What is microsoft office word pdf

What is MS Word PDF? Abstract. Microsoft Word is a word processing software package. You can use it to type letters, reports, and other documents.

Also, What is MS Word Definition PDF?

A Microsoft Word file is called a document or a text document. Microsoft Word is a Multiple Document Interface (MDI). This means more than one document can be opened at a time and a user can work from many documents alternatively. The first document created when the application starts, by default, is named Document1.

What are basics of MS Word? Given below are the basic functions of Microsoft Word:

• Creating text documents.
• Editing and Formatting the existing documents.
• Making a text document interactive with different features and tools.
• Graphical documents, comprising images.
• Used by Authors and Researchers.
• Detect grammatical errors in a text document.

Who introduced MS Word?

Who invented Microsoft Word? Software developers Richard Brodie and Charles Simonyi released the Multi-Tool Word for the UNIX operating system in 1983. Later that year, the program was rewritten to run on personal computers under MS-DOS and was renamed Microsoft Word.

What are the basic parts of MS Word?

• The Title Bar. At the very top of the screen is the title bar. …
• Menu Bar. When you first start Word, the menus and toolbars display basic commands and buttons. …
• Toolbars. The Standard Toolbar. …
• The Horizontal Ruler. …
• The Vertical Ruler. …
• Vertical Scroll Bar. …
• Horizontal Scroll Bar. …
• The Status Bar.

What is MS Word example?

The correct answer is Application Software. MS Word is an example of application software developed by the company Microsoft. It allows users to type and save documents. It is helpful too for making documents.

What are the types of MS Word?

What are the different versions of Microsoft Word?

• Word 2019, released in 2018.
• Office 365 and Word 2016, released in 2016.
• Word 2013, released in 2013.
• Word 2010, released in 2010.
• Word 2007, released in 2006.
• Word 2003, released in 2003.
• Word 2002, released in 2001.
• Word 2000, released in 1999.

What are the components of MS Word?

• The Title Bar. At the very top of the screen is the title bar. …
• Menu Bar. When you first start Word, the menus and toolbars display basic commands and buttons. …
• Toolbars. The Standard Toolbar. …
• The Horizontal Ruler. …
• The Vertical Ruler. …
• Vertical Scroll Bar. …
• Horizontal Scroll Bar. …
• The Status Bar.

What is the example of MS Word?

Detailed Solution. The correct answer is Application Software. MS Word is an example of application software developed by the company Microsoft.

Which type of software is MS Word?

Microsoft Word is a word processing software developed by Microsoft.

Who is father of MS Word?

The first version of Microsoft Word was developed by Charles Simonyi and Richard Brodie, former Xerox programmers hired by Bill Gates and Paul Allen in 1981. Both programmers worked on Xerox Bravo, the first WYSIWYG (What You See Is What You Get) word processor.

What type of software is MS Word?

Microsoft Word is a word processing software developed by Microsoft. It was first released on October 25, 1983, under the name Multi-Tool Word for Xenix systems.

What is MS Word ribbon?

The Ribbon is a user interface element which was introduced by Microsoft in Microsoft Office 2007. It is located below the Quick Access Toolbar and the Title Bar. It comprises seven tabs; Home, Insert, Page layout, References, Mailing, Review and View. Each tab has specific groups of related commands.

What are the parts of MS Office?

In this article

• Microsoft Word.
• Microsoft Excel.
• Microsoft PowerPoint.
• Microsoft OneNote.
• Microsoft Outlook.
• Microsoft Publisher.
• Microsoft Access.
• Skype for Business.

What is the function of taskbar in MS Word?

Taskbar Overview. The task bar, which appears at the bottom of your screen, enables you to quickly and easily access programs such as Microsoft Word.

What are the 3 main components of MS Word?

MS- Word Window Elements

• Title bar.
• Menu Bar.
• Toolbars.
• Workspace.
• Status Bar.
• Scroll Bars.
• Scroll Box.
• Task Pane.

How many types of alignments are there in MS Word?

There are four main alignments: left, right, center, and justified.

How many types of views are there in MS Word?

Microsoft Word gives you five different views of a document, and each has its own advantages over the others. They are Print Layout, Full Screen Reading, Web Layout, Outline and Draft and you can guess what purpose some of them serve just by their names…

Word allows you to insert different types of media? graphic, video, and audio files can all be included in your document alongside text. Probably the most common type of multimedia you will use in Word is the graphic object.

Is MS Word a system software?

Answer: No Ms word is an application software..

What are 10 features of Microsoft Word?

10 Supremely Useful Features in Microsoft Word

• Convert a List to a Table.
• Convert a Bulleted List to SmartArt.
• Create a Custom Tab.
• Quick Selection Methods.
• Add Placeholder Text.
• Changing Case.
• Quick Parts.
• Touch/ Mouse Mode in Word 2013.

Here you will find resources for Word— and IT-related courses and tutorials. You will receive PDF files for Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021, LibreOffice Writer, and numerous other documents. Because these tutorials are included in many academic schedules, you will need to obtain specific information about them. You can download PDF files to easily access the data, as it will not be possible to search the web for every small topic. Additionally, tutorials, corrected exercises, and practical work will facilitate your comprehension of every subject.

The fantastic thing about these materials is that they were created by combining data from various sources and are written so that anyone can understand them. Whether you are a beginner or want advanced information on any Word topic, you can gain complete knowledge by visiting this Word topic. Additionally, all content is available for free download on this website.

What is Microsoft Word?

Microsoft Word, also called «Word,» is a word processor and one of Microsoft’s best-known products. 

It comes with Microsoft Office and is the most popular word processor in the world. Word is thought to be used on over a billion devices worldwide. 

Word, which first came out in 1983 under a different name, turned 25 in 2018. It’s popular because it’s easy to use and works on other operating systems, like Macintosh and Windows. 

You can buy Word on its own or as part of Microsoft Office, which includes other programs like Excel and PowerPoint. 

So, how did Word become the most popular word-processing software in the world and the market leader for the last 25 years? And where does the product go from here?

History of MS Word

The first version of Microsoft Word, Word 1.0, came out in October 1983. It was made by Charles Simonyi and Richard Brodie, who used to work at Xerox. Bill Gates and Paul Allen, who started Microsoft, hired the two in 1981. Word was called Multi-Tool Word at the time. It was made so computers with the UNIX operating system could use it. 

Word was a WYSIWYG program, which means «what you see is what you get.» This meant that a document would look the same on paper as it did on the screen. Word let people make, save, and print text documents, but it only became popular after a period of time. This may have been because it was competing with WordPerfect and WordStar, which were already very popular. 

In 1985, Version 2.0 came out with new features like spellcheck and word count. 

In the following years, Microsoft changed the program’s code several times to work on different operating systems, such as DOS and Macintosh. The name was also changed to «Word,» which is easier to remember. 

Microsoft released Word 6.0 for Macintosh, Windows, and DOS in 1993. Word 6.0 was the last version made to run on DOS. It was also the previous version to be called by its version number; versions after that were called by the year they came out. 

Microsoft has released a new Word version at least once every two years since then. The most recent version, Word 2019, which is part of Office 365, came out at the end of 2018.

What’s next for Word?

Today, Word and the rest of the Office suite work well together and can be used on Windows, OS X, Android, and iOS. The CEO of Microsoft, Satya Nadella, has said that Office is the most important API for the company (application programming interface). 

Word 2019 is the most up-to-date version of the software. Just like Excel, which is a spreadsheet program, Word has had several updates to make it work better and ensure it keeps up with the times. 

Some recent additions to Word are: 

Translator: Word can now use the Microsoft Translator tool, which can be found under the Review tab, to translate words and sentences into other languages. Excel, OneNote, and PowerPoint also have this feature now. 

Learning Tools: This feature makes it easy to understand your documents and helps you read more quickly. You can use it to change the width of the columns to help you focus, the color of the page to make it easier on your eyes, and the spacing between syllables to help you remember and say words better. This tool can also read your document out loud to you. 

Digital pen: The newest versions of Word and other Office products support touch-enabled devices, making it simple to annotate and take notes by drawing with your finger, mouse, or digital pen.

Icons and SVGs (scalable vector graphics): Word now has a library of icons and 3D images that can be added to documents to make them look better and stand out. The user can change colors and effects.

Microsoft Word 2013 Part 3: Advanced

The Microsoft Word 2013 Part 3: Advanced is an advanced level PDF e-book tutorial or course with 25 pages. It was added on October 23, 2017 and has been downloaded 16743 times. The file size is 636.95 KB. It was created by California State University, Los Angeles.

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Microsoft Word 2013 Part 2: Intermediate

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Microsoft Word 2013 Part 1: Introduction

The Microsoft Word 2013 Part 1: Introduction is a beginner level PDF e-book tutorial or course with 27 pages. It was added on October 23, 2017 and has been downloaded 18681 times. The file size is 644.54 KB. It was created by California State University, Los Angeles.

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Word 2016 — Working with Graphics

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Word 2016 — Tools for your Research Paper

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Word 2016 — Reviewing your Document

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Word 2016 — Mail Merge and Creating Forms

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Word 2016 — Formatting your Document

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Word 2016 — Accessibility

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Introduction to Word 2016

The Introduction to Word 2016 is a beginner level PDF e-book tutorial or course with 37 pages. It was added on September 14, 2016 and has been downloaded 21615 times. The file size is 1.85 MB. It was created by Kennesaw State University.

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Word 2013: Creating Tables

The Word 2013: Creating Tables is a beginner level PDF e-book tutorial or course with 3 pages. It was added on November 16, 2015 and has been downloaded 6533 times. The file size is 94.26 KB. It was created by Montclaire state univesity.

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Introduction to Microsoft Word 2013

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Word 2013: Accessibility

The Word 2013: Accessibility is an advanced level PDF e-book tutorial or course with 26 pages. It was added on October 19, 2015 and has been downloaded 3246 times. The file size is 1.41 MB. It was created by Kennesaw State University.

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Word 2013: Mail Merge and Creating Forms

The Word 2013: Mail Merge and Creating Forms is an advanced level PDF e-book tutorial or course with 37 pages. It was added on October 19, 2015 and has been downloaded 3555 times. The file size is 1.1 MB. It was created by Kennesaw State University.

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Word 2013: Tools for your Research Paper

The Word 2013: Tools for your Research Paper is an advanced level PDF e-book tutorial or course with 26 pages. It was added on October 19, 2015 and has been downloaded 1606 times. The file size is 795.16 KB. It was created by Kennesaw State University.

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Word 2013: Reviewing your Document

The Word 2013: Reviewing your Document is an intermediate level PDF e-book tutorial or course with 18 pages. It was added on October 19, 2015 and has been downloaded 1536 times. The file size is 624.02 KB. It was created by Kennesaw State University.

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Word 2013: Working with Graphics

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Word 2013: Formatting your Document

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An Introduction to Word 2013

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Word 2011: Collaboration

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Использование электронных документов в работе любой компании – прекрасная возможность не только снизить затраты на канцелярские товары и расходные материалы для принтеров, но и существенно ускорить обмен информацией с филиалами и партнерами путем пересылки файлов через Интернет. Однако процесс реализации электронного документооборота и безбумажного офиса связан со многими трудностями. Так, например, большую сложность представляет собой выбор подходящего формата, который ляжет в основу реализуемой системы. Дело в том, что сегодня существует множество различных текстовых форматов и их модификаций, и у каждого есть свои достоинства и недостатки.

Word Document и PDF – старые соперники

Наиболее часто для работы с документами используется формат Word Document (файлы с расширением .doc). Это стандартный формат файлов, создаваемых с помощью программы Microsoft Word. Его популярность полностью обусловлена популярностью данного текстового процессора. История формата Word Document началась вместе с программой Microsoft Word, в то время обычного редактора для создания текстов. С тех пор каждая новая версия Microsoft Word приносила с собой новую версию формата, которая не очень сильно, но все-таки отличалась от предыдущей. Причем компания Microsoft не заботилась об обратной совместимости. Это значит, что файл, созданный и отформатированный в последней версии редактора Word, во всех предыдущих может выглядеть иначе.

Еще одной особенностью формата Word Document является его закрытость. Разрабатывала его компания Microsoft специально для использования в своем текстовом процессоре, а поэтому он является ее собственностью. Спецификации формата Word Document не разглашаются. Доступ к ним имеют лишь официальные партнеры корпорации Microsoft, а также правительства некоторых государств. Исключением является спецификация формата документов Microsoft Word 97, которая в 1998 году была опубликована в составе Microsoft Office Development Office 97 Documentation. Из-за этой закрытости очень сложно следить за развитием формата Word Document. Известно лишь то, что долгое время никаких принципиальных изменений в нем не происходило. И только в Microsoft Office 2007 появился новый формат Word Document, основанный на технологии XML.

Другим распространенным форматом для хранения электронных документов является формат PDF (Portable Document Format). Он был разработан компанией Adobe Systems. Главной его целью было представление в электронном виде любой полиграфической продукции. Впервые он был представлен общественности в 1991 году, а уже в 1992 на выставке Comdex Fall получил звание “best of Comdex”. С тех пор формат PDF довольно сильно изменился. В 1994, 1996, 1999 и 2001 годах выходили его новые версии, в каждой из которых вводилась поддержка новых функций, таких как внешние линки, потоки статей, машинонезависимые цвета, цветовое пространство CMYK, растрирование и оверпринт, ICC-цвета, 2-байтные CID-шрифты и многое, многое другое.

Главное отличие формата PDF – машино- и платформонезависимость. Это значит, что любой документ данного формата может быть открыт на компьютере, работающем под управлением любой операционной системы (с помощью соответствующего программного обеспечения), и при этом будет выглядеть точно так же, как и на том ПК, на котором он создавался. Это – главное преимущество формата PDF. Благодаря нему документы такого типа гораздо более практичны как для создания электронного архива для внутреннего использования компании, так и для обмена информацией с партнерами и удаленными филиалами.

Электронный документооборот: Word Document или PDF?

Весь процесс работы с электронными документами можно разделить на три основных этапа – создание, пересылка (передача ответственным лицам, публикация и т.п.) и хранение. На первом из них формат Word Document имеет явное преимущество, т.к. редактирование PDF документов затруднительно. Текстовый процессор Microsoft Word – явный лидер в области программного обеспечения, использующегося для создания документов, который установлен практически на каждом офисном компьютере. Он прост в использовании, обладает широкими функциональными возможностями и давно уже превратился в стандарт “де-факто”. В то же время полноценных редакторов для создания PDF-файлов просто-напросто не существует. Даже профессиональные версии ПО Adobe Acrobat позволяют вносить лишь минимальные изменения в уже существующий документ (например, заполнить анкету, добавить комментарий и т.п.). То есть для того, чтобы создать PDF файл необходимо сначала создать его в любом другом формате, а потом уже конвертировать его в PDF с помощью какого-либо программного обеспечения. Естественно, для конечного пользователя это не очень удобно.

А вот на следующем этапе все преимущества, наоборот, оказываются на стороне формата PDF. Давайте рассмотрим их подробнее.

Во-первых, это, конечно же, платформонезависимость. Не важно, какие компьютеры стоят в офисах ваших партнеров и под управлением каких операционных систем они работают. Не важно, какое у них установлено программное обеспечение для чтения PDF-файлов. В любом случае они смогут увидеть и при необходимости распечатать документы именно в том виде, в каком нужно. В то время как при использовании формата Word Document очень желательно, чтобы обе стороны обмена использовали одну и ту же версию ПО. Говоря откровенно, проблема с версиями программ для чтения файлов актуальна и для формата PDF. Однако нужно учитывать, что это ПО бесплатно. А поэтому новую версию в случае необходимости всегда можно загрузить из Интернета.

Вторым преимуществом формата PDF является бесплатность программ для просмотра файлов, сохраненных в нем. Любой человек или любая компания может совершенно свободно скачать из Интернета программу Acrobat Reader и использовать ее для работы с электронными документами. Особенно это хорошо в том случае, когда необходим односторонний обмен информацией.

Третьим преимуществом формата PDF при передаче файлов партнерам или клиентам компании является безопасность. Дело в том, что документы, созданные в Microsoft Word, часто становятся переносчиками различных вирусов. Кроме того, иногда в электронных документах необходимо использовать встроенную защиту от несанкционированного доступа. И в этом плане формат PDF имеет некоторое преимущество, поскольку его спецификация была исследована многими независимыми разработчиками ПО и экспертами в области информационной безопасности, которые подтвердили отсутствие уязвимостей и специально оставленных “дыр”.

Есть у формата PDF еще одно, четвертое преимущество. Дело в том, что он стандартизован ISO (International Organization for Standardization) для архивного хранения электронных документов и для обмена компаниями информацией друг с другом. Кроме того, представители Adobe заявили, что собираются передать спецификацию последней версии своего формата общественной организации Association for Information and Image Management (AIIM), которая намерена продвинуть ее в качестве общего международного стандарта для реализации электронного документооборота. В том случае, если это осуществиться (а вероятность такого развития событий велика), использование технологии PDF для электронного документооборота, будет регламентировано по всему миру.

Все эти преимущества формата PDF актуальны и для третьего этапа документооборота, а именно, для хранения электронных документов. Таким образом, налицо весьма интересная ситуация. С одной стороны, создавать документы придется в формате Word Document, т.к. создать PDF-документ сразу невозможно. Но передавать и хранить документы удобнее в формате PDF. Можно, конечно, выбрать какую-то одну технологию и смириться с ее недостатками. Но лучше все-таки использовать комбинированный документооборот: создавать файлы в формате Word Document, а перед их отправкой или передачей в архив, конвертировать в PDF. Такой подход позволяет использовать все плюсы обеих технологий и избежать их минусов. А поэтому перед компаниями часто возникает задача по конвертированию файлов из формата DOC в формат PDF.

Конвертирование Word Document в PDF? Запросто!

Решая задачу конвертирования документов из формата Word Document в формат PDF на корпоративном уровне, в первую очередь необходимо думать об удобстве конечных пользователей. Этот процесс должен быть максимально автоматизированным, чтобы сотрудник мог осуществлять его буквально нажатием на одну кнопку. Наглядным примером такого решения является продукт Universal Document Converter. По сути, он представляет собой виртуальный принтер. Это значит, что после установки данного программного обеспечения в операционной системе появляется ещё одно “печатающее устройство”. Оно доступно из любых приложений, в том числе, и из Microsoft Word. Отправляя документ на этот виртуальный принтер, пользователь инициирует процесс конвертирования. Такой подход позволяет минимизировать временные затраты сотрудников компании, а, значит, и финансовые затраты самой компании, на преобразование файлов из формата Word Document в формат PDF.

Иногда в компаниях возникает необходимость массового конвертирования документов из формата Word Document в формат PDF. Для решения такой задачи можно последовательно открывать файлы один за другим и распечатывать их на виртуальном принтере. Однако это очень неудобно и отнимает много времени. Поэтому для существенного ускорения процесса массового конвертирования можно воспользоваться любой утилитой пакетной печати, например, программой PrintConductor. Принцип ее работы очень прост. Пользователю необходимо только задать список документов, которые нужно распечатать, и устройство, на котором это необходимо сделать. Естественно, если в качестве принтера будет указан виртуальный принтер Universal Document Converter, то в результате мы получим пакетное конвертирование файлов из формата Word Document в формат PDF.

Таким образом, благодаря недорогому (а утилита PrintConductor вообще бесплатна) и максимально простому в использовании программному обеспечению любая компания может использовать все преимущества форматов Word Document и PDF и отказаться от их недостатков.

You can use the Office programs to save or convert your files to PDFs so that you can share them or print them using commercial printers. And you won’t need any other software or add-ins.

Use PDF format when you want a file that:

• Looks the same on most computers.

• Has a smaller file size.

• Complies with an industry format.

Examples include resumes, legal documents, newsletters, files that are intended to be read (not edited) and printed, and files that are intended for professional printing.

Important: Many programs, including Microsoft Word, have the ability to open and edit PDF files. Simply sharing something as a PDF is not sufficient to guarantee the recipient can’t edit the file.

To see step-by-step instructions, select an Office program from the drop-down list.

1. Open the table or report you want to publish as a PDF.

2. On the External Data tab, in the Export group, select PDF or XPS.

   

3. In the File Name field, type or select a name for the document.

4. In the Save as type list, select PDF (*.pdf) .

   • If the document requires high print quality, select Standard (publishing online and printing) .

   • If file size is more important than print quality, select Minimum size (publishing online).

5. Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Select OK .

6. Select Publish.

Note: You can’t save Power View sheets as PDF files.

1. Select the File tab.

2. Select Save As .
   To see the Save As dialog box in Excel 2013 or Excel 2016, you have to choose a location and folder.

3. In the File Name box, enter a name for the file, if you haven’t already.

4. In the Save as type list, select PDF (*.pdf) .

   • If you want the file to open in the selected format after saving, select the Open file after publishing check box .

   • If the document requires high print quality, select Standard (publishing online and printing) .

   • If file size is more important than print quality, select Minimum size (publishing online) .

5. Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. For more information on the Options dialog box in Excel, see More about PDF options . Select OK when finished.

6. Select Save .

1. Select the File tab.

2. Select Export .

3. Under Export Current , select what part of the notebook you want to save as PDF.

4. Under Select Format , select PDF (*.pdf) , and then select Export .

5. In the Save As dialog box, in the File Name field, enter a name for the notebook.

6. Select Save .

1. Select the File tab.

2. Select Save As .
   To see the Save As dialog box in PowerPoint 2013 or PowerPoint 2016 , you have to choose a location and folder.

3. In the File Name box, enter a name for the file, if you haven’t already.

4. In the Save as type list, select PDF (*.pdf) .

   • If you want the file to open in the selected format after saving, select the Open file after publishing check box.

   • If the document requires high print quality, select Standard (publishing online and printing) .

   • If the file size is more important than print quality, select Minimum size (publishing online) .

5. Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Select OK when finished.

6. Select Save .

1. On the File tab, choose Save As .
   To see the Save As dialog box in Project 2013 or Project 2016, you have to choose a location and folder.

2. In the File Name box, enter a name for the file, if you haven’t already.

3. In the Save as type list, select PDF Files (*.pdf) or XPS Files (*.xps) , and then choose Save .

4. In the Document Export Options dialog box, select a Publish Range , whether to Include Non-printing Information , and ISO 19500-1 compliance (PDF only).

Formatting tips

Project doesn’t support every PDF or XPS formatting feature, but you can still use some print options to change the look of the final doc.

Choose File > Print , and then change any of these options:

• Dates

• Orientation

• Paper Size

• Page Setup

In the Page Setup dialog box, you can change options on these tabs:

• Margins

• Legend

• View

1. Select the File tab.

2. Select Save As .
   To see the Save As dialog box in Publisher 2013 or Publisher 2016, you have to choose a location and folder.

3. In the File Name box, enter a name for the file, if you haven’t already.

4. In the Save as type list, select PDF (*.pdf) .

5. If you want to change how the document is optimized, select Change . (Select Options in Publisher 2013 or Publisher 2016.)

   • Make any changes you want to the picture resolution and non-printing information.

   • Select Print Options to make changes to the printing options for the document.

   • Select OK when finished.

6. If you want the file to open in the selected format after saving, select the Open file after publishing check box.

7. Select Save .

1. Select the File tab.

2. Select Save As .
   To see the Save As dialog box in Visio 2013 or Visio 2016, you have to choose a location and folder.

3. In the File Name box, enter a name for the file, if you haven’t already.

4. In the Save as type list, select PDF (*.pdf) .

   • If you want the file to open in the selected format after saving, select the Automatically view file after saving check box.

   • If the document requires high print quality, select Standard (publishing online and printing) .

   • If file size is more important than print quality, select Minimum size (publishing online) .

5. Select Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Select OK .

6. Select Save .

1. If the file was previously saved, select File > Save a Copy.
   If the file is unsaved, select File > Save As.

2. Select Browse to choose the location on your computer where you want to save the file.

3. In the drop-down list, select PDF.

   

4. Select Save.

Select More Options > Options to customize your PDF.

• To make a PDF file from only some of the pages in your document, choose an option under Page range.

• To include tracked changes in the PDF, under Publish what, select Document showing markup. Otherwise, make sure Document is selected.

• To create a set of bookmarks in the PDF file, select Create bookmarks using. Then, choose Headings or, if you added bookmarks to your document, Word Bookmarks.

• If you want to include document properties in the PDF, make sure Document properties is selected.

• To make the document easier for screen-reading software to read, select Document structure tags for accessibility.

• ISO 19005-1 compliant (PDF/A) This option outputs the PDF document as version 1.7 PDF, which is an archiving standard. PDF/A helps to insure that a document will look the same when it’s opened later on a different computer.

• Bitmap text when fonts may not be embedded If fonts can’t be embedded into the document, the PDF uses bitmap images of the text so that the PDF looks the same as the original document. If this option isn’t selected and the file uses a font that can’t be embedded, then the PDF reader might substitute another font.

• Encrypt the document with a password To restrict access so only people with the password can open the PDF, select this option. When you select OK, Word opens the Encrypt PDF Document box, where you can type and re-enter a password.

Open and copy content from a PDF with Word

You can copy any content you want from a PDF by opening it in Word.

Go to File > Open and browse to the PDF file. Word opens the PDF content in a new file. You can copy any content you want from it, including images and diagrams.

To save your file as a PDF in Office for Mac, follow these easy steps:

1. Select File.

2. Choose Save As.

3. Select File Format at the bottom of the window.

   

4. Choose PDF from the list of available file formats.

5. Give your file a name, if it doesn’t already have one, then select Export.

Note: When using Best for printing, the hyperlinks may not convert correctly. This is a known issue in Word for Mac.

Important: 

• When using Online Service , only font that Microsoft has the legal rights to can be used. If the documentation contains custom font, it will be substituted and may cause problems. This can be avoided by embedding the fonts into the document.

• Learn more about embedding fonts by visiting:

•     Benefits of embedding custom fonts

•     Some of your fonts can’t be saved with the presentation

You can use Word, PowerPoint, and OneNote for the Web to convert your doc into a PDF.

1. Select File > Print > Print (in PowerPoint you will select one of three formats).

2. In the dropdown menu under Printer , select Save as PDF and then select Save.

   

3. Then in the Explorer menu that opens you can name the PDF and choose where to save it and then select Save.

This will generate a basic PDF that preserves the layout and format of your original document.

If you need more control over the options for your PDF, such as adding bookmarks, use the desktop app to convert your doc to a PDF. Select Open in Desktop App in the toolbar of PowerPoint and OneNote to start using the desktop app, and in Word select the Editing dropdown first and then select Open in Desktop App .

If you don’t own the desktop app, you can try or buy Microsoft 365.

To export your Word document or Excel workbook to PDF format on iOS tap the File button at the top left, choose Export and then PDF.

Portable Document Format (PDF) preserves document formatting and enables file sharing. When the PDF format file is viewed online or printed, it retains the format that you intended. The PDF format is also useful for documents that will be reproduced using commercial printing methods. PDF is accepted as a valid format by many agencies and organizations, and viewers are available on a wider variety of platforms than XPS.

XML Paper Specification (XPS) is an electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed.

Important: Most modern web browsers can open and display a PDF file. If you have an older operating system, however, you may need a PDF reader installed on your device such as the Acrobat Reader, available from Adobe Systems.

See also

• Edit or make changes to a PDF file

• Create accessible PDFs