Word Processing refers to the act of using a computer to create, edit, save and print documents. One example of a Word Processor is Microsoft Word, but other word processing applications are also widely used. Examples include: Microsoft Works Word Processor, Open Office Writer, Word Perfect and Google Drive Document..
How do you create a word processing document?
To create a new blank document:
- Click the Microsoft Office button.
- Select New. The New Document dialog box appears.
- Select Blank document under the Blank and recent section. It will be highlighted by default.
- Click Create. A new blank document appears in the Word window.
What is word processes?
: the production of typewritten documents (such as business letters) with automated and usually computerized typing and text-editing equipment. Other Words from word processing Example Sentences Learn More about word processing.
Is Google Docs a word processing document?
Google Docs is an online word processor that lets you create and format documents and work with other people.
Is Microsoft Word a word processing software?
Microsoft Word is a word processor developed by Microsoft. It was first released on October 25, 1983, under the name Multi-Tool Word for Xenix systems.
What are the types of word processing software?
Examples of word processor programs
- Abiword.
- Apple iWork – Pages.
- Apple TextEdit – Apple macOS included word processor.
- Corel WordPerfect.
- Dropbox Paper (online and free).
- Google Docs (online and free).
- LibreOffice -> Writer (free).
- Microsoft Office -> Microsoft Word.
What are examples of word processing software?
Two of the most widely used examples of word processing software are Microsoft Word and Google Docs. Both Word and Google Docs provide the business writer with the formatting tools needed to create professional documents.
How many types of word processing software are there?
3 types
What is word processing package?
Word processing packages are software programs used to create, edit and view documents on a computer. Two popular word processors are Microsoft Word and Pages for Mac.
What is word processing and its advantages?
Advantages of word processors 1) It is faster and easier than writing by hand. 2) You can store documents on your computer, which you cannot do on a typewriter. 4) There are more formatting choices with a word processor (the spelling, grammar and language tools). 5) You can print copies of your documents.
What are the word processing skills?
Basic Word Processing Skills:
- add text.
- enter text.
- format text: font, style, size, and color.
- adjust line spacing.
- insert and format WordArt.
- insert and format clip art or picture file.
- modify the text wrap of an object.
- draw and format shapes.
What is word processing features?
Features of a word processors A word wrap which automatically starts a new line if there is insufficient room at the hand margin. Availability of different fonts, character sizes and styles. Text paragraph and page formatting eg text alignment, indenting, page number etc.
What is word processing give two examples?
A word processor, or word processing program, does exactly what the name implies. It processes words. It also processes paragraphs, pages, and entire papers. Some examples of word processing programs include Microsoft Word, WordPerfect (Windows only), AppleWorks (Mac only), and OpenOffice.org.
Why is word processing important?
Furthermore, word processing benefits the environment by reducing the amount of paperwork needed to perform daily tasks (e.g., archiving, sending out letters, sending meeting agendas). By sending documents via a secured email, the cost of postage and paper waste are reduced significantly.
What are 3 advantages of word processing software?
Advantages of Word Processing
- Quality : It produces error free documents.
- Storage of Text : We can take any number of copies with word processor.
- Time Saving : We can get any number of copies of document in future without retyping.
- Security : We can protect the documents in word processing by giving passwords.
What is another word for word processing?
In this page you can discover 14 synonyms, antonyms, idiomatic expressions, and related words for word processor, like: editor, text editor, data processor, word processing program, word processing system, wordpad, notepad, spell check, word processing, clarisworks and null.
What is word processing advantages and disadvantages?
The disadvantages include the fact that a computer is needed, it may have too many options, requires computer skills, may be expensive and is prone to virus attacks. Below are some details regarding the advantages and disadvantages of a word processor.
What are the uses of word processing?
Some of the functions of word processing software include:
- Creating, editing, saving and printing documents.
- Copying, pasting, moving and deleting text within a document.
- Formatting text, such as font type, bolding, underlining or italicizing.
- Creating and editing tables.
What are the disadvantages of Word?
Answer. What Are Some Disadvantages of Using Microsoft Word? As of 2014, some disadvantages of Microsoft Word include the unfamiliar new Ribbon interface, too many options that can be very confusing, cost, vulnerability to virus attacks, and large files due to meta information getting saved alongside Word files.
What is the disadvantage of word processor?
If you want to write something down quickly, it can take more time to switch the computer on, open the word processor and set up the document. Sometimes pen and paper is faster.
How has word processing affected writing?
The word processor has turned the process of writing into something that is “extremely malleable” (Bolter, p. 32). Prior to the word processor, writing was a progression of constant revisions. Now that is not to say that revisions no longer take place but as discussed earlier, making edits is a much easier task.
What are the components of word processor?
MS- Word Window Elements
- Title bar.
- Menu Bar.
- Toolbars.
- Workspace.
- Status Bar.
- Scroll Bars.
- Scroll Box.
- Task Pane.
How do you format a document?
On the Home tab or under the Format tab on the Menu bar, under Styles, select a style and click your desired style. You can also click the Modify button on the Styles tab to create your own style. By default, Word applies a paragraph style (for example, Heading 1) to the entire paragraph.
How will you open a document?
To Open an Existing Document from Text Editor
- Choose Open from the File menu. The Open a File dialog box lists files and folders in your current folder.
- Select the name of the document you want to open, or type the document name in the Enter file name field.
- Press Return or click OK. Note –
What is the shortcut key to open a document?
Ctrl Key
- Press Ctrl + C or Shift + F2 to copy selected text to the clipboard.
- Press Ctrl + X to cut selected text to the clipboard.
- Press Ctrl + V to paste text from clipboard.
- Press Ctrl + Z to undo the last action.
- Press Ctrl + Y to redo the last action.
- Press Ctrl + N to new document.
- Press Ctrl + O to open a document.
What are two ways to open a document?
There are two main ways to open a file:
- Find the file on your computer and double-click it. This will open the file in its default application.
- Open the application, then use the application to open the file. Once the application is open, you can go to the File menu at the top of the window and select Open.
by Expert Dr. Florence | 22 Jul 2017
Word processing system is useful for drafting messages, minimal graphic work and for as template for preparing documents for slide shows/power point presentation. It is an application that allows the writer to find adjuncts for preparing articles, essays and business messages that can is in compliance with laws of concord and comprehension. Its production also includes editing, formatting and even printing.
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No doubt, the word processing is extremely useful for any research works, and even personal messages. It comes with other applications useful for office works such as work memo, letters, graphics, worksheets, etc. Its most useful advantage is that it helps to edit the typed materials: I t underlines the place that has errors. Such errors can spelling errors, non-compliance with syntax and grammatical laws. This can then be edited with the provisions provided by default from the application, or the writer can use discretion in that instance. It even provides explanation of the syntax involved.
Word processing can automatically generate batch mailings, tables of figures and contents, cross-referencing, and even indices of keywords. These are parts of the text manipulation it can perform. In fact, it is the same application that is used for this writing!
Disadvantages: words are usually restricted. Registers peculiar to specific professions are not usually present, and as such are perpetual sources of errors. Besides, it makes you to become dependent on the use of the application, and can not use some applications like WordPad without editing functions. And people are liable to spelling and syntax errors outside the application.
REFERENCE
- http://www.answers.com/Q/What_are_the_advantages_of_word_processing_package
- Easily correct any mistakes which are made
- Can save multiple versions of documents and easily sort them so that you can go back to previous versions of the same document
- Spell and grammar checking
- Format the text and general page layout so that you can make the page look more appealing or easier to read
- Mail merge from a database so that you can easily send out letters to multiple people at a time
- Copies can easily be made, which saves on printing and it is much easier to do
Disadvantages
- Data can sometimes be lost due to data corruption. On the other hand, this could happen to somebody hand writing a letter because something could happen to the paper such as a pen leaking. Also, this shouldn’t really be a problem because regular backups should be made and the user should save at regular intervals of times
- Some symbols aren’t easily accessible, which makes typing in different languages that use a different alphabet is difficult. Also, some complex mathematical equasions would be easier to hand write
- Requires a computer to edit or view documents which may sometimes not be there, especially when on the go
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riends, in our previous post, we have discussed about the basics of MS Office along with it’s packages (MS Word, MS Excel, MS Power Point and MS Access). MS Word is used for word processing. Among the many word processors, MS Word is the most famous word processor. Word Processing means typing the word or information. However, word processing not only involves typing but also editing and formatting of letters, information. In simple words, we can say that the Word Processing is the act of using a computer to create, edit, save and print documents.
Some Applications of Word Processor
Some of the areas where word processor is used are given below
- A letter requesting leave or order in an office.
- A notice given to appeal to members.
- A report sending by a manager to head office.
- An essay creating by a student.
- A brochure used for admission in Schools, Colleges and Real Estate Offices.
In order to perform word processing, specialized software (known as a
Word Processor) is needed. As we have mentioned above, Microsoft Word (MS Word) is one example of Word Processor, but other word processing applications are also widely used.
Examples include: Microsoft Works Word Processor, Open Office Writer,
Word Perfect and Google Drive Document.
Word Processing — Features and Advantages
With word processor, like MS Word, we can type, edit, save and print the various letters, documents, notices, memos and statements. We can have many facilities in Word Processor than a type writer.
A word processor has many unique features as discussed under :
- Easy Typing : In MS Word, typing is so easy because
- we need not click enter button after the end of a line as in case of type writer. The word processor itself takes the matter to the next line of the document. This facility is called word wrapping.
- There is no limit for typing the matter in word processing. You can type the matter continuously without resorting to new page or file. But in a type writer, if you complete a page, you have to take another blank page and start typing.
- You can easily rectify mistakes as the typed matter appears on the screen.
- Easy : The document so typed can be stored for future use. The process of storing is called saving. We can preserve the document for any number of years in word processing.
- Adding, Removing and Copying Test : Documents can be modified easily in MS Office. We need not strike off any word as in the case of type writer. We can easily place a new word in place of existing one. The new word or paras will automatically be adjusted in the place of deleted or modified text. We can also copy a part or whole of the matter from one file or document to another document.
- Spell Check of words : The spellings of words in the document can be rectified automatically. We can find alternative words to our typed words. Not only that, even the grammatical errors can also be rectified in word processor.
- Change the Style and Shape of Characters and Paragraphs : The documents in word processor can be made attractive and appealing because the shape and style of characters or letters in the documents can be changed according to our requirements. You can even change the gap between one line and other line in the document. This process is called line spacing. Not only the lines but also paragraphs can be aligned to make it more appealing to the readers. This facility is called alignment in word processing.
- Bullets and Numbering : Bullets are special symbols which can be put for different points or paras in a document whereas numbers are ascending figures like1, 2, 3, …… etc. Which can be assigned to different points in the para or document. In word processor we can assign such bullets or numbers automatically with a single command.
- Headers and Footers : A Header is the text appearing above the document and Footer is the text appearing below the document. In Word Processor, we can create these Headers and Footers in the document easily.
- Creation of Tables : Tables can be created neatly in word processor. If you give directions for required number of rows and columns, word processor provides a ready made table to work .
- Inserting Pictures Objects : A picture is worth 1000 words. In word processor, we can insert the picture in the document to make it more attractive. These pictures can be obtained from clip art which is available in word processor.
- Preview Facility : Before getting a print of our document, we can get a preview of document. If mistakes are there, we can change the document.
- Mail Merge Facility : If we want to send the same information to different persons, there is a facility in Word Processor known as Mail Merge. The main body of the letter can be typed once and we can send the same to different addresses.
Other Features of M. S. Word Processor
In addition to above features, the following are the additional features in word processing.
- Paper Size and Orientation : We can select any size of paper and orientation in M.S. Word. We can select a small paper for visiting card and a middle size paper for typing a notice etc.
- Macros : With the help of macros, we can avoid certain type of repetitive works. This saves our time and efforts.
- Multi-Column Facility : We can create different columns to form the text on it.
- Index and Table of Contents : We can even prepare the index and table contents in M.S. Word.
- We can link the word documents with web pages in Internet.
Advantages of Word Processing
The following are the advantages of Word Processing.
- Quality : It produces error free documents. The spell and grammar check in word processing makes the document to be neat and error-free. We can get multiple copies of excellent formatted nature in word Processing.
- Storage of Text : We can take any number of copies with word processor. Not only that, if we need the same document with some slight changes, we need not type the same letter again. Just by making some slight changes, we can obtain a modified copy easily.
- Time Saving : We can get any number of copies of document in future without retyping. We can get the copy of document on any printer.
- Security : We can protect the documents in word processing by giving passwords. So there is a less chance of viewing the documents by unauthorized persons.
- Dynamic Exchange of Data : We can have dynamic exchange of objects and pictures from other documents into word processing documents. The documents can be linked to each other.
That’s all for now friends. In our next post we shall learn «How to work with MS Word». Happy Reading 
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Some of the functions of word processing software include: Creating, editing, saving and printing documents. Copying, pasting, moving and deleting text within a document. Formatting text, such as font type, bolding, underlining or italicizing.
What are the features of word processor class 10?
What are the four features of word processor?
- – Creating, editing, saving and printing documents.
- – Copying, pasting, moving and deleting text within a document.
- – Formatting text, such as font type, bolding, underlining or italicizing.
- – Creating and editing tables.
What are the features and advantages of word processing?
What are the advantages of word processing?
- It is faster and easier than writing by hand.
- You can store documents on your computer, which you cannot do on a typewriter.
- There are more formatting choices with a word processor (the spelling, grammar and language tools).
- You can print copies of your documents.
What are the types of word processing?
Types of Word Processing Applications
- Microsoft Word. One of the most well-known and widely used word processing applications on the market is Microsoft Word. …
- WordPerfect. WordPerfect is a word processing application from Corel Corp.. …
- Lotus Word Pro. …
- iWork Pages. …
- And the Rest.
What are the four functions of word processing?
There are four primary functions of word processors: composing, editing, saving and printing.
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What are the main features of word processing?
What are the main features of word processor?
- Creating, editing, saving and printing documents.
- Copying, pasting, moving and deleting text within a document.
- Formatting text, such as font type, bolding, underlining or italicizing.
- Creating and editing tables.
What are the 10 advantages of word processing?
1) It is faster and easier than writing by hand. 2) You can store documents on your computer, which you cannot do on a typewriter. … 3) There are more formatting choices with a word processor (the spelling, grammar and language tools). 4) You can print copies of your documents.
What are the benefits of word processing?
Improving Efficiency and Accuracy. Besides simply saving time, word processing offers ways to improve workers’ efficiency and accuracy. Word processors contain software to automatically correct common errors and identify misspellings, improving overall speed and reducing errors.
What are 10 features of Microsoft word?
10 Supremely Useful Features in Microsoft Word
- Convert a List to a Table.
- Convert a Bulleted List to SmartArt.
- Create a Custom Tab.
- Quick Selection Methods.
- Add Placeholder Text.
- Changing Case.
- Quick Parts.
- Touch/ Mouse Mode in Word 2013.
What is called word processing?
Word Processing refers to the act of using a computer to create, edit, save and print documents. In order to perform word processing, specialized software (known as a Word Processor) is needed. … The editing and formatting capabilities of the word processor demonstrate the application’s true power.
What is the function of word processor?
A word processor (WP) is a device or computer program that provides for input, editing, formatting, and output of text, often with some additional features.
What do you mean by word processing explain its features?
A word processor is software or a device that allows users to create, edit, and print documents . It enables you to write text, store it electronically. … The word processor is one of the most frequently used software programs on a computer, with Microsoft Word being the most popular word processor.
What are 3 new features in Microsoft Word?
Word 2019 gives you new ways to work with documents, like improved digital pen features, book-like page navigation, Learning Tools, and translation.
What are the latest features of Microsoft Word?
Let’s take a look at three of the most useful new features found in Microsoft Word.
- Resume Assistant (Office 365 only) One of the most difficult aspects of putting together your resume is finding just the right wording to use. …
- Translate Text. …
- Turn Text to Speech.
What are the components of Microsoft Word?
The basics of the Word window
- Title bar. This displays the document name followed by a program name.
- Menu bar. This contains a list of options to manage and customize documents.
- Standard toolbar. …
- Formatting toolbar. …
- Ruler. …
- Insertion point. …
- End-of-document marker. …
- Help.
What are the benefits of word processing in education?
- 1 Spelling. Word processors contain an electronic spell checker. …
- 2 Security. Teachers and students gain a sense of security about losing assignments. …
- 3 Legibility. Teachers benefit by receiving a readable copy that is easy to grade. …
- 4 Publishing. …
- 5 Mobility.
What is the disadvantage of word processing?
If you want to write something down quickly, it can take more time to switch the computer on, open the word processor and set up the document. Sometimes pen and paper is faster.
How has word processing affected writing?
Some studies have shown positive effects towards the use of computer word processing programs. … Some latest word processors are even able put in text citations on student research papers Similarly, computer writing software are able to correct the mistakes and check for plagiarism of researched work.
What is editing in word processing?
Editing: Editing is the process of making changes or corrections in a document. It includes alterations to the text itself, moving or copying items to other locations and applying formatting options to the document itself and items within it.
Why is Microsoft Word black?
If you have enabled the Black Office theme, you will have a Switch Modes button on the View tab of the Ribbon. For more, see https://insider.office.com/it-it/blog/try-dark-mode-in-word.
Is Microsoft Word free?
The good news is, if you don’t need the full suite of Microsoft 365 tools, you can access a number of its apps online for free — including Word, Excel, PowerPoint, OneDrive, Outlook, Calendar and Skype. Here’s how to get them: Go to Office.com. Log in to your Microsoft account (or create one for free).
What is the Save As command in Word?
Save the current document: Press Ctrl + S to save the current document immediately. Open the Save As window: Press F12 to open the Save As dialog box to save the document with a specific filename or in a new folder. Close the current document: Press Ctrl + W to close the current document.
What are features of word processing package?
Typical features of a modern word processor include multiple font sets, spell checking, grammar checking, a built-in thesaurus, automatic text correction, web integration, HTML conversion, pre-formatted publication projects such as newsletters and to-do lists, and much more.
What is modern word processing?
A word processor, or word processing program, does exactly what the name implies. … Modern word processing programs, however, include features to customize the style of the text, change the page formatting, and may be able to add headers, footers, and page numbers to each page.
Is Excel a word processor?
Examples. Microsoft Word, OpenOffice Writer and WordPerfect are examples of word processing programs. … Microsoft Excel, OpenOffice Calc and Lotus 1-2-3 are examples of spreadsheet programs. Like the word processing applications, each spreadsheet program can open files created in another application.
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Word Processing Software :
The word “word processor” means it processes words with pages and paragraphs. Word processors are of 3 types which are electronic, mechanical, and software.
The word processing software is used to apply the basic editing and design and also helps in manipulating the text to your pages whereas the word processor, is a device that provides editing, input, formatting, and output of the given text with some additional features.
It is a type of computer software application or an electronic device. In today’s generation, the word processor has become the word processing software or programs that are running on general-purpose computers.
Examples or Applications of a Word Processing Software :
- Wordpad
- Microsoft Word
- Lotus word pro
- Notepad
- WordPerfect (Windows only),
- AppleWorks (Mac only),
- Work pages
- OpenOffice Writer
Features :
- They are stand-alone devices that are dedicated to the function.
- Their programs are running on general-purpose computers
- It is easy to use
- Helps in changing the shape and style of the characters of the paragraphs
- Basic editing like headers & footers, bullets, numbering is being performed by it.
- It has a facility for mail merge and preview.
Functions :
- It helps in Correcting grammar and spelling of sentences
- It helps in storing and creating typed documents in a new way.
- It provides the function of Creating the documents with basic editing, saving, and printing of it or same.
- It helps in Copy the text along with moving deleting and pasting the text within a given document.
- It helps in Formatting text like bold, underlining, font type, etc.
- It provides the function of creating and editing the formats of tables.
- It helps in Inserting the various elements from some other types of software.
Advantages :
- It benefits the environment by helping in reducing the amount of paperwork.
- The cost of paper and postage waste is being reduced.
- It is used to manipulate the document text like a report
- It provides various tools like copying, deleting and formatting, etc.
- It helps in recognizing the user interface feature
- It applies the basic design to your pages
- It makes it easier for you to perform repetitive tasks
- It is a fully functioned desktop publishing program
- It is time-saving.
- It is dynamic in nature for exchanging the data.
- It produces error-free documents.
- Provide security to our documents.
Disadvantages :
- It does not give you complete control over the look and feel of your document.
- It did not develop out of computer technology.
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Table of Contents
- What are 3 advantages of word processing software?
- What are the advantage of word processing?
- What is the need of word processing software?
- What are the benefits of word processing in business?
- What do you understand word processing?
- What are the 10 uses of Microsoft Word?
- What are the 5 functions of Microsoft Word?
- What are five functions of Microsoft Word How can you apply them in a resume document?
- Is Microsoft Office a technical skill?
- What are some hard skills to put on a resume?
1) It is faster and easier than writing by hand. 2) You can store documents on your computer, which you cannot do on a typewriter. 3) There are more formatting choices with a word processor (the spelling, grammar and language tools). 4) You can print copies of your documents.
What are the advantage of word processing?
Advantages of Word Processing
- Quality : It produces error free documents.
- Storage of Text : We can take any number of copies with word processor.
- Time Saving : We can get any number of copies of document in future without retyping.
- Security : We can protect the documents in word processing by giving passwords.
What is the need of word processing software?
The word processing software is used to apply the basic editing and design and also helps in manipulating the text to your pages whereas the word processor, is a device that provides editing, input, formatting, and output of the given text with some additional features.
What are the benefits of word processing in business?
It can open your business up to telecommuting, online meetings or just make a letter look nicer with an inserted logo at the top.
- Security. In addition to computer passwords, many word processing programs allow you to set passwords on documents or software.
- Collaboration.
- Portability.
- Cost.
What do you understand word processing?
Word Processing refers to the act of using a computer to create, edit, save and print documents. Text can be inserted, edited, moved, copied or deleted within your document and the appearance of the text can be modified in numerous ways.
What are the 10 uses of Microsoft Word?
- Business and workplace use of Microsoft Word: –
- MS word uses in Education: –
- Home-based users of Microsoft Word: –
- Microsoft Word helps you to get a job: –
- Help to create resumes, notes, and assignments: –
- You can create books, articles, and newsletters: –
- Used to create edit, transcribe, and convert PDF documents: –
What are the 5 functions of Microsoft Word?
What are functions of Microsoft Word?
- Creating text documents.
- Editing and Formatting the existing documents.
- Making a text document interactive with different features and tools.
- Graphical documents, comprising images.
- Used by Authors and Researchers.
- Detect grammatical errors in a text document.
What are five functions of Microsoft Word How can you apply them in a resume document?
What are five functions of Microsoft Word? How can you apply them in a resume document?
- Show/Hide formatting and fix sloppiness.
- Insert a header and footer.
- Go bold and use bullets.
- Prioritize.
- Convert to PDF.
Is Microsoft Office a technical skill?
In fact, Microsoft Office is the most widely-used tool for documenting, organizing information, delivering presentations and processing data. For this reason, Microsoft Office efficiency is usually a required skill for most positions, regardless of your industry.
What are some hard skills to put on a resume?
Hard skills are technical knowledge or training that you have gained through any life experiences, including your career and education. Some examples of hard skills are things like database management, data analysis, specific job-related skills that you’ve gained.
In the past, most small-business owners got by with a typewriter, handwritten notes and a basic text-editor program, but modern-day business professionals depend on a word processor. Whether you’re applying for a job, writing a business plan or mailing letters to customers, word processing is essential.
Word processing software, such as Microsoft Word and Google Docs, gives you the tools to produce high-quality memos, documents and reports that attest to your professionalism. Most jobs today involve working with computers and using word processing skills in some capacity.
Word Processor Skills
Your word processing skills allow you to perform a wide range of tasks and assignments in an office or business setting. One of the most common word processors is Microsoft Word, part of the Microsoft suite that includes Excel, Outlook and PowerPoint. Depending on the job, you may be required to have basic, intermediate or advanced word processing mastery of one or more Microsoft Office applications. At a minimum, you should be able to perform these basic Word functions:
- Type, edit, save and print documents
- Copy and paste blocks of text
- Format text using different sizes and styles of fonts
- Insert page numbers, tables, photographs, clip art and charts
- Use tabs and keyboard shortcuts
- Set up a mail merge
Advantages of Word Processing
Word processing software is used to type text, input data and create written documents. Word processors have eclipsed the alternative typing software that’s built into most computer operating systems. For example, Techwalla explains that text editor programs like Microsoft Windows Notepad are fine for typing and editing plain text, but text editors don’t allow for any formatting. By comparison, word processing is far more robust and versatile.
With Word processing software, you can add bullet points, borders, lines, bright colors, distinctive fonts and other graphic elements to your documents. Word processing software also offers templates for putting together job resumes, brochures, flyers, ads, inventory sheets and letterhead. Many templates are free and easy to use. Companies can save money by doing their own graphic design work and emailing newsletters instead of paying for postage.
Accuracy of Information
Accuracy is one of the biggest benefits of word processor use. Word processing software applications spot errors in grammar or punctuation, which improves the overall quality of the work. Because word processing software automatically catches misspellings, overall speed and accuracy increase. Employees have more time to work on other tasks when they can quickly finish a letter or report.
Anyone who has ever used a typewriter can fully appreciate the benefits of a word processor when it comes to fixing mistakes. Gone are the days of covering up typos with white correction tape or messy white-out fluid. Prior to word processing, mistakes were more likely to go unnoticed and cause embarrassment to the business when errors were later spotted by recipients of a mass mailing.
File Sharing and Saving
The importance of word processors is notable when it comes to teamwork. Word processors allow cross-functional team members to collaborate on documents in real time from anywhere in the building or even around the world. For example, Google Docs is a free online word processor that allows multiple users to write, edit and comment on each others’ drafts and reports. Group projects can be saved on Google’s servers, making documents readily accessible on the web whenever they are needed.
Data security is another consideration when weighing the benefits of word processing. Electronic records can be encrypted, password-protected, and retained on servers to protect confidential information. An audit trail shows who has viewed the file, which adds another layer of security. In the event of a fire or other natural disaster, electronic records can often still be retrieved from a computer or from a cloud backup, whereas paper records might be damaged or destroyed. Being able to retrieve important records even off-site supports continuity of operations.