What is ribbon in excel

What is Ribbon in Excel?

The ribbon is an element of the UI (User Interface) at the top of Excel. In simple words, the ribbon can be called a strip consisting of buttons or tabs seen at the top of the Excel sheet. The ribbon was first introduced in Microsoft Excel in 2007.

In an earlier version of Excel, a menu and toolbar were replaced by a ribbon 2007. The basic tabs under the ribbon are – “Home,” “Insert,” “Page Layout,” “Formulas,” “Data,” “Review,” and “View.” We can customize it according to the requirements. See the image below. The highlighted strip is called ribbon, consisting of tabs like “Home, “Insert,” etc.

How to Customize Ribbon in Excel?

Below are the steps to customize the ribbon.

Step 1 – Right-click anywhere on the ribbon. It will open a pop-up with options, including “Customize the Ribbon.”

Step 2 – This will open the Excel Options box for you.

Step 3 – You can see two options on the screen: “Customize the Ribbon” on the right and the “Choose commands from” option on the left.

In the dropdown below, there are three options to customize the ribbon. By default, the “Main Tabs” is selected. The other two are “Tool Tabs” and “All Tabs.”

Step 4 – You can click on the (+) sign to expand the list.

You will see some more tabs under the Main Tabs.

You can shrink the list by clicking on the (-) sign.

Step 5 – You can select or deselect the required tab to customize the ribbon. It will appear on the sheet accordingly.

You can also add additional tabs to your sheet by following the below steps.

• Click New Tab or New group and rename it with some name (not necessary) by clicking on the rename option.
• 
• Go to choose a command from option and select the desired option from the dropdown.
• Add command to the tab or group you have created.

Note: You can also open the excel option pop-up by following steps.

Click on File Menu —> Options

It will open Excel options for you, where you will see the option to customize the ribbon.

How to Collapse (Minimize) Ribbon in Excel?

You can collapse the ribbon by right-clicking anywhere on the ribbon and then selecting the “Collapse the Ribbon” option.

How to Use a Ribbon in Excel with Examples

Below are some examples where you required customization of the ribbon.

Example #1

Someone asks you to record a macro or write a code in VBAVBA code refers to a set of instructions written by the user in the Visual Basic Applications programming language on a Visual Basic Editor (VBE) to perform a specific task.read more. How will you do that?

Solution:

We can use excel shortcutsAn Excel shortcut is a technique of performing a manual task in a quicker way.read more “Alt + F8” to record macro and “Alt + F11” to open the VBA screen. But remembering shortcuts is not always easy, so here is another option.

Shortcut key to Record Macro:

Shortcut key to Open VBA Screen:

Add developer ribbon in excel by using the following steps. First, “Customize the Ribbon” will open the Excel options box.

Check on the developer option shown in the list under the main tabs. See the image below. Click Ok.

You will see the developer tabEnabling the developer tab in excel can help the user perform various functions for VBA, Macros and Add-ins like importing and exporting XML, designing forms, etc. This tab is disabled by default on excel; thus, the user needs to enable it first from the options menu.read more under your ribbon. See the image below.

You can see the macros or basic visual screens option.

Example #2

Someone asks you to create an interactive dashboard using Power View in ExcelExcel Power View is a data visualization technology that helps you create interactive visuals like graphs, charts. It allows you to analyze data by looking at the visuals you created. As a result, it makes your excel data more meaningful and insightful for better decision making.read more 2016 version.

Solution:

The “Power View” option is hidden in Excel 2016. So, we must follow the below steps to add the “Power View” command in our Excel. First, go to “Customize the Ribbon.”

Under “Customize the Ribbon,” extend the “Insert” option, then click on the “New Group (Custom).”

Now, choose the command shown on the left and select the command, not in the ribbon from the dropdown. Now, select “Insert a Power View Report.” Next, click on “Add.” It will add a “Power View” under the “Insert” tab. (When you click on “Add,” make sure a “New Group (Custom)” is selected. Else, an error will pop up). Select “OK.” See the below image:

Now you can see the power view option under the insert tab in the new group section:

Example #3

Let’s take another scenario.

Suppose we are working on a report requiring the sum of the values in subsequent rows or columns very frequently.

To sum up the values, we need to write a SUM function whenever the total value is required. Here, we can simplify our work by adding the AutoSum command to our ribbon. Then, go to “Customize the Ribbon.”

Under customize, the ribbon, Extend home, then click on the new group.

Now, choose the command shown on the left and select “All commands” from the dropdown. Now, select the “∑” AutoSum option. Next, click on “Add.” It will add “∑” “AutoSum” under the “Home” tab. (when you click on “Add,” make sure a “New Group (Custom)” is selected. Else, an error will pop up). Select “OK.” See the below image:

Now you can see the Autosum option under Home Tab in the New Group section:

Now let us see the use of it.

We have some numbers in cells A1 to A7. We need to get the sum in A8. Select cell A8 and click “AutoSum.” It will automatically apply the SUM formula for the active range and give you the SUM.

We get the following result.

Things to Remember

• We must slow the performance by adding tabs to the ribbon. So, we must add and keep only those tabs, whichever is required frequently.
• We must add a logical command to a logical group or tab so it can easily find that command.
• When adding commands from the “Command” option, not the ribbon, we must ensure that we have created a “New Group (Custom).” Otherwise, it will display the error.

Recommended Articles

This article is a guide to Ribbon in Excel. Here, we discuss how to customize, collapse, and use ribbon in Excel, along with examples and explanations. You can learn more about Excel from the following articles: –

• List of Top 10 Excel Commands
• Step Chart work in ExcelStep Chart in excel shows the exact time of change along with the trend of the data points as well.read more
• Watermark in Excel
• Excel 2016 RibbonsRibbons in Excel 2016 are designed to help you easily locate the command you want to use. Ribbons are organized into logical groups called Tabs, each of which has its own set of functions.read more

Show the ribbon

The Ribbon has multiple display options to fit your preferences, but with an errant click, you can unintentionally hide your Ribbon.

To quickly show the Ribbon, click any tab, for example, the Home or Insert tab.

To show the Ribbon all the time, click the arrow on the lower-right corner of the Ribbon.

For more control of the Ribbon, you can change your view and maximize the Ribbon by accessing the Ribbon Display Options near the top of your Excel document.

Using the Ribbon Display Options

Click the Ribbon Display Options button in the lower-right corner of the ribbon.

In the menu that opens, click Show Tabs and Commands to show the Ribbon with all tabs and full commands.

This option is the default view. While this option provides quick access to all the commands, it limits the available screen space for your workbook.

Tip: Press Ctrl+F1 to show and hide your commands in the Ribbon.

Click Show Tabs to display the Ribbon tabs without the commands. To access the commands in the Show Tabs option, click any of the tabs.

Click Auto-hide Ribbon to hide all tabs and commands.

By using this option, you get the largest amount of screen space when you view your workbook. To access tabs and commands in this view, click the very top of your workbook.

Tip: You can customize the Ribbon with your own tabs and commands for quick access to the toolbar features you use most.

The Ribbon has multiple display options to fit your preferences, but with an errant click, you can unintentionally hide your Ribbon.

To quickly show the Ribbon, click any tab, for example, the Home or Insert tab.

To show the Ribbon all the time, click the arrow (Excel 2013) or pushpin icon (Excel 2016) on the lower-right corner of the Ribbon.

For more control of the Ribbon, you can change your view and maximize the Ribbon by accessing the Ribbon Display Options near the top of your Excel document.

Using the Ribbon Display Options

Click the Ribbon Display Options icon on the top-right corner of your document. It is to the left of the Minimize icon.

In the menu that opens, click Show Tabs and Commands to show the Ribbon with all tabs and full commands.

This option is the default view. While this option provides quick access to all the commands, it limits the available screen space for your workbook.

Tip: Press Ctrl+F1 to show and hide your commands in the Ribbon.

Click Show Tabs to display the Ribbon tabs without the commands. To access the commands in the Show Tabs option, click any of the tabs.

Click Auto-hide Ribbon to hide all tabs and commands.

By using this option, you get the largest amount of screen space when you view your workbook. To access tabs and commands in this view, click the very top of your workbook.

Tip: You can customize the Ribbon with your own tabs and commands for quick access to the toolbar features you use most.

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Ribbon in Excel

What is Ribbon in Excel?

The ribbon is an element of the UI (User Interface) at the top of Excel. In simple words, the ribbon can be called a strip consisting of buttons or tabs seen at the top of the Excel sheet. The ribbon was first introduced in Microsoft Excel in 2007.

In an earlier version of Excel, a menu and toolbar were replaced by a ribbon 2007. The basic tabs under the ribbon are – “Home,” “Insert,” “Page Layout,” “Formulas,” “Data,” “Review,” and “View.” We can customize it according to the requirements. See the image below. The highlighted strip is called ribbon, consisting of tabs like “Home, “Insert,” etc.

Table of contents

How to Customize Ribbon in Excel?

Below are the steps to customize the ribbon.

Step 1 – Right-click anywhere on the ribbon. It will open a pop-up with options, including “Customize the Ribbon.”

Step 2 – This will open the Excel Options box for you.

Step 3 – You can see two options on the screen: “Customize the Ribbon” on the right and the “Choose commands from” option on the left.

In the dropdown below, there are three options to customize the ribbon. By default, the “Main Tabs” is selected. The other two are “Tool Tabs” and “All Tabs.”

Step 4 – You can click on the (+) sign to expand the list.

You will see some more tabs under the Main Tabs.

You can shrink the list by clicking on the (-) sign.

Step 5 – You can select or deselect the required tab to customize the ribbon. It will appear on the sheet accordingly.

You can also add additional tabs to your sheet by following the below steps.

• Click New Tab or New group and rename it with some name (not necessary) by clicking on the rename option.
• 
• Go to choose a command from option and select the desired option from the dropdown.
• Add command to the tab or group you have created.

Click on File Menu —> Options

It will open Excel options for you, where you will see the option to customize the ribbon.

How to Collapse (Minimize) Ribbon in Excel?

You can collapse the ribbon by right-clicking anywhere on the ribbon and then selecting the “Collapse the Ribbon” option.

How to Use a Ribbon in Excel with Examples

Below are some examples where you required customization of the ribbon.

Example #1

Solution:

We can use excel shortcuts Excel Shortcuts An Excel shortcut is a technique of performing a manual task in a quicker way. read more “Alt + F8” to record macro and “Alt + F11” to open the VBA screen. But remembering shortcuts is not always easy, so here is another option.

Shortcut key to Record Macro:

Shortcut key to Open VBA Screen:

Add developer ribbon in excel by using the following steps. First, “Customize the Ribbon” will open the Excel options box.

Check on the developer option shown in the list under the main tabs. See the image below. Click Ok.

You can see the macros or basic visual screens option.

Example #2

Solution:

The “Power View” option is hidden in Excel 2016. So, we must follow the below steps to add the “Power View” command in our Excel. First, go to “Customize the Ribbon.”

Under “Customize the Ribbon,” extend the “Insert” option, then click on the “New Group (Custom).”

Now, choose the command shown on the left and select the command, not in the ribbon from the dropdown. Now, select “Insert a Power View Report.” Next, click on “Add.” It will add a “Power View” under the “Insert” tab. (When you click on “Add,” make sure a “New Group (Custom)” is selected. Else, an error will pop up). Select “OK.” See the below image:

Now you can see the power view option under the insert tab in the new group section:

Example #3

Let’s take another scenario.

Suppose we are working on a report requiring the sum of the values in subsequent rows or columns very frequently.

To sum up the values, we need to write a SUM function whenever the total value is required. Here, we can simplify our work by adding the AutoSum command to our ribbon. Then, go to “Customize the Ribbon.”

Under customize, the ribbon, Extend home, then click on the new group.

Now, choose the command shown on the left and select “All commands” from the dropdown. Now, select the “∑” AutoSum option. Next, click on “Add.” It will add “∑” “AutoSum” under the “Home” tab. (when you click on “Add,” make sure a “New Group (Custom)” is selected. Else, an error will pop up). Select “OK.” See the below image:

Now you can see the Autosum option under Home Tab in the New Group section:

Now let us see the use of it.

We have some numbers in cells A1 to A7. We need to get the sum in A8. Select cell A8 and click “AutoSum.” It will automatically apply the SUM formula for the active range and give you the SUM.

We get the following result.

Things to Remember

• We must slow the performance by adding tabs to the ribbon. So, we must add and keep only those tabs, whichever is required frequently.
• We must add a logical command to a logical group or tab so it can easily find that command.
• When adding commands from the “Command” option, not the ribbon, we must ensure that we have created a “New Group (Custom).” Otherwise, it will display the error.

Recommended Articles

This article is a guide to Ribbon in Excel. Here, we discuss how to customize, collapse, and use ribbon in Excel, along with examples and explanations. You can learn more about Excel from the following articles: –

Источник

Command Ribbon

What Is The Command Ribbon?

The Ribbon is Excel’s command menu interface. It organizes commonly used actions together in an intuitive and visual way. These are the main parts of the Ribbon.

1. Tabs organize related groups of commands together.
2. Groups organize related commands together.
3. Command Buttons allows you to perform actions or open menus with further related actions.
4. Command Menu some command buttons will have a small down arrow located to the right or below the button. This indicates that a menu is available with sub-commands under the command button.
5. Dialog Box certain groups in the ribbon will contain a small icon in the lower right hand corner that will launch a dialog box with further options available.
6. Pin or Unpin Toggle allows you to remove the ribbon from view to create more workbook space.

What Tabs Are In The Ribbon?

There are 7 Tabs in Excel’s default setup.

1. Home contains commands related to creating, formatting, and editing a spreadsheet.
2. Insert contains commands related to adding items to a spreadsheet such as graphics, tables, pivot tables, charts, headers and footers, hyperlinks etc…
3. Page Layout contains commands related to printing a spreadsheet.
4. Fomulas contains commands related to adding and error checking formulas in a spreadsheet.
5. Data contains commands related to importing and querying data in a spreadsheet.
6. Review contains commands related to proof reading, commenting, protecting or tracking changes in the spreadsheet.
7. View contains commands related to the display area of a spreadsheet.

In addition to these 7 Tabs, there is an 8th one called the Developer tab that is hidden by default. You can read this post to find out How To Enable The Developer Tab . The Developer tab contains commands related to recording macros and writing visual basic for application (VBA) code. This tab is hidden by default as most people will likely never want or need to use it.

Excel also has Contextual Tabs. These tabs only appear when a particular type of object is selected in the worksheet. For example, if we select a table object in our workbook, the Table Tools Design tab will appear which contains commands only related to tables.

Selecting Commands From The Ribbon Using Keyboard Shortcuts

Commands can be accessed in the regular way by using the mouse or by touch on touch screen devices, but they can also be accessed with keyboard shortcuts. To use any command in the ribbon with a keyboard shortcut, start by pressing the Alt key. This will display letters underneath the tabs that represent the next step in the shortcut. If we wanted to use a command in the Home tab we would press H next. Now each command in the ribbon will have a letter(s) or number next to it again representing the next step in the shortcut. If we wanted to perform the indent command, we would press 6 on the keyboard. Every command is accessible in this way, but some of the most used commands in Excel have much simpler keyboard shortcuts in addition to these. For Example, using this method to access the bold command results in Alt + H + 1, but it also has the much easier to execute and remember shortcut Ctrl + B.

Customizing The Ribbon

You can customize your Ribbon in a few different ways.

• Rearrange the order of tabs or groups within tabs or rename any tab or group.
• Remove groups from existing tabs or remove entire tabs from the ribbon.
• Add a custom group of commands of your choice to an existing tab in the ribbon.
• Add your own custom tabs with custom groups of commands of your choice. These can be commands that are already available in the default ribbon, but you can also add hidden commands that aren’t available in the default ribbon. This is great for creating a personalized menu of your most frequently used commands.

To customize the ribbon in any of these ways right click anywhere on the ribbon and select Customize the Ribbon from the menu.

Move Or Rename Tabs And Groups

Move Or Rename Tabs And Groups.

1. Make sure you’re in the Customize Ribbon section of the Excel Options window.
2. Select the Tab you want to move.
3. Use the Up or Down arrows to move the tab.
4. Select the Group you want to move and use the Up or Down arrows to move it.
5. The Tab and/or Group should now appear in a different order in the Main Tabs box.
6. Rename any Tab or Group by selecting it and either right click on it then choose Rename from the menu or press the Rename button.
7. Change the display name and press the OK button.
8. Press the OK button to implement all your changes.

Remove Tabs Or Groups

Remove Tabs or Groups from the Ribbon.

1. Make sure you’re in the Customize Ribbon section of the Excel Options window.
2. Remove a Tab from the Ribbon by unchecking it.
3. Remove a Group from the Ribbon by selecting it then either right click and choose Remove from the menu or press the Remove button.
4. Press the OK button to implement all your changes.

Add Custom Tabs And Groups

Add custom Tabs and Groups to the Ribbon.

1. Make sure you’re in the Customize Ribbon section of the Excel Options window.
2. Press the New Tab button to add a new Tab (Excel will add one Group to any new tab) or press the New Group button to add a new Group.
3. Select your new tab and press the Rename button to give it a meaningful name.
4. Change the display name and press the OK button.
5. Repeat this with any new Groups. Select the Group and press the Rename button.
6. Change the display name and press the OK button.
7. You new Group will not have any commands, so you’ll need to add some. Select a command you want to add to your Group.
8. Press the Add button to add it to your Group.
9. Press the OK button to implement all your changes.

Источник

Excel Ribbon (Table of Contents)

• Components of Ribbon in Excel
• Examples of Ribbon in Excel

What is Excel Ribbon?

A ribbon or ribbon panel is the combination of all tabs except the File tab. The ribbon Panel shows the commands we need to complete a work. It is a part of the Excel Window. It contains several task-specific commands that are grouped under various command tabs. Additionally, the Ribbon panel provides instant access to the Excel help system, allowing us to search for information easily. The Ribbon Panel also provides screen tips. A descriptive text, also known as a screen tip, is displayed when we position the mouse pointer on a command in the Ribbon Panel.

There are four main elements in MS Excel.

• File Tab
• Quick Access Toolbar
• Ribbon
• Status Bar
• Formula Bar
• Task Pane

Components of Ribbon in Excel

The following tabs appear on the Ribbon Panel:

1. Home
2. Insert
3. Page Layout
4. Formulas
5. Data
6. Review
7. View

1. Home Tab

The Home tab helps perform clipboard operations, such as cut, copy, paste, and basic text and cell formatting. The Home tab includes the following groups:

• Clipboard
• Font
• Alignment
• Number
• Styles
• Cells
• Editing

2. Insert Tab

The Insert tab helps us to insert objects such as a table, chart, illustrations, text, and hyperlinks in a worksheet. The Insert Tab includes the following groups:

• Tables
• Illustrations
• Apps
• Charts
• Report
• Sparklines
• Filters
• Links
• Text
• Symbols

3. Page Layout Tab

The Page Layout tab helps us specify page settings, layout, orientation, margins, and other related options such as themes and gridlines. The Page Layout tab includes the following groups:

• Themes
• Page Setup
• Scale to Fit
• Sheet Options
• Arrange

4. Formulas Tab

The Formula tab helps in working easily with formulas and functions. The Formula tab includes the following groups:

• Function Library
• Defined Names
• Formula Auditing
• Calculation

5. Data Tab

The Data tab helps in data-related tasks, such as setting up connections with external data sources and importing data for use within Excel worksheets. The Data tab includes the following groups:

• Get External Data
• Connections
• Sort & Filter
• Data Tools
• Outline

6. Review Tab

The Review tab helps in accessing tools that can be used for reviewing an Excel worksheet. It also enables you to insert comments, ensure that the language used in the worksheet is correct, and convert text to a different language, and share your workbook and worksheets.

The Review tab includes the following groups:

• Proofing
• Language
• Comments
• Changes
• Share

7. View Tab

The View tab allows you to view a worksheet in different views. In addition, it provides options to show or hide the elements of a worksheet window, Such as rulers or gridlines.

The View tab includes the following groups:

• Workbook Views
• Show
• Zoom
• Window
• Macros

Examples of Ribbon in Excel

Let’s understand how to use the Ribbon in Excel with some examples.

Example #1 – Add Developer Tab

There are 2 ways in which we can add the Developer tab.

Step 1: Right-click on Ribbon Panel.

Step 2: Click on the ‘Customize the Ribbon’ option

Step 3: A dialog box named ‘Excel options’ will appear, and click on the ‘Customize Ribbon’ menu option.

Step 4: On the right pane, select the Developer Tab and Click on the OK check-in box.

Step 5: The developer tab will appear in the Ribbon Panel.

Step 6: Click on the File tab.

Step 7: A backstage view will appear. Click on Options.

Step 8: A dialog box named ‘Excel Options’ will appear.

Step 9: Click on the ‘Customize Ribbon’ menu option.

Step 10: On the right pane, select the check-in box of the Developer tab and click on OK.

Step 11: The developer tab will appear in the Ribbon Panel.

Example #2 – Remove Developer Tab

There are 2 two ways in which we can add the Developer tab:

Step 1: Right-click on Ribbon Panel and click on the ‘Customize the Ribbon’ option.

Step 2: A dialog box named ‘Excel options’ will appear.

Step 3: Click on the ‘Customize Ribbon’ menu option.

Step 4: On the right pane, deselect the check-in box of the Developer tab and click on OK.

Step 5: The developer tab will disappear from the Ribbon Panel.

Step 6: Click on File Tab.

Step 7: A backstage view will appear. Click on Options.

Step 8: A dialog box named ‘Excel options’ will appear.

Step 9: Click on the ‘Customize Ribbon’ menu option.

Step 10: On the right pane, deselect the check-in box of the Developer Tab and click on OK.

Step 11: The developer tab will disappear in the Ribbon Panel.

Example #3 – Add Customized Tab

We can add a customized tab by using the following steps:

Step 1: Click on File Tab.

Step 2: A backstage view will appear. Click on Options.

Step 3: A dialog box named ‘Excel Options’ will appear.

Step 4: Click on the ‘Customize Ribbon’ menu option.

Step 5: Under the right pane, click on New Tab to create a new tab in Ribbon.

Step 6: We can rename the tab by clicking on the Rename option.

Step 7: We can also create a partition in the Tab by Clicking on the New Group option.

Step 8: We can add the command to different groups by clicking on them on the right pane.

Step 9: We can choose the commands from the list in the left pane.

Step 10: Click on Add.

Step 11: On the right pane, select the new Tab and Click on the OK check-in box.

Step 12: The New Tab will appear in the Ribbon Panel.

Things to Remember

• We need to remember the flow. Tab Group Aa.
• Any Information needed on Ribbon, just press F1 (Help).

Recommended Articles

This is a guide to Ribbon in Excel. Here we discuss How to use Ribbon in Excel along with practical examples and a downloadable excel template. You can also go through our other suggested articles –

1. VLOOKUP Examples in Excel
2. Excel Developer Tab
3. Excel Repair
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