What is line break in excel

What is a Line Break in Excel Cell?

Line break in Excel means inserting a new line in any cell value. Simply pressing the “Enter” key can take us to the next cell. We can use the keyboard shortcut, “ALT + Enter,” to insert a new line inside a cell to insert a line break. As we insert a line break, the cell’s height also increases as it represents the data in the cell.

How to Insert Line Break in Excel Cell?

1. Concatenate Function in excelThe CONCATENATE function in Excel helps the user concatenate or join two or more cell values which may be in the form of characters, strings or numbers.read more.
2. AND function
3. Use of Alt + Enter Method.

You can download this Line Break Excel Template here – Line Break Excel Template

Method #1  – Line Break with Excel Formula (& Function)

Suppose we have the name, phone number, and department name in a column. We want them in a single cell combined, but a line separates all three. The data is as follows:

We want all the three data combined in one column D column and want each data to be separated by a line. We will learn the method of using the AND function in this example. But, first, we need to understand what a CHAR function is. Char function in excelThe character function in Excel, also known as the char function, identifies the character based on the number or integer accepted by the computer language. For example, the number for character «A» is 65, so if we use =char(65), we get A.read more: returns the character specified by our computer, a specific code.

Char(10) returns a line break in the cell.

Method #2  – Line Break with Excel Formula (Concatenate)

In the above example, we used the AND formula to insert a line break in a cell. We will learn to insert a line break in the cell using the CONCATENATE function. But first, what is a CONCATENATE  function? The CONCATENATE function joins several strings or numbers, or values into a single string.

Also, we know what a CHAR function does, but for our revision, let us look again at what a char function does. The CHAR function returns the character specified by our computer, a specific code.

The CHAR(10) inserts a line break in a cell. Now, have a look at the below data:

We have a house number, street name, locality, and city in columns A, B, C, and D. Like we fill out forms, it is the same. However, we want the combined address in the E column. We will use the CONCATENATE  formula and the CHAR function to insert a line break in the cell.

• Step #1 –  First, we need to wrap the text to see all the data.

• Step #2 – Select all the cells parallel to data in the E column.

• Step #3 – Now, click on “Wrap text” under the “Alignment” section in the “Home” tab.

• Step #4 – In cell E2, we must write the following formula:

• Step #5 – When we press the “Enter” key, we can see the following result:

• Step #6 – We currently do not see the whole data. We need to expand the row by clicking on the expand row button by hovering our mouse between the two cells, A2 and A3.

• Step #7 – Now, we must drag the formula to cell E8 and see the result.

We have successfully inserted a line break using the concatenate excel formulaThe CONCATENATE function in Excel helps the user concatenate or join two or more cell values which may be in the form of characters, strings or numbers.read more.

Method #3  – Line Break in Excel Cell (Conventional way)

We will use the last and the most convenient way of using a line break in a cell while working on data. We need to keep in mind that this method only works in a cell. For the next cell, we need to repeat the process. We cannot copy the same formula to other cells like a formula.

We will try to insert a line break in the sentence “I am a Boy” and insert a line break after every word.

• Step #1 –  In any cell, double click on the cell or press the F2 button to get in the cell.
• Step #2 – Write I and press the “Alt + Enter” keys.

• Step #3 – We can see that it inserted a line break after I. Now, do this for every word.

• Step #4 – Press the “Enter” key and see the result.

We have successfully inserted a line break using the “Alt + Enter” method.

Things to Remember

There are a few things we need to remember in line breaks:

1. To use AND and CONCATENATE functions, we must wrap text to view the whole data.
2. We must expand the rows after wrapping the text.
3. The CHAR (10) function inserts a line break.
4. The “Alt + Enter” method works in a single cell. However, for it to work in another cell, we must repeat the process.

Recommended Articles

This article is a guide to Line Break in Excel Cell. We discuss how to insert a line break in Excel using 1) AND Formula, 2) CONCATENATE  Formula, and 3) Alt + Enter method, along with practical examples and a downloadable template. You may learn more about Excel from the following articles: –

• BreakPoint in VBA
• Excel Concatenate Columns
• Concatenate Function in VBA
• Format Phone Numbers in Excel

Line Break in Excel (Table of Contents)

• Introduction to Line Break in Excel
• Methods to Insert Line Breaks

Introduction to Line Break in Excel

Actually, we do not think about line breaks while using them. They are used in many situations, like when we are writing an Email or posting something on social media or starting a new paragraph on MS Powerpoint or MS word, etc. They are easy to add in most programs, and for this, the only thing we have to do is press Enter on your keyboard. But this does not work in Excel. If we ever try to add a line break in Excel by pressing ENTER, we go to the next cell in our worksheet. It seems impossible. But do not worry about it.

Methods to Insert Line Breaks

Here, we have two methods to add line breaks in Excel.

1. By using the keyboard shortcut
2. By using formula

Method #1 – By Using Keyboard Shortcut

For this, double click the cell and then bring the cursor where you want to insert the line break. After this, use the keyboard shortcut ALT + ENTER.; this will add a line break to the right of the cursor. Here, we have a simple keyboard shortcut to add line breaks in any cell in Excel. Press Alt + Enter ( Ctrl + Option + Enter for Mac). This will automatically set Wrap Text ON for the cell.

In this example, we want the line break in cell A5. So, we double-click the cell and bring the cursor (after “a”) where we want the line break and press “ALT+ENTER.” Then we get a result.

Similarly, we can insert line breaks in any cell. For example, suppose we want to add a line break after the second “m” in cell A3.

For this, we have to double click the cell A3 and bring the cursor after the second “m,” then press Alt+Enter. Now, we have another example.

Here, we have inserted the line break after five digits of Mobile no. in cell C4. But when we have to do the same in many cells, this method is time-consuming and inefficient. In that case, we use a formula to add a line break.

Method #2 – By Using Formula

We cannot use a keyboard shortcut when we have to insert line breaks in many Excel cells. In this case, we have to use a formula to insert the line break.

Formula:

=”text”&CHAR(10)&”text”

We use the concatenation operator with the CHAR function in the above-written formula to add a line break. CHAR function returns the result based on the ASCII code, which is a character code. Here, we have some examples to explain the working of this formula.

In the example shown, we want to write the text from cell A2, B2, and C2 with line breaks in D2. For this, enable the Wrap Text first and then use the formula “=A2&CHAR(10)&B2&CHAR(10)&C2”.

The above-written formula glues the text in A2, B2, and C2 using the ampersand, the concatenation operator in MS Excel. We get the result.

In the example shown, we want to write the text from cell A3, B3, and C3 with line breaks in D3. For this, enable the Wrap Text first and then use the formula “=A3&CHAR(10)&B3&CHAR(10)&C3”.

Thus the character function in this formula combines the text that appears in A3, B3, and C3. We get the result.

In this example shown, we want to write the text from cell A4, B4, and C4 with line breaks in D4. For this, enable the Wrap Text first and then use the formula “=A4&CHAR(10)&B4&CHAR(10)&C4”.

Thus the character function in this formula combines the text that appears in A4, B4, and C4, and we get the result.

In this example shown, we want to write the text from cell A5, B5, and C5 with line breaks in D5. For this, enable the Wrap Text first and then use the formula “=A5&CHAR(10)&B5&CHAR(10)&C5”.

Thus the character function in this formula combines the text that appears in A5, B5, and C5, and we get the result.

Conclusion

ASCII stands for American Standard Code for Information Interchange. Line Feed means moving the cursor to the beginning of the next line But remember to insert the line break in MS Excel; first, we have to enable the Wrap Text; otherwise, the CHAR function will make no changes in the result. And for this, select the cell with the formula, then go to Home, then Alignment, then Wrap Text. If you are using Mac, use 13 instead of 10 as an argument of the CHAR function, which represents “carriage return”. Carriage return brings the cursor to the beginning of the current line.

Things to Remember About Line Break in Excel

• A keyboard shortcut is a good way to insert a line break in a small no. of cells but add a line break in a large number of cells and use the CHAR function.
• CHAR function returns the result on the base of a character code.
• It uses parameter 10 for windows and 13 for Mac. Here, 10 represents “line feed”, and 13 represents “carriage return”.
• Lie Feed means moving the cursor to the next line and Carriage Return means moving the cursor to the beginning of the current line.
• When we use a shortcut, it will enable the Wrap Text automatically.
• MS Excel does not enable the Wrap Text by itself when we use the formula to add a line break. We have to enable it manually.

Recommended Articles

This is a guide to Line Break in Excel. Here we discuss How to Insert Line Break in Excel along with practical examples and a downloadable excel template. You can also go through our other suggested articles –

1. Break Links in Excel
2. Find External Links in Excel
3. New Line in Excel Cell
4. Print Gridlines in Excel

Start a new line of text inside a cell in Excel

To start a new line of text or add spacing between lines or paragraphs of text in a worksheet cell, press Alt+Enter to insert a line break.

Double-click the cell in which you want to insert a line break.

Click the location inside the selected cell where you want to break the line.

Press Alt+Enter to insert the line break.

To start a new line of text or add spacing between lines or paragraphs of text in a worksheet cell, press CONTROL + OPTION + RETURN to insert a line break.

Double-click the cell in which you want to insert a line break.

Click the location inside the selected cell where you want to break the line.

Press CONTROL+OPTION+RETURN to insert the line break.

To start a new line of text or add spacing between lines or paragraphs of text in a worksheet cell, press Alt+Enter to insert a line break.

Double-click the cell in which you want to insert a line break (or select the cell and then press F2).

Click the location inside the selected cell where you want to break the line.

Press Alt+Enter to insert the line break.

Double-tap within the cell.

Tap the place where you want a line break, and then tap the blue cursor.

Tap New Line in the contextual menu.

Note: You cannot start a new line of text in Excel for iPhone.

Tap the keyboard toggle button to open the numeric keyboard.

Press and hold the return key to view the line break key, and then drag your finger to that key.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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Start a new line of text inside a cell in Excel

To start a new line of text or add spacing between lines or paragraphs of text in a worksheet cell, press Alt+Enter to insert a line break.

Double-click the cell in which you want to insert a line break.

Click the location inside the selected cell where you want to break the line.

Press Alt+Enter to insert the line break.

To start a new line of text or add spacing between lines or paragraphs of text in a worksheet cell, press CONTROL + OPTION + RETURN to insert a line break.

Double-click the cell in which you want to insert a line break.

Click the location inside the selected cell where you want to break the line.

Press CONTROL+OPTION+RETURN to insert the line break.

To start a new line of text or add spacing between lines or paragraphs of text in a worksheet cell, press Alt+Enter to insert a line break.

Double-click the cell in which you want to insert a line break (or select the cell and then press F2).

Click the location inside the selected cell where you want to break the line.

Press Alt+Enter to insert the line break.

Double-tap within the cell.

Tap the place where you want a line break, and then tap the blue cursor.

Tap New Line in the contextual menu.

Note: You cannot start a new line of text in Excel for iPhone.

Tap the keyboard toggle button to open the numeric keyboard.

Press and hold the return key to view the line break key, and then drag your finger to that key.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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How To Add A New Line In Excel?

To start a new line of text or add spacing between lines or paragraphs of text in a worksheet cell, press Alt+Enter to insert a line break. Double-click the cell in which you want to insert a line break.

How do you insert a new line?

To add spacing between lines or paragraphs of text in a cell, use a keyboard shortcut to add a new line. Click the location where you want to break the line. Press ALT+ENTER to insert the line break.

How do I add a line between rows in Excel?

Select the cells where the empty rows need to appear and press Shift + Space. When you pick the correct number of rows, right-click within the selection and choose the Insert option from the menu list. Tip. If your cells contain any formatting, use the Insert Options icon to match the format.

Why does Alt Enter not working Excel?

Try using Alt+Enter with one Alt key and then with the other to see if you get different results. If the Alt+Enter problem is exhibited on all the workbook on your system, then try using Alt+Enter in other programs, such as Word.Check to see if the issue is with both Alt keys on the keyboard or with only one.

How do you go to a new line character in Excel?

To show text on separate lines in an Excel worksheet cell, use a shortcut, Alt+Enter, to add a line break.
Here are the steps to add a line break in a cell:

1. Select the cell.
2. In the Formula Bar, click where you want the line break.
3. Press Alt + Enter, to add the line break.
4. Press Enter, to complete the change.

How do I replace a comma in a new line in Excel?

Excel : Replace comma to line break

1. Selected the range of cells I needed to replace.
2. Go to Home > Find & Select > Replace or Ctrl + H.
3. Find what: ,
4. Replace with: CTRL + SHIFT + J.
5. Click Replace All.
6. Hooray here i got my result as below.

How do I enter a new line in an Excel cell Mac?

How to start a new line in Excel cell. The fastest way to create a new line within a cell is by using a keyboard shortcut: Windows shortcut for line break: Alt + Enter. Mac shortcut for line feed: Control + Option + Return or Control + Command + Return.

How do I enable Alt Enter in Excel?

Why Ctrl Shift Enter in Excel?

The use of Ctrl Shift-Enter together helps in converting the data into an array format which consists of multiple data values in excel. It also supports in differentiation between the regular formula and array formula.

How do I insert a new line in Find and Replace?

How to add line break to search and replace

1. Do CTRL-H to bring up the Find & Replace dialog.
2. Click on “More Options” (bottom left button)
3. Make sure “Regular expressions” is checked/selected.
4. Then in your “Search for” box, enter: | | * and in the “Replace with” enter: | | n*

How do you find and replace in new line?

1. Open Find and Replace Option ( Ctrl + Alt + F in Mac )
2. Type n in find input box.
3. Click on Find All button, This will select all the n in the text with the cursor.
4. Now press Enter, this will replace n with the New Line.

How do I change a semicolon to a new line in Excel?

Select the cells containing the commas you need to replace with newlines, then press the Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window. 3. Press the F5 key or click the Run button to run the code. Then all commas in selected cells are replaced with newlines immediately.

How do I indent the second line in Excel?

Indenting Individual Lines of Text in a Cell

1. Select the desired cell(s).
2. Turn on “Wrap Text” using the instructions above.
3. Click your cursor into the desired cell.
4. Type the desired text. To go to a new line, press [Alt]+[Enter].
5. To indent individual lines of text, use the space bar to insert the desired space.

How do you use Alt Enter?

Summary. When you run an application in a console window, you can press ALT+ENTER to switch the console into full screen view. The application running in the console window is displayed in full screen. NOTE: ALT+ENTER only switches to full screen on x86 machines.

What is an Xlookup in Excel?

Use the XLOOKUP function to find things in a table or range by row.With XLOOKUP, you can look in one column for a search term, and return a result from the same row in another column, regardless of which side the return column is on.

What is the code for a line break in Excel?

10
The character code for a line break in Excel varies depending on the platform. On Windows, the code is 10 and on a Mac it’s 13. Note: make sure you have Wrap Text enabled on cells that contain line breaks. In Excel 365, both Win and Mac versions of Excel use CHAR(10) as a line break.

What are line breaks in Excel?

A line break in Excel can be used to end the current line and start a new line in the same cell (as shown below).
Inserting a Line Break Using a Keyboard Shortcut

• Double-click on the cell in which you want to insert the line break (or press F2).
• Place the cursor where you want the line break.

How do I add a new line in Sublime Text?

To insert a new line below the current line in your code, hit Cmd–Return (Mac) or Ctrl–Enter(Windows). You can also insert a new line above the current line by using Cmd–Shift–Return(Mac) or Ctrl–Shift–Enter (Windows).

How do you add a new line in atom?

If there was a Markup button, it seems to be gone in later versions of Atom.
What worked for me:

1. I just added a new line at the end of the file.
2. Shift + How do I replace text with a new line in Word?

Remove Line Breaks in Word Using Find and Replace

1. Go to the Home tab and, in the Editing group, select Replace. Or, press Ctrl+H to open the Find and Replace dialog box.
2. In the Find what text box, enter ^p^p (the letter p must be lower case).
3. In the Replace with text box, enter ^p.
4. Select Replace All or Replace.

Источник

Insert a New Line in an Excel Cell

Enter a New Line

If you want to insert a new line (line break) when typing into an Excel cell, the simplest way is to:

Position the curser in the cell, at the point where you want the new line to be inserted.

Press the keyboard shortcut:

I.e. press the Alt key and while holding this down, press the Enter (or Return) key.

Use Formulas to Insert a New Line

When working with Excel formulas you can insert a new line into an Excel cell using the Excel Char function. The line break character is represented by character number 10. Therefore, a new line can be inserted into a cell using the function:

The example below uses the & operator and the Char function to insert a line break between two text strings:

A
1	=»John Smith» & CHAR( 10 ) & «3 Carlton Road»

A
1	John Smith 3 Carlton Road

Formatting Cells to Display a New Line

For a new line to be displayed in an Excel cell, the Wrap Text option must be enabled. In recent versions of Excel (2007 and later), this can be controlled by the Wrap Text button, which is located in the ‘Alignment’ group of the Home tab of the Excel ribbon (see below).

The Wrap Text option can also be controlled from within the Format Cells dialog box. Therefore, if you have an older versions of Excel, which does not have the shortcut button, you can wrap text as follows:

Select the cell(s) that you want to wrap text in;

Open the ‘Format Cells’ dialog box.

(The easiest way to do this is to use the keyboard shortcut Ctrl + 1 — i.e. press the Ctrl key and while holding this down press 1).

Select the Alignment tab in the ‘Format Cells’ dialog box.

Check the box next to the Wrap text option and click OK.

For more information on the Wrap Text option, see the Wrap-Text-In-Excel page.

Источник

New Line in an Excel Cell

Insert a New Line in an Excel Cell

A new line in excel cell is inserted when one needs to move a string to the next line of the cell. To insert a new line, a line break must be added at the relevant place. A line break tells Excel to break the existing line and begin a new line (within the same cell) with the immediately following character. When line breaks are inserted in a cell, its content can be seen in multiple lines.

For example, in the following image, a line break has been inserted after the cities Bangalore and Mysore. So, a total of two line breaks have been inserted in cell A1. Notice that the three cities are in three different rows of the same cell.

Starting a new line in an excel cell ensures that the lengthy text strings are split into multiple lines. This improves the readability and lends a neat look to the worksheet. To obtain the right result after inserting line breaks, ensure that the wrap text feature of Excel is turned on.

Table of contents

Top 3 Ways to Insert a New Line in a Cell of Excel

The methods to start a new line in a cell of Excel are listed as follows:

1. Shortcut keys “Alt+Enter”
2. “CHAR(10)” formula of Excel
3. Named formula [CHAR(10)]

Let us consider an example of each technique.

Note: The line feed (LF) and carriage return Carriage Return Carriage Return in excel cell is a way to shift to a new line within the same cell. This could be treated as a line breaker which fits in huge data in an organized manner within one cell. read more (CR) are two terms closely related to a line break. The LF moves the cursor to the next line within the cell. In contrast, a CR moves the cursor to the beginning (or the first position) of the same line. So, with a CR alone, the cursor does not move to the next line.

Every operating system considers a line break (LF or CR or a combination of CR and LF) differently. For instance, when a line break is inserted in the Windows operating system, both CR and LF (called CR+LF or CRLF) are inserted together.

The CRLF moves the cursor to the beginning of the next line. However, the “Alt+Enter” method inserts only line feeds in Excel. The ASCII (American Standard Code for Information Interchange) codes for LF and CR are 10 and 13 respectively.

In this article, the usage of code 10 has been shown in example #2. Further, this article uses the term line break in place of line feed and carriage return. Hence, consider all three (line break, line feed, and carriage return) to be the same in this article.

#1 – Using the Shortcut Keys “Alt+Enter”

The following image shows the names of three cities of India in cell A1. We want to insert a line break after the first two cities of this cell. Use the keys “Alt+Enter” of Excel.

The steps to insert line breaks by using the keys “Alt+Enter” are listed as follows:

Step 1: Double-click inside cell A1. Next, move and bring the cursor immediately before the “M” of Mysore. To do this, either move the cursor with the arrow keys of the keyboard or click at the stated position with the left-click of the mouse.

The cursor is placed before Mysore because a line break needs to be inserted at this position.

Note: Alternatively, one can also place the cursor at the stated position in the formula bar.

Step 2: Press the keys “Alt+Enter.” For this shortcut to work, hold the “Alt” key while pressing the “Enter” key.

A new line is inserted before “Mysore,” as shown in the following image.

Step 3: Place the cursor before the “M” of Mumbai by using the left-click of the mouse. Press the keys “Alt+Enter,” the way they were pressed in the preceding step.

The name “Mumbai” shifts to a new line within the same cell of Excel. This is shown in the following image.

Step 4: Press the “Enter” key to exit the Edit mode. The following image shows the names of the three cities in multiple lines of a single cell (cell A1) of Excel. This result will be displayed only if the wrap text feature of Excel is turned on.

Notice that the formula bar (in the following image) shows a line break after Bangalore.

Note: The “wrap text” is a toggle button in the “alignment” group of the Home tab. It can also be accessed from the “alignment” tab of the “format cells” window. This window can be opened by pressing the shortcut “Ctrl+1.”

By default, the wrap text feature is turned on when a line break is inserted with the “Alt+Enter” method in Excel. To cross-check, keep cell A1 selected and notice that the “wrap text” button is automatically activated after inserting a line break with the shortcut keys.

If the wrap text button is turned off, the content of cell A1 will display in a single line. However, the line breaks will still be visible in the formula bar.

#2–Using the “CHAR(10)” Formula of Excel

The following image shows the names and addresses of some people. The first and the last names have been split into columns A and B respectively. The address has been split into columns C to G. We want to perform the following tasks:

• Join the first and the last name to the full address of each person. For this, combine the strings of columns A and B with those of columns C to G. Use the ampersand (&) to join the stated strings. Ensure that a single space character precedes each string of the address.
• Insert a line break between the last name and the first character of the address. Use the CHAR function for inserting line breaks.

In the end, the complete name should be in one line, followed by the address in the subsequent lines of the cell. Further, use a single formula for performing the given tasks. Explain the formula used.

Step 1: Insert a new column to the right of the given dataset. We have inserted column H titled “full address.” This is shown in the following image.

Step 2: Begin by combining the first and last names (of row 2) with the ampersand. To do this, type the following formula in cell H2.

This formula joins the first and the last names of cells A2 and B2 and also inserts a space between them. However, the formula is currently incomplete.

Step 3: Extend the preceding formula to include the CHAR function. Open this function by typing “CHAR,” followed by the opening parenthesis.

The opening of the CHAR function is shown in the following image.

Step 4: Insert the number 10 within the CHAR function. The “CHAR(10)” formula inserts a line break in Excel.

Note: The syntax of the CHAR function is “CHAR(number).” This function returns a character when a number between 1 and 255 is entered. The character is returned from the character set of the user’s computer.

Earlier, the Windows operating system used the ASCII and the ANSI character sets, which have now been replaced by Unicode. The ASCII stands for American Standard Code for Information Interchange. The ANSI character set was created by the American National Standard Institute.

In contrast, the Macintosh operating system uses the Macintosh character set. So, the Macintosh users may use the formula “CHAR(13)” to insert a line break in Excel.

Step 5: Insert the cell references to be joined with the strings of cells A2 and B2. So, in cell H2, enter the following formula by excluding the beginning and ending double quotation marks.

Press the “Enter” key. The output appears in cell H2. The formula and the output are shown in the following image. The output is not fully visible as it is in a single line of cell H2 of Excel.

Explanation of the formula: The preceding formula joins the first and the last names (in cells A2 and B2) with the entire address of a person (in cells D2, E2, F2, and G2). The ampersand (&) is used to join.

Notice that, in the formula, a space character has been inserted preceding the strings of cells D2, E2, F2, and G2. This space character is inserted within double quotation marks (like “ ”). These spaces of the formula ensure that spaces are inserted as separators in the output. Moreover, the separators are inserted at exactly those places (in the output) where they have been entered in the formula.

However, no space is inserted between the strings of cells B2 and C2. Rather, the “CHAR(10)” has been used in place of a space. This is because the “CHAR(10)” moves the immediately following string (of cell C2) to the next line.

Step 6: Activate the wrap text feature of Excel to see the entire content of cell H2. So, select cell H2 and click the “wrap text” button in the “alignment” group of the Home tab.

The output is shown in the following image. The full name and the complete address are visible in cell H2. Not only the strings of cells A2 to G2 have been joined, but a line break has also been inserted after the name (James Butt). As a result, a legible output has been obtained in cell H2.

Note: When a line break is inserted by the CHAR function, the wrap text feature of Excel is not turned on by default. Rather, this feature needs to be enabled manually to see the impact of the line break.

Step 7: Drag the formula of cell H2 till cell H8 by using the fill handle. The fill handle is displayed at the bottom-right corner of cell H2.

The dragging of the fill handle and the outputs are shown in the following image. Hence, the names and addresses have been consolidated neatly in column H.

#3–Using the Named Formula [CHAR(10)]

Working on the dataset of example #2, we want to perform the following tasks:

• Assign the name “NL” to the “CHAR(10)” formula. By doing this, “CHAR(10)” becomes a named formula.
• Add the comment “new line inserter” to the name “NL.”
• Show how to use the name “NL” (representing the named formula) in the ampersand and CHAR formula of example #2. Explain the formula thus used.

Use the “define name” property of Excel for the first two bullet points.

The steps to perform the given tasks by using the named formula are listed as follows:

Step 1: Click “define name” from the “defined names” group of the Formulas tab. This option is shown in the following image.

Step 2: The “new name” window opens, as shown in the following image. Make the following insertions in this window:

• In the “name” box, enter the name “NL.”
• In the “scope” box, let the option “workbook” remain selected.
• In the “comment” box, enter the string “new line inserter.”
• In the “refers to” box, enter the formula “=CHAR(10).”

Ensure that the insertions of points “a,” “c,” and “d” are entered without the beginning and ending double quotation marks. Click “Ok” once the insertions are done.

Note 1: The name and the comment cannot exceed 255 characters in length. The name must begin with a letter, underscore (_) or backslash (). Further, the name should not consist of any space characters.

Step 3: Use “NL” in place of “CHAR(10)” in the following formula.

Press the “Enter” key. The outputs are shown in the following image.

Note: When the “N” of “NL” is typed in the formula, Excel shows the name (NL) as well as the comment (new line inserter) in a list of suggestions. To select “NL” from this list, just double-click it.

Explanation of the formula: The outputs of the preceding formula are the same as that of example #2 (in step 7). This is because other than the name “NL,” the formulas of the two examples (examples #2 and #3) are the same.

Since “CHAR(10)” has been named “NL,” we have used this name in the formula instead of the CHAR function. The “wrap text” feature has also been applied to cell H2. This is the reason its content has fitted into multiple lines of cell H2 of Excel.

Notice that using a different name for “CHAR(10)” has not impacted the result. Rather, using the name “NL” has made the preceding formula compact and understandable.

Note: In this example, “CHAR(10)” is considered a named formula. A named formula is one that has been assigned a name in Excel. Assigning a name (like “NL”) to a formula [like “CHAR(10)”] helps refer to the formula by its name.

So, every time one needs to use “CHAR(10)” in the formulas of the current workbook, one can use “NL” in its place. This is because the “scope” in the “new name” window has been set as “workbook.”

Frequently Asked Questions

Inserting a new line means moving the content of a cell to the next line. This allows one to break lengthy text strings and display their data in multiple lines of a single cell. The shortcuts for inserting a line break in Excel are stated as follows:

Windows operating system – The shortcut is “Alt+Enter.” For this shortcut to work, hold the “Alt” key while pressing the “Enter” key.

Macintosh operating system – The shortcut is “Control+Option+Return” (or “Control+Command+Return”). For this shortcut to work, hold the “Control” and the “Option” keys while pressing the “Return” key.

Note: Before using the preceding shortcuts, ensure that the cursor is placed where a line break needs to be inserted.

The CONCATENATE function joins the values of different cells in a single cell. Thereafter, the “CHAR(10)” inserts line breaks in the single output cell.

The CONCATENATE and CHAR formula for inserting a new line in Excel is stated as follows:
“CONCATENATE(cell1,CHAR(10),cell2,CHAR(10),cell3,CHAR(10)…)”

The steps for inserting a new line with the Find and Replace feature of Excel are listed as follows:

a. Select the cells in which a new line needs to be inserted.
b. Press the keys “Ctrl+H” to open the Replace tab of the Find and Replace window. Alternatively, click the “find & select” drop-down from the “editing” group of the Home tab. Then, select the “replace” option.
c. In the “find what” box, type the separator that separates the strings. For instance, if a comma separates the strings, type a comma. Likewise, if a space separates the strings, type a space.
d. In the “replace with” box, press the keys “Ctrl+J.” A small, blinking dot appears in this box.
e. Click “replace all.”

In the selected cells, all occurrences of the separator (typed in step “c”) will be replaced by line breaks.

Note: Use the Find and Replace feature for inserting line breaks when each selected cell contains at least one occurrence of the separator. At the same time, there is a need to replace all these occurrences with line breaks.

The formula to remove a line break from a cell is stated as follows:
“=SUBSTITUTE(cell1,CHAR(10),””)”

The formula to insert a comma in place of a line break is stated as follows:
“=SUBSTITUTE(cell1,CHAR(10),”,”)”

In both the preceding formulas, “cell1” is the cell that contains the string with line breaks. Further, the SUBSTITUTE function replaces every occurrence of “CHAR(10)” with a blank (“”) or a comma (“,”).

Note: Alternatively, the line breaks can be removed with the Find and Replace feature. Press the keys “Ctrl+J” in the “find what” box. In the “replace with” box, type a separator (like a space or comma) that needs to be inserted in place of a line break. Click “replace all” at the end.

Since removing line breaks with the Find and Replace feature may not always work as desired, one can use the preceding SUBSTITUTE and CHAR formulas.

Recommended Articles

This has been a guide to inserting a new line in a cell of Excel. Here we learn how to start a new line in an Excel cell by using the shortcut keys (Alt+Enter), CHAR function, and named formula [CHAR(10)]. A downloadable template is available on the website. You may learn more about Excel from the following articles–

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