, you now have more
flexibility to work as you choose. Simplify and customize your multilingual experience with
separate language settings for editing, Help, display, and ScreenTips.
Figure 22: Easily set separate editing, Help, display, and ScreenTip languages.
Quick Tips:
 If you add a language for which proofing tools or keyboard layout are not installed, you see
notification with links to help you easily correct the issue, as shown in Figure 22.
 When you set your language preferences in Word 2010, you set them for all applicable Office 2010
languages, including Excel 2010, PowerPoint 2010, Outlook 2010, OneNote 2010, Publisher 2010, and
(excluding ScreenTip settings) Access 2010, SharePoint Workspace 2010 and Microsoft InfoPath 2010.

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28
Translation Tools Improved!
Word 2010 makes it easier than ever to communicate across multiple languages. Get easy
access to translation tools from the Review tab in Word 2010, as shown in Figure 23. Or, use the
improved Mini Translator (formerly called Translation ScreenTips) for on-the-spot translations.
Figure 23: Translation tools are available from
the Review tab, in the Language group.
Figure 24: Enable the Mini Translator
from the translation options on the
Review tab. Then, just hover your mouse
pointer on a word in your document for
instant translation.
Quick Tip: English assistance and Windows English text-to-speech playback (along with additional text-
to-speech languages for download) are available from the toolbar at the bottom of the Mini Translator,
shown in Figure 24.11
Share through Communicator “14” New!
Sometimes you need a virtual meeting space to collaborate on a project with colleagues. With
Word 2010 and Microsoft Communicator ―14‖, you can now initiate a virtual meeting without
leaving your work—share your application window as easily as sending an instant message. Or,
share a document quickly and easily when you send it via instant message right from Word. 12
11
Additional text-to-speech languages are free and available to download from the Microsoft Download Center:
http://www.microsoft.com/download.
12
Requires Communicator ―14‖ and Microsoft Communications Server ―14‖. Beta versions of Communicator ―14‖ and
Communications Server ―14‖ will become available in the second half of calendar year 2010.

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29
Quick Tip: Start a sharing session from the Save & Send tab in Backstage view in just a few clicks.
Instantly see your colleagues’ availability and share your application window. Your colleagues get a clear
view of the application and see any changes you make in real-time.
Note: Share through Office Communicator is also available in PowerPoint 2010 and Excel 2010.
Content Controls Improved!
Content controls were introduced in Word 2007 for reusing dynamic content throughout your
documents and easily creating powerful forms. Word 2010 adds the widely requested check box
control for even more versatile form design.
Figure 25: Find content controls on the Developer tab, in the Controls group.
Quick Tips:
 If you don’t see the Developer tab shown in Figure 25, click the File tab to open Backstage view and
then click Options. Click Customize Ribbon and then, under the heading Customize the Ribbon
that appears on the right side of that dialog box, check the box labeled Developer to enable that tab.
 Using Office Open XML, developers can create powerful, flexible templates and documents with
content that updates automatically by binding content controls to external data, such as data stored
in a Microsoft SharePoint list.
 Content controls bound to commonly used document properties are automatically available for your
use in documents, no developer required. On the Insert tab, in the Text group, click Quick Parts and
then click Document Property to select from a list of available controls. For example, insert the Title
control on your cover page, in headers, or wherever the document title is required. Then, if the title
changes, just update one instance of that control and the rest update automatically.

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30
Work when and where you choose
Word Web App New!
When you want to leave your computer behind or need easy, shareable tools for collaborating
with others, do you have what you need to get things done easily and effectively? Now you do.
Save your Word documents online and then access, edit, and share them from virtually any
computer with an Internet connection.13
Get high-fidelity online viewing for the rich documents
that you create in Word 2010 and easily make light edits on the go using some of the same
tools that you know from Word.14
Figure 26:
View
documents
in high
fidelity and
easily make
light edits
with Word
Web App.
13
Office Web Apps require an appropriate device, Internet connection, supported Internet Explorer, Firefox, or Safari browser, and
either SharePoint Foundation 2010 (for business) or a free Windows Live ID (for personal use). Editing documents in Word Web App
via Windows Live will become available in the second half of calendar year 2010. There are some differences between the features of
Office Web Apps and the Office 2010 applications.
14
Microsoft Silverlight
™
is not required for any functionality but is recommended for best results when viewing Word documents in
Office Web Apps.

Page: 34

31
 Copy text from your document or search for document text directly in Word Web App
when in view mode. The search pane provides a linked summary of search results and
automatic highlighting of search hits in the document, similar to the improved search
experience in Word 2010.
 Use familiar formatting and editing tools that you know from Word, including
AutoCorrect, spell-checking as you type, font and paragraph formatting, and styles.
 Insert pictures, tables, and even Office.com Clip Art.
Microsoft Office Web Apps—including Word Web App, Microsoft Excel®
Web App, Microsoft
PowerPoint®
Web App, and Microsoft OneNote®
Web App—give you flexible access, a familiar
editing environment, and a selection of features that you already know to help you get your
work done on your terms.
Quick Tips:
 Word Web App makes it easy to share files with people who work on earlier versions of Microsoft
Office for Windows or Mac, or even with those who don’t have Microsoft Office installed on their
computer.
 If your company runs Office Web Apps on Microsoft SharePoint 2010, access and view the documents
you save to your SharePoint site from your smartphone using a mobile version of Word Web App.15
15
Supported mobile viewers for Word, Excel, and PowerPoint Web Apps on SharePoint 2010 include Internet Explorer on Windows
Mobile 5 or later, Safari 4 on iPhone 3G or 3GS, BlackBerry 4.x and later, Nokia S60, NetFront 3.4, 3.5 and later, Opera Mobile 8.65
and later, and Openwave 6.2, 7.0 and later.

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32
Word Mobile 2010 Improved!
Sometimes you’ve got to work when you’re moving between point A and point B. Fortunately,
the improved Word Mobile 2010 enables you to easily take action while you’re on the road.16
 Enjoy a familiar experience when creating or editing Word documents on your mobile
device. Essential authoring capabilities include font and paragraph formatting, bullets
and numbering, spell check, and AutoCorrect.
 Use the new selection mode to select your content with precision.
Figure 27: Open documents that were
created in a desktop application and view
them on your Windows phone in high-
fidelity, using Text Reflow technology in
Word Mobile 2010.
Quick Tip: Easily distribute documents right from your Windows phone. Send your Word documents by
e-mail or save them directly back to SharePoint 2010 by using the new SharePoint Workspace Mobile
2010 application.
16
An appropriate device is required. Some mobile functionality requires an Internet connection. Office Mobile 2010 includes Word
Mobile 2010, Excel Mobile 2010, PowerPoint Mobile 2010, OneNote Mobile 2010 and SharePoint Workspace Mobile 2010. Outlook
Mobile 2010 comes pre-installed on Windows phones and is the default e-mail client. Office Mobile 2010 is not included in Office
2010 applications, suites, or Office Web Apps. It will be available at the general availability of Microsoft Office 2010 on Windows
phones (Windows Mobile 6.5 or above). There are some differences between the features of Office Mobile 2010 and the Office 2010
applications.

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33
Are you the office, family, or class Word guru? Do you support, teach, or create documents and
templates for other Word users? If you are a Word power user or would like to be, check out a
few tips and tricks to help you do even more with Word 2010.
Easily format graphics across your Word 2010 documents
Do you want consistent, professional, eye-catching formatting and effects for all of the graphics
in your Word 2010 documents? Getting there might be much easier than you think.
 The quick style galleries available on the Drawing Tools Format tab, SmartArt Tools
Design tab, and Chart Tools Design tab automatically coordinate with the colors, fonts,
and graphic formatting effects of your active document theme.
Try out different theme effects without changing other elements of your theme. On the Page
Layout tab, in the Themes group, point to options in the Effects gallery to see a Live Preview of
those effects on the graphics in your document. When you find effects that you like, just click
once to apply them to all of the Office 2010 graphics in your document. (Note that you have to
have applied quick styles that use theme effects to your graphics in order to see formatting
change when you make selections in the Theme Effects gallery.)
 Apply many of the same custom effects—such as shadows, bevels, and gradient fills—to
text, shapes, SmartArt graphics, charts, and pictures in your Word 2010 documents.
Word provides galleries of easy-to-use choices for formatting any of these content types.
But, if you need to customize effects beyond what you see in the galleries, check out the
format dialog box for each. Format Text Effects, Format Shape, Format Picture, and
several chart element format dialog boxes give you the tools to customize effects such
as multi-stop gradient fills and lines, bevels, lighting, reflections, and more.17
To quickly access Format Shape, Format Picture, or the chart element format dialog boxes, right-
click the object and then click the format option at the bottom of the shortcut menu. To access
Format Text Effects, press CTRL+D to open the Font dialog box and then click Text Effects.
17
In Excel charts, reflection effects are available when formatting text.

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34
Explore Recover Unsaved Documents and autosave versions
When you work on a document for a while and then close it without saving, Word 2010
automatically saves a copy for you. As you may have already learned in this guide, this exciting
new development in AutoRecover capabilities enables you to easily retrieve documents, even if
you never saved the file. Use the following tips to help you get more from these great new
timesaving tools:
 While working on a previously saved document, access up to the last five autosave
versions while you are still in the document, without leaving Word. So, if you accidentally
delete something and later need it back, you may be able to retrieve that content from
an earlier autosave version. 18
To access available autosave versions, click the File tab to open Backstage view. Find available
autosave versions under the Versions heading on the Info tab.
 By default, Word 2010 automatically saves the last autosave version of your file if you
close without saving.
To turn off this capability, in Backstage view, click Options. In the Word Options dialog box, on
the Save tab, find the setting Keep the last autosaved version if I close without saving.
Note: Your autosave files are stored in the same location as your AutoRecover files. Your
AutoRecover file location can be found in Word Options, on the Save tab.
 Recover all available unsaved documents (files that were never previously saved) from
one convenient location.
On the Info tab in Backstage view, click Manage Versions and then click Recover Unsaved
Documents. Or, at the bottom of the Recent tab in Backstage view, click Recover Unsaved
Documents. The dialog box that opens displays your UnsavedFiles folder, containing available
unsaved documents.
18
The ability to retrieve content from an autosave version is limited to five versions and requires that you elect to save AutoRecover
information and keep the last autosave version when you close without saving. To access these options, in Backstage view click
Options and then click Save.

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35
 The files that you see in the UnsavedFiles folder are automatically deleted after four days.
If you ever need to work on a shared or public computer, such as in an Internet café or school
computer lab, it’s easy to ensure that unsaved documents are not retained. Create a new
document (CTRL+N) but do not save it. Then, in Backstage view, on the Info tab, click Manage
Versions and then click Delete all Unsaved Documents.
Note: The Delete All Unsaved Documents option only appears if you are working on a file that
has never been previously saved. If you view Manage Versions options for a previously saved file,
the Delete All Unsaved Documents option will not be available.
Customize the Ribbon
Customizing your Word 2010 experience has never been easier. Add your own groups to any
built-in Ribbon tab, or create your own tabs.
 To customize the Ribbon, click the File tab to open Backstage view. Click Options and
then click Customize Ribbon. From this location, customize tabs to include your favorite
commands from any built-in tab as well as many commands that don’t appear on the
Ribbon or even your own macros.
Notice that you can
also clear the check
box beside any tab
listed in this dialog
box to prevent it
from appearing on
the Ribbon.

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36
In addition to customizing the tabs that you always see on the Ribbon, you can customize
contextual tabs as well. Those are the tool tabs that appear when you’re working on specific types
of content, such as pictures or tables. To access these additional tabs when customizing the
Ribbon, select Tool Tabs from the list labeled Customize the Ribbon, as you see in the
preceding image.
 To start customizing the Ribbon, just select the tab before which you want to place your
new custom tab and then click New Tab. Or, expand a tab to view its groups, select the
group after which you want to place a custom group, and then click New Group. You
can then add commands from the left side of the dialog box.
To share your custom Ribbon with other Word 2010 users, you can use the Import/Export option
at the bottom of the dialog box. Just export your custom Ribbon settings and share the exported
file so that others can import your customizations on their PC.
Customize documents and save time using Office Open XML
With all of the great new features in Word 2010 and Office 2010, you never have to leave the
Office 2010 programs to create the extraordinary documents you’ve always wanted. But, if you
are an advanced user and you want to see just how far you can take the great content you
create with Office 2010, you might want to check out what’s going on under the hood of your
documents.
The Office Open XML Formats are the file formats for your Office 2010 documents, and were
first introduced in Office 2007. A lot of the great functionality that you use in Office 2010 is built
using the Office Open XML language—such as document themes, SmartArt, and the Ribbon.
And, if you are an advanced Microsoft Office user, you might be amazed at the time you can
save and the types of customizations you can do when you begin to explore Office Open XML.
You don’t need to be a professional developer to learn and use the basics of Office Open XML.
For example, consider the following:
 If you already customize Office themes and you’d like to learn how to create a complete
custom theme from scratch, including your own custom theme effects, explore the
Theme Builder.

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37
The Office team at Microsoft created the Theme Builder tool, which is in a public beta release at
this time of this publication. The Theme Builder actually writes the Office Open XML for you,
giving you an interface from which you can create your own custom theme effects. On the Help
menu of the Theme Builder, you’ll also find a detailed theme creation guide and themes SDK
documentation, for in-depth guidance and best practices when creating custom themes.
Download the Theme Builder from Microsoft Connect.
 With just a few Office Open XML basics under your belt, you can customize formatting
and save time on many tasks. Consider the following examples:
 You use the Change Shape feature to change the rectangles in your SmartArt graphic
to ovals. It works great and may be exactly what you need most of the time. But
when you add a new shape, it’s still a rectangle. Would you like to change that shape
in the SmartArt layout instead, so that anyone who edits the graphic gets the shape
you want them to use? All it takes is one simple find and replace in Office Open XML.
 You are about to hand the courier that important proposal document when you learn
that the client changed their logo last week. The logo appears dozens of times in the
document and the clock is ticking. Wouldn’t it be nice if you could paste the new
logo once and Word would place it everywhere it needed to be, with formatting and
positioning automatically retained? When you understand the core Office Open XML
structure of your Word 2010 documents, you can—and you might even be able to do
it without writing a single word of Office Open XML.
 You’re creating a new Word 2010 template to share with others and you would like
to create a custom Ribbon just for that template. You know that Office 2010 gives
you the power to customize the Ribbon for each application, but how can you get
that done for just a single template? Office Open XML makes it easy.

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38
These are just a few of many tasks that advanced Office 2010 users can easily accomplish using
basic Office Open XML. Explore the resources that follow to help you get started with Office Open
XML and for the steps you need to accomplish these tasks and more:
Note: The following resources were written for Office 2007 but are equally applicable to the tasks
discussed here for Office 2010.
 Office Open XML I: Exploring the Open XML File Formats
 Office Open XML II: Editing documents in the XML
 A Guide to Customizing the Office 2007 Ribbon
 Using Office Open XML to Customize Document Formatting in the 2007 Office System
 Getting More from Document Themes in the 2007 Office System with Office Open XML (if
you’re new to themes and Office Open XML, read this article before the one that follows)
 Creating document themes with the Office Open XML Formats
 Using Office Open XML to Save Time Without Writing Code

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Features and Benefits Where to Find
New! Text effects  On the Home tab, in the Font group, click
Text Effects .
Note: Additional text effects are available through the
Text Effects dialog box. To access this dialog box, on
the Home tab, in the Font group, click the dialog
launch icon . Then, at the bottom of the Font
dialog box, click Text Effects.
New! OpenType typography  On the Home tab, in the Font group, click
the dialog launch icon to open the Font
dialog box. Or, press CTRL+D. Find OpenType
features including ligatures, stylistic sets and
more on the Advanced tab of that dialog
box.
Improved! Picture editing  Select as picture in your document. Or, on the
Insert tab, in the Illustrations group, click
Picture to insert a picture from your files.
 The Picture Tools Format tab appears
automatically when a picture is selected. Find
Artistic Effects, Remove Background,
Color, and Correction tools in the Adjust
group. Find Crop in the Size group.
New! Insert screenshot  On the Insert tab, in the Illustrations group,
click Screenshot.

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40
Features and Benefits Where to Find
Improved! Additional Office
themes
 On the Page Layout tab, in the Themes
group, click Themes.
Note: To access additional theme fills for shapes, select
a shape in your Word 2010 document and then, on the
Drawing Tools Format tab, in the Shape Styles
group, expand the Shape Styles gallery and then point
to Additional Theme Fills.
Improved! Additional SmartArt
graphics
 On the Insert tab, in the Illustrations group,
click SmartArt and then select a SmartArt
layout.
 The SmartArt Tools Design and Format tabs
appear automatically whenever your insertion
point is in a SmartArt graphic.
Improved! Shapes and shape
effects
 To view and insert available shapes, on the
Insert tab, in the Illustrations group, click
Shapes.
 To view and apply available shape effects,
select a shape in your document. The
Drawing Tools Format tab appears
automatically when a shape is selected.
 Explore the Shape Styles group on the
Drawing Tools Format tab for individual
Shape Effects and Shape Styles that
automatically coordinate with the active
theme in your document.
New! Selection pane  On the Home tab, in the Editing group, click
Select and then click Selection Pane.
Improved! Navigation Pane  On the View tab, in the Show group, select
Navigation Pane.

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41
Features and Benefits Where to Find
New and
Improved!
Find experience  On the Home tab, in the Editing group, click
Find to open the Navigation Pane. Or, press
CTRL+F.
 Type a search term in the Search box or click
the drop-down arrow on the right side of the
Search box for additional search options
including access to the Find and Replace
dialog box.
New and
Improved!
Recover Unsaved
Versions
 Click the File tab to open Backstage view. On
the Info tab, under the Versions heading,
view available autosave versions or click
Manage Versions to access Recover
Unsaved Documents.
New! Paste with Live Preview  When you’re ready to paste content, click
where you intend to paste in the document.
 On the Home tab, in the Clipboard group,
click the arrow beneath the Paste button to
view Paste Options. Or, right click at the
insertion point to view Paste Options. Then,
point to individual Paste Options to preview
results and click your preferred option to
paste.
New! Linked Notes  Open or save a new Word 2010 document.
Then, on the Review tab, in the OneNote
group, click Linked Notes.
Improved! Contextual spelling
checker
 On the Review tab, in the Proofing group,
click Spelling & Grammar.

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42
Features and Benefits Where to Find
Improved! Ribbon  The Ribbon appears at the top of the screen.
 To customize the Ribbon, click the File tab to
open Backstage view. Click Options and then
click Customize Ribbon.
New! Backstage view  Click the File tab to open Backstage view.
Features and Benefits Where to Find
New! Co-authoring  To see this feature, save your document to a
SharePoint Foundation 2010 site or a
Windows Live SkyDrive folder, and then have
someone else open the document for editing
while you are still in it.
 You can automatically see where other
editors are currently working in the
document. You can also view a list of other
editors from the Info tab in Backstage view
or on the Status bar at the bottom of your
screen.
Note: Co-authoring via Windows Live will become
available in the second half of calendar year 2010.

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Features and Benefits Where to Find
Improved! Streamlined
communications
 Wherever you see presence information that
shows availability of other document editors,
point to the person’s name for a contact card
from which you can initiate a conversation.
Note: Instant messaging and presence information
requires one of the following: Office Communications
Server 2007 R2 with Office Communicator 2007 R2,
Windows Live Messenger, or another instant
messaging application that supports IMessenger. Voice
calls require Office Communications Server 2007 R2
with Office Communicator 2007 R2 or an instant
messaging application that supports
IMessengerAdvanced.
New! Protected View  Opening in Protected View is automatic when
you open a file that originated from an
Internet location. A message bar appears
below the Ribbon to indicate that your file
has been opened in Protected View and gives
you the option to enable editing.
 To manage Protected View settings, click the
File tab to open Backstage view and then
click Options. Click Trust Center and then
click Trust Center Settings. Find options for
working with Protected View on both the
Protect View and File Block Settings tabs of
the Trust Center dialog box.
New! Accessibility Checker  Click the File tab to open Backstage view. On
the Info tab, click Check for Issues and then
click Check Accessibility.

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Features and Benefits Where to Find
New! Trusted Documents
To manage trusted documents:
 Click the File tab to open Backstage view and
then click Options. In the Word Options
dialog box, click Trust Center and then click
Trust Center Settings. In the Trust Center
dialog box, click Trusted Documents.
To add a trusted document:
 When you open a document containing
active content such as macros, on the
Message Bar, click Enable Content.
Improved! Language tools  On the Review tab, in the Language group,
click Language and then click Language
Preferences.
Note: Changing these settings from any application
changes them for all applicable Office 2010
applications.
Improved! Translation tools  On the Review tab, in the Language group,
click Translate.
New! Share through
Communicator “14”
 Click the File tab to open Backstage view.
Find Send by Instant Message and
Share Document Window on the Save
& Send tab.
Note: Share through Communicator ―14‖ requires
Communicator ―14‖ and Communications Server ―14‖.
Beta versions of Communicator ―14‖ and
Communications Server ―14‖ will become available in
the second half of calendar year 2010.
Improved! Content Controls  On the Developer tab, in the Controls
group, explore available content controls,
including the new check box control.
Note: If you do not see the Developer tab on the
Ribbon, click the File tab to open Backstage view and
then click Options. Click Customize Ribbon and then,
on the right side of the dialog box, select Developer.

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45
Features and Benefits Where to Find
New! Access your
documents on the
Web
 Visit http://office.com/web-apps for
information on how to get started with Office
Web Apps.
Improved! Word Mobile 2010  Office Mobile 2010 is not included in Office
2010 applications, suites, or Web Apps. It will
be available at general availability of
Microsoft Office 2010 on Windows phones
(Windows Mobile 6.5 or above).

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46
 FeatureBenefit Included  Improved  New
Give your text the power to jump off the page
2003 2007 2010
Text Effects
Apply rich effects—such as bevels, reflections and
gradient fills—directly to document text.

OpenType Typography
Take advantage of the ligatures, stylistic sets, and
other typography features available in many
OpenType fonts.

Create visually compelling documents
2003 2007 2010
Picture Editing Tools
New professional-quality artistic effects as well as
advanced color, correction, cropping, and
background removal tools, enable you to edit
pictures like a pro.
  

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47
2003 2007 2010
Office Themes
Select from a wide range of additional Office
themes to apply fonts, colors, and formatting
effects throughout your document in just a few
clicks.
 
SmartArt Graphics
Select from several new SmartArt layouts—
including new organization charts and picture
diagrams—to build professional graphics as
easily as typing a bulleted list.
 
Shape Effects
Get an array of advanced formatting effects—
such as reflections, bevels, and improved
shadows and gradients—as well as shape styles
that coordinate with the same theme effects used
for charts and diagrams.
  
Selection Pane
Use the new Selection Pane to easily select,
rename, or hide graphics in your documents.


With Word 2007, Microsoft completely overhauled its
world-famous electronic typewriter. Gone were menus that buried commands two or more
levels deep. In their place were tabs and the ribbon, a dynamic, turbo-charged
toolbar that put the most common tasks out in plain view as easy-to-find buttons.
Word 2010
improves on this model, letting you work with documents even more efficiently and
giving you easy-to-find, detailed information about your document with Backstage
view.

This chapter gets you up to speed—fast—with Word 2010 basics. Learn
where everything is onscreen; find out how to create, save, and open documents; and
check out the different ways to view your creations. Whether you’re looking for a
quick refresher or a step-by-step guide to getting started with Word, you’ll find it
here.