What to do if formula is not working in excel

If you work with formulas in Excel, sooner or later you will encounter the problem where Excel formulas don’t work at all (or give the wrong result).

While it would have been great had there been only a few possible reasons for malfunctioning formulas. Unfortunately, there are too many things that can go wrong (and often does).

But since we live in a world that follows the Pareto principle, if you check for some common issues, it’s likely to solve 80% (or maybe even 90% or 95% of the issues where formulas are not working in Excel).

And in this article, I will highlight those common issues that are likely the cause of your Excel formulas not working.

So let’s get started!

Incorrect Syntax of the Function

Let me start by pointing out the obvious.

Every function in Excel has a specific syntax – such as the number of arguments it can take or the type of arguments it can accept.

And in many cases, the reason your Excel formulas are not working or gives the wrong result could be an incorrect argument (or missing arguments).

For example, the VLOOKUP function takes three mandatory arguments and one optional argument.

If you provide a wrong argument or don’t specify the optional argument (where it’s needed for the formula to work), it’s going to give you a wrong result.

For example, suppose you have a dataset as shown below where you need to know the score of Mark in Exam 2 (in cell F2).

If I use the below formula, I will get the wrong result, because I am using the wrong value in the third argument (one that asks for Column Index number).

=VLOOKUP(A2,A2:C6,2,FALSE)

In this case, the formula calculates (as it returns a value), but the result is incorrect (instead of score in Exam 2, it gives the score in Exam 1).

Another example where you need to be cautious about the arguments is when using VLOOKUP with the approximate match.

Since you need to use an optional argument to specify where you want VLOOKUP to do an exact match or an approximate match, not specifying this (or using the wrong argument) can cause issues.

Below is an example where I have the marks data for some students and I want to extract marks in Exam 1 for the students in the table on the right.

When I use the below VLOOKUP formula it gives me an error for some names.

=VLOOKUP(E2,$A$2:$C$6,2)

This happens as I have not specified the last argument (which is used to determine whether to do an exact match or approximate match). When you don’t specify the last argument, it automatically does an approximate match by default.

Since we needed to do an exact match in this case, the formula returns an error for some names.

While I have taken the example of the VLOOKUP function, in this case, this is something that can be applicable for many Excel formulas that have optional arguments as well.

Also read: Identify Errors Using Excel Formula Debugging

Extra Spaces Causing Unexpected Results

Leading, trailing spaces are hard to find out and can cause issues when you use a cell that has these in formulas.

For example, in the below example, if I try to use VLOOKUP to fetch the score for Mark, it gives me the #N/A error (the not available error).

While I can see that the formula is correct and the name ‘Mark’ is clearly there is the list, what I can not see is that there is a trailing space in the cell that has the name (in cell D2).

Excel doesn’t consider the content of these two cells the same and therefore it considers it a mismatch when fetching the value using VLOOKUP (or it could be any other lookup formula).

To fix this issue, you need to remove these extra space characters.

You can do this by using any of the following methods:

1. Clean the cell and remove any leading/trailing spaces before using it in formulas
2. Use the TRIM function within the formula to make sure any leading/trailing/double spaces are ignored.

In the above example, you can use the below formula instead to make sure it works.

=VLOOKUP(TRIM(D2),$A$2:$B$6,2,0)

While I have taken the VLOOKUP example, this is also a common issue when working with TEXT functions.

For example, if I use the LEN function to count the total number of characters in a cell, if there are leading or trailing spaces, these would also be counted and give the wrong result.

Take away / How to Fix: If possible, clean your data by removing any leading/trailing or double spaces before using these in formulas. If you can not change the original data, use the TRIM function in formulas to take care of this.

Using Manual Calculation Instead of Automatic

This one setting can drive you crazy (if you don’t know it’s what’s causing all the issues).

Excel has two calculation modes – Automatic and Manual.

By default, the automatic mode is enabled, which means that in case I use a formula or make any changes in the existing formulas, it automatically (and instantly) makes the calculation and gives me the result.

This is the setting we are all used to.

In the automatic setting, whenever you make any change in the worksheet (such as entering a new formula to even some text in a cell), Excel automatically recalculates everything (yes, everything).

But in some cases, people enable the manual calculation setting.

This is mostly done when you have a heavy Excel file with a lot of data and formulas. In such cases, you may not want Excel to recalculate everything when you make small changes (as it may take a few seconds or even minutes) for this recalculation to complete.

If you enable manual calculation, Excel will not calculate unless you force it to.

And this may make you think that your formula is not calculating.

All you need to do in this case is either set the calculation back to automatic or force a recalculation by hitting the F9 key.

Below are the steps to change the calculation from manual to automatic:

1. Click the Formula tab
2. Click on Calculation Options
3. Select Automatic

Important: In case you’re changing the calculation from manual to automatic, it’s a good idea to create a backup of your workbook (just in case this makes your workbook hang or makes Excel crash)

Take away / How to Fix: If you notice that your formulas are not giving the expected result, try something simple in any cell (such as adding 1 to an existing formula. Once you identify the issue as the one where calculation mode needs to be changed, do a force calculation by using F9.

Deleting Rows/Column/Cells Leading to #REF! Error

One of the things that can have a devastating effect on your existing formulas in Excel is when you delete any row/column which has been used in calculations.

When this happens, sometimes, Excel adjusts the reference itself and makes sure that the formulas are working fine.

And sometimes… it can not.

Thankfully, one clear indication that you get when formulas break on deleting cells/rows/columns is the #REF! error in the cells. This is a reference error that tells you that there is some issue with the references in the formula.

Let me show you what I mean by using an example.

Below I have used the SUM formula to add the cells A2:A6.

Now, if I delete any of these cells/rows, the SUM formula will return a #REF! error. This happens because when I deleted the row, the formula doesn’t know what to reference now.

You can see that the third argument in the formula has become #REF! (which earlier referred to the cell that we deleted).

Take away / How to Fix: Before you delete any data that is being used in formulas, make sure there are no errors after the deletion. It’s also recommended that you create a backup of your work regularly to make sure you always have something to fall back on.

Incorrect Placement of Parenthesis (BODMAS)

As your formulas start to get bigger and more complex, it’s a good idea to use parenthesis to be absolutely clear of what part belongs together.

In some cases, you may have the parenthesis at the wrong place, which can either give you a wrong result or an error.

And in some cases, it’s recommended to uses parenthesis to make sure the formula understands what needs to be grouped and calculated first.

For example, suppose you have the following formula:

=5+10*50

In the above formula, the result is 505 as Excel first does the multiplication and then the addition (as there is an order of precedence when it comes to operators).

If you want it to first do the addition and then the multiplication, you need to use the below formula:

=(5+10)*50

In some cases, the order of precedence may work for you, but it’s still recommended that you use the parenthesis to avoid any confusion.

Also, in case you’re interested, below is the order of precedence for various operators often used in formulas:

Take away / How to Fix: Always use parenthesis to avoid any confusion, even if you know the order of precedence and are using it correctly. Having parenthesis makes it easier to audit formulas.

Incorrect Use of Absolute/Relative Cell References

When you copy and paste formulas in Excel, it automatically adjusts the references. Sometimes, this is exactly what you want (mostly when you’re copy-pasting formulas down the column), and sometimes you don’t want this to happen.

An absolute reference is when you fix a cell reference (or range reference) so that it doesn’t change when you copy and paste formulas, and a relative reference is one that changes.

You can read more about absolute, relative, and mixed references here.

You may get an incorrect result in case you forget to change the reference to an absolute one (or vice versa). This is something that happens quite often to me when I am using lookup formulas.

Let me show you an example.

Below I have a dataset where I want to fetch the score in Exam 1 for the names in column E (a simple VLOOKUP use case)

Below is the formula that I use in cell F2 and then copies to all the cells below it:

=VLOOKUP(E2,A2:B6,2,0)

As you can see that this formula gives an error in some cases.

This happens because I haven’t locked the table array argument – it’s A2:B6 in cell F2, while it should have been $A$2:$B$6

By having these dollar signs before the row number and column alphabet in a cell reference, I am forcing  Excel to keep these cell references fixed. So, even when I copy this formula down, the table array will continue to refer to A2:B6

Pro Tip: To convert a relative reference to an absolute one, select that cell reference within the cell, and press the F4 key. You would notice that it changes by adding the dollar signs. You can continue to press F4 until you get the reference you want.

Incorrect Reference to Sheet / Workbook Names

When you refer to other sheets or workbooks in a formula, you need to follow a specific format. And in case the format is incorrect, you will get an error.

For example, if I want to refer to cell A1 in Sheet2, the reference would be =Sheet2!A1 (where there is an exclamation sign after the sheet name)

And in case there are multiple words in the sheet name (let’s say it’s Example Data), the reference would be =’Example Data’!A1 (where the name is enclosed in single quotes followed by an exclamation sign).

In case you’re referring to an external workbook (let’s say you’re referring to cell A1 in ‘Example Sheet’ in the workbook named ‘Example Workbook’), the reference will be as shown below:

='[Example Workbook.xlsx]Example Sheet'!$A$1

And in case you close the workbook, the reference would change to include the entire path of the workbook (as shown below):

='C:UserssumitDesktop[Example Workbook.xlsx]Example Sheet'!$A$1

In case you end up changing the name of the workbook or the worksheet to which the formula refers to, it’s going to give you a #REF! error.

Also read: How to Find External Links and References in Excel

Circular References

A circular reference is when you refer (directly or indirectly) to the same cell where the formula is being calculated.

Below is a simple example, where I use the SUM formula in cell A4 while using it in the calculation itself.

=SUM(A1:A4)

Although Excel shows you a prompt letting you know about the circular reference, it will not do it for every instance. And this may give you the wrong result (without any warning).

In case you suspect circular reference in play, you can check which cells have it.

To do this, click the Formula tab and in the ‘Formula Auditing’ group, click on the Error Checking drop-down icon (the small downward pointing arrow).

Hover the cursor over the Circular reference option and it will show you the cell that has the circular reference issue.

Cells Formatted as Text

If you find yourself in a situation where as soon as you type the formula as hit enter, you see the formula instead of the value, it’s a clear case of the cell being formatted as text.

When a cell is formatted as text, it considers the formula as a text string and shows it as is.

It doesn’t force it to calculate and give the result.

And it has an easy fix.

1. Change the format to ‘General’ from ‘Text’ (it’s in Home tab in the Numbers group)
2. Go to the cell that has the formula, get into the edit mode (use F2 or double click on the cell) and hit Enter

In case the above steps don’t solve the problem, another thing to check is whether the cell has an apostrophe at the beginning. A lot of people add an apostrophe to convert formulas and numbers to text.

If there is an apostrophe, you can simply remove it.

Text Automatically Getting Converted into Dates

Excel has this bad habit of converting that looks like a date into an actual date. For example, if you enter 1/1, Excel would convert it to 01-Jan of the current year.

In some cases, this may be exactly what you want, and in some cases, this may work against you.

And since Excel stores date and time values as numbers, as soon as you enter 1/1, it converts it into a number representing the January 1 of the current year. In my case, when I do this, it converts it into the number 43831 (for 01-01-2020).

This could mess with your formulas if you’re using these cells as an argument in a formula.

How to fix this?

Again, we don’t want Excel to automatically pick the format for us, so we need to clearly specify the format ourselves.

Below are the steps to change the format to text so that it doesn’t automatically convert text to dates:

1. Select the cells/range where you want to change the format
2. Click on the Home tab
3. In the Number group, click on the Format drop-down
4. Click on Text

Now, whenever you enter anything in the selected cells, it would be considered as text, and not changed automatically.

Note: The above steps would only work for data entered after the formatting has been changed. It will not change any text that has been converted to date before you made this formatting change.

Another example where this can be really frustrating is when you enter a text/number that has leading zeros. Excel automatically removes these leading zeros as it considers these useless. For example, if you enter 0001 in a cell, Excel will change it to 1. In case you want to keep these leading zeros, use the steps above.

Hidden Rows/Columns Can Give Unexpected Results

This is not a case of formula giving you the wrong result but of using the wrong formula.

For example, suppose you have a dataset as shown below and I want to get the sum of all the visible cells in column C.

In cell C12, I have used the SUM function to get the total sale value for all these given records.

So far so good!

Now, I apply a filter to the item column to only show the records for Printer sales.

And here is the problem – the formula in cell C12 still shows the same result – i.e., the sum of all the records.

As I said, the formula is not giving the wrong result. In fact, the SUM function is working just fine.

The issue is that we have used the wrong formula here.

SUM function can not account for the filtered data and give you the result for all the cells (hidden or visible). If you only want to get the sum/count/average of visible cells, use SUBTOTAL or AGGREGATE functions.

Key takeaway – Understand the correct use and limitations of a function in Excel.

These are some of the common causes that I have seen where your Excel formulas may not work or give unexpected or wrong results. I am sure there are many more reasons for an Excel formula to not work or update.

In case you know of any other reason (maybe something that irks you often), let me know in the comments section.

Hope you found this tutorial useful!

You may also like the following Excel tutorials:

• How to Lock Formulas in Excel
• How to Copy and Paste Formulas in Excel without Changing Cell References
• Show Formulas in Excel Instead of the Values
• Convert Text to Numbers in Excel
• Convert Date to Text in Excel
• Microsoft Excel Won’t Open; How to Fix it!
• Arrow Keys not Working in Excel | Moving Pages Instead of Cells
• 20 Advanced Excel Functions and Formulas

If you have had problems where the Excel formulas don’t work.So this post is for you!

Anyone who uses formulas in Excel will sooner or later run into the problem that the formulas don’t work (or give the wrong result). Unfortunately, when it comes to Excel formulas, there are many things that can go wrong. But the good news is that if you go through some common causes, you will probably solve most of the problems where formulas don’t work in Excel.

In this article, we’ll show you the main issues that are likely causing your Excel formulas not to work. Verify!

Excel formulas not working: main reasons

Browse the topic of your interest:

Incorrect use of function syntax

Every function in Excel has a specific syntax that contains the number of arguments it can take or the type of arguments it can accept.

And in many cases, the reason why your Excel formulas are not working or giving the wrong result could be a wrong argument (or missing arguments).

For example, the VLOOKUP function takes three required arguments and one optional argument.

If you provide the wrong argument or don’t specify the optional argument (where it is required for the formula to work), it will return an incorrect result.

For example, suppose you have a table like the one shown in the image below, and you want to use the VLOOKUP function to get the grade for a particular student in cell E2. Note that you will need to specify the argument lookup valuewhich in this case is the name of the student.

On the other hand, if you don’t specify this argument, the formula will return the error #N/A.

So in this case, just enter a valid student name in cell D2 for the function to return the correct result.

See also the following article: Learn the VLOOKUP function in less than 2 minutes

Use of extra spaces

Leading and trailing spaces are hard to figure out and can cause problems when you use a cell that has them in formulas.

For a better understanding, take a look at the example below where we are using the PROCV function to get the grade for the student Carlos. However, the result of the formula is the #N/A error (not available error).

Although the formula is correct and the name ‘Carlos’ clearly exists in the list, what we can’t see is that there is a trailing space in the cell that has the name (in cell D2).

Excel does not consider the contents of these two cells to be the same, and therefore considers a discrepancy when getting the value using VLOOKUP (or any other lookup formula).

To fix this problem, you must remove these extra space characters. You can do this using any of the following methods:

1. Clear cell and remove leading/trailing spaces before using it in formulas
two. Use the TILE function in the formula to ensure that leading, trailing, or double spaces are ignored. For more details on this tip, see the article: How to remove blank spaces in Excel

Use of manual calculation instead of automatic

Another common reason why Excel formulas don’t work is the use of manual calculations instead of automatic ones.

This setting may drive many Excel users crazy, because what few people know is that Excel has two calculation modes: Automatic and Manual.

By default, automatic mode is enabled, which means that if you use a formula or make any changes to existing formulas, it will automatically (and instantly) do the calculation and give me the result.

However, in some cases, Excel users enable the manual calculation setting. This is usually done when you have a large Excel file with lots of data and formulas. In these cases, you may not want Excel to recalculate everything when you make small changes (as it can take a few seconds or even minutes) for this recalculation to complete.

If you enable manual calculation, Excel won’t calculate unless you force it, making you think your formula isn’t working correctly. In this case, all you need to do in this case is to set the calculation back to automatic or force a recalculation by pressing the F9 key.

Below are the steps to change the calculation from manual to automatic:

1. access the guide formulas

two. click on Calculation Optionsor and select Automatic

Rows or columns deleted

Another reason your Excel formulas may not work is the exclusion of rows or columns that are used in calculations.

When this happens, Excel can sometimes adjust the reference and make sure the formulas continue to work correctly. However, this is not always possible.

A clear indication you get when formulas fail to delete cells/rows/columns is the #REF error! in cells This is a reference error that tells you there is a problem with the references in the formula.

For a better understanding, consider the following example where we are using the SUM function to add the values ​​in the range A1:A6

Now, if we delete any of those cells/rows, the SUM formula will return the #REF! error. This happens because when we delete the row, the formula doesn’t know what to reference.

In the image above, notice that the third argument of the formula has been converted to #REF. (which previously referred to the cell we deleted).

To work around this problem, before deleting data that is used in formulas, make sure there are no errors after deletion. It is also recommended that you back up your work regularly to ensure that you always have something to fall back on.

Incorrect use of parentheses.

As your formulas start to get larger and more complex, it is recommended that you use parentheses to make it absolutely clear which part to join. In some cases, you may have the parentheses in the wrong place, which may give the wrong result or error.

For example, suppose you have the following formula:

=10+12*50

In the above formula, the result is 610 since Excel does the multiplication first and then the addition (since there is an order of precedence when it comes to operators).

If you want to do the addition first and then the multiplication, you should use the following formula:

=(10+12)*50

In some cases, the order of precedence may work for you, but it is still recommended that you use parentheses to avoid confusion.

Incorrect use of absolute/relative cell references

When you copy and paste formulas into Excel, it automatically adjusts the references. Sometimes this is exactly what you want (especially when you’re copying and pasting formulas into the column), but sometimes you don’t want it to happen.

An absolute reference is when you set a cell reference (or range reference) so that it doesn’t change when you copy and paste formulas, and a relative reference is one that changes.

For more information on this topic, see the article: Cell references: relative, absolute and mixed

You may get an incorrect result if you forget to change the reference to an absolute (or vice versa). For a better understanding, please take a look at the example below where we are using the VLOOKUP function to return the grades of all students in column E. The formula was inserted into cell E2 and then we used the Excel fill handle to apply the formula to the other cells.

However, as you can see, the formula has an error in some cases. This happens because we don’t block the table_array argument — it is A2: B6 in cell D2, while it should be $A$2:$B$6

By having these dollar signs before the row number and column alphabet in a cell reference, I am forcing Excel to keep these cell references fixed. So even when I copy this formula, the table array will still refer to A2:B6.

So before you drag your formula into more cells, make sure the references are correct. To convert a relative reference to an absolute reference, select that cell reference within the cell and press the F4 key. You’ll notice this changes as you add the dollar signs. You can keep pressing F4 until you get the reference you want.

Using wrong reference to worksheet/workbook names

When referring to other worksheets or workbooks in a formula in Excel, you must follow a specific format. And in case the format is wrong, you will get an error.

For example, if I want to reference cell A1 on Sheet2, the reference would be =Sheet2!A1 (where there is an exclamation point after the sheet name).

And if there are multiple words in the spreadsheet name (for example: Monthly Billing 2022), the reference would be =’Monthly billing 2022′!A1 (where the name is enclosed in single quotes followed by an exclamation mark).

In case you are referring to an external workbook (let’s say you are referring to cell A1 in ‘Monthly Invoicing 2022’ in the workbook named ‘Sales Control’), the reference will be as shown below:

='[Monthly Billing 2022.xlsx]Monthly Billing 2022'!$A$1

And in case you close the workbook, the reference will change to include the full path of the workbook (as shown below):

='C:UsersExcelEasyDesktop[Monthly Billing 2022.xlsx]Monthly Billing 2022'!$A$1

If you end up changing the name of the workbook or sheet that the formula references, it will return the #REF! error.

Circular references

A circular references They are also often common reasons why Excel formulas don’t work.

A circular reference is when you refer (directly or indirectly) to the same cell where the formula is calculated.

Below is a simple example where we are using the SUM function on cell A5 while using it in the calculation itself.

= SUM (A1: A5)

Although Excel will tell you about the circular reference, it won’t always do so. And it might give you wrong result (without warning). And if you suspect a circular reference in your formulas, you can check which cells have it.

To do this, go to the tab Formula and in the group Formula Auditclick the dropdown icon Error checking (the little arrow pointing down).

Hover over the option Circular references and it will show the cell that has the circular reference problem.

Cells formatted as Text

If you entered a formula into a cell in Excel and pressing Enter returned the formula instead of the value, then it is a clear case that the cell is formatted as text.

When a cell is formatted as text, Excel considers the formula to be a text string and displays it as is. In this case, you will have two possible solutions:

1. Change cell format to General instead of Text.
two. Go to the cell that has the formula, enter edit mode (use F2 or double-click the cell), and press Enter

If the above steps don’t resolve the issue, another thing to check is if the cell has an apostrophe at the beginning. Many people add an apostrophe to convert formulas and numbers to text. If there is an apostrophe, you can simply remove it.

Also check out the following Excel tips:

So what do you think of the tips? Now, whenever you notice that your Excel formulas are not working, just come back to this article and check each topic to find the solution.

Bottom Line: Learn about the different calculation modes in Excel and what to do if your formulas are not calculating when you edit dependent cells.

Skill Level: Beginner

Watch the Tutorial

Download the Excel File

You can follow along using the same workbook I use in the video. I’ve attached it below:

Why Aren’t My Formulas Calculating?

If you’ve ever been in a situation where the formulas in your spreadsheet are not automatically calculating as they should, you know how frustrating it can be.

This was happening to my friend Brett. He was telling me that he was working with a file and it wasn’t recalculating the formulas as he was entering data. He found that he had to edit each cell and hit Enter for the formula in the cell to update.

And it was only happening on his computer at home. His work computer was working just fine. This was driving him crazy and wasting a lot of time.

The most likely cause of this issue is the Calculation Option mode, and it’s a critical setting that every Excel user should know about.

To check what calculation mode Excel is in, go to the Formulas tab, and click on Calculation Options. This will bring up a menu with three choices. The current mode will have a checkmark next to it. In the image below, you can see that Excel is in Manual Calculation Mode.

When Excel is in Manual Calculation mode, the formulas in your worksheet will not calculate automatically. You can quickly and easily fix your problem by changing the mode to Automatic. There are cases when you might want to use Manual Calc mode, and I explain more about that below.

Calculation Settings are Confusing!

It’s really important to know how the calculation mode can change. Technically, it’s is an application-level setting. That means that the setting will apply to all workbooks you have open on your computer.

As I mention in the video above, this was the issue with my friend Brett. Excel was in Manual calculation mode on his home computer and his files weren’t calculating. When he opened the same files on his work computer, they were calculating just fine because Excel was in Automatic calculation mode on that computer.

However, there is one major nuance here. The workbook (Excel file) also stores the last saved calculation setting and can change/override the application-level setting.

This should only happen for the first file you open during an Excel session.

For example, if you change Excel to manual calc mode before you save & close the file, then that setting is stored with the workbook. If you then open that workbook as the first workbook in your Excel session, the calculation mode will be changed to manual.

All subsequent workbooks that you open during that session will also be in manual calculation mode. If you save and close those files, the manual calc mode will be stored with the files as well.

The confusing part about this behavior is that it only happens for the first file you open in a session. Once you close the Excel application completely and then re-open it, Excel will return to automatic calculation mode if you start by opening a new blank file or any file that is in automatic calculation mode.

Therefore, the calculation mode of the first file you open in an Excel session dictates the calculation mode for all files opened in that session. If you change the calculation mode in one file, it will be changed for all open files.

Note: I misspoke about this in the video when I said that the calculation setting doesn’t travel with the workbook, and I will update the video.

The 3 Calculation Options

There are three calculation options in Excel.

Automatic Calculation means that Excel will recalculate all dependent formulas when a cell value or formula is changed.

Manual Calculation means that Excel will only recalculate when you force it to. This can be with a button press or keyboard shortcut. You can also recalculate a single cell by editing the cell and pressing Enter.

Automatic Except for Data Tables means that Excel will recalculate automatically for all cells except those that are used in Data Tables. This is not referring to normal Excel Tables that you might work with frequently. This refers to a scenario-analysis tool that not many people use. You find it on the Data tab, under the What-If Scenarios button. So unless you’re working with those Data Tables, it’s unlikely you will ever purposely change the setting to that option.

In addition to finding the Calculation setting on the Data tab, you can also find it on the Excel Options menu. Go to File, then Options, then Formulas to see the same setting options in the Excel Options window.

Under the Manual Option, you’ll see a checkbox for recalculating the workbook before saving, which is the default setting. That’s a good thing because you want your data to calculate correctly before you save the file and share it with your co-workers.

Why Would I Use Manual Calculation Mode?

If you are wondering why anyone would ever want to change the calculation from Automatic to Manual, there’s one major reason. When working with large files that are slow to calculate, the constant recalculation whenever changes are made can sometimes slow your system. Therefore people will sometimes switch to Manual mode while working through changes on worksheets that have a lot of data, and then will switch back.

When you are in Manual Calculation mode, you can force a calculation at any time using the Calculate Now button on the Formulas tab.

The keyboard shortcut for Calculate Now is F9, and it will calculate the entire workbook. If you want to calculate just the current worksheet, you can choose the button below it: Calculate Sheet. The keyboard shortcut for that choice is Shift + F9.

Here is a list of all Recalculate keyboard shortcuts:

Macro Changing to Manual Calculation Mode

If you find that your workbook is not automatically calculating, but you didn’t purposely change the mode, another reason that it may have changed is because of a macro.

Now I want to preface this by saying that the issue is NOT caused by all macros. It’s a specific line of code that a developer might use to help the macro run faster.

The following line of VBA code tells Excel to change to Manual Calculation mode.

Application.Calculation = xlCalculationManual

Sometimes the author of the macro will add that line at the beginning so that Excel does not attempt to calculate while the macro runs. The setting should then changed be changed back at the end of the macro with the following line.

Application.Calculation = xlCalculationAutomatic

This technique can work well for large workbooks that are slow to calculate.

However, the problem arises when the macro doesn’t get to finish—perhaps due to an error, program crash, or unexpected system issue. The macro changes the setting to Manual and it doesn’t get changed back.

As I mention in the video, this was exactly what happened to my friend Brett, and he was NOT aware of it. He was left in manual calc mode and didn’t know why, or how to get Excel calculating again.

Therefore, if you are using this technique with your macros, I encourage you to think about ways to mitigate this issue. And also warn your users of the potential of Excel being left in manual calc mode.

I also recommend NOT changing the Calculation property with code unless you absolutely need to. This will help prevent frustration and errors for the users of your macros.

Conclusion

I hope this information is helpful for you, especially if you are currently dealing with this particular issue. If you have any questions or comments about calculation modes, please share them in the comments.

Microsoft Excel has been one of the most valuable tools since the dawn of modern computing. Over a million people use Microsoft Excel spreadsheets daily to manage projects, track finances, create charts and graphs, and even manage time.

Unlike other applications such as Word, the spreadsheet software uses mathematical formulas and data in cells to calculate values.

However, there are instances when the Excel formulas do not function properly. This article will help you fix problems with Excel formulas.

1. Calculation Options Set to Manual

If you can’t update the value you’ve entered, and it returns the same as you entered, Excel’s calculation option may be set to manual and not automatic.

To fix this, change the calculation mode from Manual to Automatic.

1. Open the spreadsheet you’re having trouble with.
2. Then from the ribbon, navigate to the Formulas tab, then choose Calculation.
3. Select Calculation Options and choose Automatic from the dropdown.

Alternatively, you can adjust the calculation options from Excel options.

Choose the Office button at the top left corner > Excel options > Formulas > Workbook Calculation > Automatic. If you often switch between these two modes, you can create a custom keyboard shortcut for Excel to speed up your work.

2. Cell Is Formatted as Text

You might have accidentally formatted the cells containing the formulas as text. Unfortunately, Excel skips the applied formula when set to text format and displays the plain result instead.

The best way to check for formatting is to click on the cell and check the Number group from the Home tab. If it displays «Text,» click on that and choose General. To recalculate the formula, double-click the cell and press Enter on your keyboard.

3. Show Formulas Button Is Turned On

People commonly misuse the Show Formulas button by accidentally turning it on. With this turned on, the applied formulas will not work. You can find this setting under the Formulas tab.

The Show Formulas button is designed for auditing formulas, displaying the formula instead of the result when pressed. This might be a good tool if you want to better understand Excel formulas, but it stops them from working. In this case, turning it off may help resolve the issue.

Go to the Formulas tab > Formula Auditing Group and click the Show Formulas button.

4. Check Your Excel Formula

Even if you’re using an Excel function for beginners, a missing or an extra character might be why your Excel formula isn’t working. For example, when you enter an additional equal to (‘=’) or apostrophe (‘) in a spreadsheet cell, calculations are not performed, causing problems for users. The issue typically occurs when users try to copy a formula from the web.

However, it is simple to fix this problem. Just head over to the cell, select it, and remove the apostrophe or space at the beginning of the formula.

The same goes for the formula’s parentheses. When writing a lengthy formula, make sure you match all parentheses, so the calculations take place in the correct order. Excel helps you by showing parentheses pairs in different colors, so you can easily follow them.

Excel will display an error message when there’s a missing or extra parenthesis.

5. Use Proper Characters to Separate Arguments

You might have to separate function arguments to get the desired outcome depending on which Excel formulas you’re using. You should generally separate arguments using commas, but this may vary depending on your Regional Settings.

For example, in North American countries, you must enter commas to separate arguments, while in Europe, the right character is set to a semicolon. If you’ve used the wrong separating character, Excel might show the «We found a problem with this formula» error. You can try both options and check which one works for you.

If you’re used to using commas instead of semicolons, or vice versa, you can edit Excel settings to avoid repeating the same error.

1. Open Excel’s File menu and go to More > Options.
2. From the left pane, select Language.
3. In the Office display language section, click the Add a language button.
4. Select the wanted language to install and click Install.
5. Select it again and click Set as Preferred.
6. Test if Excel formulas are now working.

To sync Office settings across your devices when logging in with your Microsoft account, check the Store my authoring languages in the cloud for my account option.

6. Force Excel to Recalculate

Excel allows users to recalculate formulas manually if they prefer not to use automatic calculation settings. You can do this with these methods:

For recalculating an entire spreadsheet, press F9 on your keyboard or choose Calculate Now under Formula Tab. Alternatively, you can recalculate an active sheet by pressing Shift + F9 on your keyboard or selecting Calculate Sheet from the Calculation group under Formula Tab.

You could also recalculate all formulas across all worksheets by pressing the Ctrl + Alt + F9 keyboard combination. Moreover, if you prefer recalculating just one formula from a sheet, select the cell and press Enter.

7. Check for Circular References

Excel formulas might show the wrong results if it uses circular referencing, which refers to the same cell where it does the calculations. Most of the time, Excel will notify you about a circular reference, but it might not do it every time.

Fortunately, you can manually check for this type of reference if you keep getting wrong results out of Excel formulas.

Open the Formulas tab, go to Formula Auditing, and select Error Checking > Circular References. Excel will show which cells have added a circular reference to the formula.

Go to the indicated cells and edit the formula so it doesn’t include the cell showing the results. For example, if the C13 cell shows the result for =SUM(C1:C13), change C13 to C12 within the formula to fix it.

Solve Your Excel Issues With These Fixes

The truth is, there’s not much room for error when writing an Excel formula. A missing parenthesis or the wrong cell format is enough to stop Excel formulas from working as intended.

However, you should know how to fix the issue as you’ll save a lot of time having Excel do the calculations for you.

Unable to make use of Excel formula because all of a sudden it stopped working, updating or calculating your data figures? Desperately you are looking for the fixes so that your Excel formula starts working again?

If your answer is yes then DON’T WORRY…!  because you are at the right place.

This post will give you the best fixes to troubleshoot Excel Formulas Not Working, Excel formulas not updating or Excel formulas not calculating like issues.

I ensure you all that after reading the complete post you can proficiently fix Excel Formulas Not working issue on your own.

So, let’s dive into it….!

About Excel Formulas Error

Undoubtedly Excel provides a number of functions to analyze, audit, and calculate data. Some of these functions and formulas are frequently used by Excel users while some of them are specifically used by a small group of financial engineering or statistical specialist.

Excel file without a formula is impossible. Excel spreadsheet is all about formulas. Formulas make the work easy for maintaining and carrying out complex calculations as well. But what if you encounter Excel formulas not working issue? Well, it’s very frustrating as you are not able to do anything on your Excel file.

Let’s take an example for clear understanding:

Suppose you have created the reports for your management meeting and just before printing copies for the executives, you discover that totals are showing the last month values. This is very frustrating as you don’t know how to fix it? 

When such instances occur several questions start running in mind that why my Excel formulas not calculating automatically? OR why don’t Excel formulas not updating automatically?

As it’s a very annoying situation so it’s obvious for any user to get Panic. But you need to be calm so that you can find out the actual reason for getting Excel formulas not working issue. To help you in this, my tutorial will explain the most common mistakes that you are doing while making formulas for Excel.

Types Of Excel Formula Errors:

Mostly it is seen that Excel users get stuck in three of these situations when their Excel formula starts troubling them.

• Excel formulas not working–

meanwhile this your Excel formula starts showing the wrong result or error.

• Excel formulas not updating–

It will display the old value even after you have already updated the dependent cells.

• Excel formulas not calculating–

In this case, the cell will only display the formula not give any result of it.

Here in this article, we are describing the complete information that explains the most common mistakes that happen while using a formula in Excel. So, that any Excel user can overcome Excel formula not calculating, Excel formula not updating automatically or  Excel Formula not Working like issues easily and effortlessly.

How To Fix Excel Formulas Not Working Error?

The occurrence of Excel formula not working issue returns the wrong results or sometimes errors too. So, in this section, you will get an idea of how to fix silly mistakes usually done at the time of creating Excel formulas.

1. Enter Numbers Without Any Formatting

While using the Excel formula, don’t add a currency sign eg: $ or € or a decimal separator.

Note: in the Excel formulas, a sign of comma is generally used for separating the function of arguments. Whereas, the sign of dollar is for making absolute cell reference.

So, you can put a numeric value like this, 50000 instead of putting data like this $50,000. All in all, I just want to say in your Excel formula simply use the numeric value.

2. Numbers shouldn’t be formatted as text values

Another very common reason for the Excel formula not working is that numbers formatted as text values. It may look like as a normal number but MS Excel considers them as a text string and doesn’t include it in the calculations.

Visual indicators of a text editor are like this:

• Numbers that are formatted as “text” will by default get left-aligned while formal numbers are aligned right in the cells.
• You will see that on the Home tab> number group, the number format box is selected with Text option.
• When many cells having text numbers have been selected from the worksheet you will see that the Status Bar will only show the Count. whereas generally, it displays the count, sum, and average of numbers.
• You will see a green triangle shape in the cell’s top-left corner or a leading apostrophe visible in the formula bar.

To fix this, just select all the problems having cells and then tap on the yellow warning sign. After that select, the option Convert to Number.

But in some cases, nor the green triangles neither the warning signs seem in the cells. Then in that case go to the Home tab > Number group >number format box. if this shows the text, then clear all the formatting of the cells having the issue. after then set the format of the cell either general or number.

But if it still won’t work then make a new column and enter the data manually. Means just copy down your text to the notepad after then paste it on your Excel sheet. At the end delete off all broken columns.

3. Match All Opening And Closing Parentheses  In A Formula

Generally, arguments of the Excel functions are kept under parentheses and in complex formulas; you may require to put more than a single set of the parentheses. When making such complex formula make sure that you have opened and closed the parenthesis properly.

Well, Excel shows parentheses pair in some different colors when you use it in the formula. Suppose your formula is lacking with some parentheses then Excel will display the error and allow you to correct it by balancing the pair. and due to this users start getting Excel Formulas Not Working error message.

 4. Put All The Required Arguments Within The Excel Function

Each Excel function is having single or multiple required arguments. If you are entering optional arguments then enclosed it in the [square brackets] in your formula’s syntax. So, the formula must have all the necessary arguments. Or else your Excel will display the following “You’ve entered too few arguments for this function” warning message.

If the entered arguments are more than the required one then you will encounter with following “You’ve entered too many arguments for this function” warning message.

5. Include The Full Path To A Closed Workbook

If you are using a formula that references a closed Excel workbook then your external reference must include the workbook name and entire path to the workbook. For example:

=SUM(‘D:Reports[Sales.xlsx]Jan’!B2:B10)

6. Don’t Nest More Than 64 Functions Within A Formula

If you are nesting more than two Excel functions with each other for example suppose to create nested IF formula. Then follow these limitations:

• In Excel 2016/2013/2010/2007 you can make use of max 64 nested functions.
• While in Excel 2003 and lower, you can only make use of a maximum of 7 nested functions.

7. Don’t Enclose Numbers In Double Quotes

In the Excel formula; the value encoded within the double quotes counted as a text string.

That means, if you enter Excel formula like=IF(A1>0, “1”), then Excel will consider 1 as a text, and thus you won’t be able to make use of the returned 1’s in any other calculations. So, don’t put the double quotes and always write the formula for numeric value don’t enclose numbers in double-quotes until and unless you want it to count as text.

8. Enclose Workbook And Worksheet Names In Single Quotes

When referring to other worksheets or workbooks that have spaces or non-alphabetical characters in their names, enclose the names in single quotation marks.

For example Reference to another sheet:
=SUM(‘Jan Sales’!B2:B10)

Reference to another workbook:
=SUM(‘[2015 Sales.xlsx]Jan sales’!B2:B10)

9. Use Right Charcter For Separating The Function Argument

Most of you separate the Excel function arguments with the comma, however, this doesn’t work on all Excel workbook. The character which you generally use to divide arguments moreover depends on the List Separator which is sets with the Regional Settings.

European countries use for assigning the decimal symbol. Whereas, for the list separator semicolon; is used.

For e.g: North American excel user, would write =IF(A1>0, “OK”, “Not OK”), whereas European Excel users will put the exact same formula like this =IF(A1>0; “OK”; “Not OK”).

 If you suddenly start getting Excel Formulas Not Working issue because of the “We found a problem with this formula…” error. in that case just go to your Regional Settings which is present in:

(Control Panel > Region and Language > Additional Settings)

After then make a check the character which is set for List Separator over there. make use of the same character for dividing the arguments in the formula of Excel.

Try the given tricks to solve the Microsoft Excel Formula not working and fix the error easily.

How To Fix Excel Formulas Not Updating Automatically?

When you are noticing that the Excel formula is not updating automatically the reason can be your Excel calculation setting is somehow got changed. Generally, it is found that when the calculation setting gets changed from automatic to manual. At that time Excel formula is not updating automatically like issues is been faced.

Here is how to change the calculation setting to fix Excel Formula Is Not Updating issue.

• Go to the Excel ribbon, and then on the Formulas.
• From this formula tab choose the Calculation group.
• tap to arrow key present next to Calculation Options. From the drop-down choose the Automatic option.

Or else, you can modify the calculation setting through these steps:

• For Excel 2019, Excel 2016, Excel 2013, and Excel 2010  user:

Open Excel worksheet <  Formulas <  Calculation options group. After then choose the Automatic option present within Workbook Calculation.

• For Excel 2007 user:

Tap to the Office button <  Excel options <  Formulas <  Workbook Calculation < Automatic.

• For Excel 2003 user:

From your Excel ribbon choose the Tools < Options< Calculation< Calculation< Automatic.

How To Fix Excel Formulas Not Calculating Automatically?

If you are struggling with Excel Formulas Not Calculating issue then it’s because your cell is showing the Excel function in place of the evaluated value.

Behind this Excel formulas not calculating automatically error following are the reasons. So, check out the reasons along with its fixes to troubleshoot Excel formulas not calculating issues.

1. Show Formulas Mode Is Left On

One very common reason behind Excel formula not calculating error is that by mistakenly show formula mode has been activated in the worksheet.

So, to fix this Excel formula not calculating issue it’s compulsory to turn off Show Formulas mode.

Here is the step to be followed:

• Go to the Excel Formulas tab and from the Formula Auditing group tap to the Show Formulas

2. A Formula Is Entered As Text

The second reason behind the occurrence of Excel formula not calculating error is that Excel formulas is been formatted like text. For checking this out, follow these steps:

• From the Excel ribbon go to the home tab and then choose the Number group.
• Now choose the formula cell after then have a look over the Number Format box.
• If it’s showing text in the number group then change it to General and press F2 button from the keyword, being in the cell.
• Now enter any Excel formula so that it will recalculate the data again and show the calculated data.

Steps To Recalculate Excel data

If due to any reason, you want to set the Calculation option to Manual. In excel you have the option to force the Excel formulas to recalculate the data again. For this, you need to click on the calculate button.

So, check this out how to force the Excel formulas to recalculate:

For Recalculating Entire Workbook Data:

• From the Formulas tab choose the Calculation group.
• From the opened Calculation group tap to Calculate Now.

For Recalculating  Any Specific Active Sheet:

• From the Formulas tab choose the Calculation group.
• From the opened Calculation group tap to Calculate Sheet.

If you to perform this recalculation task in all sheets of your opened Excel workbooks. Then for this just press the Ctrl + Alt + F9 button simultaneously.

In case you want to recalculate one single formula on the sheet then choose the formula cell. After then get into the editing mode by double-tapping the cell or by hitting the F2 button. At last hit Enter key from your keyboard.

Automatic Solution: MS Excel Repair Tool

Apart from the manual solution sometimes the Excel file gets corrupted and starts showing various errors, then, in this case, make use of the MS Excel Repair Tool. This is the best repair utility to fix all sorts of issues, corruption, and even errors in the Excel file.

With the help of these users can repair the Excel file easily and also restore the entire corrupted data including cell comments, charts, other data, and worksheet properties. This is a professionally designed program that can easily repair .xls and .xlsx files and easy to use.

* Free version of the product only previews recoverable data.

Steps to Utilize MS Excel Repair Tool:

Conclusion:

In this article, I tried my best to provide ample information to solve the Excel Formulas Not Working, calculating or updating error message. Make use of the given solution to fix the error and utilize the Excel file completely for maintaining crucial data.

Good Luck!!!