What is cell name in excel

Define and use names in formulas

By using names, you can make your formulas much easier to understand and maintain. You can define a name for a cell range, function, constant, or table. Once you adopt the practice of using names in your workbook, you can easily update, audit, and manage these names.

Name a cell

In the Name Box, type a name.

To reference this value in another table, type th equal sign (=) and the Name, then select Enter.

Define names from a selected range

Select the range you want to name, including the row or column labels.

Select Formulas > Create from Selection.

In the Create Names from Selection dialog box, designate the location that contains the labels by selecting the Top row, Left column, Bottom row, or Right column check box.

Excel names the cells based on the labels in the range you designated.

Use names in formulas

Select a cell and enter a formula.

Place the cursor where you want to use the name in that formula.

Type the first letter of the name, and select the name from the list that appears.

Or, select Formulas > Use in Formula and select the name you want to use.

Manage names in your workbook with Name Manager

On the ribbon, go to Formulas > Name Manager. You can then create, edit, delete, and find all the names used in the workbook.

Name a cell

In the Name Box, type a name.

Define names from a selected range

Select the range you want to name, including the row or column labels.

Select Formulas > Create from Selection.

In the Create Names from Selection dialog box, designate the location that contains the labels by selecting the Top row, Left column, Bottom row, or Right column check box.

Excel names the cells based on the labels in the range you designated.

Use names in formulas

Select a cell and enter a formula.

Place the cursor where you want to use the name in that formula.

Type the first letter of the name, and select the name from the list that appears.

Or, select Formulas > Use in Formula and select the name you want to use.

Manage names in your workbook with Name Manager

On the Ribbon, go to Formulas > Defined Names > Name Manager. You can then create, edit, delete, and find all the names used in the workbook.

In Excel for the web, you can use the named ranges you’ve defined in Excel for Windows or Mac. Select a name from the Name Box to go to the range’s location, or use the Named Range in a formula.

For now, creating a new Named Range in Excel for the web is not available.

Need more help?

You can always ask an expert in the Excel Tech Community or get support in the Answers community.

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What is a cell in Excel?

A cell is an essential part of MS-Excel. It is an object of Excel worksheets. Whenever you open Excel, the Excel worksheet contains cells to store the information in them. You enter content and your data into these cells. Cells are the building blocks of the Excel worksheet. So, you should know every single point about it.

In the Excel worksheet, a cell is a rectangular-shaped box. It is a small unit of the Excel spreadsheet. There are around 17 billion cells in an Excel worksheet, which are united together in horizontal and vertical lines.

An Excel worksheet contains cells in rows and columns. Rows are labeled as numbers and columns as alphabets. It means the rows are identified by numbers and columns by alphabets.

Which data can enter into cell

Excel consists of a group of cells in a worksheet. You can enter data in any of these cells. Excel allows the user to enter any type of data in Excel cells, such as numeric, text, date, and time data. Whatever you enter in a cell, it appears inside the cell and as well as in the formula bar.

Double-tap on any of a cell to make it editable and write the data in it. In Excel, you can enter any type of data in Excel cells, such as number, string, text, date, time, etc. In addition, the users can also perform operations on it.

How to identify cell number?

In Excel, you can easily identify the cell number you are currently in. You can either find the cell number inside the Name box or also from row and column headers.

The highlighted row and column in the header is the cell number when a cell is selected. See the screenshot below:

Else see the cell number inside the Name box of the currently selected cell and get the cell number, e.g., D15.

Enter data into the cell

To enter the data/information into a cell, double-tap on any cell to make it editable and write the data in it. Let’s understand with an example.

Delete cell data

Select the cell along with data inside it and either press Backspace or Delete button to delete the content of the cell. It will delete one letter at a time means 1 tap backspace/delete will delete only one letter of that cell.

You can also delete cell data in one go. For this, select the cell data and then either press the Backspace or Delete button. The selected cell content will be deleted.

You can also use this Delete button to delete the content of multiple cells. For this, you have to select cells with data whose data you want to delete and press the Delete key on your keyboard. The data of the selected cells will be deleted.

Delete cell

There is a huge difference between deleting the cell data or deleting a cell itself. So, don’t be confused between them. To delete the cells, you have to perform a bit different steps, as we are discussing below:

Step 1: Select one or more cells, which you want to delete. E.g., A3, A4, and B3, B4.

Step 2: Right-click any of the selected cells and click on the Delete command present inside the list.

Step 3: Mark the relevant radio button and click on the OK button. We have chosen to Shift cells up option to shift the remaining cells data of the selected column to the upper row.

Step 4: The selected cells will be deleted and the remaining cells will shift up at the place of deleted cells.

Cell range

Cell range is one, which has a starting and ending point. When the multiple cells are selected in a sequence, it is called as cell range. Cell range shows from start cell to end cell. Selected cells must be in sequence without any gap in selection.

For example,

Cell range A1:A8

Cell A1 to A8 is selected in this range. It means that total 8 cells are selected.

Cell range A1:B8

Cell A1 to A8 and B1 to B8 are selected in this cell range. It means that total 16 cells are selected.

How to select multiple cells

Sometimes, there is a need to select a large range of cell data in an Excel sheet. You can easily select a larger group of cells or a cell range in two ways. Either with mouse or shift and arrow key.

1. Continues selection

Firstly, we will show you a contiguous selection of multiple cells using both methods.

• Select cells with mouse

Click on a cell, hold the mouse left key and drag until you got select all needed cells.

• Select cells with Shift and arrow key

There is one more way selecting multiple cells at one time. You can use the Shift key with arrow keys (choose direction) to select multiple cells.

Firstly, click on one cell in the Excel worksheet. Keep pressing the shift key and use the required arrow key with it according to selection to select the multiple cells.

2. Scattered selection

Excel also allows to select multiple cells from different rows and columns without following any contiguous selection range process as above. We can do it only using the Ctrl key.

• Select scattered cells with the CTRL key

Excel provides a way to select two or more cells of different rows and different columns. You can use the CTRL key to hold the selection and then choose the cells to select.

Remember that only those cells will be selected which has some data. Blank cells cannot be selected even using the Ctrl key.

Cut, copy, and paste the cells data

Cut, copy, and paste are the most used operations of every tool. Excel allows its users to copy or cut the content from one place and paste it to another cell in Excel.

Excel also provides shortcut commands for these operations. CTRL + C for copy, CTRL + P for paste the copied content, and CTRL + X for cut is used in Excel. These shortcut keys are the same for almost every tool.

Copy and paste the cell data

Step 1: Select the cell whose data you want to copy and press the CTRL+C command to copy the data.

Step 2: Now, go to that where you want to paste the copied data and press the CTRL+P shortcut command to place the data there.

Step 3: Your data has been copied from one cell and pasted to another one.

Cut and paste the cell data

Step 1: Select the cell whose data you want to cut and press the CTRL+X command.

Step 2: Now, go to the cell where you want to paste the cut data and press the CTRL+P shortcut command to place the data there.

Step 3: Your data has been placed from one cell and pasted to another one.

How to increase the size of cell

In Excel, you can increase the size of cells in following ways:

1. Increase the height of the row from row header
2. Increase the width of the column from column header
3. Merge the two or more cells to enhance the cell size
4. Increase the font size to make the cell bigger

You can use any of these methods accordingly as needed.

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Naming cells in Microsoft Office Excel

Microsoft Office is a suite of office applications that was initially released in 1990. One of these applications included in the suite is Excel, which is a spreadsheet program that is commonly used for data management, as well as for creating graphs and tables. Did you know that the cells that make up a spreadsheet in Excel can be named for easy identification? This feature is available on all versions of Excel, including Office Web Apps and the versions that come with Office 365.

Like other spreadsheet applications, Microsoft Excel documents are based on cells that can be arranged into rows and columns. It is within these cells that data is entered when creating a worksheet for various functions including data management and computations, etc. Each cell in the spreadsheet has a corresponding name, which is identified by its column letter and row number.

For instance, the cell under column A that belongs to row 1 has the default name A1. You will see this in the name box, which is located on the upper left side of the spreadsheet, next to the formula bar. This name can actually be changed however.

Why name cells in Excel

As mentioned, the default name for each cell in an Excel spreadsheet is based on the relevant column and row. One of the reasons why you may want to change this name is to make it easier to find what you are looking for, especially when there’s a lot of information in a particular spreadsheet. For instance, if you name a particular cell ‘Total’, searching for this word is much faster than scrolling through the spreadsheet to find the correct cell or trying to remember its specific column and row.

This is also the case when creating formulas for computations. Instead of using the cells’ column letter and row number, it’s more convenient to use a name that you can easily understand. For example, naming one cell ‘GrossIncome’ and the other one ‘Deductions’ makes it easier for you to compute net income by subtracting Deductions from GrossIncome for the result.

Another benefit of naming cells is that it is easier for other users to understand. If you are sharing the spreadsheet or workbook with other colleagues or business associates, using cell names that are easy for everyone to identify reduces potential confusion.

How to name cells in Excel

Naming cells in Excel can be done in two ways. The first is by changing the name directly on the name box and the other one is by defining names under the Formulas menu. The difference is that when naming a cell through the define name feature of the menu you can select its specific scope.

This determines where the specific name will be recognized as having the same value, such as in the entire workbook or in a specific spreadsheet only. Changing the name in the name box will automatically determine the workbook as its scope rather than the whole spreadsheet.

Changing a cell name in the name box:

1. Select the cell that you want to name.
2. Go to the name box and type the name you prefer.
3. Hit enter on your keyboard.

Defining a cell name:

1. Select the cell that you wish to name.
2. Click the Formulas menu.
3. Choose Define Name.
4. Type the name of the cell in the new window that pops up.
5. Select the Scope.
6. Click OK.

Remember that a cell name should not contain any spaces. The uppercase and lowercase letters R and C are also not available as cell names, since they represent column and row. Furthermore, aside from letters, the first character of a cell name can also be a backslash or an underscore. The rest can be a combination of letters, underscores, periods and numbers, which can be up to 255 characters.

If you have further questions about changing the cell name in Excel, please don’t hesitate to give us a call.

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