Find and replace text
-
Go to Home > Replace.
-
Enter the word or phrase you want to replace in Find what.
-
Enter your new text in Replace with.
-
Choose Replace All to change all occurrences of the word or phrase. Or, select Find Next until you find the one you want to update, and then choose Replace.
-
To specify only upper or lowercase in your search, select More > Match case. There are several other ways to search in this menu.
For other options, see Find and replace text
Find and replace basic text
In the upper-right corner of the document, in the search box 
, type the word or phrase that you want to find, and Word will highlight all instances of the word or phrase throughout the document.
To replace found text:
-
Select the magnifying glass, and then select Replace.
-
In the Replace With box, type the replacement text.
-
Select Replace All or Replace.
Tips:
-
You can also open the basic Find and Replace pane with the keyboard shortcut CONTROL + H.
-
When you replace text, it’s a good idea to select Replace instead of Replace All. That way you can review each item before replacing it.
-
You can find text with special formatting, such as bold or highlight, by using the Format menu.
-
Select View > Navigation Pane.
-
In the Navigation Pane, select the magnifying glass.
-
Select Settings
, and then select Advanced Find & Replace.
Notes:
-
Select the arrow at the bottom of the Find and Replace dialog box to show all options.
-
-
-
On the Format menu, select the option that you want.
If a second dialog box opens, select the options that you want, and then select OK.
-
In the Find and Replace dialog box, select Find Next or Find All.
, and then select Advanced Find & Replace.
You can find and replace text with special formatting, such as bold or highlight, by using the Format menu.
-
Select View > Navigation Pane.
-
In the Navigation Pane, select the magnifying glass.
-
Select Settings
, and then select Advanced Find & Replace.
-
At the top of the dialog box, select Replace.
Notes:
-
Select the arrow at the bottom of the Find and Replace dialog box to show all options.
-
-
-
On the Find what box, type the text that you want to find.
-
On the Format menu, select the formatting that you want to find.
If a second dialog box opens, select the options that you want, and then select OK.
-
Select in the box next to Replace with.
-
On the Format menu, select the replacement formatting. If a second dialog box appears, select the formats that you want, and then select OK.
-
Select Replace, Replace All, or Find Next.
-
Select View > Navigation Pane.
-
In the Navigation Pane, select the magnifying glass.
-
Select Settings
, and then select Advanced Find & Replace.
Notes:
-
Select the arrow at the bottom of the Find and Replace dialog box to show all options.
-
-
-
On the Special menu, select the special character that you want to find.
-
Select Find Next.
-
Select View > Navigation Pane.
-
In the Navigation Pane, select the magnifying glass.
-
Select Settings
, and then select Advanced Find & Replace.
Notes:
-
Select the arrow at the bottom of the Find and Replace dialog box to show all options.
-
-
-
At the top of the Find and Replace dialog box, select Replace and then select in the Find What box, but don’t type anything there. Later, when you select a special character, Word will automatically put the character code in the box for you.
Note: Select the arrow at the bottom of the Find and Replace dialog box to show all options.
-
On the Special menu, select the special character that you want to find.
-
Select in the Replace with box.
-
On the Special menu, select the special character that you want to use as a replacement.
-
Select Replace or Find Next.
-
Select View > Navigation Pane.
-
In the Navigation Pane, select the magnifying glass.
-
Select Settings
, and then select Advanced Find & Replace.
-
Select the Use wildcards check box.
If you don’t see the Use wildcards check box, select
. -
Select the Special menu, select a wildcard character, and then type any additional text in the Find what box.
-
Select Find Next.
Tips:
-
To cancel a search in progress, press
+ PERIOD. -
You can also enter a wildcard character directly in the Find what box instead of selecting an item from the Special pop-up menu.
-
To search for a character that’s defined as a wildcard character, type a backslash () before the character. For example, type ? to find a question mark.
-
You can use parentheses to group the wildcard characters and text and to indicate the order of evaluation. For example, search for <(pre)*(ed)> to find «presorted» and «prevented.»
-
You can search for an expression and use the n wildcard character to replace the search string with the rearranged expression. For example, type (Newman) (Belinda) in the Find what box and 2 1 in the Replace with box. Word will find «Newman Belinda» and replace it with «Belinda Newman.»
-
-
To replace found text:
-
Select the Replace tab, and then select the Replace with box.
-
Select Special, select a wildcard character, and then type any additional text in the Replace with box.
-
Select Replace All, Replace, or Find Next.
Tip: When you replace text, it’s a good idea to select Replace instead of Replace All. That way you can confirm each replacement to make sure that it’s correct.
-
.
+ PERIOD.You can refine a search by using any of the following wildcard characters.
|
To find |
Use this |
For example |
|---|---|---|
|
Any single character |
? |
s?t finds «sat» and «set.» |
|
Any string of characters |
* |
s*d finds «sad» and «started.» |
|
One of the specified characters |
[ ] |
w[io]n finds «win» and «won.» |
|
Any single character in this range |
[-] |
[r-t]ight finds «right» and «sight» and «tight.» Ranges must be in ascending order. |
|
Any single character except the characters inside the brackets |
[!] |
m[!a]st finds «mist» and «most» but not «mast.» |
|
Any single character except characters in the range inside the brackets |
[!x-z] |
t[!a-m]ck finds «tock» and «tuck» but not «tack» or «tick.» Ranges must be in ascending order. |
|
Exactly n occurrences of a character or expression |
{ n} |
fe{2}d finds «feed» but not «fed.» |
|
At least n occurrences of a character or expression |
{ n,} |
fe{1,}d finds «fed» and «feed.» |
|
A range of occurrences of a character or expression |
{ n, n} |
10{1,3} finds «10,» «100,» and «1000.» |
|
One or more occurrences of a character or expression |
@ |
lo@t finds «lot» and «loot.» |
|
The beginning of a word |
< |
<(inter) finds «interesting» and «intercept» but not «splintered.» |
|
The end of a word |
> |
(in)> finds «in» and «within,» but not «interesting.» |
Word for the web lets you find and replace basic text. You can match case or fine whole words only. For more varied options, open your document in Word for the desktop.
Need more help?
Exchange one text string for another in any version of Word
Updated on October 29, 2021
What to Know
- Open the Find and Replace tool in Word with the keyboard shortcut CTRL+H.
- Find and Replace doesn’t take capitalization into account unless you specifically tell it to.
- To replace capitalization, select More in the Find and Replace box, then Match Case > Replace or Replace All > OK.
All editions of Microsoft Word offer a feature called Find and Replace. Use this tool to search for a specific word, number, or phrase in a document and replace it with something else. You can also make several replacements at once—like changing a name or fixing something you’ve consistently misspelled. Use it, also, to replace numbers or punctuation and cap or uncap words.
If you turn on Track Changes before you begin, you can reject the replacement or deletion of any unintended word.
Find and Replace a Word
The Microsoft Word Find and Replace dialog box, in its simplest form, prompts you to type the word you’re looking for and the word you want to replace it with. Then, click Replace, and either allow Word to change every entry for you or, go through them one at a time.
To open the tool, press Ctrl+H (Cmd+H on Mac).
Change Capitalization in Microsoft Word
The Find and Replace feature doesn’t take into account anything about capitalization unless you specifically tell it to. To get to that option you’ll need to click the More option in the Find and Replace dialog box:
- Open the Find and Replace dialog box using your favorite method. We prefer Ctrl+H.
- Click More.
- Type the appropriate entry in the Find What and Replace With lines.
- Click Match Case.
- Click Replace and Replace again, or, click Replace All.
- Click OK.
Advanced Options
When you select the More expander in the Search and Replace dialog box, you’ll encounter several customizations. The list of items varies according to which version of Word you’re running.
Search Options
Select the check boxes to include or exclude things like punctuation, white-space characters, or substrings. Plus, apply tools like word-form matching (i.e., walked also matches walking) and Soundex matching (Karin matches Karen).
Replace Options
Word supports more advanced substitutions, too. Use special characters to substitute text markup with symbols. For example, replace a character code like & with an ampersand. This approach is useful for de-cluttering pasted HTML text that uses HTML codes to render certain symbols.
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Microsoft Word
Q1. Which feature allows you to copy attributes of selected text and apply them to another selection?
- Merge Formatting command
- Copy and Paste Styles command
- Copy and Paste Attributes command
- Format Painter tool
Q2. To protect a document from accidental changes, which option should you select from the Protect Document (Windows) or Protect (Mac) menu?
- Mark as Final.
- Add a Digital Signature.
- Encrypt with Password.
- Always Open Read-Only.
Q3. You are finalizing a two-page document. Rather than having Word decide where page 1 ends, you want the next paragraph to begin on the top of page 2. How do you achieve this?
- Change the bottom margin to your current location.
- Insert a page break.
- Press Shift + Enter (Shift + Return).
- Insert a column break.
Q4. How do you insert the content of an existing Word document into your current Word document?
- Click Layout > Text > Text from File.
- Click Insert > Text > Building Blocks Organizer.
- Click Insert > Text > Text from File.
- Click Insert > Media.
Q5. You want to set a wider inside margin to accommodate binding a document where pages are printed in both sides. Which option should you choose in the Page Setup dialog box?
- Book Fold.
- Different Odd & Even Pages.
- Mirror Margins.
- Landscape.
Reference
Q6. Which feature lets you place a ghosted logo or text behind the regular text on your document?
- Background.
- Watermark.
- Imagemark.
- Overlay.
Q7. Where do you select the paper size for a document?
- Design > Size.
- File > Page Setup.
- Layout > Size.
- Layout > Margins.
Q8. Which option lets you mark your favorite templates for quick reuse in the future?
- Drag to Home tab.
- Add to chooser.
- Pin to list.
- Mark as favorite.
Q9. You want to add a caption to a table. Which tab contains this option?
- Insert
- Design
- References
- Layout
Q10. How can you change the appearance of an entire table in a single step?
- Apply a table style.
- Apply a graphic style.
- Right-click a table and choose a new style.
- Apply a cell style.
Q11. Which option does the Find and Replace feature NOT support?
- Whole Word Only.
- Replace All.
- Check Spelling.
- Match Case.
Q12. Which statement best describes how a bookmark is used in a Word document?
- A bookmark is a hyperlink where the label is automatically generated.
- A bookmark works in conjunction with hyperlinks to allow you to quickly jump to a specific location in your document.
- A bookmark is a link in your document that can give you quick access to webpages, files, and other locations within your document.
- A bookmark is a color-coded graphic that appears in the navigation pane for easy access to a specific location in your document.
Q13. What is NOT an option when inviting a colleague to collaborate on a document?
- including a personalized message
- giving the collaborator the option to edit a document
- setting the collaborator’s access to view only
- granting administrator access
Q14. You split a document into three sections. What happens if you change the margins in the first section?
- The document reverts back to a single section with the new margin settings.
- The new margin settings are applied to all of the sections.
- The new margin settings are applied to the second and third sections.
- The new margin settings are applied to just the first section.
Q15. Which ribbon tab includes commands to add various types of objects or media to your document?
- Insert
- File
- Layout
- Design
Q16. What type of page is useful at the front of a large document, to identify the document title, author, and other metadata?
- cover page
- blank page
- master page
- table of contents page
Q17. What happens in this SmartArt object when you press the Delete key?
- The boxes resize to maintain the same overall height.
- The object is deleted and a hole is left behind.
- The text merges with the second box.
- The gaps between the boxes close and the boxes remain the same size.
Q18. What happens in this SmartArt diagram when you delete the selected object?
- The text from the deleted box merges with the next box’s text.
- The selected object is deleted and the spacing is preserved where the object was.
- The remaining objects resize to maintain the same overall height.
- The gaps between the objects close and the objects remain the same size.
Q19. Which command builds an overview of document contents based on applied headings styles?
- Manage Sources
- Cross-Reference
- Insert Index
- Table of Contents
Q20. Which statistic does the Word Count feature NOT collect?
- paragraphs
- lines
- page breaks
- characters (no spaces)
Q21. What is the default view when you open a document or create a new document?
- Print Layout view
- Draft view
- Edit view
- Web Layout view
Q22. You are working on a local copy of a document when Word unexpectedly closes. After you relaunch Word, how can you find the most recently saved version of the document?
- Click Open > Recent and select Recover Unsaved Documents.
- Click File > Options > Recover Unsaved Documents.
- Click File > Open > Recent > Documents.
- Click File > Recent > Recover Unsaved Documents.
Explanation:
Solutions found in Office2019:
File -> Open -> Recent -> Recover Unsaved Documents
File -> Info -> Manage Document -> Recover Unsaved Documents
Read carefully. It’s not about recovering, but only the last recent file!
Q23. Which object type can you not insert into a Word document from the Insert tab?
- a sketch
- a symbol
- a 3D model
- an equation
Q24. What Microsoft Word feature lets you capture a portion of your screen to be used as an image in your document?
- Screen Clipping
- Screen Grab
- Screen Capture
- none of these answers
Q25. You want to create a shortcut that replaces an acronym that you type with the acronym’s full text-for example, replacing "/mt" with "Microsoft Teams". What Word feature do you use to create this shortcut?
- Replace All
- AutoFormat As You Type
- Find and Replace
- AutoCorrect Options
Explanation: The keyword here is creating a «shortcut» which is set with the Autocorrect Options by navigating to File -> Options -> Proofing -> AutoCorrect Options -> Replace text as you type.
Q26. Your document contains two columns of content with a vertical line between the columns, as shown. From where can you delete the line?
- Insert > Text
- Columns dialog box
- Insert > Line > Vertical
- Insert > Line > Remove
Explanation: Layout -> Columns -> More columns -> Line between
Q27. When you crop an image in a document, what happens to the image and the overall document file size?
- The cropped parts of the image are hidden and the overall file size increases.
- The cropped parts of the image are removed and the overall file size does not change.
- The cropped parts of the image are hidden and the overall file size does not change.
- The cropped parts of the image are removed and the overall file size decreases.
Q28. When you are typing in a paragraph and reach the end of the line, Word automatically starts a new line for you. What is this feature called?
- line wrap
- word wrap
- a new line return
- a soft return
Q29. You want to create an organizational chart. Which SmartArt category should you choose?
- Pyramid
- Relationship
- Hierarchy
- Matrix
Q30. When you insert page numbers, which position is NOT an option?
- page margins
- inset
- current position
- bottom of page
Q31. How can you quickly move an insertion point up to the start of the previous paragraph?
- Press Ctrl+Up Arrow (Windows) or Command+Up Arrow (Mac).
- Press Ctrl+Page Up (Windows) or Command+Page Up (Mac).
- Press Ctrl+Left Arrow (Windows) or Command+Left Arrow (Mac).
- Press Alt+Left Arrow (Windows) or Option+Left Arrow (Mac).
Q32. You send a document to two clients for review, and each client returns a separate, edited version of the document. How do you most efficiently review their feedback?
- Click Review > Accept.
- Turn on Track Changes.
- Click Review > Compare.
- Click Review > Smart Lookup.
Q33. What is the difference between a footnote and an endnote?
- Footnotes use Arabic numerals and endnotes use letters.
- A footnote is placed in the page footer, and an endnote is placed on a blank page at the end of the document.
- A footnote is placed at the bottom of the page, and an endnote is placed at the end of the document.
- An endnote always appears on the bottom of the same page that it references.
Q34. Which formatting option was used to create the effect shown below?
- Drop Cap
- Subscript
- Small Caps
- Superscript
Q35. What Word building block uses headings to help users identify the contents of a document?
- table of contents
- page break
- cover page
- index
Q36. You have been reviewing a Word document using Track Changes. There are still changes that need to be reviewed, but you cannot see them. Why is this? (Select all that apply.)
A. Display for Review is set to No Markup.
B. Track changes has been turned off.
C. Display for Review is set to Original.
D. Inserts and Deletions and Formatting are turned off in Show Markup.
- A, C, D
- A, B
- D
- A, C
Q37. You are coordinating the update of your company’s 10-chapter operations manual. You begin by saving each chapter as a separate document. What Word feature can you use to manage all of these chapter documents?
- the Organizer
- master document
- outline view
- versioning
Q38. Which is a benefit of using heading styles to format a report?
- You can reformat all headings by changing style sets.
- You can navigate from heading to heading in the Navigation pane.
- all of these answers
- You can easily generate a table of contents.
Q39. You need to add a trademark symbol to a new product name. How can you accomplish this? (Select two items.)
A. Type "(TM)".
B. On the **Insert** tab, in the **Symbols** group, select **Symbol**. From the symbols gallery, select the trademark symbol, then click **Insert**.
C. On the **Insert** Tab, in the **Illustrations** group, select **Icons**. From the icons gallery, select the **Signs and Symbols** category. Then select the trademark symbol and click **Insert**.
D. Type "(R)".
- B and D
- A and B
- B and C
- A and D
Hint:
(TM) : Unregistered trademark symbol
(R): Registered trademark symbol
Q40. You are reformatting a professional document that you created previously using manual formatting. In your document, first-level headings are formatted with Arial 11 Bold. What is the fastest way to create and apply a Heading 1 style using these properties?
- In the Styles task pane, click New Style and select Arial 11 Bold.
- Hold the Ctrl key (Windows) or Command key (Mac) and click the Format Painter. Then select New Style.
- On Windows: Select one of the first level headings. Right-click Heading 1 and update it to match the selection.On Mac: With the style pane open, highlight a Heading 1 in the document, then in the style pane drop-down for Heading 11, select Update to Match Selection.
- Select the text, right-click to display the formatting bar, and select Styles > Copy.
Q41. You are typing text in two columns. When you reach the end of a paragraph in column 1, you want to start the next paragraph in column 1 on the next page. What type of break should you insert at this point?
- next page section break
- continuous section break
- column break
- page break
Q42. You want to capture all the content and design elements in your current document, so you can use them as a starting point when creating new documents. To do so, save the current document as _.
- a template file
- a PDF
- an OpenDocument Text file
- a Rich Text Format file
Q43. Which file format best preserves formatting and allows editing when a Word document is transferred to another application?
- XML Paper Specification (XPS)
- OpenDocument Text (ODT)
- Rich Text Format (RTF)
- plain text (TXT)
Q44. How can you break a table into two parts?
- Use the Split Table command.
- Press Shift + Enter (Windows) or Sift + Return (Mac).
- Use the Section Break command.
- Use the Split Cells command.
Explanation: Tables Layout tab -> Merge group -> Split Table
Q45. What can you NOT create from a Word document?
- a Word macro-enabled document
- a plain text file
- a multipage website
- a Word 2003 XML document
Explanation: Each Word document can be saved as a Web Page.
Q46. How can you add a manual line break to a paragraph?
- Press Enter twice (Windows) or Return twice (Mac).
- Press Alt+Enter (Windows) or Option+Return (Mac).
- Press Enter (Windows) or Return (Mac).
- Press Shift+Enter (Windows) or Shift+Return (Mac)
Q47. You want to repeat an element (such as the date) on all pages of the document. Which options should you choose?
- Insert > Header & Footer
- Insert > Text
- Design > Header & Footer
- View > Header & Footer
Q48. You want to repeat an element (such as the date) at the bottom of all pages of a document. Which option should you choose?
- Insert > Text
- View > Header & Footer
- Design > Footer
- Insert > Footer
Q49. A document has been shared with you from your colleague’s OneDrive library. They have given only you editing access. What can you do with this document?
- Share the document with others.
- Assume ownership of the document.
- Remove access from another user.
- Coauthor the document with your colleague.
Q50. In the image below, what do the red bars next to the text indicate?
- Draw tools were used in these areas.
- Changes were made to these areas.
- Comments were added to these areas.
- none of these answers
Q51. What formatting must you use to use both portrait and landscape pages in the same Word document?
- templates
- page
- columns
- sections
Q52. Which option does the Find and Replace feature NOT support?
- Match Punctuation
- Replace All
- Match Case
- Whole Word Only
Q53. What is the name of the text effect that displays a large capital letter at the beginning of a paragraph?
- superscript
- drop cap
- subscript
- small caps
Q54. You need to document a procedure. Which paragraph format is best to help readers follow the sequence of instructions?
- line numbers
- numbered list
- columns
- bulleted list
Q55. How can you adjust which data in a table is used when creating a chart?
- Click the Select Data button.
- Click the Refresh Data button.
- Click the Switch Row/Column button.
- Click the Edit Data button.
Q56. You want to be able to edit your Word document simultaneously with other Word users in your organization. Which save location should you select in the Save As dialog box?
A. OneDrive
B. SharePoint document library
C. Google Drive
D. DropBox
- A
- A, B, C, D
- A, B, C
- A or B
Q57. Why is it important to use alternative text for objects in your document?
- Adding alternative text to an object is one way to apply a caption to an object.
- It allows you to display the text in a language other than the default language-for example, English to French, French to German.
- It helps a user with a visual impairment who is using a screen reader understand the content of the object.
- It enables you to provide another explanation of the object, in case the user does not understand what the object is.
Reference
Q58. What is a benefit of using sections in a Microsoft Word document?
- You can restrict printing for specific document sections.
- You can apply unique formatting to each section.
- You can collaborate on specific sections with other authors.
- You can restrict access to each section individually.
Reference
Q59. How can you tell if a colleague is coauthoring a document at the same time as you? (Select all that apply.)
A. Colleague's name appears in the Share panel.
B. Colleague's picture appears in the upper-right corner of the ribbon.
C. A banner notification pops up as the colleague edits the document.
D. A flag icon with the colleague's name appears where their edit is being made.
- A, B, C
- B, C, D
- A, B, D
- A, C, D
Reference
Q60. When you insert a picture into a document, what happens to the picture?
- Word stretches the photo to fill the page.
- Word scales the image to the largest size possible to fit within the height or width of the page.
- Word converts the photo’s file format.
- Word analyzes and corrects the image for tone and color.
Reference link
Q61. When working with Track Changes, what is the difference between Simple Markup and all Markup?
- Simple Markup shows the final version without inline markups; All Markups shows the final version with inline markups.
- Simple Markup shows the markup versions by one selected author; All Markup shows the combined markup version of all authors.
- Simple Markup shows the revisions of one selected author in the Review pane; All Markup shows the revisions of all authors with inline markups.
- Simple Markup shows the final version with inline markups; All Markup shows the final version without inline markups.
Reference link
Q62. You’re finalizing a document that contains some high-resolution images. You want to reduce the picture size while ensuring image quality is adequate for online viewing. What is a best-practice approach?
- Review the images and crop as needed. Compress the images. Save the document and then compress the entire document.
- Replace the images with lower-resolution images. Save the document and then compress it.
- Review the images and crop as needed. Then compress the images and delete cropped areas.
- Review the images and crop as needed. Save document and then compress it.
Reference link
Q63. Before you send a document to an external client, you must remove personal information—including document author names, comments, and hidden text—from the doc. What tool can help you locate and clean up these details?
- Accessibility Checker
- Check Compatibility
- Manage Document
- Document Inspector
Reference
Q64. What chart type cannot be used for more than one data series?
- Pie
- Column
- Line
- Bar
Q65. In the image below, where do you click to hide comments when a document prints?
- A
- B
- C
- D
Q66. Which page orientation should you select to accommodate a wide chart or table?
- Tall
- Portrait
- Wide
- Landscape
Q67. What is the first step in sharing a document that is currently saved on your local hard drive?
- Get a sharing link for the document.
- Create a new document in OneDrive.
- Upload the document to OneDrive.
- Send an invitation to the document.
Q68. You are working in another application and want to move text into a Word document. How can you do it?
- Export the text from the other application as a Word document.
- Use the Insert command and select the Word document.
- Select the text and save it as Word document.
- Use the Clipboard to copy and paste text into the Word document.
Q69. What is typically created as the first page of a document and contains information such as the document title and author?
- cover page
- master page
- blank page
- table of contents page
Q70. Before publishing a document, you want to identify issues that may make it difficult for people with disabilities to read. which feature should you use?
- check Accessibility
- inspect document
- check compatibility
- protect document
Reference
Q71. After selecting the entire document, what is the quickest way to find out how many paragraphs there are in your current Word document?
- From the start of the document, hold down the Ctrl (Windows) or Command (Mac) key, and press the Down Arrow key repeatedly, counting each paragraph as you go.
- Click File > Properties > Content to display file information, including the number of paragraphs.
- On the status bar, select Word Count to display file information, including the number of paragraphs.
- Click File > Info > Inspect Document to display file information, including the number of paragraphs.
Q72. You want to be able to read one page in your document while editing another page in the same document. What’s the most efficient way to do this with only one monitor?
- On the View tab of the ribbon, click Split.
- Save a duplicate copy of your document, then view both documents side by side.
- On the Insert tab of the ribbon, create a bookmark for the location that you want to read.
- On the View tab of the ribbon, click New Window.
Q73. What is the purpose of adding alternative text (alt text) to an image in your document?
- Alt text improves accessibility in your document.
- all of these answers
- Alt text describes what appears in the image.
- Screen readers read the text aloud for users with visual impairments.
Q74. You are inserting several images in a document and need to include descriptive information about them. Numbering the images will also make it easier to reference them in the associated document text. Which command can help you set this up?
- Insert Footnote
- Insert Citation
- Insert Caption
- Insert Table of Figures
Q75. You want an image to move with the surrounding text as you make changes to the document. Which option should you select?
- In Line with Text
- With Text Wrapping
- Behind Text
- Through
Q76. You want to place a triangle shape on your page. Where do you find the shape?
- On the Insert tab, click SmartArt.
- On the Insert tab, click Shapes and look in the Rectangles & Triangles section.
- On the Insert tab, click Icons.
- On the Insert tab, click Shapes and look in the Basic Shapes section.
Q77. When printing multiple copies of a document, which option groups consecutive pages together, making them easier to distribute?
- Collated
- Print One-Sided
- Uncollated
- Print on Both Sides
Q78. You are sharing your computer screen to collaborate on a document. Which view should you use to minimize the ribbon and give your document the most screen space?
- Read Mode (Windows) or Focus (Mac)
- Draft view
- Web Layout view
- Outline view
Q79. You want a different header and footer to appear on alternating pages. Which option should you choose?
- Different Odd & Even Pages
- Insert Alt Header/Footer
- Display on Odd Pages Only
- Different First Page
Q80. When you start a new, blank document, you usually end up changing the font to Arial 11.5 point. How can you make these settings the default for this and all future new documents?
- Open any document, change your font settings, and save as a template.
- Create a macro that will change all fonts to Arial 11.5 point.
- In a new, blank document, from the Font dialog box, make your changes and set as default for All documents based on the Normal template.
- In a new, blank document, make your font changes and then save your document as a template.
Reference
Q81. You inserted a picture into a brochure, and you want to cut down on the background to focus only on the main part of the image. How can you accomplish this?
- Right-click the picture and select Crop.
- In Picture Tools, select Remove Background.
- In Picture Tools, select Picture Effects.
- Right-click the picture and select Size and Position.
Q82. The form you are creating includes a field where users can either pick from a list of choices you provide, or type in a different entry. Which control type should you use?
- SmartArt
- drop-down list
- combo box
- check box
Q83. There is a circle shape in your document. Which of the shape’s style can you format?
- all of these answers
- Outline
- Effects
- Fill
Q84. A word theme is composed of settings for which document attributes?
- fonts and paragraph spacing
- colors, fonts, paragraph spacing, and effects
- colors, fonts, and paragraph spacing
- colors, fonts, and effects
Q85. When using the Compare function, the differences between two documents are outlined _.
- in red
- on the most recent of the two documents
- on the original document
- on a third document
Q86. You have inserted a picture in your Word document, and you want to ensure that users with visual impairments can access the picture. How can you do this?
- Insert an object.
- Insert a caption.
- Insert AutoText.
- Insert alt text.
Q87. You are creating a company newsletter. The first page has three columns, and the second page will need four columns. How would you do this?
- Insert a column break at the beginning of the second page.
- Insert a page break at the end of the first page.
- Insert a section break at the end of the first page.
- Insert a text wrapping break at the beginning of the second page.
Q88. You just applied a change from the Design tab of the ribbon, and all of the fonts and formatting in your document changed. What did you change?
A. theme
B. style set
C. default document font
D. template
- D
- A or B
- C or D
- A, B, or C
Q89. You want to start a new text section at the current cursor position without adding a new page. Which type of section break should you choose?
- Continuous
- Even Page
- Next Page
- Odd Page
Q90. Which function allows you to treat multiple objects as a single object for the purpose of manipulating their display or placement within a document?
- Group
- Merge
- Copy
- Combine
Q91. Which function turns a document into a webpage?
- Style
- Format
- Translate
- Transform
Q92. Which is not a text wrapping option for a picture?
- justify
- through
- behind text
- tight
Q93. You are editing a paragraph that begins on one page and ends on the next after selecting the entire paragraph, how can you display it on one page?
- In paragraph settings, click Indent and Spacing > pagination and select Keep with next
- In paragraph settings, click Line and Page Break > pagination and select Keep with next
- In paragraph settings, click Line and Page Break > pagination and select keep lines together
- In paragraph settings, click Line and Page Break > pagination and select Widow/Orphan control
Q94. Double clicking in the left margin will _ the paragraph to the right.
- double indent
- select
- delete
- underline
Q95. When using Track Changes, what formatting indicates that text has been deleted?
- strikethrough
- wavy line
- italic
- underline
Q96. What action allows you to quickly access a specific document from your list of saved files?
- Pin to list
- Add to chooser
- Mark as favorite
- Drag to Home tab
Q97. When you create a macro, you can assign it to a _. (Select all that apply.)
A. keyboard shortcut
B. specific user
C. style pane
D. group on the ribbon
- D
- A
- A, C, D
- A, B, C
Reference
Q98. Both boxes contain a white arrow, but it is visible only in the second box. What command was applied to the second box to make the arrow visible?
- Bring to front
- WordArt
- Group
- Send to back
Q99. Which selecton handle should you drag to rotate the object?
- G
- E
- A
- C
Q100. You and your colleagues are asked to reply to some comments in a documents you have addressed your comments. Which choice is not a good way to indicate that you have taken care of the comments before sending the file to the next person?
- Insert a new comment
- Reply to the comment
- Delete the comment
- Resolve the comment
Q101. What action allow you to quickly access a specific docuemnt from your list of saved file?
- List
- Go to file
- Bookmark
- Jump
Q102. Which page orientation should you select to accomdate a wide chart or table?
- Wide
- Potrait
- Landscape
- None of the above
Q103. For what task can you not use the style inspector?
- displaying the paragraph formatting at the insertion point
- resestting or clearing paragraph or text-level formatting
- recommending style changes for improved accessibility
- displaying the text-level formatting at the insertion point
Q104. Your industry uses a lot of terminology that is not included in regular dictionaries, so document checking is both inaccurate and laborious. How can you modify Word to make document checking more efficient and accurate?
- In the Word proofing options, enable Suggest (Windows) or Select (Mac) from main dictionary only
- Add your terminology to the default Word dictionary
- In the Word proofing tools, enable checking for both Cliches and Jargon (Windows) or Cliches, colloquialisms and jargon (Mac)
- Create a custom dictionary that includes your specific terminology
Q105. What happens when you resolve a comment?
- The comment is deleted
- There is no change to the comment
- A reply is added to the comment
- The comment appears dimmed
Q106. Using the Styles group in Word lets you quickly ______?
- apply frames and artistic effects to graphics
- modify page margins
- apply a different theme
- apply styles for heading levels, body text, and titles
Q107. You need to direct a reader from specific text to a related graphic that clarifies the content in another place in your document. Which command can you use to set this up?
- Citation
- Table of Contents
- Cross-Reference
- Table of Figures
on
August 8, 2012, 11:27 AM PDT
10 cool ways to get more from Word’s Find and Replace feature
Find and Replace can accomplish things most users never dreamed of. Here are some of the best ways to put this feature to use.
Find and Replace is one of Word’s most powerful and flexible features — but it’s considerably underused. Most people use it to find specific content, but they don’t realize it can also run rings around many tedious tasks. Start with these 10 easy-to-implement ways to use advanced Find and Replace settings and see what they inspire for your own day-to-day chores.
1: Replace two spaces with a single space
Some old school users still insert two spaces after a period. If you inadvertently do this, you can quickly replace two spaces with one:
- Press [Ctrl]+H to open the Find And Replace dialog box.
- Click inside the Find What control, delete any existing contents, and enter two spaces (just two).
- Click inside the Replace With control, delete any existing contents, and enter one space.
- Click Replace All or use the Replace and Find Next buttons to find (and replace — or not) each occurrence individually.
These settings will find all occurrences of two spaces, not just those at the end of a sentence. You can refine the search by prefacing both the find and replace strings with a period (or other punctuation mark).
2: Replace multiple spaces with a tab
One of the biggest mistakes novice Word users make is to enter multiple spaces instead of using a tab to position text on the page — and those spaces can wreck a document! Fortunately, you can replace them with a tab mark by using the {} code, as follows:
- Press [Ctrl]+H.
- In the Find What control, enter a single space, followed by {2,}.
- In the Replace With control, enter ^t, which represents a single tab mark.
- Click the More button and check the Use Wildcards option, as shown in Figure A.
- Click Replace All.
The {2,} code tells Word to find two or more literal characters; the space character you entered is the literal character.
Figure A
Use a wildcard to find multiple spaces.
3: Insert new text
Replacing existing text with new text is simple. But inserting new text without deleting anything is a bit harder. For instance, let’s suppose you want to insert the text “, Inc.” to each occurrence of a company name. You can update each individually or you can use the ^& code as follows:
- Press [Ctrl]+H.
- In the Find What control, enter the name of the company, Harkins and Son.
- In the Replace With control, enter ^&, Inc. as shown in Figure B.
- Click Replace All.
Figure B
Use the ^& code to retain the find string.
4: Apply a style
Styles provide a great way to apply consistent formatting. Using Find and Replace, you can do so after the fact as well. To apply a style using this feature, do the following:
- Press [Ctrl]+H.
- In the Find What control, enter the text to which you’re applying the format. (You can use literal text, codes, and wildcards.)
- Click inside the Replace With control (and delete any contents).
- Click the More button and click Format.
- Choose Style from the resulting list.
- In the Replace Style dialog, select the style you want to apply, as shown in Figure C.
- Click OK. Word will display the style under the Replace With control, as shown in Figure D.
- Click Replace All.
Figure C
Specify a style instead of a literal replacement string.
Figure D
The style you selected will be displayed under the Replace With control.
5: Replace a style
To change one style to another, you can use the Style pane to select all the text of one style and then select the new style. That technique is quick at around five clicks. You can also use the Find and Replace feature as follows:
- Press [Ctrl]+H.
- Click the Find What control and click More.
- Click Format and choose Style.
- Select the style you’re replacing and click OK.
- Click the Replace With control.
- Click Format and choose Style.
- Select the replacement style and click OK. Figure E shows the specified Find What and Replace With styles.
- Click Replace All.
This technique requires a few more clicks than the selection method, but it’s nice to have more than one solution in your toolkit.
Figure E
Select the replacement style and click OK.
6: Delete paragraphs
Now, suppose you want to delete several paragraphs and their only common attribute is their style. Using the Find and Replace feature, you can quickly delete them:
- Press [Ctrl]+H.
- Click the Find What control and click the More button.
- Click Format and choose Style.
- Select the style that the paragraphs share and click OK.
- Make sure the Replace With control is empty, as shown in Figure F.
- Click Replace All.
Figure F
Replace the find text (which is actually a style) with nothing.
7: Use a trick to replace a long text string
The Find What and Replace With controls are limited to 255 characters. When the replace string is longer, copy it to the Clipboard and use the ^c as follows:
- Press [Ctrl]+H.
- In the Find What control, enter the text or code to find the content you’re replacing. Don’t forget about wildcards.
- In the Replace With control, enter ^c.
- Click Replace All.
This technique will replace the find text with the contents of the Clipboard. Unfortunately, the ^c code doesn’t work in the Find What control.
8: Transpose data
Using Find and Replace, you can quickly transpose data. For instance, you might need to transpose a list of names in first name last name format into last name, first name format. Here’s how to do it:
- Select the list.
- Press [Ctrl]+H.
- In the Find What control, enter (<*>) (<*>) (Note: There’s a space between the two wildcard sets).
- In the Replace With control, enter 2, 1 (with a space between the two wildcard sets), as shown in Figure G.
- Click the More button and check the Use Wildcards option.
- Click Replace All.
Figure G
Using wildcards, you can transpose data.
Here’s how the wildcard components work:
- The brackets (<>) denote the beginning and ending of a word or phrase.
- The * character refers to any characters.
- The parentheses indicate a pattern.
- The slash () replaces characters and the number after it indicates the position of a bracketed component.
9: Insert special characters
Sometimes, you need to insert special characters into a document. For instance, you might want to insert a nonbreaking space between parts of a company or person’s name. If there are only a few instances of the name and the document is short, you can achieve this manually with little trouble. Otherwise, using Find and Replace might be a better choice:
- Press [Ctrl]+H.
- In the Find What control, enter the find text.
- In the Replace With control, enter the same text, but instead of entering spaces by pressing the Spacebar, press [Ctrl]+[Shift]+Spacebar. You can’t tell the spaces apart, but they’re different.
- Click Replace All.
10: Delete formatted text
Similar to #6, which uses styles to delete paragraphs, you can use Find and Replace to delete consistently formatted text. For example, you could use this feature to delete hidden text:
- Press [Ctrl]+H.
- Click the Find What control and click More.
- From the Format drop-down, choose Font.
- Check the Hidden option in the Effects section and click OK.
- As you can see in Figure H, Word will display the specified format under the Find What control.
- Click Replace All.
Figure H
Delete hidden text using these settings.
Most users don’t hide text, but you can use this method with any format. You can also enter a format in both the Find What and the Replace With controls to change one format to another.
Other tricks?
Have you found some clever ways to save time using Find and Replace? Share your techniques with fellow TechRepublic members.
-
Software
linkedin-skill-assessments-quizzes
Q1. Which feature allows you to copy attributes of selected text and apply them to another selection?
- Merge Formatting command
- Copy and Paste Styles command
- Copy and Paste Attributes command
- Format Painter tool
- Mark as Final.
- Add a Digital Signature.
- Encrypt with Password.
- Always Open Read-Only.
Q3. You are finalizing a two-page document. Rather than having Word decide where page 1 ends, you want the next paragraph to begin on the top of page 2. How do you achieve this?
- Change the bottom margin to your current location.
- Insert a page break.
- Press Shift + Enter (Shift + Return).
- Insert a column break.
Q4. How do you insert the content of an existing Word document into your current Word document?
- Click Layout > Text > Text from File.
- Click Insert > Text > Building Blocks Organizer.
- Click Insert > Text > Text from File.
- Click Insert > Media.
Q5. You want to set a wider inside margin to accommodate binding a document where pages are printed in both sides. Which option should you choose in the Page Setup dialog box?
- Book Fold.
- Different Odd & Even Pages.
- Mirror Margins.
- Landscape.
Reference
Q6. Which feature lets you place a ghosted logo or text behind the regular text on your document?
- Background.
- Watermark.
- Imagemark.
- Overlay.
Q7. Where do you select the paper size for a document?
- Design > Size.
- File > Page Setup.
- Layout > Size.
- Layout > Margins.
Q8. Which option lets you mark your favorite templates for quick reuse in the future?
- Drag to Home tab.
- Add to chooser.
- Pin to list.
- Mark as favorite.
Q9. You want to add a caption to a table. Which tab contains this option?
- Insert
- Design
- References
- Layout
Q10. How can you change the appearance of an entire table in a single step?
- Apply a table style.
- Apply a graphic style.
- Right-click a table and choose a new style.
- Apply a cell style.
Q11. Which option does the Find and Replace feature NOT support?
- Whole Word Only.
- Replace All.
- Check Spelling.
- Match Case.
Q12. Which statement best describes how a bookmark is used in a Word document?
- A bookmark is a hyperlink where the label is automatically generated.
- A bookmark works in conjunction with hyperlinks to allow you to quickly jump to a specific location in your document.
- A bookmark is a link in your document that can give you quick access to webpages, files, and other locations within your document.
- A bookmark is a color-coded graphic that appears in the navigation pane for easy access to a specific location in your document.
Q13. What is NOT an option when inviting a colleague to collaborate on a document?
- including a personalized message
- giving the collaborator the option to edit a document
- setting the collaborator’s access to view only
- granting administrator access
Q14. You split a document into three sections. What happens if you change the margins in the first section?
- The document reverts back to a single section with the new margin settings.
- The new margin settings are applied to all of the sections.
- The new margin settings are applied to the second and third sections.
- The new margin settings are applied to just the first section.
Q15. Which ribbon tab includes commands to add various types of objects or media to your document?
- Insert
- File
- Layout
- Design
Q16. What type of page is useful at the front of a large document, to identify the document title, author, and other metadata?
- cover page
- blank page
- master page
- table of contents page
Q17. What happens in this SmartArt object when you press the Delete key?
- The boxes resize to maintain the same overall height.
- The object is deleted and a hole is left behind.
- The text merges with the second box.
- The gaps between the boxes close and the boxes remain the same size.
Q18. What happens in this SmartArt diagram when you delete the selected object?
- The text from the deleted box merges with the next box’s text.
- The selected object is deleted and the spacing is preserved where the object was.
- The remaining objects resize to maintain the same overall height.
- The gaps between the objects close and the objects remain the same size.
Q19. Which command builds an overview of document contents based on applied headings styles?
- Manage Sources
- Cross-Reference
- Insert Index
- Table of Contents
Q20. Which statistic does the Word Count feature NOT collect?
- paragraphs
- lines
- page breaks
- characters (no spaces)
Q21. What is the default view when you open a document or create a new document?
- Print Layout view
- Draft view
- Edit view
- Web Layout view
Q22. You are working on a local copy of a document when Word unexpectedly closes. After you relaunch Word, how can you find the most recently saved version of the document?
- Click Open > Recent and select Recover Unsaved Documents.
- Click File > Options > Recover Unsaved Documents.
- Click File > Open > Recent > Documents.
- Click File > Recent > Recover Unsaved Documents.
Explanation:
Solutions found in Office2019:
File -> Open -> Recent -> Recover Unsaved Documents
File -> Info -> Manage Document -> Recover Unsaved Documents
Read carefully. It’s not about recovering, but only the last recent file!
Q23. Which object type can you not insert into a Word document from the Insert tab?
- a sketch
- a symbol
- a 3D model
- an equation
Q24. What Microsoft Word feature lets you capture a portion of your screen to be used as an image in your document?
- Screen Clipping
- Screen Grab
- Screen Capture
- none of these answers
Q25. You want to create a shortcut that replaces an acronym that you type with the acronym’s full text-for example, replacing "/mt" with "Microsoft Teams". What Word feature do you use to create this shortcut?
- Replace All
- AutoFormat As You Type
- Find and Replace
- AutoCorrect Options
Explanation: The keyword here is creating a “shortcut” which is set with the Autocorrect Options by navigating to File -> Options -> Proofing -> AutoCorrect Options -> Replace text as you type.
Q26. Your document contains two columns of content with a vertical line between the columns, as shown. From where can you delete the line?
- Insert > Text
- Columns dialog box
- Insert > Line > Vertical
- Insert > Line > Remove
Explanation: Layout -> Columns -> More columns -> Line between
Q27. When you crop an image in a document, what happens to the image and the overall document file size?
- The cropped parts of the image are hidden and the overall file size increases.
- The cropped parts of the image are removed and the overall file size does not change.
- The cropped parts of the image are hidden and the overall file size does not change.
- The cropped parts of the image are removed and the overall file size decreases.
Q28. When you are typing in a paragraph and reach the end of the line, Word automatically starts a new line for you. What is this feature called?
- line wrap
- word wrap
- a new line return
- a soft return
Q29. You want to create an organizational chart. Which SmartArt category should you choose?
- Pyramid
- Relationship
- Hierarchy
- Matrix
Q30. When you insert page numbers, which position is NOT an option?
- page margins
- inset
- current position
- bottom of page
Q31. How can you quickly move an insertion point up to the start of the previous paragraph?
- Press Ctrl+Up Arrow (Windows) or Command+Up Arrow (Mac).
- Press Ctrl+Page Up (Windows) or Command+Page Up (Mac).
- Press Ctrl+Left Arrow (Windows) or Command+Left Arrow (Mac).
- Press Alt+Left Arrow (Windows) or Option+Left Arrow (Mac).
Q32. You send a document to two clients for review, and each client returns a separate, edited version of the document. How do you most efficiently review their feedback?
- Click Review > Accept.
- Turn on Track Changes.
- Click Review > Compare.
- Click Review > Smart Lookup.
Q33. What is the difference between a footnote and an endnote?
- Footnotes use Arabic numerals and endnotes use letters.
- A footnote is placed in the page footer, and an endnote is placed on a blank page at the end of the document.
- A footnote is placed at the bottom of the page, and an endnote is placed at the end of the document.
- An endnote always appears on the bottom of the same page that it references.
Q34. Which formatting option was used to create the effect shown below?
- Drop Cap
- Subscript
- Small Caps
- Superscript
Q35. What Word building block uses headings to help users identify the contents of a document?
- table of contents
- page break
- cover page
- index
Q36. You have been reviewing a Word document using Track Changes. There are still changes that need to be reviewed, but you cannot see them. Why is this? (Select all that apply.)
A. Display for Review is set to No Markup.
B. Track changes has been turned off.
C. Display for Review is set to Original.
D. Inserts and Deletions and Formatting are turned off in Show Markup.
- A, C, D
- A, B
- D
- A, C
Q37. You are coordinating the update of your company’s 10-chapter operations manual. You begin by saving each chapter as a separate document. What Word feature can you use to manage all of these chapter documents?
- the Organizer
- master document
- outline view
- versioning
Q38. Which is a benefit of using heading styles to format a report?
- You can reformat all headings by changing style sets.
- You can navigate from heading to heading in the Navigation pane.
- all of these answers
- You can easily generate a table of contents.
Q39. You need to add a trademark symbol to a new product name. How can you accomplish this? (Select two items.)
A. Type "(TM)".
B. On the **Insert** tab, in the **Symbols** group, select **Symbol**. From the symbols gallery, select the trademark symbol, then click **Insert**.
C. On the **Insert** Tab, in the **Illustrations** group, select **Icons**. From the icons gallery, select the **Signs and Symbols** category. Then select the trademark symbol and click **Insert**.
D. Type "(R)".
- B and D
- A and B
- B and C
- A and D
Hint:
(TM) : Unregistered trademark symbol
(R): Registered trademark symbol
Q40. You are reformatting a professional document that you created previously using manual formatting. In your document, first-level headings are formatted with Arial 11 Bold. What is the fastest way to create and apply a Heading 1 style using these properties?
- In the Styles task pane, click New Style and select Arial 11 Bold.
- Hold the Ctrl key (Windows) or Command key (Mac) and click the Format Painter. Then select New Style.
- On Windows: Select one of the first level headings. Right-click Heading 1 and update it to match the selection.On Mac: With the style pane open, highlight a Heading 1 in the document, then in the style pane drop-down for Heading 11, select Update to Match Selection.
- Select the text, right-click to display the formatting bar, and select Styles > Copy.
Q41. You are typing text in two columns. When you reach the end of a paragraph in column 1, you want to start the next paragraph in column 1 on the next page. What type of break should you insert at this point?
- next page section break
- continuous section break
- column break
- page break
Q42. You want to capture all the content and design elements in your current document, so you can use them as a starting point when creating new documents. To do so, save the current document as _.
- a template file
- a PDF
- an OpenDocument Text file
- a Rich Text Format file
Q43. Which file format best preserves formatting and allows editing when a Word document is transferred to another application?
- XML Paper Specification (XPS)
- OpenDocument Text (ODT)
- Rich Text Format (RTF)
- plain text (TXT)
Q44. How can you break a table into two parts?
- Use the Split Table command.
- Press Shift + Enter (Windows) or Sift + Return (Mac).
- Use the Section Break command.
- Use the Split Cells command.
Explanation: Tables Layout tab -> Merge group -> Split Table
Q45. What can you NOT create from a Word document?
- a Word macro-enabled document
- a plain text file
- a multipage website
- a Word 2003 XML document
Explanation: Each Word document can be saved as a Web Page.
Q46. How can you add a manual line break to a paragraph?
- Press Enter twice (Windows) or Return twice (Mac).
- Press Alt+Enter (Windows) or Option+Return (Mac).
- Press Enter (Windows) or Return (Mac).
- Press Shift+Enter (Windows) or Shift+Return (Mac)
Q47. You want to repeat an element (such as the date) on all pages of the document. Which options should you choose?
- Insert > Header & Footer
- Insert > Text
- Design > Header & Footer
- View > Header & Footer
Q48. You want to repeat an element (such as the date) at the bottom of all pages of a document. Which option should you choose?
- Insert > Text
- View > Header & Footer
- Design > Footer
- Insert > Footer
Q49. A document has been shared with you from your colleague’s OneDrive library. They have given only you editing access. What can you do with this document?
- Share the document with others.
- Assume ownership of the document.
- Remove access from another user.
- Coauthor the document with your colleague.
Q50. In the image below, what do the red bars next to the text indicate?
- Draw tools were used in these areas.
- Changes were made to these areas.
- Comments were added to these areas.
- none of these answers
Q51. What formatting must you use to use both portrait and landscape pages in the same Word document?
- templates
- page
- columns
- sections
Q52. Which option does the Find and Replace feature NOT support?
- Match Punctuation
- Replace All
- Match Case
- Whole Word Only
Q53. What is the name of the text effect that displays a large capital letter at the beginning of a paragraph?
- superscript
- drop cap
- subscript
- small caps
Q54. You need to document a procedure. Which paragraph format is best to help readers follow the sequence of instructions?
- line numbers
- numbered list
- columns
- bulleted list
Q55. How can you adjust which data in a table is used when creating a chart?
- Click the Select Data button.
- Click the Refresh Data button.
- Click the Switch Row/Column button.
- Click the Edit Data button.
Q56. You want to be able to edit your Word document simultaneously with other Word users in your organization. Which save location should you select in the Save As dialog box?
A. OneDrive
B. SharePoint document library
C. Google Drive
D. DropBox
- A
- A, B, C, D
- A, B, C
- A or B
Q57. Why is it important to use alternative text for objects in your document?
- Adding alternative text to an object is one way to apply a caption to an object.
- It allows you to display the text in a language other than the default language-for example, English to French, French to German.
- It helps a user with a visual impairment who is using a screen reader understand the content of the object.
- It enables you to provide another explanation of the object, in case the user does not understand what the object is.
Reference
Q58. What is a benefit of using sections in a Microsoft Word document?
- You can restrict printing for specific document sections.
- You can apply unique formatting to each section.
- You can collaborate on specific sections with other authors.
- You can restrict access to each section individually.
Reference
Q59. How can you tell if a colleague is coauthoring a document at the same time as you? (Select all that apply.)
A. Colleague's name appears in the Share panel.
B. Colleague's picture appears in the upper-right corner of the ribbon.
C. A banner notification pops up as the colleague edits the document.
D. A flag icon with the colleague's name appears where their edit is being made.
- A, B, C
- B, C, D
- A, B, D
- A, C, D
Reference
Q60. When you insert a picture into a document, what happens to the picture?
- Word stretches the photo to fill the page.
- Word scales the image to the largest size possible to fit within the height or width of the page.
- Word converts the photo’s file format.
- Word analyzes and corrects the image for tone and color.
Reference link
Q61. When working with Track Changes, what is the difference between Simple Markup and all Markup?
- Simple Markup shows the final version without inline markups; All Markups shows the final version with inline markups.
- Simple Markup shows the markup versions by one selected author; All Markup shows the combined markup version of all authors.
- Simple Markup shows the revisions of one selected author in the Review pane; All Markup shows the revisions of all authors with inline markups.
- Simple Markup shows the final version with inline markups; All Markup shows the final version without inline markups.
Reference link
Q62. You’re finalizing a document that contains some high-resolution images. You want to reduce the picture size while ensuring image quality is adequate for online viewing. What is a best-practice approach?
- Review the images and crop as needed. Compress the images. Save the document and then compress the entire document.
- Replace the images with lower-resolution images. Save the document and then compress it.
- Review the images and crop as needed. Then compress the images and delete cropped areas.
- Review the images and crop as needed. Save document and then compress it.
Reference link
Q63. Before you send a document to an external client, you must remove personal information—including document author names, comments, and hidden text—from the doc. What tool can help you locate and clean up these details?
- Accessibility Checker
- Check Compatibility
- Manage Document
- Document Inspector
Reference
Q64. What chart type cannot be used for more than one data series?
- Pie
- Column
- Line
- Bar
- A
- B
- C
- D
Q66. Which page orientation should you select to accommodate a wide chart or table?
- Tall
- Portrait
- Wide
- Landscape
Q67. What is the first step in sharing a document that is currently saved on your local hard drive?
- Get a sharing link for the document.
- Create a new document in OneDrive.
- Upload the document to OneDrive.
- Send an invitation to the document.
Q68. You are working in another application and want to move text into a Word document. How can you do it?
- Export the text from the other application as a Word document.
- Use the Insert command and select the Word document.
- Select the text and save it as Word document.
- Use the Clipboard to copy and paste text into the Word document.
Q69. What is typically created as the first page of a document and contains information such as the document title and author?
- cover page
- master page
- blank page
- table of contents page
Q70. Before publishing a document, you want to identify issues that may make it difficult for people with disabilities to read. which feature should you use?
- check Accessibility
- inspect document
- check compatibility
- protect document
Reference
Q71. After selecting the entire document, what is the quickest way to find out how many paragraphs there are in your current Word document?
- From the start of the document, hold down the Ctrl (Windows) or Command (Mac) key, and press the Down Arrow key repeatedly, counting each paragraph as you go.
- Click File > Properties > Content to display file information, including the number of paragraphs.
- On the status bar, select Word Count to display file information, including the number of paragraphs.
- Click File > Info > Inspect Document to display file information, including the number of paragraphs.
Q72. You want to be able to read one page in your document while editing another page in the same document. What’s the most efficient way to do this with only one monitor?
- On the View tab of the ribbon, click Split.
- Save a duplicate copy of your document, then view both documents side by side.
- On the Insert tab of the ribbon, create a bookmark for the location that you want to read.
- On the View tab of the ribbon, click New Window.
Q73. What is the purpose of adding alternative text (alt text) to an image in your document?
- Alt text improves accessibility in your document.
- all of these answers
- Alt text describes what appears in the image.
- Screen readers read the text aloud for users with visual impairments.
Q74. You are inserting several images in a document and need to include descriptive information about them. Numbering the images will also make it easier to reference them in the associated document text. Which command can help you set this up?
- Insert Footnote
- Insert Citation
- Insert Caption
- Insert Table of Figures
Q75. You want an image to move with the surrounding text as you make changes to the document. Which option should you select?
- In Line with Text
- With Text Wrapping
- Behind Text
- Through
Q76. You want to place a triangle shape on your page. Where do you find the shape?
- On the Insert tab, click SmartArt.
- On the Insert tab, click Shapes and look in the Rectangles & Triangles section.
- On the Insert tab, click Icons.
- On the Insert tab, click Shapes and look in the Basic Shapes section.
Q77. When printing multiple copies of a document, which option groups consecutive pages together, making them easier to distribute?
- Collated
- Print One-Sided
- Uncollated
- Print on Both Sides
Q78. You are sharing your computer screen to collaborate on a document. Which view should you use to minimize the ribbon and give your document the most screen space?
- Read Mode (Windows) or Focus (Mac)
- Draft view
- Web Layout view
- Outline view
Q79. You want a different header and footer to appear on alternating pages. Which option should you choose?
- Different Odd & Even Pages
- Insert Alt Header/Footer
- Display on Odd Pages Only
- Different First Page
Q80. When you start a new, blank document, you usually end up changing the font to Arial 11.5 point. How can you make these settings the default for this and all future new documents?
- Open any document, change your font settings, and save as a template.
- Create a macro that will change all fonts to Arial 11.5 point.
- In a new, blank document, from the Font dialog box, make your changes and set as default for All documents based on the Normal template.
- In a new, blank document, make your font changes and then save your document as a template.
Reference
Q81. You inserted a picture into a brochure, and you want to cut down on the background to focus only on the main part of the image. How can you accomplish this?
- Right-click the picture and select Crop.
- In Picture Tools, select Remove Background.
- In Picture Tools, select Picture Effects.
- Right-click the picture and select Size and Position.
Q82. The form you are creating includes a field where users can either pick from a list of choices you provide, or type in a different entry. Which control type should you use?
- SmartArt
- drop-down list
- combo box
- check box
Q83. There is a circle shape in your document. Which of the shape’s style can you format?
- all of these answers
- Outline
- Effects
- Fill
Q84. A word theme is composed of settings for which document attributes?
- fonts and paragraph spacing
- colors, fonts, paragraph spacing, and effects
- colors, fonts, and paragraph spacing
- colors, fonts, and effects
Q85. When using the Compare function, the differences between two documents are outlined _.
- in red
- on the most recent of the two documents
- on the original document
- on a third document
Q86. You have inserted a picture in your Word document, and you want to ensure that users with visual impairments can access the picture. How can you do this?
- Insert an object.
- Insert a caption.
- Insert AutoText.
- Insert alt text.
Q87. You are creating a company newsletter. The first page has three columns, and the second page will need four columns. How would you do this?
- Insert a column break at the beginning of the second page.
- Insert a page break at the end of the first page.
- Insert a section break at the end of the first page.
- Insert a text wrapping break at the beginning of the second page.
Q88. You just applied a change from the Design tab of the ribbon, and all of the fonts and formatting in your document changed. What did you change?
A. theme
B. style set
C. default document font
D. template
- D
- A or B
- C or D
- A, B, or C
Q89. You want to start a new text section at the current cursor position without adding a new page. Which type of section break should you choose?
- Continuous
- Even Page
- Next Page
- Odd Page
Q90. Which function allows you to treat multiple objects as a single object for the purpose of manipulating their display or placement within a document?
- Group
- Merge
- Copy
- Combine
Q91. Which function turns a document into a webpage?
- Style
- Format
- Translate
- Transform
Q92. Which is not a text wrapping option for a picture?
- justify
- through
- behind text
- tight
Q93. You are editing a paragraph that begins on one page and ends on the next after selecting the entire paragraph, how can you display it on one page?
- In paragraph settings, click Indent and Spacing > pagination and select Keep with next
- In paragraph settings, click Line and Page Break > pagination and select Keep with next
- In paragraph settings, click Line and Page Break > pagination and select keep lines together
- In paragraph settings, click Line and Page Break > pagination and select Widow/Orphan control
Q94. Double clicking in the left margin will _ the paragraph to the right.
- double indent
- select
- delete
- underline
Q95. When using Track Changes, what formatting indicates that text has been deleted?
- strikethrough
- wavy line
- italic
- underline
Q96. What action allows you to quickly access a specific document from your list of saved files?
- Pin to list
- Add to chooser
- Mark as favorite
- Drag to Home tab
Q97. When you create a macro, you can assign it to a _. (Select all that apply.)
A. keyboard shortcut
B. specific user
C. style pane
D. group on the ribbon
- D
- A
- A, C, D
- A, B, C
Reference
Q98. Both boxes contain a white arrow, but it is visible only in the second box. What command was applied to the second box to make the arrow visible?
- Bring to front
- WordArt
- Group
- Send to back
Q99. Which selecton handle should you drag to rotate the object?
- G
- E
- A
- C
Q100. You and your colleagues are asked to reply to some comments in a documents you have addressed your comments. Which choice is not a good way to indicate that you have taken care of the comments before sending the file to the next person?
- Insert a new comment
- Reply to the comment
- Delete the comment
- Resolve the comment
Q101. What action allow you to quickly access a specific docuemnt from your list of saved file?
- List
- Go to file
- Bookmark
- Jump
Q102. Which page orientation should you select to accomdate a wide chart or table?
- Wide
- Potrait
- Landscape
- None of the above
Q103. For what task can you not use the style inspector?
- displaying the paragraph formatting at the insertion point
- resestting or clearing paragraph or text-level formatting
- recommending style changes for improved accessibility
- displaying the text-level formatting at the insertion point
Q104. Your industry uses a lot of terminology that is not included in regular dictionaries, so document checking is both inaccurate and laborious. How can you modify Word to make document checking more efficient and accurate?
- In the Word proofing options, enable Suggest (Windows) or Select (Mac) from main dictionary only
- Add your terminology to the default Word dictionary
- In the Word proofing tools, enable checking for both Cliches and Jargon (Windows) or Cliches, colloquialisms and jargon (Mac)
- Create a custom dictionary that includes your specific terminology
- The comment is deleted
- There is no change to the comment
- A reply is added to the comment
- The comment appears dimmed
Q106. Using the Styles group in Word lets you quickly __?
- apply frames and artistic effects to graphics
- modify page margins
- apply a different theme
- apply styles for heading levels, body text, and titles
Q107. You need to direct a reader from specific text to a related graphic that clarifies the content in another place in your document. Which command can you use to set this up?
- Citation
- Table of Contents
- Cross-Reference
- Table of Figures