What is the use of microsoft word and excel

Microsoft Excel and Microsoft Word are part of the Microsoft Office package of productivity software. They’re also some of the most widely used software programs in the world, particularly in terms of business software.

Uses for Microsoft Word

Microsoft Word is a word processing program designed to make it possible to create a variety of documents that will look the same between different computers and similar on the screen to how they appear on paper.

It’s used by businesses and individuals to write personal and professional letters, reports for work and school and to take notes on conversations and in seminars and classes. Because it’s so widely used, many businesses appreciate that it’s possible to send documents created in Word to clients, employees and other business associates without worrying about whether or not they’ll be able to open them.

The program allows for the use of a wide variety of fonts and styles in order to create a number of different types of documents, from informal lists of notes after a meeting to reports ready to ship out to a valued client or top executive.

Uses for Microsoft Excel

Microsoft Excel is a spreadsheet program. That means it’s used to create grids of text, numbers and formulas specifying calculations. That’s extremely valuable for many businesses, which use it to record expenditures and income, plan budgets, chart data and succinctly present fiscal results.

It can be programmed to pull in data from external sources such as stock market feeds, automatically running the data through formula such as financial models to update such information in real time. Like Microsoft Word, Excel has become a de facto standard in the business world, with Excel spreadsheets frequently emailed and otherwise shared to exchange data and perform various calculations.

Excel also contains fairly powerful programming capabilities for those who wish to use them that can be used to develop relatively sophisticated financial and scientific computation capabilities.

Alternatives to Word and Excel

Microsoft Word and Excel aren’t the only word processing and spreadsheet programs available. Google’s G Suite office software collection is increasingly popular with many businesses, and it offers free versions to many users. Apple’s iWork suite, including Pages and Numbers, competes with Word and Excel, is also used by Mac users as an alternative to Microsoft Office.

The open source LibreOffice toolkit also includes free alternatives to Word and Excel, called Writer and Calc.

Microsoft PowerPoint, Word, and Excel make it possible to do so much with regards to our jobs. The trio has something to offer for almost everyone. But, what exactly is the difference between PowerPoint, Word, and Excel, and what does each piece of software do? Let’s find out!

The main difference between PowerPoint, Word, and Excel is the purpose of each software. PowerPoint is used for making presentations. Excel is the most helpful for capturing, tracking, and analyzing data with the help of graphical charts. Word is used for creating documents such as reports and books.

But, there is a lot more to it and in this article, I’m going to talk about what each one does, the differences between the three, and finally, how can we leverage the power of the three applications by working with all of them together. So, keep reading!

A Quick Note Before We Begin – if you want to make jaw-dropping presentations, I would recommend using one of these Presentation Designs. The best part is – it is only $16.5 a month, but you get to download and use as many presentation designs as you like! I personally use it from time-to-time, and it makes my task of making beautiful presentations really quick and easy!

Although these three applications can be used in a way that all three work together, there are differences that set them apart. Each application is used for different tasks and in this section, that is what we are going to talk about. So, let’s get into it.

• PowerPoint is used to present data or talking points in a slide show format. Presentations are a great way to summarize information, a project report, learnings from a research study, and much more. Microsoft PowerPoint helps you to create presentations.

• Excel is used to manage and organize data. You can capture data, record information over time, and analyze the data by creating charts and graphs using that data.

• Microsoft Word is used to create detailed reports, brief summaries, proposals, and pretty much anything that requires a lot of text. This is because it is a word processor.

As you can see, each application has a different goal, and thus are designed to be different from each other. Obviously, if the goal or the objective of the software is different, there are bound to be several differences in the functionalities. That said, I shall not focus on the differences in the functionalities of the three applications as pretty much everything will be different.

What is Microsoft PowerPoint?

Microsoft PowerPoint is one of the most powerful tools that any company can use when it comes to meetings and presentations. PowerPoint uses a slide show method of giving presentations.

PowerPoint has a wealth of features that help professionals get their messages across to their colleagues or clients. We have a large library of articles that cover everything that you need to know about PowerPoint. So, after reading this article, why not go check some of them out.

How does PowerPoint work?

To use PowerPoint, you need to have Microsoft Office installed on your PC, laptop, or Mac. Most new machines come with Office pre-installed with no payment necessary. In some cases, you will only have a free trial and will need to buy a license key.

If you do not have Office at all, you can buy it from a retail store or online. Regardless of which method you choose, you will most likely need to download it. Here is a link to the Microsoft website where you will be able to download the MS Office Suite.

Once Office is installed, you will be able to open PowerPoint and start making presentations.

What is PowerPoint Used for?

PowerPoint is used for making slide show presentations. You may need a presentation for various reasons. For instance, you may want to create a presentation giving an overview of your organization, or a pitch presentation for your investors, or perhaps a summarized performance presentation for the annual report.

The purpose of creating a presentation can be endless. The type of presentations that you make depends on what your profession is. Below is a small indicative list of professions and what they use PowerPoint for.

• Salesperson: There is no better way for a salesperson to get a message across to their potential clients than a presentation.

• Entrepreneurs: They would use PowerPoint for the same reason as a salesperson would need presentations. If you have meetings to sell your service, product or to raise funding, a presentation can go a long way in helping.

• Managers: Managing a team of people is not easy. If you want to really make an impression on your team, why not use presentations? You could also use them when delivering reports to your peers or reporting managers.

• Public Speakers: This is the most common use of presentations. Using presentations is the best way to keep your audience engaged while you give an awe-inspiring speech.

Advantage of Using PowerPoint

The main advantage of using PowerPoint is that you can create intriguing and visually appealing presentations for your clients, boss, or a classroom of students. PowerPoint has a massive selection of features that allow you to create truly personalized representations of your data, product, or service.

Difference between PowerPoint and Word

For us to talk about the difference between PowerPoint and Word, the easiest way to do this would be to talk about what Word is and what it does first. Let’s get straight to it.

What is Microsoft Word?

MS Word is a word processor. It is part of the Microsoft Office suite. MS Word is the most commonly used application within all the offerings of MS Office. Here are some of the reasons why MS Word is so popular. This list should also help explain exactly what MS Word is used for –

• Microsoft Word used for creating large pieces of content, articles, or even blog posts.

• Microsoft Word is also used for creating detailed reports, writing summaries, capturing information about a research, etc.

• Word is also perfectly suited for filling out application for an award, circulating instructions for a questionnaire, and other business needs.

• Microsoft Word can also be used to write business proposals, business agreements and contracts, and other business related confidential documents, etc.

• It is also used within the educational domain to write anything from essays to speeches.

Key differences between PowerPoint and Word

The difference between Microsoft Word and PowerPoint is pretty big. While MS Word is used to create detailed documents, PowerPoint is used to present as much information with as little text as possible.

PowerPoint can be seen as a visual representation of data and MS Word is a text-based representation of data. Other than that, it is hard to mention other differences because they are completely different applications.

Difference between PowerPoint and Excel

We have already discussed, in some detail, what PowerPoint is. So, for this section, we will focus more on Excel and this should highlight what the differences are between the two. Let’s get straight to the point.

What is Microsoft Excel?

Excel is a program that is commonly used by accountants within a company. It can be used to manage any form of data that needs to be organized and managed. It can also be used to summarize data by creating graphs and charts.

Key differences between PowerPoint and Excel

There is one major difference between PowerPoint and Excel and that difference is the use of data.

Excel manages and organizes data and while you can turn the data into charts, Excel is not really the program that you want to use to present the data. PowerPoint is the better program for representing data.

You can use PowerPoint to present your Excel data. Let me share what I mean by that in our next section.

Using Microsoft PowerPoint, Word and Excel together

Now this is where everything gets interesting and to be honest, this is where the power of Microsoft Office really stands out. All the programs can be used together to create a smooth workplace that runs like clockwork. Here’s how  PowerPoint, Word, and Excel can be used together.

Using PowerPoint and Word Together

You can place your presentations inside of MS Word documents which can help to remove the tediousness of repeating the same points in your presentation in word. Here’s how to do it.

1. In PowerPoint go to the “Files” tab and select it. You should get a drop-down menu.

1. In the drop-down menu, select the “Export” option. You should get another drop-down menu.

1. Select “Create Handouts”. This will open a dialogue box.

1. Now, select what layout you want.

1. Paste the link directly into your Word document, and you are done!

Doing this will allow real-time changes within word if they are done in PowerPoint.

Using PowerPoint And Excel Together.

You can use PowerPoint to present your Excel data by creating a chart in PowerPoint and linking it to the Excel file. We have a full tutorial on this which you can read by clicking on the link below –

Final Thoughts

We have reached the end of this article. Hopefully, you have walked away with enough knowledge to impress your peers and understand the key differences between the three applications.

We discussed the differences between these three products and what they all do. Be sure to bookmark this page and keep up to date with all of our articles which are designed to make your work a lot easier.

Uses of Microsoft Office in daily life: Microsoft Office suite is a family living in almost every computer around the world. Family members are Microsoft Word to create and edit documents.

Excel to perform mathematical and logical calculations with analytical functions. PowerPoint for presentation. MS- Access for database management, and Microsoft Outlook for sending and receiving data by email, etc. And Microsoft Office or Microsoft 365 is a leader in this family.

In other words, Microsoft Office is an official application software package, developed by Microsoft Inc. headquarters in Redmond, Washington, United States. Microsoft Office suite is application software packaged with one bundle.

It means you can use Microsoft Word, Excel, PowerPoint, MS Access, Publisher etc. to create professional-looking documents, charts, calculations, reports, and presentations with high speed and accuracy.

Today, Microsoft Office applications are used in according to me almost 90% of official works around the world in private and government offices. It is so much popular due to its flexible features, and easier methods to create and collaborate in official works.

The first is version was launched in the ’90s with the name Microsoft Office 3.0. Today, it is now Microsoft 365 or Microsoft Office 365,  2016 that you can install on your PC.

And Office 365 is a cloud-based subscription for Microsoft Office in which all the applications are included with many other exceptional and advanced features. It is cloud-based so you can access it anywhere. And you can also use Microsoft Office Online with free Office online apps.

You only need an internet browser from any of these such as Internet Explorer, Microsoft Edge, Google Chrome and Opera Mini, etc. And Microsoft Email account that you can create at Microsoft.com. After that, you can create, share and collaborate with anyone and from anywhere on online Microsoft office and Office365.

And if you have little Microsoft Office Knowledge then YouTube videos can also help you to become a master in Microsoft Office. But for mastering Official works, you have to do 100+ exercises. Only practical exercises will give you more knowledge that is needed in most jobs.

Microsoft Office knowledge is an essential requirement in offline and online jobs. You can find Microsoft Office Skills Training in the syllabus of all computer institutes and coaching centers. You can learn MS Office by doing an offline basic computer course. After that, you can learn advanced skills from online courses.

ideas for practical exercises: List of Microsoft Word Exercises for Students

When you buy Microsoft 365, Office 2016 or Office 365, you will get the following Microsoft Word, Excel, PowerPoint, 1 TB of cloud storage, and many other features. (Also depends on your plan and purchased product) application with the package.

Let’s meet with the Microsoft Office Family Members including Word, Excel, and PowerPoint, etc. And find out, what the duties of each member are installed in the computer one by one.

1. Microsoft Word: –

You can use Microsoft Word to create and edit documents such as resumes, applications, and letters, school or college assignments professionally.

The following articles will increase your Microsoft word knowledge:-

18 Best Basic Microsoft Word practice exercises for beginners

Uses of Microsoft Word in our daily life

What is Microsoft Word?

How to Learn Microsoft Word

2. Microsoft Excel: –

Microsoft Excel is my favorite application in the Microsoft Office suite that anyone can use to perform daily life and business calculation by using logical and mathematical formulas in the spreadsheet. It’s a complete financial management application used by millions of people online and offline.

It is very well used in data and information analytics by using filters, conditional formatting, goal seek and pre-defined templates etc. It is also used to visualize data and information in charts, smart arts, pivot tables,s and much more.

You can read the following articles for more details:

1. Top 8 Most Productive Uses of Microsoft Excel in daily life
2. Microsoft Excel Basics
3. Importance of Microsoft Excel in Business

3. Microsoft PowerPoint: –

PowerPoint is another application of Microsoft packaged with the Microsoft Office suite to create presentations using slides to present data and information in meetings and seminars. It means you can use PowerPoint to create project presentations, business plan presentations, school assignments, and presentations for seminars etc.

You can learn more here: – Uses of Microsoft PowerPoint in our daily life.

4. Microsoft Access: –

You can use MS Access to create a database and program to track and manage data and information. It means you can create a database of students, a database of your employees, and customer records. You can also track and edit their progress with the profile name, address, and everything that is needed for you to collect.

5. Microsoft Outlook: –

You can use Microsoft Outlook on a computer and online as you use Gmail. It is used to send and receive official and personal mail. With this, you can manage your day-to-day task and save important contacts.

The best feature that we use each day is you can access existing emails without an Internet connection. And you can insert all formatting options while writing an email.

Etc.

The above is just a basic idea about what the Microsoft Office suite is all about and how it can be beneficial for students and midsized business owners.

Microsoft Office is really the most important application to install on computers. Microsoft Office provides tools that help business owners and remote workers to work together. It is a cloud-based application that helps to achieve higher productivity from anywhere by using any device (smartphone, tablet, computer, and laptop).

In the end, I will say that the Microsoft Office Suite is a great family and have great powerful members. Even I am writing this article by accessing one family member that is Microsoft Word.

Microsoft is an American multinational company founded by Bill Gates and Paul Allen in 1975 and is headquartered in Washington.

Some of the best-known products of Microsoft Corporation are Microsoft Operating System, known by name Windows, Microsoft Office Suite, Internet Explorer and Edge Browser.

MS Office is the family of server software which consists of Word, Excel, Powerpoint, Outlook, OneDrive, Teams etc. Two such products of Microsoft Office which are very popular is MS Word and MS Excel.

Key Takeaways

1. Microsoft Excel is a spreadsheet program used for data management, analysis, and visualization, while Microsoft Word is a word processing program used for creating and editing documents.
2. Excel is used for financial analysis, budgeting, and forecasting, while Word is used for creating reports, letters, and other documents.
3. Excel uses cells and formulas to calculate, while Word uses text and formatting tools to create documents.

Microsoft Excel is used to make spreadsheets. It is in the form of rows and columns. The file extension of Microsoft Excel is ‘.xls’. Microsoft Word is used to make word documents. Images can be inserted in a word document. Tables can also be created. The file extension of Microsoft Word is ‘.doc’. Tables created in excel can be added in a word document.

Microsoft Excel was developed by Microsoft in the year 1987 for Windows, macOS, Android etc. It is a spreadsheet application. With the coming of Excel into the market, it replaced Lotus 1-2-3, i.e. standard spreadsheet.

Excel is widely used over the globe for arithmetic calculations, and it can also represent charts, graphs and histograms. The basic feature of Excel Spreadsheets is that it consists of a grid of cells arranged in the form of rows and columns.

It uses the programming language Visual Basic For Applications(VBA).

Microsoft Word was also developed by Microsoft but released earlier than Excel, i.e. in 1983. It was released as Multi-Tool Word. Then various versions of Word was written for different platforms.

Word is a word processor application, and it came with advantages like bold, italicize and underline the text. Then came the option of fonts in which text can be changed into any type of fonts the user liked or wanted. Unlike MS-DOS, Word can be used with a mouse also.

Comparison Table

What is Microsoft Excel?

Microsoft Excel was released 32 years ago for all the platforms, whether it be Windows, Android, iOS, macOS etc. One of the basic features of MS Excel is that it comes in the form of spreadsheets with a grid of cells arranged in rows and columns.

Columns are given in alphabetical order. It is very important for doing arithmetic calculations. For that, it uses programming known by the name Visual Basic For Applications(VBA).

Because of the launching of Excel’s 5th version in 1993, it replaced LOTUS 1-2-3, which was earlier used for standard spreadsheets in the industries. MS Excel is an important part of Microsoft Office Suite.

According to Microsoft, Excel can perform 484 functions. These functions are classified into 14 classes. It can also display data as charts, graphs, histograms and in a 3D view. Pivot Tables can also be used in Excel, especially if dealing with data analysis.

The User Interface of MS Excel is simple, but if you have to perform an arithmetic task, then understanding the menu toolbar may be challenging at times. MS Excel comes with the extension of ‘.xls’.

Tables of Excel can be easily inserted if working on MS Word. It lacks some formatting and advanced options. A grammar check can not be done. But it can filter and modify the statistical data very easily.

Various types of copy-paste options are available in Excel. It supports database activities as well.

What is Microsoft Word?

Microsoft Word launched 37 years ago, much before MS Excel. Earlier it was released with the name Multi-Tool Word for only Xenix, which has now become an obsolete version of Unix in 1983.

MS Word was developed by a person named Charles Simonyi for Xenix company and was hired by Microsoft. MS Word came with an option to be used with a mouse also. 

It also has the advantage of undoing, making text bold, italicize and underline. Word was appreciated for giving fast cut-paste options and gave unlimited options for undoing if something went wrong.

MS Word for Windows came with the desktop publishing facility, and it was the most used word processing application in the world. MS Word is so common now that it is used in sending emails in document format.

The user interface and menu toolbar are very easy and simple for any user to understand. It comes with an extension of ‘.doc’. It has been used for writing essays, resumes, research publishing as well.

MS Word files cannot be inserted in MS Excel, unlike MS Word. It doesn’t perform any calculations as well. All the calculations are to be done manually. It automatically detects grammatical mistakes and shows a red line. It can be printed easily with formatted structures.

Main Differences Between Microsoft Excel and Microsoft Word

1. In Excel, a spreadsheet occurs in tabulated form with rows and columns. In Word, a blank page opens where you can write texts, insert image, videos, tables etc.
2. MS Excel uses the extension of ‘.xls’ to save files. MS Word uses the extension of ‘.doc’ to save files.
3. MS Excel tables can be easily inserted into MS Word. MS Word files cannot be inserted into MS Excel.
4. MS Excel doesn’t have an option to check grammar. It is very difficult to do so. MS Word can automatically detect and correct grammatical mistakes and shows a red colour underlining your text.
5. MS Excel has VBA(Visual Basic for Applications) to perform complex and advanced tasks because it performs and solves complex equations. MS Word is very simple to use and basically needed for writing stuff, so it doesn’t need any programming for use.

References

1. http://45.231.185.114/criptografia/misuse_rc4.pdf
2. https://books.google.com/books?hl=en&lr=&id=REW6AgAAQBAJ&oi=fnd&pg=PA3&dq=Microsoft+Excel+and+Microsoft+Word&ots=cwcuWdhFtt&sig=3b43ikJ4iLsGCPjanWERs5SGk2Y