What is table of content in word

Insert a table of contents

A table of contents in Word is based on the headings in your document.

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Create the table of contents

  1. Put your cursor where you want to add the table of contents.

  2. Go to References > Table of Contents. and choose an automatic style.

    Create a table of contents

  3. If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field.

To update your table of contents manually, see Update a table of contents.

If you have missing entries

Missing entries often happen because headings aren’t formatted as headings.

  1. For each heading that you want in the table of contents, select the heading text.

  2. Go to Home > Styles, and then choose Heading 1.

    Add a heading

  3. Update your table of contents.

To update your table of contents manually, see Update a table of contents.

Create the table of contents

Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level.

  1. Click where you want to insert the table of contents – usually near the beginning of a document.

  2. Click References > Table of Contents and then choose an Automatic Table of Contents style from the list.

    Note: If you use a Manual Table of Contents style, Word won’t use your headings to create a table of contents and won’t be able to update it automatically. Instead, Word will use placeholder text to create the look of a table of contents so you can manually type each entry into the table of contents. To update your manual table of contents, see Update a table of contents.

    On the References tab, click Table of Contents, and then select an Automatic Table of Contents style from the gallery

If you want to Format or customize your table of contents, you can. For example, you can change the font, the number of heading levels, and whether to show dotted lines between entries and page numbers.

If you have missing entries

Missing entries often happen because headings aren’t formatted as headings.

  1. For each heading that you want in the table of contents, select the heading text.

  2. Go to Home > Styles, and then choose Heading 1.

    Add a heading

  3. Update your table of contents.

To update your table of contents manually, see Update a table of contents.

Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level.

  1. Click where you want to insert the table of contents—usually near the beginning of the document.

  2. On the toolbar ribbon, select References

  3. Near the left end, select Insert Table of Contents. (Or select Table of Contents > Insert Table of Contents

    The table of contents is inserted, showing the headings and page numbering in your document.

If you make changes to your document that affect the table of contents, you can update it by right-clicking the table and selecting Update Table of Contents.

Get the learning guide

For a hands-on guide that steps you through the process of creating a table of contents, download our Table of Contents tutorial. Or, in desktop Word, go to File > New, and search for table of contents.

See Also

Update a table of contents 

Need more help?

Lack of knowledge about the Table of Content in Microsoft Word has made a lot of people try to perform this task manually. And more is yet to fall into this trap.

However, you are lucky because you found this guide.

After learning the lessons here, with just a few clicks, you will be able to create a nicely formatted accurate Table of Content in your Word document.

You’ll learn everything you need to know about how to make a Table of Content (TOC) in Word.

Without any further ado, let’s get started.

In the merest form, a table of content is a list of chapter titles. It could also be a list of headings in a document, including main headings and subheadings. The key tool used in Word to insert Table of Content is the heading styles. You can use the built-in heading styles or you can create your own heading styles.

However, the easiest way to perform this task is to use the
built-in Heading styles to organize the headings, based on which the Table of
Content will be generated.

If you try to make a table of content, Word will scan the whole document in search of headings with styles so that it can list them as part of the table of content.

This means that without heading styles, you cannot generate the automatic table of content in word.

The idea is to work smarter, not harder.

So, in the next section, I’ll show you how to automatically create table of content on Word using heading styles.

NOTE: You can apply the lessons on this guide on any version of Microsoft Word from Word 2007 to 2019 or Office 360.

Below is a video illustrating how to insert a Table of Content in Microsoft Word.

How to Make a Table of Content in Word?

I love learning with examples. If that works for you too, download the example file below.


Without further ado, below are the steps you can follow to successfully create a Table of Content in Microsoft Word:

  • Step 1: Set your heading styles

Word can automatically generate a Table of Content based on the heading styles you set throughout the document.

Therefore, the first thing you must do before you can insert an automatic Table of Content is to apply your heading styles.

Select the headings/paragraphs you want to appear in the TOC, one after the other, and apply the heading style to each one of them.

To apply a heading style, select the heading text, then go to Home > Styles, and select Heading 1 or 2 or 3.

Apply Heading Styles to headings that will appear in the Table of Content

If you want only your main headings to appear in the table
of content, you’ll want to use Heading 1 style for the main headings throughout
the document.

However, if you want your table of content to include your subheadings, use Heading 2 style for subheadings and Heading 3 style for sub subheadings and so on.

Applying heading styles of the Table of Content
  • Step 2: Go to Reference > Table of Contents to Insert

After applying the heading styles, it is now easy to insert the table of content with a few clicks.

You have the option to either use an automatic table of content or design your own manually.

Let’s look at how do it using the automatic table of content option.

Creating an Automatic Table of Content

To insert the Automatic Table of Content in Microsoft Word, place the insertion pointer at the top of the page that will contain the Table of Content. Then Go to Reference > Table of Contents, and select either Automatic Table 1 or Automatic Table 2.

Automatic Table 1 inserts a label (Contents) followed by the Table of Content itself. And Automatic Table 2 inserts a label (Table of Contents), followed by the table of content.

NOTE: There’s another option called Manual Table of Content that allows you to fill out the entire list independently of the document content. Use this option at your own peril as it calls for painstaking work which is what you may be trying to avoid.

Go to Reference>Table of Contents>Automatic Table 1

As soon as you click one of the options, MS Word will run through all the pages searching for paragraphs that have the heading styles applied to them and will insert the table of content at the specified position. 

See screenshot:

Table of content in inserted in Microsoft Word

All the heading1 styles that identify the chapters are found and inserted in the table of content. Heading2 and heading3 styles that identify subheadings and sub-sub headings respectively are found and inserted as well, along with the page number where each one falls.

If you take a look at the Table of Content carefully, you’ll
notice that it uses the heading styles to determine the level each item begins.
This indentation is to ensure a beautiful TOC.

See screenshot:

Table of Content Indentation Style

This is fast, isn’t it?

Imagine the time that you’ll waste should you try to perform this task manually.

Updating Your ToC

Now, you have successfully inserted your table of content.

However, if you made some editing in your document, move a chapter or two, or added new content, there’s a need to update your table of content. Some of the page numbers may have changed or even the heading content itself may need to update.

To update TOC in Word, obey the following instructions:

  • Right-click anywhere inside the table of content.
  • Then select Update Field in the shortcut menu.
Table of content in Word

As seen above, the Update Table of Content window appears with two options: Either to update page numbers only or to update the entire table.

  • Select Update page numbers only to refresh only the page numbers.
  • Select the Update entire table to rebuild the table of content.
  • Click OK.

After completing these steps, the table of content will
update to reflect any changes depending on the update option you choose.

Bonus Tip: The entries of Word’s Table of Content are all hyperlinks. Press Ctrl+Click any entry to instantly follow the link to the page of that entry.

Creating a Custom Table of content (Advanced)

Both Automatic Table 1 and Automatic Table 2 may not meet your needs. If that’s the case, then the Custom Table of Content may be what you should try out.

However, the Custom Table of Content is for advanced users. Therefore, you must follow the instructions here very carefully if you want to customize your TOC using the Custom Table of Content feature.

Below are the steps to insert a custom Table of Content:

  • Step 1: Set your heading styles

As mentioned before, Word can automatically generate a Table of Content based on the heading styles you set throughout the document.

Thus, before you begin inserting your Table of Content, you need to select the headings/paragraphs you
want to show in the table of content, one after the other, and apply the
heading style to each one of them.

To apply a heading style, select the heading text, then go
to Home > Styles, and select Heading 1, 2, or 3.

Apply Heading styles

After successfully applying the heading styles as in the
above step, follow the remaining steps below to finally insert your Custom Table of Content.

  • Step 2: Place the insertion pointer at the top of the page that will contain the table of content.
  • Step 3: Type the title of the table. For example, Table of Content (that’s my favorite title). You can use a more interesting title that best suits your document.

You can use the heading style to format the ToC heading itself if you want it to also appear on the list. Otherwise, ignore it.

  • Step 4: Move to the next line. Hit the enter key after typing the title to get a new, blank line.
  • Step 5: Go to Reference > Table of Contents, and select Custom Table of Contents.

See screenshot:

Inserting Table of Content on Word: Go References>Table of Content>Custom Table of Contents

This step will display the Table of Contents dialog box, as
shown below:

Table Of content Dialog

This window contains two previews: one is Print Preview for printed documents and the other is Web Preview for the web, which also counts for publishing e-books.

  • Step 6: Set the page numbers’ appearance.

Place a checkmark by the Show Page Numbers option if you want to display page numbers in your Table of Content.

Place a check mark by the Right Align Page Numbers option to align the page numbers to the right.

Seting page numbers and alignments

The Print Preview in the top left area of the window shows
how the Table of Content will display depending on the page numbering options
you select.

  • Step 7: Configure hyperlinks for web or eBook publishing.

Below the Web Preview at the top right area of the dialog shows a checkbox that gives you the chance to use hyperlinks instead of page numbers.

If your plan is to publish an eBook, click to place a checkmark by this option (Use Hyperlinks Instead of Page Numbers). Hyperlinks are more useful in eBooks or eDocuments than page numbers.

You can uncheck the options for page numbers if you plan to
publish an eBook.

  • Step 8: Determine the levels you want for your TOC

The number of levels you can set for your Table of Content depends on how you apply the Heading styles throughout the document. For our example file, the TOC is set to 3 levels.

  • Step 9: Click OK to finally insert the Table of Content.

The table of content will be inserted successfully.

  • Step 10: Analyze the Table of Content

Don’t worry if you make a mistake. Just press Ctrl+Z (Undo) and start over again at step 5.

Optional Tip: Set a hard page break or section break on an empty line before and after the TOC. This way, you ensure that your TOC appears on a page or multiple pages by itself.

Fixing ToC Errors in Word

For some reason, you may be given some error messages when you try to make your Table of Content.

Below are some of the errors and their possible fixes.

No Table of Content Error

You’ve followed all the steps above only to see a message saying that: No table of contents entries found. If that happens, you’ll be presented with a dialog like the one in the picture below:

No table of content found

At times also, the table of contents may fail to pick up headings.

If your TOC shows the above message or does not pick up headings, it means one of two things: either you failed to assign proper heading styles throughout your documents or you failed to assign proper paragraph levels to your document styles.

Thus, to solve this problem, make sure you address the above-mentioned possible causes. The below steps will guide you through.

  • Fix 1: Apply Heading styles before generating the Table of Contents

As mentioned before, Word can automatically generate a Table of Content based on the heading styles you set throughout the document.

Therefore, the first thing you must do before you insert Word’s TOC is to apply your heading styles.

To apply a heading style, select the heading text, then go
to Home > Styles, and select Heading 1, 2, or 3.

 See the illustration below:

How to apply Heading styles

After successfully applying the heading styles throughout
your document, you can now insert the Table of Content without encountering the
No Table of Content entries found
problem.

  • Fix 2: Assign Proper Paragraph Levels to your document

Another possible cause of “No table of content entries found” is that you failed to assign proper paragraph levels to your document’s styles.

For instance, if you used Heading 2 styles throughout your document, and limit the paragraph levels to level 1, Word will search for only Heading 1 style to generate the Table of content. Meanwhile, there are only Heading 2 styles applied throughout the document.

If this happened, the TOC will say that No table of content entries found which may not be entirely true.

To avoid this problem, always set the level of your TOC according to the heading styles
used. If you used up to Heading 3 or 4 style,
then the paragraph level too should be set to level 3 or 4 respectively.

Table of Content showing {TOCo “1-3”hzu}

TOC field code ({TOCo “1-3”hzu} )

At times, you can generate your Table of Content only to see these weird characters ( {TOCo “1-3”hzu} ) instead of a list of paragraphs or headings.

Don’t worry too much about this. This is nothing really.

In MS Word, Table of Contents is a calculated field. These weird characters is a field code used by Microsoft Word to generate the Table of Contents.

You can easily toggle between this field code and the normal
table of content you are familiar with.

Therefore, when you end up displaying the field code instead of the TOC list with page numbers, just click anywhere in those strange characters, and press Alt+F9 on your keyboard.

Conclusion

Inserting an Automatic table of content isn’t rocket science.

With just the right settings, you’ll be able to make a very beautiful ToC automatically.

And with these lessons on this guide, you can troubleshoot Most ToC errors.

For any questions concerning this topic, please leave a comment.


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  • Adding a Table of Contents
  • |

  • Updating the Table of Contents
  • |

  • Stylizing the Table of Contents
  • |

  • Video

This wikiHow teaches you how to customize and update the table of contents in your Word document. When you create a table of contents in Word, page numbers are added automatically based on the headings you’ve added to each section. Word makes it easy to customize the way the page numbers and section titles appear on the table. If you make changes to your document that affects your section headers or page numbers, you’ll need to choose the Update Table option so the table of contents remains correct.

  1. Image titled Edit the Table of Contents in Word Step 1

    1

    Format the headings of each section of your document. Word’s table of contents builder automatically generates a table of contents based on the headings in your document.[1]
    This means each section that you want represented in your table of contents must have a properly-formatted heading.

    • If a section should appear as a primary section in the table of contents, select its heading, click the Home tab, and then select Heading 1 on the «Styles» panel.
    • To add a sub-section to the primary section in the table of contents, give that section a Heading 2 header: Select its heading and choose Heading 2 from the Styles section.
    • You can can also use Heading 3, Heading 4, etc., to add even more pages to your table of contents.
    • Make sure any page you want to include in the table of contents has a heading.
  2. Image titled Edit the Table of Contents in Word Step 2

    2

    Click the location where you want to insert the table of contents. Typically this will be at the beginning of your document.

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  3. Image titled Edit the Table of Contents in Word Step 3

    3

    Click the References tab. It’s at the top of Word.

  4. Image titled Edit the Table of Contents in Word Step 4

    4

    Click Table of Contents on the toolbar. It’s at the upper-left corner of Word. A list of Table of Contents styles will expand.

  5. Image titled Edit the Table of Contents in Word Step 5

    5

    Select an automatic style template. Several style options appear for your table of contents—choose one of the suggested styles to get started. Once selected, this will add a table of contents that lists the page numbers for each of your formatted sections.

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  1. Image titled Edit the Table of Contents in Word Step 6

    1

    Click the References tab. It’s at the top of Word.[2]

    • Use this method if you’ve made a change (changing a heading, adding/removing pages) to your document and need to update the table of contents to reflect that change.
    • The only way to change the name of a section on the table of contents is to change the name of the corresponding header in the document.
  2. Image titled Edit the Table of Contents in Word Step 7

    2

    Click Update Table on the «Table of Contents» panel. It’s in the upper-left corner. Two options will appear.

  3. Image titled Edit the Table of Contents in Word Step 8

    3

    Select an update option.

    • Select Update page numbers only if you want to refresh the page numbers without applying any changes you’ve made to the headings.
    • Select Update entire table to apply all heading and page number changes.
  4. Image titled Edit the Table of Contents in Word Step 9

    4

    Click OK. The table of contents is now up-to-date.

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  1. Image titled Edit the Table of Contents in Word Step 10

    1

    Click the References tab. It’s at the top of Word.

  2. Image titled Edit the Table of Contents in Word Step 11

    2

    Click Table of Contents on the toolbar. It’s at the upper-left corner of Word. A list of Table of Contents styles will expand.

  3. Image titled Edit the Table of Contents in Word Step 12

    3

    Click Custom table of contents on the menu. This opens the Table of Contents dialog box.

  4. Image titled Edit the Table of Contents in Word Step 13

    4

    Adjust your general preferences. The «Print Preview» box at the upper-left corner shows you how the printed table of contents will appear, while the «Web preview» box displays how it will look on the web.[3]

    • Use the checkbox next to «Show page numbers» to show or hide page numbers. If you just want to hide page numbers on the web version of the table of contents, check the box next to «Use hyperlinks instead of page numbers.»
    • Use the checkbox next to «Right align pages numbers» top adjust the alignment.
    • To change the style of the line or pattern that separates the heading title and the page number, make your selection from the «Tab leader» menu.
    • To choose another theme, select something from the «Format» menu.
    • To adjust how many heading levels are displayed in the table, select an option from the «Show levels» menu (the default is 3).
  5. Image titled Edit the Table of Contents in Word Step 14

    5

    Click the Modify button. It’s in the lower-right corner of the window. This is where you can change the properties of the text on the table of contents page.

    • If you don’t see this button, click the «Formats» menu and select From template. It should appear then.
  6. Image titled Edit the Table of Contents in Word Step 15

    6

    Select a style and click Modify. The styles you can change appear in the «Styles» box on the left side of the window. When you click a style (e.g., TOC 1), you’ll see the font size, spacing, and other details—clicking Modify allows you to change these details.

  7. Image titled Edit the Table of Contents in Word Step 16

    7

    Make your changes and click OK. You can choose different fonts, alignments, colors, and numerous other details for each selected style. Alternatively, you can keep the defaults, which come from the table of contents template you selected.

  8. Image titled Edit the Table of Contents in Word Step 17

    8

    Click OK. The style changes you’ve made will apply to your table of contents immediately.

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About This Article

Article SummaryX

1. Click the References tab.
2. Click Update Table.
3. Select an update option.
4. Click OK.

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Table of Contents in Word

Word can generate a table of contents for your document based on the document’s heading styles. For example, paragraphs formatted with the Heading 1 style would be main headings in the table of contents, paragraphs formatted with the Heading 2 style would be subheadings, and so on.

Insert a Table of Contents

A table of contents can take up a lot of space. The best place for a table of contents is a blank page, near the beginning of a document.

  1. Click in the document where you want to insert a Table of Contents.
  2. Click the References tab on the ribbon.
  3. Click the Table of Contents button.
  4. A gallery of built-in styles appears. You can select one of these, browse for more tables of contents on Office.com, or create a custom table of contents style.

  5. Select a table of contents style.

    Insert a Table of Contents

The table of contents is inserted, listing all the headings in the document in outline order, as well as the page number that each heading appears on.

Customize a Table of Contents

If one of the built-in templates isn’t quite what you’re looking for, you can customize a table of contents.

  1. Click anywhere in the table of contents.
  2. Click the Table of Contents button.
  3. Select Custom Table of Contents.

    Customize a Table of Contents

  4. A dialog box opens, with options to customize the appearance and behavior of the table of contents.

    You have the option to toggle whether page numbers appear and whether those page numbers are right-aligned, as well as specify what sort of tab leader appears between the heading text and the page number.

    You can also select whether the table of contents uses the current document’s theme, or select another theme from the Formats list.

    Finally, you can adjust how many outline levels deep the table of contents should go.

  5. Customize the appearance of the table of contents.
  6. As you adjust the table of contents options, the previews update to show you how the table of contents will appear.

  7. Click OK.

    Customize a Table of Contents

  8. If you’re customizing an existing table of contents, you’ll need to confirm the changes that you’ve made.

  9. Click OK.

    Customize a Table of Contents

The table of contents is replaced by the table that you customized.

Update a Table of Contents

If the content of the document changes, you will need to update the table of contents to include new or changed information.

  1. Click inside the table of contents.
  2. When the table of contents is selected, tabs will appear above it with options to change or update the table.

  3. Click Update Table button.

    Update a Table of Contents

  4. A dialog box will open, asking how you want to update the table.

  5. Select what you want to update:
    • Update page numbers only: This option will update page numbers, but not headings. Use this option if you’ve added text to sections, but haven’t added new headings or reordered existing ones.
    • Update entire table: This option will update both headings and page numbers. Use this option if you’ve added new headings or reordered existing ones.
  6. Click OK

    Update a Table of Contents

The table of contents is updated to reflect the changes in the document.


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When you’re creating or editing a long document, you’ll
probably have to create a table of contents. That might sound like a chore, but
fortunately, you can do it in just a few clicks. Then, if you change the document, Word can update the table of content instantly. 

Best of all, Word includes hyperlinks to the various sections in your table of contents, so it isn’t just a visual aid for
printed documents, but it’s also perfect to make easy-to-browse online documents and PDFs with.

Creating the table of contents in Word itself is simple, but the tricky part is getting it to work the way you want. In this tutorial, I’ll show you everything you need to make a simple, auto-generated table of contents, and then get it to look the way you want in every version of Microsoft Word.

How to Make a Table of Contents in Microsoft Word (Screencast)

You can follow along using your own document, or if you prefer, download the zip file included for this tutorial. It contains a document called The Age of Einstein.docx, which is a public domain physics textbook (credit to the author, Professor Frank W.K. Firk).

Watch the video screencast above or follow the written tutorial instructions below for more detail on how to make a table of contents in Word.

Creating Your Table of Contents in Word

There are a few ways of creating a table of contents in Word, but only two that you’ll
ever use

  • Create them automatically from built-in styles
  • Create them from your custom styles

These methods work mostly the same in Windows and Mac versions of Microsoft Word.

Using MS Word built-in styles is the fastest and most common
technique, and using custom styles takes only a little more work. Sometimes,
you’ll want to use both techniques in the same document. Once you have a table of contents (TOC) in
a document, you can format it with its own styles. You don’t want to format the
TOC like regular text, because the formatting can easily get wiped out.

How the Textbook is Organized

Before doing anything to the document, let’s see how it’s
organized. Page 1 is the title, page 2 is blank and will hold the table of contents, page 3
is the preface, and after that comes the text. As you scroll down, notice that headings
and subheadings are formatted.

Formatted headings and subheadings in WordFormatted headings and subheadings in WordFormatted headings and subheadings in Word

The textbook as level 1, 2 and 3 headings.

The best way to see the structure of the document is with
the Navigation Pane. (In some versions of Word for Mac, it may be called the Document Map Pane.)

In Windows, go to the View
tab, then click the check box to enable the Navigation Pane.

Navigation Pane in the Windows versionNavigation Pane in the Windows versionNavigation Pane in the Windows version

The Word Navigation Pane is a great way of looking through a document.

On the Mac, click the Sidebar option to show the drop-down menu. Click the arrow next to the option and click Navigation. (On older versions of the Mac software, the option is called Document Map Pane.)

Navigation option in the Mac versionNavigation option in the Mac versionNavigation option in the Mac version

On the Mac, use Sidebar > Navigation to navigate through a document.

On your Mac or PC, go back to the Home
tab if you’re not already there. Keep your eye on the Styles box on the ribbon,
and click the items in the pane to navigate through the book. 

Notice that the
items with whole numbers – like 2.
Understanding the Physical Universe
– are formatted as Heading 1, and items
with decimals – like 2.1 Reality and Pure
Thought
– are formatted as Heading 2. There are also a few decimal items –
like 4.5 Space Travel – that are
formatted as Heading 3.

Tip: when
creating a document, the shortcuts for applying the Heading 1, 2 and 3 styles
are
Ctrl-Alt-1, Ctrl-Alt-2, and Ctrl-Alt-3
(and
Command-Opt-1, Command-Opt -2, and Command-Opt-3 on the Mac).

Generating a Table of Contents Using Built-In Header Styles in Word

Word can now turn those Heading styles into table of contents
entries. Click at the top of page 2. (Tip: in Windows, press Ctrl-G,
type
2, then press Enter. On the Mac, press Command-Opt-G, type 2, then press Return.)

In Windows, go to the References
tab on the ribbon, click the Table of
Contents
button on the left, then choose one of the two built-in tables
from the list. Note that the thumbnails show that Headings 1, 2 and 3 will be
included.

It’s almost the same on the Mac. Go to the Insert menu, choose Index and Tables, then pick one of the
formats on the left and click OK.
This dialog box also shows that Headings 1-3 will be included.

Choosing a built-in table of contents in WordChoosing a built-in table of contents in WordChoosing a built-in table of contents in Word

You can insert a table of contents in Word just by clicking one of the samples. (Example shown is on Windows.)

As soon as you choose one, the table of contents gets inserted starting on
page 2, and Word automatically inserts a couple of more pages, so it all fits. In Windows, you can Ctrl-click one of the items, and it will hyperlink to the item in the document.

MS Word table of contents with automatic hyphensMS Word table of contents with automatic hyphensMS Word table of contents with automatic hyphens

A table of contents is a field that you can update in MS Word. In Windows, fields have a gray background.

This works great, but there’s one problem. Before the
Introduction, there is a Preface that
should be included in the table of contents. And just before Appendix A1 is the heading for
the Appendix, and that should also be
included. But they weren’t, because they’re both formatted with a custom style
called Large heading, and custom
styles don’t get included in the default table of contents. The second method of creating table of contents in Word will fix that.

Creating a Table of Contents From Custom Styles in Word

Word can include any styles in a table of contents. We just
have to tell it which ones to choose. And we can update the table, rather than having
to delete it and start over.

In Windows, go back to the References tab, click the Table
of Contents
button, then near the bottom of the menu, choose Custom Table of Contents. Click the Options button near the bottom of the dialog box to display the Table of Contents Options dialog box.

On the Mac, go to back to the Insert menu and choose Index
and Tables
. In the Table of Contents section, click the Options button.

On the Mac or PC the Table of Contents Options dialog box shows that the Heading 1 style will have TOC level 1,
the Heading 2 style will have TOC level 2, and the Heading 3 style will have
TOC level 3.

Options dialog box showing heading stylesOptions dialog box showing heading stylesOptions dialog box showing heading styles

Word uses its built-in styles to determine what goes into the table of contents. (Windows example)

Scroll down to the bottom of the list (on the Mac, you’ll use the down slider). Then, in the box for Large heading, type a 1 to make it level 1. Table of Content levels can
come from more than one style.

Custom styles in the Headings dialog box in WordCustom styles in the Headings dialog box in WordCustom styles in the Headings dialog box in Word

To include a custom style in the table of contents, assign a heading level to it.

Click OK in the
Table of Contents Options dialog, then OK again in the Table of Contents dialog box. When Word displays a message asking if you want to replace the
table, choose Yes. The Preface and Appendix are now both included in the table
of contents.

MS Word table of contents that includes custom stylesMS Word table of contents that includes custom stylesMS Word table of contents that includes custom styles

After adding custom styles to the TOC list, text formatted with those styles will appear in the table.

Manually Updating the Table of Contents in Word

There are other times when you’ll want to update the table
manually. This is handy when you change the text of one of the headings and
want the change reflected in the table of contents.

Scroll down to the page with the preface. At the top of the page replace
PREFACE with FORWARD. Make sure it still uses the Large heading style.

Go back to the top of the table of contents and click in it. Note that it
has a gray background; that means it’s a field, and fields can usually be
updated. 

Click the Update Table
button either on the TOC itself (that button doesn’t always appear) or on the References tab, and the first entry changes to FORWARD. (On the Mac, right-click the table and choose Update Field from the pop-up menu. Choose the Update entire table option and click OK.)

MS Word table of contents after editing document textMS Word table of contents after editing document textMS Word table of contents after editing document text

Update the table of contents with either of the Update Table buttons or by right-clicking on the table and selecting Update field. (Windows example shown here.)

Now that the table of contents displays the correct text, we
can apply nicer formatting though.

How to Modify Table of Contents Styles in Word

Each heading level of the table of contents has its own
style that’s automatically applied. All we have to do is change the formatting
of the styles to change the table’s appearance, here’s how:

  1. In Windows, in the References tab of the ribbon, click again on the Table of Contents button and choose Custom Table of Contents, near the
    bottom. In the Table of Contents dialog box, click Modify.
  2. On the Mac, click Insert > Index
    and Tables
    . On the left side, choose From Template, then
    click Modify. Everything else works
    the same way as in Windows.
  3. In the Table of Contents dialog box, click Modify, and another dialog box appears,
    showing style names and formatting for the TOC heading levels. Select TOC
    1
    .
  4. Click the Modify
    button just below it, and the Style dialog  box appears. (On the Mac, it’s called the Properties dialog box.)

Modify Styles dialog box in WordModify Styles dialog box in WordModify Styles dialog box in Word

Use the Style dialog box in Word to choose the heading levels you want to format.

Format the style with Arial or Helvetica, 12 points, bold.
Then click OK.

Edit the Styles dialog box for changing heading appearanceEdit the Styles dialog box for changing heading appearanceEdit the Styles dialog box for changing heading appearance

Modify the style of a TOC item is the same as modifying the style of any other text in Word.
  • Repeat for the TOC 2 style, and set it to Arial
    or Helvetica, 12 points, normal.
  • Repeat for the TOC 3 style, and set it to Arial
    or Helvetica, 11 points, normal.

The table of contents should now look like this:

MS Word table of contents after applying new style formattingMS Word table of contents after applying new style formattingMS Word table of contents after applying new style formatting

After editing the table of contents styles and updating the table, you’ll see the new formatting.

Conclusion

When you have a long document, you don’t have to fear
creating a table of contents. Whether you’re using Windows or a Mac, you can
insert one in just a few clicks, then use the same dialog box to change the
formatting.

As you learned in this table of contents tutorial, remember not to apply formatting directly to the table, because it
can get wiped out if you replace it. If you make any changes to the Word document itself, remember to click the top of the TOC and update it. Leave a comment below if you have any trouble making or tweaking your table of contents.

To learn more about working with Microsoft Word, study the following tutorials:

Editorial Note: This post was
originally published in 2014. It has been comprehensively revised to make it
current, accurate, and up to date by our staff—with special assistance from Laura Spencer.

Did you find this post useful?

Bob Flisser

Bob Flisser has authored many videos and books about Microsoft and Adobe products, and has been a computer trainer since the 1980s. He is also a web and multimedia developer. Bob is a graduate of The George Washington University with a degree in financial economics.

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