What is the definition of word processor

From Wikipedia, the free encyclopedia

A word processor (WP)^[1][2] is a device or computer program that provides for input, editing, formatting, and output of text, often with some additional features.

Early word processors were stand-alone devices dedicated to the function, but current word processors are word processor programs running on general purpose computers.

The functions of a word processor program fall somewhere between those of a simple text editor and a fully functioned desktop publishing program. However, the distinctions between these three have changed over time and were unclear after 2010.^[3][4]

Background[edit]

Word processors did not develop out of computer technology. Rather, they evolved from mechanical machines and only later did they merge with the computer field.^[5] The history of word processing is the story of the gradual automation of the physical aspects of writing and editing, and then to the refinement of the technology to make it available to corporations and Individuals.

The term word processing appeared in American offices in early 1970s centered on the idea of streamlining the work to typists, but the meaning soon shifted toward the automation of the whole editing cycle.

At first, the designers of word processing systems combined existing technologies with emerging ones to develop stand-alone equipment, creating a new business distinct from the emerging world of the personal computer. The concept of word processing arose from the more general data processing, which since the 1950s had been the application of computers to business administration.^[6]

Through history, there have been three types of word processors: mechanical, electronic and software.

Mechanical word processing[edit]

The first word processing device (a «Machine for Transcribing Letters» that appears to have been similar to a typewriter) was patented by Henry Mill for a machine that was capable of «writing so clearly and accurately you could not distinguish it from a printing press».^[7] More than a century later, another patent appeared in the name of William Austin Burt for the typographer. In the late 19th century, Christopher Latham Sholes^[8] created the first recognizable typewriter although it was a large size, which was described as a «literary piano».^[9]

The only «word processing» these mechanical systems could perform was to change where letters appeared on the page, to fill in spaces that were previously left on the page, or to skip over lines. It was not until decades later that the introduction of electricity and electronics into typewriters began to help the writer with the mechanical part. The term “word processing” (translated from the German word Textverarbeitung) itself was created in the 1950s by Ulrich Steinhilper, a German IBM typewriter sales executive. However, it did not make its appearance in 1960s office management or computing literature (an example of grey literature), though many of the ideas, products, and technologies to which it would later be applied were already well known. Nonetheless, by 1971 the term was recognized by the New York Times^[10] as a business «buzz word». Word processing paralleled the more general «data processing», or the application of computers to business administration.

Thus by 1972 discussion of word processing was common in publications devoted to business office management and technology, and by the mid-1970s the term would have been familiar to any office manager who consulted business periodicals.

Electromechanical and electronic word processing[edit]

By the late 1960s, IBM had developed the IBM MT/ST (Magnetic Tape/Selectric Typewriter). This was a model of the IBM Selectric typewriter from the earlier part of this decade, but it came built into its own desk, integrated with magnetic tape recording and playback facilities along with controls and a bank of electrical relays. The MT/ST automated word wrap, but it had no screen. This device allowed a user to rewrite text that had been written on another tape, and it also allowed limited collaboration in the sense that a user could send the tape to another person to let them edit the document or make a copy. It was a revolution for the word processing industry. In 1969, the tapes were replaced by magnetic cards. These memory cards were inserted into an extra device that accompanied the MT/ST, able to read and record users’ work.

In the early 1970s, word processing began to slowly shift from glorified typewriters augmented with electronic features to become fully computer-based (although only with single-purpose hardware) with the development of several innovations. Just before the arrival of the personal computer (PC), IBM developed the floppy disk. In the early 1970s, the first word-processing systems appeared which allowed display and editing of documents on CRT screens.

During this era, these early stand-alone word processing systems were designed, built, and marketed by several pioneering companies. Linolex Systems was founded in 1970 by James Lincoln and Robert Oleksiak. Linolex based its technology on microprocessors, floppy drives and software. It was a computer-based system for application in the word processing businesses and it sold systems through its own sales force. With a base of installed systems in over 500 sites, Linolex Systems sold 3 million units in 1975 — a year before the Apple computer was released.^[11]

At that time, the Lexitron Corporation also produced a series of dedicated word-processing microcomputers. Lexitron was the first to use a full-sized video display screen (CRT) in its models by 1978. Lexitron also used 51⁄4 inch floppy diskettes, which became the standard in the personal computer field. The program disk was inserted in one drive, and the system booted up. The data diskette was then put in the second drive. The operating system and the word processing program were combined in one file.^[12]

Another of the early word processing adopters was Vydec, which created in 1973 the first modern text processor, the «Vydec Word Processing System». It had built-in multiple functions like the ability to share content by diskette and print it.^{[further explanation needed]} The Vydec Word Processing System sold for $12,000 at the time, (about $60,000 adjusted for inflation).^[13]

The Redactron Corporation (organized by Evelyn Berezin in 1969) designed and manufactured editing systems, including correcting/editing typewriters, cassette and card units, and eventually a word processor called the Data Secretary. The Burroughs Corporation acquired Redactron in 1976.^[14]

A CRT-based system by Wang Laboratories became one of the most popular systems of the 1970s and early 1980s. The Wang system displayed text on a CRT screen, and incorporated virtually every fundamental characteristic of word processors as they are known today. While early computerized word processor system were often expensive and hard to use (that is, like the computer mainframes of the 1960s), the Wang system was a true office machine, affordable to organizations such as medium-sized law firms, and easily mastered and operated by secretarial staff.

The phrase «word processor» rapidly came to refer to CRT-based machines similar to Wang’s. Numerous machines of this kind emerged, typically marketed by traditional office-equipment companies such as IBM, Lanier (AES Data machines — re-badged), CPT, and NBI. All were specialized, dedicated, proprietary systems, with prices in the $10,000 range. Cheap general-purpose personal computers were still the domain of hobbyists.

Japanese word processor devices[edit]

In Japan, even though typewriters with Japanese writing system had widely been used for businesses and governments, they were limited to specialists who required special skills due to the wide variety of letters, until computer-based devices came onto the market. In 1977, Sharp showcased a prototype of a computer-based word processing dedicated device with Japanese writing system in Business Show in Tokyo.^[15][16]

Toshiba released the first Japanese word processor JW-10 in February 1979.^[17] The price was 6,300,000 JPY, equivalent to US$45,000. This is selected as one of the milestones of IEEE.^[18]

The Japanese writing system uses a large number of kanji (logographic Chinese characters) which require 2 bytes to store, so having one key per each symbol is infeasible. Japanese word processing became possible with the development of the Japanese input method (a sequence of keypresses, with visual feedback, which selects a character) — now widely used in personal computers. Oki launched OKI WORD EDITOR-200 in March 1979 with this kana-based keyboard input system. In 1980 several electronics and office equipment brands entered this rapidly growing market with more compact and affordable devices. While the average unit price in 1980 was 2,000,000 JPY (US$14,300), it was dropped to 164,000 JPY (US$1,200) in 1985.^[19] Even after personal computers became widely available, Japanese word processors remained popular as they tended to be more portable (an «office computer» was initially too large to carry around), and become necessities in business and academics, even for private individuals in the second half of the 1980s.^[20] The phrase «word processor» has been abbreviated as «Wa-pro» or «wapuro» in Japanese.

Word processing software[edit]

The final step in word processing came with the advent of the personal computer in the late 1970s and 1980s and with the subsequent creation of word processing software. Word processing software that would create much more complex and capable output was developed and prices began to fall, making them more accessible to the public. By the late 1970s, computerized word processors were still primarily used by employees composing documents for large and midsized businesses (e.g., law firms and newspapers). Within a few years, the falling prices of PCs made word processing available for the first time to all writers in the convenience of their homes.

The first word processing program for personal computers (microcomputers) was Electric Pencil, from Michael Shrayer Software, which went on sale in December 1976. In 1978 WordStar appeared and because of its many new features soon dominated the market. However, WordStar was written for the early CP/M (Control Program–Micro) operating system, and by the time it was rewritten for the newer MS-DOS (Microsoft Disk Operating System), it was obsolete. Suddenly, WordPerfect dominated the word processing programs during the DOS era, while there was a large variety of less successful programs.

Early word processing software was not as intuitive as word processor devices. Most early word processing software required users to memorize semi-mnemonic key combinations rather than pressing keys such as «copy» or «bold». Moreover, CP/M lacked cursor keys; for example WordStar used the E-S-D-X-centered «diamond» for cursor navigation. However, the price differences between dedicated word processors and general-purpose PCs, and the value added to the latter by software such as “killer app” spreadsheet applications, e.g. VisiCalc and Lotus 1-2-3, were so compelling that personal computers and word processing software became serious competition for the dedicated machines and soon dominated the market.

Then in the late 1980s innovations such as the advent of laser printers, a «typographic» approach to word processing (WYSIWYG — What You See Is What You Get), using bitmap displays with multiple fonts (pioneered by the Xerox Alto computer and Bravo word processing program), and graphical user interfaces such as “copy and paste” (another Xerox PARC innovation, with the Gypsy word processor). These were popularized by MacWrite on the Apple Macintosh in 1983, and Microsoft Word on the IBM PC in 1984. These were probably the first true WYSIWYG word processors to become known to many people.
Of particular interest also is the standardization of TrueType fonts used in both Macintosh and Windows PCs. While the publishers of the operating systems provide TrueType typefaces, they are largely gathered from traditional typefaces converted by smaller font publishing houses to replicate standard fonts. Demand for new and interesting fonts, which can be found free of copyright restrictions, or commissioned from font designers, occurred.

The growing popularity of the Windows operating system in the 1990s later took Microsoft Word along with it. Originally called «Microsoft Multi-Tool Word», this program quickly became a synonym for “word processor”.

From early in the 21st century Google Docs popularized the transition to online or offline web browser based word processing, this was enabled by the widespread adoption of suitable internet connectivity in businesses and domestic households and later the popularity of smartphones. Google Docs enabled word processing from within any vendor’s web browser, which could run on any vendor’s operating system on any physical device type including tablets and smartphones, although offline editing is limited to a few Chromium based web browsers. Google Docs also enabled the significant growth of use of information technology such as remote access to files and collaborative real-time editing, both becoming simple to do with little or no need for costly software and specialist IT support.

See also[edit]

• List of word processors
• Formatted text

References[edit]

Updated: 07/06/2021 by

Sometimes abbreviated as WP, a word processor is a software program capable of creating, storing, and printing typed documents. Today, the word processor is one of the most frequently used software programs on a computer, with Microsoft Word being a popular choice.

Word processors can create multiple types of files, including text files (.txt), rich text files (.rtf), HTML files (.htm & .html), and Word files (.doc & .docx). Some word processors can also be used to create XML files (.xml).

Overview of Word

In a word processor, you are presented with a blank white sheet as shown below. The text is added to the document area and after it has been inserted formatted or adjusted to your preference. Below is an example of a blank Microsoft Word window with areas of the window highlighted.

Features of a word processor

Unlike a basic plaintext editor, a word processor offers several additional features that can give your document or other text a more professional appearance. Below is a listing of popular features of a word processor.

Note

Some more advanced text editors can perform some of these functions.

• Text formatting — Changing the font, font size, font color, bold, italicizing, underline, etc.
• Copying, cutting, and pasting — Once text is entered into a document, it can be copied or cut and pasted in the current document or another document.
• Multimedia — Insert clip art, charts, images, pictures, and video into a document.
• Spelling and Grammar — Checks for spelling and grammar errors in a document.
• Adjust the layout — Capable of modifying the margins, size, and layout of a document.
• Find — Word processors give you the ability to quickly find any word or text in any size of the document.
• Search and Replace — You can use the Search and Replace feature to replace any text throughout a document.
• Indentation and lists — Set and format tabs, bullet lists, and number lists.
• Insert tables — Add tables to a document.
• Word wrap — Word processors can detect the edges of a page or container and automatically wrap the text using word wrap.
• Header and footer — Being able to adjust and change text in the header and footer of a document.
• Thesaurus — Look up alternatives to a word without leaving the program.
• Multiple windows — While working on a document, you can have additional windows with other documents for comparison or move text between documents.
• AutoCorrect — Automatically correct common errors (e.g., typing «teh» and having it autocorrected to «the»).
• Mailers and labels — Create mailers or print labels.
• Import data — Import and format data from CSV, database, or another source.
• Headers and footers — The headers and footers of a document can be customized to contain page numbers, dates, footnotes, or text for all pages or specific pages of the document.
• Merge — Word processors allow data from other documents and files to be automatically merged into a new document. For example, you can mail merge names into a letter.
• Macros — Setup macros to perform common tasks.
• Collaboration — More modern word processors help multiple people work on the same document at the same time.

Examples and top uses of a word processor

A word processor is one of the most used computer programs because of its versatility in creating a document. Below is a list of the top examples of how you could use a word processor.

• Book — Write a book.
• Document — Any text document that requires formatting.
• Help documentation — Support documentation for a product or service.
• Journal — Keep a digital version of your daily, weekly, or monthly journal.
• Letter — Write a letter to one or more people. Mail merge could also be used to automatically fill in the name, address, and other fields of the letter.
• Marketing plan — An overview of a plan to help market a new product or service.
• Memo — Create a memo for employees.
• Report — A status report or book report.
• Résumé — Create or maintain your résumé.

Examples of word processor programs

Although Microsoft Word is popular, there are other word processor programs. Below is a list of some popular word processors in alphabetical order.

• Abiword.
• Apple iWork — Pages.
• Apple TextEdit — Apple macOS included word processor.
• Corel WordPerfect.
• Dropbox Paper (online and free).
• Google Docs (online and free).
• LibreOffice -> Writer (free).
• Microsoft Office -> Microsoft Word.
• Microsoft WordPad.
• Microsoft Works (discontinued).
• SoftMaker FreeOffice -> TextMaker (free).
• OpenOffice -> Writer (free).
• SSuite -> WordGraph (free).
• Sun StarOffice (discontinued).
• Textilus (iPad and iPhone).
• Kingsoft WPS Office -> Writer (free).

Word processor advantages over a typewriter

See our typewriter page for a listing of advantages a computer with a word processor has over a typewriter.

Computer acronyms, Doc, Microsoft Word, Software terms, Untitled, Word processing, Word processor terms, WordStar, Write

A word processor is software or a device that allows users to create, edit, and print documents. It enables you to write text, store it electronically, display it on a screen, modify it by entering commands and characters from the keyboard, and print it.

Of all computer applications, word processing is the most common. Today, most word processors are delivered either as a cloud service or as software that users can install on a PC or mobile device.

Word Processor Checklist

Jump to a topic in this article:

• What is the History of Word Processing?
• What are Standard Features of Word Processors?
• Full-featured Word Processors
• Word Processors vs. Text Editors vs. Desktop Publishing Systems

What is the History of Word Processing?

The earliest word processors were standalone machines similar to electric typewriters that debuted in the 1960s. The great advantage of these early machines over using a typewriter was that you could make changes without retyping the entire document. Over time, the devices acquired more advanced features, such as the ability to save documents on a disk, elaborate formatting options, and spell-checking.

While there are still some standalone word processors in use today, word processing began to move to personal computers in the 1980s. In the early days of the PC, a word processor called WordPerfect became one of the most widely used applications of any kind. Over time, however, What You See Is What You Get (WYSIWYG) word processors that showed users exactly what would print on their final documents became more popular. One of those WYSISWG word processors, Microsoft Word, became dominant in the 1990s.

Image: The first version of Microsoft Word was developed in 1981. The current version is Microsoft Word 16 (released in 2016).

With the advent of cloud computing in the 2000s, word processing changed again. The cloud allowed users to do their word processing via a browser-based application. While these cloud-based word processors lacked the advanced functionality of software installed on a device, they allowed users to store their documents in a remote data center and access them from any Internet-connected PC or mobile device. They also made it easier for geographically separated teams of people to work together on the same document. Many users found that cloud-based word processors offered enough features to meet their needs, as well as greater convenience, mobility, and collaboration support.

What are Standard Features of Word Processors?

Word processors vary considerably, but all word processors, whether cloud-based or installed on a system, support the following basic features:

insert text: Allows you to insert text anywhere in the document.

delete text: Allows you to erase characters, words, lines, or pages.

cut and paste: Allows you to remove (cut) a section of text from one place in a document and insert (paste) it somewhere else.

copy: Allows you to duplicate a section of text.

page size and margins: Allows you to define various page sizes and margins, and the word processor will automatically readjust the text so that it fits.

search and replace: Allows you to direct the word processor to search for a particular word or phrase. You can also direct the word processor to replace one group of characters with another everywhere that the first group appears.

word wrap: Automatically moves to the next line when you have filled one line with text, and it will readjust text if you change the margins.

print: Allows you to send a document to a printer to get hard copy.

file management: Provides file management capabilities that allow you to create, delete, move, and search for files.

font specifications: Allows you to change fonts within a document. For example, you can specify bold, italics, and underlining. Most word processors also let you change the font size and even the typeface.

windows: Allows you to edit two or more documents at the same time. Each document appears in a separate window. This is particularly valuable when working on a large project that consists of several different files.

spell checking: Identifies words that don’t appear in a standard dictionary.

Full-Featured Word Processors

Most installable modern word processor software supports additional features that enable you to manipulate and format documents in more sophisticated ways. Full-featured word processors usually support the following advanced features, and cloud-based word processors may have some of these features as well:

grammar checking: Identifies sentences, paragraphs, and punctuation that doesn’t appear to meet commonly recognized rules of grammar.

footnotes and cross-references: Automates the numbering and placement of footnotes and enables you to easily cross-reference other sections of the document.

automated lists: Automatically creates bulleted or numbered lists, including multi-level outlines.

graphics: Allows you to embed illustrations, graphs, and possibly even videos into a document. Some word processors let you create the illustrations within the word processor; others let you insert an illustration produced by a different program.

headers, footers, and page numbering: Allows you to specify customized headers and footers that the word processor will put at the top and bottom of every page. The word processor automatically keeps track of page numbers so that the correct number appears on each page.

layout: Allows you to specify different margins within a single document and to specify various methods for indenting paragraphs.

macros: Enables users to define and run macros, a character or word that represents a series of keystrokes. The keystrokes can represent text or commands. The ability to define macros allows you to save yourself a lot of time by replacing common combinations of keystrokes.

merge: Allows you to merge text from one file into another file. This is particularly useful for generating many files that have the same format but different data. Generating mailing labels is the classic example of using merges.

tables of contents and indexes: Allows you to automatically create a table of contents and index based on special codes that you insert in the document.

thesaurus: Allows you to search for synonyms without leaving the word processor.

collaboration: Allows users to track changes to the document when more than one person is editing. Some cloud-based word processors also allow multiple users to edit the same document at the same time.

internet features: Allows users to embed Web links into their documents and format their documents for the Web. Some also link to Web services that can help users create their documents.

translation and speech: As artificial intelligence capabilities become more commonplace, some word processors have gained the ability to read text aloud, to accept voice commands, and to translate text from one language to another.

Read also: What is a Spreadsheet? 

Word Processors vs. Text Editors vs. Desktop Publishing Systems

Word processors are very similar to two other categories of software: text editors and desktop publishing applications. An example of a word processor is offered by Zoho.

Applications that support only the basic features from the first list above (and maybe a few others) are sometimes called text editors. Office workers sometimes use text editors to create simple documents that don’t require a full-featured word processor. However, text editors are more commonly used by programmers who use special text editors with features designed for writing code.

Desktop publishing systems, on the other hand, are generally more advanced and complex than word processors. The line dividing word processors from desktop publishing systems is constantly shifting as word processors become more advanced. In general, though, desktop publishing applications support finer control over layout, especially for documents with a lot of graphics, and they offer more support for full-color printing options.

This article was updated April 2021 by Jenna Phipps

Asked by: Adrian Christiansen Sr.

Score: 5/5
(20 votes)

A word processor is a device or computer program that provides for input, editing, formatting, and output of text, often with some additional features.
Early word processors were stand-alone devices dedicated to the function, but current word processors are word processor programs running on general purpose computers.

What is word processor explain?

Word processor, computer program used to write and revise documents, compose the layout of the text, and preview on a computer monitor how the printed copy will appear. … Modern word processors also have many features once reserved for desktop publishing systems, such as table creation and importation of graphic images.

What is word processor with example?

One example of a Word Processor is Microsoft Word, but other word processing applications are also widely used. Examples include: Microsoft Works Word Processor, Open Office Writer, Word Perfect and Google Drive Document.. but certainly not limited to) reports, letters, memos, newsletters and brochures.

What is word processor What are its types?

The word “word processor” means it processes words with pages and paragraphs. Word processors are of 3 types which are electronic, mechanical, and software.

What is word processor and explain about it?

A word processor is software or a device that allows users to create, edit, and print documents. It enables you to write text, store it electronically, display it on a screen, modify it by entering commands and characters from the keyboard, and print it. Of all computer applications, word processing is the most common.

39 related questions found

The capability to create documents using a word processor is known as word processing. It can also refer to advanced shorthand techniques, which are sometimes utilized in specialized situations with a typewriter that has been customized. These were primarily intended for typists, especially in organizations where other employees would provide handwritten notes to be transcribed into documents for printing and then returned for inspection.
Different word processors are available today; some are proprietary, such as Microsoft Word, StarOffice Writer, WordPerfect Office, and others are open source, such as Openoffice.org Writer, etc.

How to open MS Word in Windows?

In Windows 8/above:

Step 1: Press Windows + C to open the search bar

Step 2: Type MS Word & click on the MS Word version you are having in your system. MS Word window will pop up.

In Windows 7 or below:

Step 1: Go to the program section in the windows start menu.
Step 2: Go to MS Office & click on it. A drop-down list is seen
Step 3: Click on MS Word & the MS Word window will pop up.

Creating a New Document in MS Word

Once your MS Word Window pops up, you can create & save the file by:

Step 1: Click on the Microsoft button on the top left.

Step 2: Click on New, a new Document window will pop up.

Step 3: Click on Create & a new document will be created

Note: Shortcut for New: Ctrl + N

How to Save a document or give a Name to a new document created?

Step 1: Click on the Microsoft icon

Step 2: Click On SaveAs button.

Step 3: Click on Word Document & a new Window for save as will pop up

Step 4: Select the drive (by clicking on it: Example: Local Drive (D)) in which you want to save the document
Then your driver will open up, select the folder in which you want to save the document (Example: img folder here) & then give the required name to your document (Example: Doc3 here)

Your document is created & saved with the provided name.

Note: Shortcut for save: Ctrl +s

How to print a document through an attached printer?

Step 1: Click on the Microsoft icon

Step 2: Click On Print & a window for Print & Preview the document will pop up.

Step 3: Click on Print. Then a window for Print will pop up.

Step 4: Select the printer by which you want to take out a print of the document. Select the page range (Print of all or some or current page) & the number of copies you want.

Step 5: Click on OK. You will get a print of your document.

Note: Shortcut for print is Ctrl + P.

MS Word Window

MS Word Window has the following components:

(i) Title Bar: Shows the name/title given by you to the current document. If the user does not save the document by any name, the default name given by MS Word appears in this bar.

(ii) Menu Bar: Contains menu items like Margins, views, page layout, etc.

(iii) Office Button: MS Office button on the left-most top.

(iv) Formatting Toolbar: Have tools like Bold, Italic, Underline, Font shape & size, etc. to format your data.

(v) Ribbon: To provide an easy & quick user interface we have ribbon in MS Word. Depending on what you’re doing in Word, Excel, or another Office software, the Ribbon varies.

(vi) Scrollbars: To scroll your document up or down.

(vii) Zoom Slider: To zoom in or zoom out your document
(viii) View Buttons: Provides different views of your document like Print view, full-screen view, web layout view, etc.
(ix) Quick Access Toolbar: To quickly save your document on clicking the save button, or to redo or undo the last work done.
(x) Work Window: The area where you can actually word, write data, including images, etc,

Sample Questions

Question 1. What will you do for closing a document?

Answer:

The procedure is as follows:
Step 1. Go to Office Button 
Step 2. Click on close (last option in the list).

Question 2. Give shortcuts to create, print, close & save a document.

Answer:

1. Ctrl +N – Create a New Document- 
2. Ctrl + S – Save a Document
3. Alt + F4 – Close a Document.
4. Ctrl + P – Print a Document.

Question 3. How to Open MS Word in Windows 7?

Answer:

The Steps to open MS Word are as follows:
Step 1. Click on Start icon on the screen.
Step 2. Choose All Programs
Step 3. Select Microsoft Office
Step 4. Click on Microsoft Word.

Question 4. What are different Alignments available in MS Word? 

Answer:

The appearance and direction of the paragraph’s edges are determined by alignment. Types of alignment are:
1. Left Alignment: The text was aligned uniformly along the left margins.
2. Right Alignment: The text was aligned uniformly along the right margins.
3. Center Alignment: The text is aligned evenly with the center of the page.
4. Justified Alignment: The text was aligned evenly with both the left and right margins.

Question 5. How to use Save as option in MS Word? 

Answer:

The steps for using Save As :
Step 1. Click on Office button on the left top
Step 2. Choose Save As Option under it.
Step 3. Save As Dialog box pops up
Step 4. Select the location to save as your document & provide a new name
Step 5. Click on Save. 

A word processor is a computer application used for the production (including composition, editing, formatting, and possibly printing) of any sort of printable material.

Word processor may also refer to a type of stand-alone office machine, popular in the 1970s and 1980s, combining the keyboard text-entry and printing functions of an electric typewriter with a dedicated processor (like a computer processor) for the editing of text. Although features and design varied between manufacturers and models, with new features added as technology advanced, word processors for several years usually featured a monochrome display and the ability to save documents on memory cards or diskettes. Later models introduced innovations such as spell-checking programs, increased formatting options, and dot-matrix printing. As the more versatile combination of a personal computer and separate printer became commonplace, most business-machine companies stopped manufacturing the word processor as a stand-alone office machine. As of 2009 there were only two U.S. companies, Classic and AlphaSmart, which still made stand-alone word processors.^[1] Many older machines, however, remain in use. Since 2009, Sentinel has offered a machine described as a word processor, but in actuality it is more accurately a highly specialised microcomputer, used for accounting and publishing.^[2]

Word processors are descended from early text formatting tools (sometimes called text justification tools, from their only real capability). Word processing was one of the earliest applications for the personal computer in office productivity.

Although early word processors used tag-based markup for document formatting, most modern word processors take advantage of a graphical user interface providing some form of what-you-see-is-what-you-get editing. Most are powerful systems consisting of one or more programs that can produce any arbitrary combination of images, graphics and text, the latter handled with type-setting capability.

Microsoft Word is the most widely used word processing software. Microsoft estimates that over 500,000,000 people use the Microsoft Office suite,^[3] which includes Word. Many other word processing applications exist, including WordPerfect (which dominated the market from the mid-1980s to early-1990s on computers running Microsoft’s MS-DOS operating system) and open source applications OpenOffice.org Writer, AbiWord, KWord, and LyX. Web-based word processors, such as Office Web Apps or Google Docs, are a relatively new category.

Characteristics

Word processing typically implies the presence of text manipulation functions that extend beyond a basic ability to enter and change text, such as automatic generation of:

• batch mailings using a form letter template and an address database (also called mail merging);
• indices of keywords and their page numbers;
• tables of contents with section titles and their page numbers;
• tables of figures with caption titles and their page numbers;
• cross-referencing with section or page numbers;
• footnote numbering;
• new versions of a document using variables (e.g. model numbers, product names, etc.)

Other word processing functions include spell checking (actually checks against wordlists), «grammar checking» (checks for what seem to be simple grammar errors), and a «thesaurus» function (finds words with similar or opposite meanings). Other common features include collaborative editing, comments and annotations, support for images and diagrams and internal cross-referencing.

Word processors can be distinguished from several other, related forms of software:

Text editors were the precursors of word processors. While offering facilities for composing and editing text, they do not format documents. This can be done by batch document processing systems, starting with TJ-2 and RUNOFF and still available in such systems as LaTeX (as well as programs that implement the paged-media extensions to HTML and CSS). Text editors are now used mainly by programmers, website designers, computer system administrators, and, in the case of LaTeX by mathematicians and scientists (for complex formulas and for citations in rare languages). They are also useful when fast startup times, small file sizes, editing speed and simplicity of operation are preferred over formatting.

Later desktop publishing programs were specifically designed to allow elaborate layout for publication, but often offered only limited support for editing. Typically, desktop publishing programs allowed users to import text that was written using a text editor or word processor.

Almost all word processors enable users to employ styles, which are used to automate consistent formatting of text body, titles, subtitles, highlighted text, and so on.

Styles greatly simplify managing the formatting of large documents, since changing a style automatically changes all text that the style has been applied to. Even in shorter documents styles can save a lot of time while formatting. However, most help files refer to styles as an ‘advanced feature’ of the word processor, which often discourages users from using styles regularly.

Document statistics

Most current word processors can calculate various statistics pertaining to a document. These usually include:

• Character count, word count, sentence count, line count, paragraph count, page count.
• Word, sentence and paragraph length.
• Editing time.

Errors are common; for instance, a dash surrounded by spaces — like either of these — may be counted as a word.

Typical usage

Word processors have a variety of uses and applications within the business world, home, and education.

Business

Within the business world, word processors are extremely useful tools. Typical uses include:

• legal copies
• letters and letterhead
• memos
• reference documents

Businesses tend to have their own format and style for any of these. Thus, versatile word processors with layout editing and similar capabilities find widespread use in most businesses.

Education

Many schools have begun to teach typing and word processing to their students, starting as early as elementary school. Typically these skills are developed throughout secondary school in preparation for the business world. Undergraduate students typically spend many hours writing essays. Graduate and doctoral students continue this trend, as well as creating works for research and publication.

Home

While many homes have word processors on their computers, word processing in the home tends to be educational, planning or business related, dealing with assignments or work being completed at home, or occasionally recreational, e.g. writing short stories. Some use word processors for letter writing, résumé creation, and card creation. However, many of these home publishing processes have been taken over by desktop publishing programs specifically oriented toward home use which are better suited to these types of documents.

History

The term word processing was invented by IBM in the late 1960s. By 1971 it was recognized by the New York Times as a «buzz word».^[4] A 1974 Times article referred to «the brave new world of Word Processing or W/P. That’s International Business Machines talk… I.B.M. introduced W/P about five years ago for its Magnetic Tape Selectric Typewriter and other electronic razzle-dazzle.»^[5]

IBM defined the term in a broad and vague way as «the combination of people, procedures, and equipment which transforms ideas into printed communications,» and originally used it to include dictating machines and ordinary, manually-operated Selectric typewriters.^[6] By the early seventies, however, the term was generally understood to mean semiautomated typewriters affording at least some form of electronic editing and correction, and the ability to produce perfect «originals.» Thus, the Times headlined a 1974 Xerox product as a «speedier electronic typewriter», but went on to describe the product, which had no screen,^[7] as «a word processor rather than strictly a typewriter, in that it stores copy on magnetic tape or magnetic cards for retyping, corrections, and subsequent printout.»^[8]

Electromechanical paper-tape-based equipment such as the Friden Flexowriter had long been available; the Flexowriter allowed for operations such as repetitive typing of form letters (with a pause for the operator to manually type in the variable information),^[9] and when equipped with an auxiliary reader, could perform an early version of «mail merge». Circa 1970 it began to be feasible to apply electronic computers to office automation tasks. IBM’s Mag Tape Selectric Typewriter (MTST) and later Mag Card Selectric (MCST) were early devices of this kind, which allowed editing, simple revision, and repetitive typing, with a one-line display for editing single lines.^[10]

The New York Times, reporting on a 1971 business equipment trade show, said

The «buzz word» for this year’s show was «word processing,» or the use of electronic equipment, such as typewriters; procedures and trained personnel to maximize office efficiency. At the IBM exhibition a girl typed on an electronic typewriter. The copy was received on a magnetic tape cassette which accepted corrections, deletions, and additions and then produced a perfect letter for the boss’s signature….^[4]

In 1971, a third of all working women in the United States were secretaries, and they could see that word processing would have an impact on their careers. Some manufacturers, according to a Times article, urged that «the concept of ‘word processing’ could be the answer to Women’s Lib advocates’ prayers. Word processing will replace the ‘traditional’ secretary and give women new administrative roles in business and industry.»^[4]

The 1970s word processing concept did not refer merely to equipment, but, explicitly, to the use of equipment for «breaking down secretarial labor into distinct components, with some staff members handling typing exclusively while others supply administrative support. A typical operation would leave most executives without private secretaries. Instead one secretary would perform various administrative tasks for three or more secretaries.»^[11] A 1971 article said that «Some [secretaries] see W/P as a career ladder into management; others see it as a dead-end into the automated ghetto; others predict it will lead straight to the picket line.» The National Secretaries Association, which defined secretaries as people who «can assume responsibility without direct supervision,» feared that W/P would transform secretaries into «space-age typing pools.» The article considered only the organizational changes resulting from secretaries operating word processors rather than typewriters; the possibility that word processors might result in managers creating documents without the intervention of secretaries was not considered—not surprising in an era when few but secretaries possessed keyboarding skills.^[5]

In 1972, Stephen Dorsey, Founder and President of Canadian company Automatic Electronic Systems (AES), introduced the world’s first programmable word processor with a video screen. The real breakthrough by Dorsey’s AES team was that their machine stored the operator’s texts on magnetic disks. Texts could be retrieved from the disks simply by entering their names at the keyboard. It was actually a sophisticated microcomputer that could be reprogrammed by changing the instructions contained within a few chips.^[12][13]

In 1975, Dorsey started Micom Data Systems and introduced the Micom 2000 word processor. The Micom 2000 improved on the AES design by using the Intel 8080 single-chip microprocessor, which made the word processor smaller, less costly to build and supported multiple languages.^[14]

In addition, the competitive edge for the Micom 2000 was that, unlike many other machines, it was truly programmable. The Micom machine countered the problem of obsolescence by avoiding the limitations of a hard-wired system of program storage. The Micom 2000 utilized RAM, which was mass-produced and totally programmable.^[15] The Micom 2000 was said to be a year ahead of its time when it was introduced into a marketplace that represented some pretty serious competition such as IBM, Xerox and Wang Laboratories.^[16]

In 1978, Micom partnered with Dutch multinational Philips NV and Dorsey grew Micom’s sales position to number three among major word processor manufacturers, behind only IBM and Wang.^[17]

In the early 1970s, computer scientist Harold Koplow was hired by Wang Laboratories to program calculators. One of his programs permitted a Wang calculator to interface with an IBM Selectric typewriter, which was at the time used to calculate and print the paperwork for auto sales.

In 1974, Koplow’s interface program was developed into the Wang 1200 Word Processor, an IBM Selectric-based text-storage device. The operator of this machine typed text on a conventional IBM Selectric; when the Return key was pressed, the line of text was stored on a cassette tape. One cassette held roughly 20 pages of text, and could be «played back» (i.e., the text retrieved) by printing the contents on continuous-form paper in the 1200 typewriter’s «print» mode. The stored text could also be edited, using keys on a simple, six-key array. Basic editing functions included Insert, Delete, Skip (character, line), and so on.

The labor and cost savings of this device were immediate, and remarkable: pages of text no longer had to be retyped to correct simple errors, and projects could be worked on, stored, and then retrieved for use later on. The rudimentary Wang 1200 machine was the precursor of the Wang Office Information System (OIS), introduced in 1976. It was a true office machine, affordable by organizations such as medium-sized law firms, and easily learned and operated by secretarial staff.

The Wang was not the first CRT-based machine nor were all of its innovations unique to Wang. In the early 1970s Linolex, Lexitron and Vydec introduced pioneering word-processing systems with CRT display editing. A Canadian electronics company, Automatic Electronic Systems, had introduced a product in 1972, but went into receivership a year later. In 1976, refinanced by the Canada Development Corporation, it returned to operation as AES Data, and went on to successfully market its brand of word processors worldwide until its demise in the mid-1980s. Its first office product, the AES-90,^[18] combined for the first time a CRT-screen, a floppy-disk and a microprocessor,^[12][13] that is, the very same winning combination that would be used by IBM for its PC seven years later.^{[citation needed]} The AES-90 software was able to handle French and English typing from the start, displaying and printing the texts side-by-side, a Canadian government requirement. The first eight units were delivered to the office of the then Prime Minister, Pierre Elliot Trudeau, in February 1974.^{[citation needed]} Despite these predecessors, Wang’s product was a standout, and by 1978 it had sold more of these systems than any other vendor.^[19]

The phrase «word processor» rapidly came to refer to CRT-based machines similar to the AES 90. Numerous machines of this kind emerged, typically marketed by traditional office-equipment companies such as IBM, Lanier (marketing AES Data machines, re-badged), CPT, and NBI.^[20] All were specialized, dedicated, proprietary systems, with prices in the $10,000 ballpark. Cheap general-purpose computers were still the domain of hobbyists.

Some of the earliest CRT-based machines used cassette tapes for removable-memory storage until floppy diskettes became available for this purpose — first the 8-inch floppy, then the 5-1/4-inch (drives by Shugart Associates and diskettes by Dysan).

Printing of documents was initially accomplished using IBM Selectric typewriters modified for ASCII-character input. These were later replaced by application-specific daisy wheel printers (Diablo, which became a Xerox company, and Qume — both now defunct.) For quicker «draft» printing, dot-matrix line printers were optional alternatives with some word processors.

Electric Pencil, released in December 1976, was the first word processor software for microcomputers.^{[21][22][23][24]:186-187[25]} Software-based word processors running on general-purpose personal computers gradually displaced dedicated word processors, and the term came to refer to software rather than hardware. Some programs were modeled after particular dedicated WP hardware. MultiMate, for example, was written for an insurance company that had hundreds of typists using Wang systems, and spread from there to other Wang customers. To adapt to the smaller, more generic PC keyboard, MultiMate used stick-on labels and a large plastic clip-on template to remind users of its dozens of Wang-like functions, using the shift, alt and ctrl keys with the 10 IBM function keys and many of the alphabet keys.

Other early word-processing software required users to memorize semi-mnemonic key combinations rather than pressing keys labelled «copy» or «bold.» (In fact, many early PCs lacked cursor keys; WordStar famously used the E-S-D-X-centered «diamond» for cursor navigation, and modern vi-like editors encourage use of hjkl for navigation.) However, the price differences between dedicated word processors and general-purpose PCs, and the value added to the latter by software such as VisiCalc, were so compelling that personal computers and word processing software soon became serious competition for the dedicated machines. Word processing became the most popular use for personal computers, and unlike the spreadsheet (dominated by Lotus 1-2-3) and database (dBase) markets, WordPerfect, XyWrite, Microsoft Word, pfs:Write, and dozens of other word processing software brands competed in the 1980s; PC Magazine reviewed 57 different programs in one January 1986 issue.^[22] Development of higher-resolution monitors allowed them to provide limited WYSIWYG — What You See Is What You Get, to the extent that typographical features like bold and italics, indentation, justification and margins were approximated on screen.

The mid-to-late 1980s saw the spread of laser printers, a «typographic» approach to word processing, and of true WYSIWYG bitmap displays with multiple fonts (pioneered by the Xerox Alto computer and Bravo word processing program), PostScript, and graphical user interfaces (another Xerox PARC innovation, with the Gypsy word processor which was commercialised in the Xerox Star product range). Standalone word processors adapted by getting smaller and replacing their CRTs with small character-oriented LCD displays. Some models also had computer-like features such as floppy disk drives and the ability to output to an external printer. They also got a name change, now being called «electronic typewriters» and typically occupying a lower end of the market, selling for under $200 USD.

MacWrite, Microsoft Word and other word processing programs for the bit-mapped Apple Macintosh screen, introduced in 1984, were probably the first true WYSIWYG word processors to become known to many people until the introduction of Microsoft Windows. Dedicated word processors eventually became museum pieces.

See also

• Amstrad PCW
• Authoring systems
• Canon Cat
• Comparison of word processors
• Content management system
• CPT Word Processors
• List of word processors
• Office suite
• TeX
• Typography

References

1. ^ Mark Newhall, Farm Show.
2. ^ StarLux Illumination catalog
3. ^ «Microsoft Office Is Right at Home». Microsoft. January 8, 2009. http://www.microsoft.com/presspass/features/2009/jan09/01-08cesofficeqaschultz.mspx. Retrieved August 14, 2010.
4. ^ ^{a b c} Smith, William D. (1971) «Lag Persists for Business Equipment;» The New York Times, October 26, 1971 p. 59
5. ^ ^{a b} Dullea, Georgia (1971): «Is It a Boon for Secretaries—Or Just an Automated Ghetto?» The New York Times, February 5, 1974, p. 32
6. ^ «IBM Adds to Line of Dictation Items;» The New York Times, September 12, 1972; p. 72; reports introduction of «five new models of ‘input word processing equipment,’ better known in the past as dictation equipment» and gives IBM’s definition of WP as «the combination of people, procedures, and equipment which transforms ideas into printed communications.'» The machines described were of course ordinary dictation machines recording onto magnetic belts, not voice typewriters.
7. ^ Miller, Diane Fisher (1997) «My Life with the Machine»: «By Sunday afternoon, I urgently want to throw the Xerox 800 through the window, then run over it with the company van. It seems that the instructor forgot to tell me a few things about doing multi-page documents… To do any serious editing, I must use both tape drives, and, without a display, I must visualize and mentally track what is going onto the tapes.»
8. ^ Smith, William D (1974) «Xerox Is Introducing a Speedier Electric Typewriter,» The New York Times, October 8, 1974, p. 57
9. ^ O’Kane, Lawrence (1966): «Computer a Help to ‘Friendly Doc’; Automated Letter Writer Can Dispense a Cheery Word». The New York Times, May 22, 1966, p. 348: «Automated cordiality will be one of the services offered to physicians and dentists who take space in a new medical center…. The typist will insert the homey touch in the appropriate place as the Friden automated, programmed «Flexowriter» rattles off the form letters requesting payment… or informing that the X-ray’s of the patient (kidney) (arm) (stomach) (chest) came out negative.»
10. ^ Rostky, Georgy (2000). «The word processor: cumbersome, but great». EETimes. http://www.eetimes.com/special/special_issues/millennium/milestones/berezin.html. Retrieved 2006-05-29.
11. ^ Smith, William D. (1974) «Electric Typewriter Sales Are Bolstered by Efficiency,» The New York Times, December 16, 1974, p. 57
12. ^ ^{a b} Thomas, David «Knights of the New Technology». Key Porter Books, 1983, p. 94.
13. ^ ^{a b} CBC Television, Venture, «AES: A Canadian Cautionary Tale» http://archives.cbc.ca/economy_business/business/clips/14928/ . Broadcast date February 4, 1985, minute 3:50.
14. ^ Thomas, David «Knights of the New Technology». Key Porter Books, 1983, p. 97 & p. 98.
15. ^ “Will success spoil Steve Dorsey?”, Industrial Management magazine, Clifford/Elliot & Associates, May 1979, p. 8 & p. 9.
16. ^ “Will success spoil Steve Dorsey?”, Industrial Management magazine, Clifford/Elliot & Associates, May 1979, p. 7.
17. ^ Thomas, David «Knights of the New Technology». Key Porter Books, 1983, p. 102 & p. 103.
18. ^ «1970-1979 C.E.: Media History Project». University of Minnesota. May 18, 2007. http://www.mediahistory.umn.edu/timeline/1970-1979.html. Retrieved 2008-03-29.
19. ^ Schuyten, Peter J. (1978): «Wang Labs: Healthy Survivor» The New York Times December 6, 1978 p. D1: «[Market research analyst] Amy Wohl… said… ‘Since then, the company has installed more of these systems than any other vendor in the business.»
20. ^ «NBI INC Securities Registration: Small Business (SB-2) Business». September 8, 1998. http://sec.edgar-online.com/1998/09/08/17/0001047469-98-033990/Section9.asp.
21. ^ Pea, Roy D. and D. Midian Kurland (1987). «Cognitive Technologies for Writing». Review of Research in Education 14: 277–326. JSTOR 1167314.
22. ^ ^{a b} Bergin, Thomas J. (Oct-Dec 2006). «The Origins of Word Processing Software for Personal Computers: 1976-1985». IEEE Annals of the History of Computing 28 (4): 32–47. doi:10.1109/MAHC.2006.76.
23. ^ Freiberger, Paul (1982-05-10). «Electric Pencil, first micro word processor». InfoWorld. pp. 12. http://books.google.com/books?id=bDAEAAAAMBAJ&lpg=PA12&dq=shrayer%20%22electric%20pencil%22&pg=PA12#v=onepage&q=shrayer%20%22electric%20pencil%22&f=false. Retrieved March 5, 2011.
24. ^ Freiberger, Paul and Michael Swaine (2000). Fire in the Valley: The Making of the Personal Computer, second edition. McGraw-Hill. ISBN 0-07-135892-7.
25. ^ Shrayer, Michael (1984-11). «Confessions of a naked programmer». Creative Computing. pp. 130. http://www.atarimagazines.com/creative/v10n11/130_Confessions_of_a_naked_pr.php. Retrieved March 6, 2011.

External links

• FOSS word processors compared: OOo Writer, AbiWord, and KWord by Bruce Byfield
• History of Word Processing
• «Remembering the Office of the Future: Word Processing and Office Automation before the Personal Computer» — A comprehensive history of early word processing concepts, hardware, software, and use. By Thomas Haigh, IEEE Annals of the History of Computing 28:4 (October–December 2006):6-31.
• «A Brief History of Word Processing (Through 1986)» by Brian Kunde (December, 1986)
• «AES: A Canadian Cautionary Tale» by CBC Television (Broadcast date: February 4, 1985)