What is the header row in excel

Excel Header Row (Table of Contents)

• Header Row in Excel
• How to turn the Row Header on or off in Excel?
• Row Header formatting options in Excel

Microsoft Excel sheet has the capacity to hold a million rows with a numeric or text dataset in it.

Row header or Row heading is the gray-colored column located on the left side of column 1 in the worksheet, which contains the numbers (1, 2, 3, etc.) where it helps out to identify each row in the worksheet. Whereas the column header is the gray-colored row, it will usually be letters (A, B, C, etc.), which helps identify each column in the worksheet.

Row header label will help you out to identify & compare the information of the content when you are working with a huge number of data sets when it is difficult to accommodate the data in a single window or page & to compare information in your worksheet of excel.

Usually, a combination of column letters and row numbers helps out to create cell references. Row header will help you identify individual cells located at the intersection point between a column and row in a worksheet in excel.

Definition

Header rows are the label rows containing information that helps you identify the content of a particular column in a worksheet.

If the dataset table spans over several pages in an excel sheet print layout or towards the right if you scroll on & on, the header row will remain constant & stagnant, which usually repeat itself at the beginning of each new page.

How to turn the Header Row on or off in Excel?

Row headers in excel will always be visible all the time, even when you scroll the column data sets or values towards the right in the worksheet.

Sometimes, the row header in excel will not be displayed on a particular worksheet. It will be turned off in several cases, the main reason for turning them off is –

• Better or improved appearance of the worksheet in excel or
• To obtain or gain the extra screen space on worksheets containing a large number of tabular datasets.
• To take a screenshot or capture.
• When you take a printout of a tabular dataset, the row header or heading makes things complicated or confusing with the printed data set because of interference of row & column header; therefore, whenever you take a print out, the row header should always be turned off for each individual worksheet in the excel.

Now, let’s check out how to turn off the row headers or headings in Excel.

• Select or Click on the File option in the home toolbar of the menu to open the drop-down list.

• Click on Options in the list present on the left-hand side to open the Excel Options dialog box.

• Now, the Excel Options dialog box appears; in the left-hand panel of the excel options dialog box, select the Advanced option.

• Now, if you move the cursor down after the advanced option, you can observe Display options for this worksheet section located near the bottom of the right-hand pane of the dialog box; by default, it shows the row and column headers option always checked or ticked in.

• If you want to turn off the row headers or headings in Excel, click on or uncheck the selection box of a checkbox in the Show row and column headers option.

• Simultaneously, you can turn off the row and column headings for additional worksheets in the open workbook or current workbook of excel. It can be done by selecting the name of another worksheet under the drop-down box located next to the Display options.

• Once you have unchecked the box, Click OK to close the excel options dialog box, and you can return to the worksheet.

• Now, the above procedure disables the visibility of a row or column header.

When you try to open a new Excel file, the row header or heading is displayed by default of normal style or theme font similar to the workbook’s default format. This same normal style font is also applicable for all the worksheet in the workbook.

The default heading font is Calibri & the font size is 11. It can be changed based on your choice as per your requirement; whatever font style & size you apply will reflect in all the worksheets in a workbook of excel.

You have an option to format font & its size settings, with various options in format settings.

• In the Home tab of the Ribbon menu. Under the Styles group, select or click on Cell Styles to open the Cell Styles drop-down palette.

• In the dropdown, under Good, bad & neutral, Right-click or select on the box in the palette entitled Normal – it is also called a Normal style.

• Click on Modify option under normal.

• A style dialog box appears; click on the Format in that window.

• Now, the Format Cells dialog box appears. In that, you can change the font size and its appearance, i.e. Font style or size.

• I changed the font style & size, i.e. Calibri & font style to Regular, and I increased the font size to 16 from 11.

Once the desired changes are made, click OK twice, i.e. in the format cells dialog box & style dialog box based on your preference.

Note: Once you made changes in the font settings, you have to click on the save option in the workbook; otherwise, it will revert back to the default normal style or theme font (i.e.default heading font is Calibri & font size is 11).

Things to Remember

• Row header (with row number) make things easier to view or access the content when you try to navigate or scroll to another area or different parts of your worksheet at the same time in excel.
• An advantage of the header row is you can set this label row to print on all pages in excel or word; it is very significant & will be helpful for spreadsheets that span multiple pages.

Recommended Articles

This has been a guide to Header Row in Excel. Here we discuss how to turn row header on or off and row header formatting options in excel. You can also go through our other suggested articles –

1. ROWS Function in Excel
2. Column Header in Excel
3. Excel Header and Footer
4. Add Rows in Excel Shortcut

Overview of Excel tables

To make managing and analyzing a group of related data easier, you can turn a range of cells into an Excel table (previously known as an Excel list).

Note: Excel tables should not be confused with the data tables that are part of a suite of what-if analysis commands. For more information about data tables, see Calculate multiple results with a data table.

Learn about the elements of an Excel table

A table can include the following elements:

Header row By default, a table has a header row. Every table column has filtering enabled in the header row so that you can filter or sort your table data quickly. For more information, see Filter data or Sort data.

You can turn off the header row in a table. For more information, see Turn Excel table headers on or off.

Banded rows Alternate shading or banding in rows helps to better distinguish the data.

Calculated columns By entering a formula in one cell in a table column, you can create a calculated column in which that formula is instantly applied to all other cells in that table column. For more information, see Use calculated columns in an Excel table.

Total row Once you add a total row to a table, Excel gives you an AutoSum drop-down list to select from functions such as SUM, AVERAGE, and so on. When you select one of these options, the table will automatically convert them to a SUBTOTAL function, which will ignore rows that have been hidden with a filter by default. If you want to include hidden rows in your calculations, you can change the SUBTOTAL function arguments.

Sizing handle A sizing handle in the lower-right corner of the table allows you to drag the table to the size that you want.

For other ways to resize a table, see Resize a table by adding rows and columns.

Create a table

You can create as many tables as you want in a spreadsheet.

To quickly create a table in Excel, do the following:

Select the cell or the range in the data.

Select Home > Format as Table.

Pick a table style.

In the Format as Table dialog box, select the checkbox next to My table as headers if you want the first row of the range to be the header row, and then click OK.

Working efficiently with your table data

Excel has some features that enable you to work efficiently with your table data:

Using structured references Instead of using cell references, such as A1 and R1C1, you can use structured references that reference table names in a formula. For more information, see Using structured references with Excel tables.

Ensuring data integrity You can use the built-in data validation feature in Excel. For example, you may choose to allow only numbers or dates in a column of a table. For more information on how to ensure data integrity, see Apply data validation to cells.

If you have authoring access to a SharePoint site, you can use it to export an Excel table to a SharePoint list. This way other people can view, edit, and update the table data in the SharePoint list. You can create a one-way connection to the SharePoint list so that you can refresh the table data on the worksheet to incorporate changes that are made to the data in the SharePoint list. For more information, see Export an Excel table to SharePoint.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

Источник

You can add headers or footers at the top or bottom of a printed worksheet in Excel. For example, you might create a footer that has page numbers, the date, and the name of your file. You can create your own, or use many built-in headers and footers.

Headers and footers are displayed only in Page Layout view, Print Preview, and on printed pages. You can also use the Page Setup dialog box if you want to insert headers or footers for more than one worksheet at a time. For other sheet types, such as chart sheets, or charts, you can insert headers and footers only by using the Page Setup dialog box.

Click the worksheet where you want to add or change headers or footers.

On the Insert tab, in the Text group, click Header & Footer.

Excel displays the worksheet in Page Layout view.

To add or edit a header or footer, click the left, center, or right header or footer text box at the top or the bottom of the worksheet page (under Header, or above Footer).

Type the new header or footer text.

To start a new line in a header or footer text box, press Enter.

To include a single ampersand (&) in the text of a header or footer, use two ampersands. For example, to include «Subcontractors & Services» in a header, type Subcontractors && Services.

To close headers or footers, click anywhere in the worksheet. To close headers or footers without keeping the changes that you made, press Esc.

Click the worksheet or worksheets, chart sheet, or chart where you want to add or change headers or footers.

Tip: You can select multiple worksheets with Ctrl+Left-click. When multiple worksheets are selected, [Group] appears in the title bar at the top of the worksheet. To cancel a selection of multiple worksheets in a workbook, click any unselected worksheet. If no unselected sheet is visible, right-click the tab of a selected sheet, and then click Ungroup Sheets.

On the Page Layout tab, in the Page Setup group, click the Dialog Box Launcher .

Excel displays the Page Setup dialog box.

On the Header/Footer tab, click Custom Header or Custom Footer.

Click in the Left, Center, or Right section box, and then click any of the buttons to add the header or footer information that you want in that section.

To add or change the header or footer text, type additional text or edit the existing text in the Left, Center, or Right section box.

To start a new line in a header or footer text box, press Enter.

To include a single ampersand (&) in the text of a header or footer, use two ampersands. For example, to include «Subcontractors & Services» in a header, type Subcontractors && Services.

Excel has many built-in text headers and footers that you can use. For worksheets, you can work with headers and footers in Page Layout view. For chart sheets or charts you need to go through the Page Setup dialog.

Click the worksheet where you want to add or change a built-in header or footer.

On the Insert tab, in the Text group, click Header & Footer.

Excel displays the worksheet in Page Layout view.

Click the left, center, or right header or the footer text box at the top or the bottom of the worksheet page.

Tip: Clicking any text box selects the header or footer and displays the Header and Footer Tools, adding the Design tab.

On the Design tab, in the Header & Footer group, click Header or Footer, and then click the built-in header or footer that you want.

Instead of picking a built-in header or footer, you can choose a built-in element. Many elements (such as Page Number, File Name, and Current Date) are found on the ribbon. For worksheets, you can work with headers and footers in Page Layout view. For chart sheets or charts, you can work with headers and footers in the Page Setup dialog.

Click the worksheet to which you want to add specific header or footer elements.

On the Insert tab, in the Text group, click Header & Footer.

Excel displays the worksheet in Page Layout view.

Click the left, center, or right header or footer text box at the top or the bottom of the worksheet page.

Tip: Clicking any text box selects the header or footer and displays the Header and Footer Tools, adding the Design tab.

On the Design tab, in the Header & Footer Elements group, click the elements that you want.

Click the chart sheet or chart where you want to add or change a header or footer element.

On the Insert tab, in the Text group, click Header & Footer.

Excel displays the Page Setup dialog box.

Click Custom Header or Custom Footer.

Use the buttons in the Header or Footer dialog box to insert specific header and footer elements.

Tip: When you rest the mouse pointer on a button, a ScreenTip displays the name of the element that the button inserts.

For worksheets, you can work with headers and footers in Page Layout view. For chart sheets or charts, you can work with headers and footers in the Page Setup dialog.

Click the worksheet where you want to choose header and footer options.

On the Insert tab, in the Text group, click Header & Footer.

Excel displays the worksheet in Page Layout view.

Click the left, center, or right header or footer text box at the top or the bottom of the worksheet page.

Tip: Clicking any text box selects the header or footer and displays the Header and Footer Tools, adding the Design tab.

On the Design tab, in the Options group, check one or more of the following:

To remove headers and footers from the first printed page, select the Different First Page check box.

To specify that the headers and footers on odd-numbered pages should differ from those on even-numbered pages, select the Different Odd & Even Pages check box.

To specify whether the headers and footers should use the same font size and scaling as the worksheet, select the Scale with Document check box.

To make the font size and scaling of the headers or footers independent of the worksheet scaling, which helps create a consistent display across multiple pages, clear this check box.

To make sure the header or footer margin is aligned with the left and right margins of the worksheet, select the Align with Page Margins check box.

To set the left and right margins of the headers and footers to a specific value that is independent of the left and right margins of the worksheet, clear this check box.

Click the chart sheet or chart where you want to choose header or footer options.

On the Insert tab, in the Text group, click Header & Footer.

Excel displays the Page Setup dialog box.

Select one or more of the following:

To remove headers and footers from the first printed page, select the Different first page check box.

To specify that the headers and footers on odd-numbered pages should differ from those on even-numbered pages, select the Different odd & even pages check box.

To specify whether the headers and footers should use the same font size and scaling as the worksheet, select the Scale with document check box.

To make the font size and scaling of the headers or footers independent of the worksheet scaling, which helps create a consistent display across multiple pages, clear the Scale with Document check box.

To guarantee that the header or footer margin is aligned with the left and right margins of the worksheet, select the Align with page margins check box.

Tip: To set the left and right margins of the headers and footers to a specific value that is independent of the left and right margins of the worksheet, clear this check box.

To close the header and footer, you must switch from Page Layout view to Normal view.

On the View tab, in the Workbook Views group, click Normal.

You can also click Normal on the status bar.

On the Insert tab, in the Text group, click Header & Footer.

Excel displays the worksheet in Page Layout view.

Click the left, center, or right header or the footer text box at the top or the bottom of the worksheet page.

Tip: Clicking any text box selects the header or footer and displays the Header and Footer Tools, adding the Design tab.

Press Delete or Backspace.

Note: If you want to delete headers and footers for several worksheets at once, select the worksheets, and then open the Page Setup dialog box. To delete all headers and footers instantly, on the Header/Footer tab, select (none) in the Header or Footer box.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

Источник