What is font size in excel

Change the font size

Our Virtual Agent can help answer your questions about fonts in Office.

You can change the font size for all text or just selected text in desktop Excel, PowerPoint, or Word.

Change the default font size for all text

The way you change the default font size varies by app. Select your app below, and then follow the steps.

Click File > Options.

In the dialog box, click General.

Under When creating new workbooks, in the Font Size box, enter the font size you want.

Or, you can type in any size you want, between 1 and 409, in multiples of .5, such as 10.5 or 105.5. You can also choose a different default font style.

Note: To begin using the new default font size or font, you must restart Excel. The new default font and font size are used only in new workbooks created after you restart Excel; any existing workbooks are not affected. To use the new default font and size in existing workbooks, move worksheets from an existing workbook to a new workbook.

To change the font size for all slides, change it on the slide master. Every PowerPoint presentation contains a slide master with related slide layouts.

Note: If you want to change the theme, you should do that before changing the font, as a different theme may use different fonts.

On the View tab, click Slide Master.

In Slide Master View, the slide master is at the top of the thumbnail pane with the related layouts beneath it.

Click the slide master to change the font on all slides, or click any of the layouts to change the font size on just that layout.

On the slide master or layout, select the level of placeholder text for which you want to change the font size.

On the Home tab, click the font size you want in the Font Size box.

You can also type in any size you want in multiples of .1, such as 10.3 or 105.7.

The bullet automatically increases or decreases in size to match the font size changes.

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You can change the font, style, and size of the headers and footers that you want to print with along with contents of your worksheet. Also, there are options you can configure to ensure that the header and footer font size settings don’t change when you scale the worksheet for printing.

Follow these steps to format header / footer text:

Ensure that either a header or a footer (or both) have been added to the worksheet.

Open the worksheet containing the header or footer text you want to format.

Note: If you don’t have a header or footer, add them by clicking Insert > Header & Footer.

On the status bar, click the Page Layout View button.

Select the header or footer text you want to change.

On the Home tab in the Font group, set the formatting options that you want to apply to the header / footer.

When you’re done, click the Normal view button on the status bar.

If you don’t want the header and footer to scale with the document:

On the status bar, click the Page Layout View button, and then click Design and uncheck the Scale with Document box.

Tip: If you leave a check in the Scale with Document box, the header and footer font will scale along with the worksheet—and your header/footer Font settings likely won’t be reflected in the printout view.

For more information about working with titles, dates, and page numbers in headers and footers, see Headers and footers in a worksheet.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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Excel Format Fonts

Format Fonts

You can format fonts in four different ways: color, font name, size and other characteristics.

Font Color

The default color for fonts is black.

Colors are applied to fonts by using the «Font color» function.

How to apply colors to fonts

1. Select cell
2. Select font color
3. Type text

The font color goes for both numbers and text.

The Font color command remembers the color used last time.

Note: Custom colors are applied in the same way for both cells and fonts. You can read more about it in the Apply colors to cells chapter.

Lets try an example, step by step:

1. Select standard font color Red
2. Type A1(Hello)
3. Hit enter
4. Select standard font color Green
5. Type B1(World!)
6. Hit enter

Font Name

The default font in Excel is Calibri.

The font name can be changed for both numbers and text.

Why change the font name in Excel?

• Make the data easier to read
• Make the presentation more appealing

How to change the font name:

1. Select a range
2. Click the font name drop down menu
3. Select a font

Let’s have a look at an example.

1. Select A1:C4
2. Click the font name drop down menu
3. Select Arial

The example has both text ( A1:B1 ) and numbers ( A4:C4 )

Good job! You have successfully changed the fonts from Calibri to Arial for the range A1:C4 .

Font Size

To change the font size of the font, just click on the font size drop down menu:

Font Characteristics

You can apply different characteristics to fonts such as:

• Bold
• Italic
• Underlined
• Strike though

The commands can be found below the font name drop down menu:

Bold is applied by either clicking the Bold (B) icon in the Ribbon or using the keyboard shortcut CTRL + B or Command + B

Italic is applied by either clicking the Italic (I) icon or using the keyboard shortcut CTRL + I or Command + I

Underline is applied by either clicking the Underline (U) icon or using the keyboard shortcut CTRL + U or Command + U

Strikethrough is applied by either clicking the Strikethrough (ab) icon or using the keyboard shortcut CTRL + 5 or Command + Shift + X

Chapter Summary

Fonts can be changed in four different ways: color, font name, size and other characteristics. The fonts are changed to make the spreadsheet more readable and delicate.

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Change the font size

Our Virtual Agent can help answer your questions about fonts in Office.

You can change the font size for all text or just selected text in desktop Excel, PowerPoint, or Word.

Change the default font size for all text

The way you change the default font size varies by app. Select your app below, and then follow the steps.

Click File > Options.

In the dialog box, click General.

Under When creating new workbooks, in the Font Size box, enter the font size you want.

Or, you can type in any size you want, between 1 and 409, in multiples of .5, such as 10.5 or 105.5. You can also choose a different default font style.

Note: To begin using the new default font size or font, you must restart Excel. The new default font and font size are used only in new workbooks created after you restart Excel; any existing workbooks are not affected. To use the new default font and size in existing workbooks, move worksheets from an existing workbook to a new workbook.

To change the font size for all slides, change it on the slide master. Every PowerPoint presentation contains a slide master with related slide layouts.

Note: If you want to change the theme, you should do that before changing the font, as a different theme may use different fonts.

On the View tab, click Slide Master.

In Slide Master View, the slide master is at the top of the thumbnail pane with the related layouts beneath it.

Click the slide master to change the font on all slides, or click any of the layouts to change the font size on just that layout.

On the slide master or layout, select the level of placeholder text for which you want to change the font size.

On the Home tab, click the font size you want in the Font Size box.

You can also type in any size you want in multiples of .1, such as 10.3 or 105.7.

The bullet automatically increases or decreases in size to match the font size changes.

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How to control and understand settings in the Format Cells dialog box in Excel

Summary

Microsoft Excel lets you change many of the ways it displays data in a cell. For example, you can specify the number of digits to the right of a decimal point, or you can add a pattern and border to the cell. You can access and modify the majority of these settings in the Format Cells dialog box (on the Format menu, click Cells).

The «More Information» section of this article provides information about each of the settings available in the Format Cells dialog box and how each of these settings can affect the way your data is presented.

More Information

There are six tabs in the Format Cells dialog box: Number, Alignment, Font, Border, Patterns, and Protection. The following sections describe the settings available in each tab.

Number Tab

Auto Number Formatting

By default, all worksheet cells are formatted with the General number format. With the General format, anything you type into the cell is usually left as-is. For example, if you type 36526 into a cell and then press ENTER, the cell contents are displayed as 36526. This is because the cell remains in the General number format. However, if you first format the cell as a date (for example, d/d/yyyy) and then type the number 36526, the cell displays 1/1/2000.

There are also other situations where Excel leaves the number format as General, but the cell contents are not displayed exactly as they were typed. For example, if you have a narrow column and you type a long string of digits like 123456789, the cell might instead display something like 1.2E+08. If you check the number format in this situation, it remains as General.

Finally, there are scenarios where Excel may automatically change the number format from General to something else, based on the characters that you typed into the cell. This feature saves you from having to manually make the easily recognized number format changes. The following table outlines a few examples where this can occur:

If you type	Excel automatically assigns this number format
1.0	General
1.123	General
1.1%	0.00%
1.1E+2	0.00E+00
1 1/2	# ?/?
$1.11	Currency, 2 decimal places
1/1/01	Date
1:10	Time

Generally speaking, Excel applies automatic number formatting whenever you type the following types of data into a cell:

Built-in Number Formats

Excel has a large array of built-in number formats from which you can choose. To use one of these formats, click any one of the categories below General and then select the option that you want for that format. When you select a format from the list, Excel automatically displays an example of the output in the Sample box on the Number tab. For example, if you type 1.23 in the cell and you select Number in the category list, with three decimal places, the number 1.230 is displayed in the cell.

These built-in number formats actually use a predefined combination of the symbols listed below in the «Custom Number Formats» section. However, the underlying custom number format is transparent to you.

The following table lists all of the available built-in number formats:

Number format	Notes
Number	Options include: the number of decimal places, whether or not the thousands separator is used, and the format to be used for negative numbers.
Currency	Options include: the number of decimal places, the symbol used for the currency, and the format to be used for negative numbers. This format is used for general monetary values.
Accounting	Options include: the number of decimal places, and the symbol used for the currency. This format lines up the currency symbols and decimal points in a column of data.
Date	Select the style of the date from the Type list box.
Time	Select the style of the time from the Type list box.
Percentage	Multiplies the existing cell value by 100 and displays the result with a percent symbol. If you format the cell first and then type the number, only numbers between 0 and 1 are multiplied by 100. The only option is the number of decimal places.
Fraction	Select the style of the fraction from the Type list box. If you do not format the cell as a fraction before typing the value, you may have to type a zero or space before the fractional part. For example, if the cell is formatted as General and you type 1/4 in the cell, Excel treats this as a date. To type it as a fraction, type 0 1/4 in the cell.
Scientific	The only option is the number of decimal places.
Text	Cells formatted as text will treat anything typed into the cell as text, including numbers.
Special	Select one of the following from the Type box: Zip Code, Zip Code + 4, Phone Number, and Social Security Number.

Custom Number Formats

If one of the built-in number formats does not display the data in the format that you require, you can create your own custom number format. You can create these custom number formats by modifying the built-in formats or by combining the formatting symbols into your own combination.

Before you create your own custom number format, you need to be aware of a few simple rules governing the syntax for number formats:

Each format that you create can have up to three sections for numbers and a fourth section for text.

The first section is the format for positive numbers, the second for negative numbers, and the third for zero values.

These sections are separated by semicolons.

If you have only one section, all numbers (positive, negative, and zero) are formatted with that format.

You can prevent any of the number types (positive, negative, zero) from being displayed by not typing symbols in the corresponding section. For example, the following number format prevents any negative or zero values from being displayed:

To set the color for any section in the custom format, type the name of the color in brackets in the section. For example, the following number format formats positive numbers blue and negative numbers red:

Instead of the default positive, negative and zero sections in the format, you can specify custom criteria that must be met for each section. The conditional statements that you specify must be contained within brackets. For example, the following number format formats all numbers greater than 100 as green, all numbers less than or equal to -100 as yellow, and all other numbers as cyan:

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How to Format Text in Excel?

Formatting text in Excel includes color, font name, font size, alignment, font appearance in bold, underline, italic, background color of the font cell, etc.

You can download this Formatting Text Excel Template here – Formatting Text Excel Template

#1 Text Name

We can format the text font from default to any other available fonts in Excel. Likewise, we can insert any text value in any of the cells.

Under the “Home” tab, we can see so many formatting options available.

Formatting has been categorized into six groups: “Clipboard,” “Font,” “Alignment,” “Number,” and “Styles.”

In this, we are formatting the font of cell value A1, “Hello Excel.” For this, under the “Font” category, click on the “Font Name” drop-down list and select the font name as per wish.

We hover over one of the font names above. We can see the quick preview in cell A1. If you are satisfied with the font style, click on the name to fix the font name for the selected cell value.

#2 Font Size

Similarly, we can also format the font size of the text in a cell. Just type the font size in numbers next to the font name option.

Enter the font size in numbers to see the impact.

#3 Text Appearance

We can modify the default view of the text value. For example, we can make the text value look bold, italic, and underlined. Look at font size and name options. We can see all these three options.

As per the format, we can apply formatting to text value.

• We have applied the “Bold” formatting using the Ctrl + B shortcut excel keyAn Excel shortcut is a technique of performing a manual task in a quicker way.read more.

• To apply “Italic” formatting, use the Ctrl + I shortcut key.

• To apply “Underline” formatting, use the Ctrl + U shortcut key.

• The below image shows a combination of all the above three options.

• If we want to apply a double underline, click on the drop-down list of underline options and choose “Double Underline.”

#4 Text Color

We can format the default font color (black) of text to any colors available.

• Click on the drop-down list of the “Font Color” option and change as per choice.

#5 Text Alignment

We can format the alignment of the Excel text under the “Alignment” group.

• We can do a left alignment, right alignment, middle alignment, top alignment, and bottom alignment.

#6 Text Orientation

The important thing under “Alignment” is the “Orientation” of the text value.

Under “Orientation,” we can rotate text values diagonally or vertically.

• Angle Counterclockwise

• Angle Clockwise

• Vertical Text

• Rotate Text Up

• Rotate Text Down

• Under “Format Cell Alignment, we have many options. Click on this option and experiment with some techniques to see the impact.

#7 Conditional Text Formatting

Let us see how to apply conditional formattingConditional formatting is a technique in Excel that allows us to format cells in a worksheet based on certain conditions. It can be found in the styles section of the Home tab.read more to text in Excel.

We have learned some of the basic text formatting techniques. How about the idea of formatting only a specific set of values from the group? If we want to find only duplicate values or find unique values.

These are possible through the conditional formatting technique.

For example, look at the below list of cities.

From this list, let us learn some formatting techniques.

#1 – Highlight Specific Value

If we want to highlight only the specific city name, we can only highlight specific city names. For example, assume we want to highlight the city “Bangalore,” then select the data and go to conditional formatting.

Click on the drop-down list in excelA drop-down list in excel is a pre-defined list of inputs that allows users to select an option.read more of “Conditional Formatting” >>> “Highlight cells Rules” >>> “Text that Contains.”

Now, we will see the below window.

Next, we must enter the text value that we need to highlight.

Now from the drop-down list, we must choose the formatting style.

Click on “OK.” Consequently, it will highlight only the supplied text value.

#2 – Highlight Duplicate Value

To highlight duplicate values in excelHighlight Cells Rule, which is available under Conditional Formatting under the Home menu tab, can be used to highlight duplicate values in the selected dataset, whether it is a column or row of a table.read more, follow the below path.

“Conditional Formatting” >>> “Highlight cells Rules” >>> “Duplicate Values.”

Again from the below window, we must select the formatting style.

As a result, it will highlight only the text values that appear more than once.

#3 – Highlight Unique Value

Like how we have highlighted duplicate values similarly, we can highlight all the unique values, i.e., text value that appears only once. Then, the formatting window chooses the “Unique” value option from the duplicate values.

It will highlight only the unique values.

Things to Remember

• We must learn shortcut keys to format text values in Excel quickly.
• We can use conditional formatting to format some text values based on certain conditions.

Recommended Articles

This article is a guide to formatting text in Excel. We discuss formatting text using text name, font size, appearance, color, etc., with practical examples and downloadable Excel templates. You may learn more about Excel from the following articles: –

• Conditional Formatting in Dates
• Conditional Formatting along with Formulas
• Combine Text From Two Or More Cells