What is a workbook and worksheet in excel

You perform the work you do in Excel in a workbook. You can have as many workbooks open
as you need, and each one appears in its own window. By default, Excel workbooks use an
.xlsx file extension.

Each workbook contains one or more worksheets, and each worksheet consists of individual
cells. Each cell can contain a number, a formula, or text. A worksheet also has an invisible
drawing layer, which holds charts, images, and diagrams. Objects on the drawing layer sit
over the top of the cells, but they are not in the cells like a number or formula. Each work-
sheet in a workbook is accessible by clicking the tab at the bottom of the workbook window. In addition, a workbook can store chart sheets: a chart sheet displays a single chart
and is accessible by clicking a tab.
Newcomers to Excel are often intimidated by all of the different elements that appear
within Excel’s window. After you become familiar with the various parts, it all starts to
make sense and you’ll feel right at home.
The below figure shows you the more important bits and pieces of Excel. As you look at the figure,refer to Table below for a brief explanation of the items shown.

Name	Description
Collapse the Ribbon button	Click this button to hide the Ribbon temporarily. Double-click any Ribbon tab to make the Ribbon remain visible. Ctrl+F1 is the shortcut key that does the same task.
Column letters	Letters range from A to XFD—one for each of the 16,384 columns in the worksheet. You can click a column heading to select an entire column or click between the columns to change the column width.
File button	Click this button to open Backstage view, which contains many options for working with your document (including printing) and setting Excel options.
Formula bar	When you enter information or formulas into a cell, it appears in this bar.
Horizontal scrollbar	Use this tool to scroll the sheet horizontally.
Macro recorder indicator	Click to start recording a Visual Basic for Applications (VBA) macro. The icon changes while your actions are being recorded. Click again to stop recording.
Name box	This box displays the active cell address or the name of the selected cell, range, or object.
New Sheet button	Add a new worksheet by clicking the New Sheet button (which is displayed after the last sheet tab).
Page View buttons	Click these buttons to change the way the worksheet is displayed.
Quick Access toolbar	This customizable toolbar holds commonly used commands. The Quick Access toolbar is always visible, regardless of which tab is selected.
Ribbon	This is the main location for Excel commands. Clicking an item in the tab list changes the Ribbon that is displayed.
Ribbon Display Options	A drop-down control that offers three options related to displaying the Ribbon.
Row numbers	Numbers range from 1 to 1,048,576—one for each row in the worksheet. You can click a row number to select an entire row or click between the row numbers to change the row height.
Search	The Search control is a magnifying glass with the caption “Tell me what you want to do.” Use this control to identify commands or have Excel issue a command automatically.
Selected cell indicator	This dark outline indicates the currently selected cell or range of cells. (There are 17,179,869,184 cells on each worksheet.)
Sheet tabs	Each of these notebook-like tabs represents a different sheet in the work- book. A workbook can have any number of sheets, and each sheet has its name displayed in a sheet tab.
Sheet tab scroll buttons	Use these buttons to scroll the sheet tabs to display tabs that aren’t vis- ible. You can also right-click to get a list of sheets.
Status bar	This bar displays various messages as well as the status of the Num Lock, Caps Lock, and Scroll Lock keys on your keyboard. It also shows summary information about the range of cells selected. Right-click the status bar to change the information displayed.
Tab list	Use these commands to display a different Ribbon, similar to a menu.
Title bar	This displays the name of the program and the name of the current work- book. It also holds the Quick Access toolbar (on the left) and some control buttons that you can use to modify the window (on the right).
Vertical scrollbar	Use this to scroll the sheet vertically
Window controls	These are three controls for minimizing the current window, maximizing or restoring the current window, and closing the current window, which are common to virtually all Windows applications.
Zoom control	Use this to zoom your worksheet in and out.

Worksheets and Workbooks in Excel

Learn about worksheets and spreadsheets in Excel and Google Sheets

A worksheet or sheet is a single page in a file created with an electronic spreadsheet program such as Microsoft Excel or Google Sheets. A workbook is the name given to an Excel file and contains one or more worksheets. When you open an electronic spreadsheet program, it loads an empty workbook file consisting of one or more blank worksheets for you to use.

Instructions in this article apply to Excel for Microsoft 365, Excel 2019, 2016, 2013, and 2010; Excel for Mac, Excel Online, and Google Sheets.

Worksheet Details

You use worksheets to store, manipulate, and display data.

The primary storage unit for data in a worksheet is a rectangular-shaped cell arranged in a grid pattern in every sheet. Individual cells of data are identified and organized using the vertical column letters and horizontal row numbers of a worksheet, which create a cell reference, such as A1, D15, or Z467.

Worksheet specifications for current versions of Excel include:

• 1,048,576 rows per worksheet
• 16,384 columns per worksheet
• 17,179,869,184 cells per worksheet
• A limited number of sheets per file based on the amount of memory available on the computer

For Google Sheets:

• 256 columns per sheet
• 400,000 cells for all worksheets in a file
• 200 worksheets per spreadsheet file

Worksheet Names

In both Microsoft Excel and Google Sheets, each worksheet has a name. By default, the worksheets are named Sheet1, Sheet2, Sheet3, and so on, but you can change these names.

Workbook Details

• Add worksheets to a workbook using the context menu or the New Sheet/Add Sheet icon (+) next to the current sheet tabs.
• Delete or hide individual worksheets in a workbook.
• Rename individual worksheets and change worksheet tab colors to make it easier to identify single sheets in a workbook using the context menu.
• Select the sheet tab at the bottom of the screen to change to another worksheet.

In Excel, use the following shortcut key combinations to switch between worksheets:

• Ctrl+PgUp (page up): Move to the right
• Ctrl+PgDn (page down): Move to the left

In Google Sheets, the shortcut key combinations to switch between worksheets are:

• Ctrl+Shift+PgUp: Move to the right
• Ctrl+Shift+PgDn: Move to the left

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Difference Between Excel Worksheet & Workbook

If you use Microsoft Excel at all to make and edit spreadsheets, you have probably heard of Excel worksheets and workbooks. An Excel workbook is an Excel file that can contain multiple, somewhat independent spreadsheets called Excel worksheets. If you see multiple tabs in Excel files, each of those is an Excel worksheet. Businesses often organize related spreadsheets into a single workbook.

Understanding Microsoft Excel

Microsoft Excel is the most popular spreadsheet program currently in use. Businesses use it for everything from accounting to keeping track of attendance, and home users find a variety of uses for it as well, from tracking schedules to organizing records for tax time.

Excel, part of the Microsoft Office suite of programs, saves data in files called workbooks with the extension .xls or, in more recent editions, .xlsx. These files have become de facto standards in the spreadsheet world, and competing tools such as LibreOffice Calc, Google Sheets and Apple Numbers can open and save Microsoft Excel workbook files.

Note that if you use files from one spreadsheet program in another program, they may not function identically.

Using Excel Worksheets and Workbooks

When creating spreadsheets, you often need to use only a single worksheet inside a workbook to represent data. If you want to create a new workbook in Excel, click Blank workbook when you first open the program or if it is already open, go to the File menu and click New to open a new file.

Even a single worksheet is contained in a workbook. When you have a workbook with more than one worksheet, a set of tabs at the bottom of the screen represent the worksheets in the workbook. To add a new tab and worksheet, click the + button at the bottom of the screen or click the Home tab on the ribbon menu, choose Insert and select Insert Sheet.

Click the tabs to move back and forth between worksheets as you work. You can also drag the tabs with your mouse to reorder them.

Renaming a Worksheet in Excel

When you add a tab, you may want to give it a more evocative name than Excel’s default, which is usually something like Sheet2. To do so, double-click on its name on its tab or right-click on its tab and select Rename.

Type a descriptive name for the worksheet and press the Enter key.

Deleting a Worksheet

If you want to delete a sheet from your workbook, right-click on its tab and select Delete.

You can also click a sheet’s tab to open it, click the Home tab on the ribbon menu, choose Delete and select Delete Sheet.

Whichever method you use to delete a worksheet, you lose any data in that sheet.

Have Excel Duplicate a Sheet

Sometimes it’s useful to duplicate an existing worksheet in a workbook. For example, you may use an Excel spreadsheet as a time sheet or some other type of log and want to add a new sheet for a different time period.

Duplicate an Excel worksheet by right-clicking its tab and selecting Move or Copy. Select the Create a copy check box and select the tab the copy should precede in the Before sheet section. Then, click OK.

References Between Worksheets

Worksheets within a workbook don’t have to be completely independent. You can have cells in one worksheet reference another. To do so, precede the cell column and row with the sheet name, separated by an exclamation point.

That is, to refer to cell A5 on the sheet named Sheet3, use the notation Sheet3!A5 in your Excel formula. This allows you to update the data in one sheet based on changing figures in another sheet.

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What is the Difference Between a Workbook and a Worksheet in Excel 2010?

Have you seen the terms “worksheet” and “workbook” a lot when reading about Microsoft Excel? They may seem like the same thing, or at least fairly similar, but they have some important differences.

A workbook in Microsoft Excel is the entire file and can contain worksheets inside of it. A worksheet is each individual tab inside of a workbook, and you can add or remove worksheets as needed.

We have written a lot about Microsoft Excel 2010 at SolveYourTech.com, and we try our best to make concepts as easy to understand as possible.

However, we often need to reference certain elements of your Excel file, which can be difficult to do without using the proper terminology. One common distinction that we make is between worksheets and workbooks.

While it may seem that the two words are synonyms, they are actually rather different.

Understanding the difference between a worksheet and a workbook in Excel 2010 will help you to better understand how an Excel 2010 file is put together, while also making it easier to understand any help articles or tutorials that you find around the Internet.

Microsoft Excel Workbook vs Worksheet

Since the distinction between these two objects effectively means that one can only exist inside of the other, there isn’t really an answer to the question of when you should use a workbook instead of a worksheet.

You are going to need to create a workbook if you want to create a new worksheet unless you have an existing workbook into which you would like to add a new worksheet.

How to Create a New Worksheet in Microsoft Excel 2010

1. Open your workbook.
2. Click the New Sheet tab at the bottom of the window.

Alternatively, you could click the Home tab at the top of the window, choose the Insert option, then click New Sheet.

If you want to create a new workbook in Microsoft Excel then you need to click the File tab at the top of the window and click the New option in the left column.

Understanding a Worksheet in Excel

The worksheet in a Microsoft Excel 2010 file is a single spreadsheet consisting of rows and columns. When you first launch Excel and are presented with a view similar to the one below, then the majority of the screen is taken up by the default worksheet.

The name of your first worksheet is Sheet1 if your Excel program is still using the default settings.

Your worksheet typically contains a series of rows that are identified with numbers at the left side of the window and columns that are identified with letters at the top of the window.

This is the default setup in Excel 2010 and is the most commonly used structure in the program.

Understanding a Workbook in Microsoft Excel

A workbook in Microsoft Excel 2010 is the entire Excel file (typically identified with a file type of .xls or .xlsx). If you see an Excel file in your My Documents folder, then that file is a workbook.

A new Excel file will have a default name of Book1, although that can later be changed when you first save the file.

Your workbook can consist of multiple worksheets (a new file in a default Excel installation will have three worksheets), as well as information about the file itself, including macros, author names, and more.

But even if there is only one worksheet in your Excel workbook, then that entity would still be called a workbook, simply because it has the capacity to hold more worksheets.

Difference Between a Worksheet and a Workbook in Excel

Perhaps the easiest way to understand the difference between a worksheet and a workbook is to think of it in terms of pages in a book. The workbook is the entire book, while the worksheet is a single page within that book.

A workbook can contain, at minimum, one worksheet, and up to a very large number of worksheets that are only limited by the available memory on your computer.

Worksheets can be added, deleted, or renamed within the workbook. You can also rename a workbook without affecting the name of any of the worksheets. You can toggle between worksheets within your workbook by clicking the sheet tabs at the bottom of the window.

Our tutorial continues below with additional discussion on Microsoft Excel worksheets and Microsoft Excel workbooks.

More Information on an Excel Worksheet vs. Workbook

One of the best reasons to use a workbook that includes multiple worksheets is for organizational purposes. This is where embracing the difference between a workbook and worksheet can really benefit you.

If you use Excel to create a report at work, for example, then it may be something that you create at a scheduled interval. By creating a new worksheet inside of a workbook for each new version of the report you are able to share just one file.

The recipient of that Excel workbook file would then be able to toggle between the different report worksheets at the bottom of the workbook to see information from past reports.

You can create as many new worksheets as you need in Excel 2010 (up to 255). A large number of worksheets can be difficult to manage, however, as the tabs get very small.

You can rename a worksheet in Excel by right-clicking on it, then choosing the Rename option. You can also use a similar method to hide or delete worksheets as well.

If you would like to change the number of worksheets that are included in a new Excel workbook by default then you can go to File > Options > and adjust the Include this many sheets value.

While working with a single page spreadsheet doesn’t require you to approach data manipulation in a way where you need to consider other sheets in the workbook, you can select one or more worksheets at the same time by holding down the Ctrl key on your keyboard and clicking each worksheet.

When you make changes with multiple worksheets selected then the change will apply to each of those worksheets. This is a great way to make changes that affect each of your worksheets.

You can read here to learn how to rename a worksheet.

This article will show you how to unhide various elements contained within your Excel workbook.

Additional Sources

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

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Excel Workbook vs. Worksheet

The main difference between Excel Workbook and Worksheet is that Excel Workbook comprises number of worksheets while worksheet means a single sheet in Excel workbook. It is like a complete book and single page. Excel Workbook is the complete book and Excel Worksheet is like a single page in a book.

What is Excel Workbook?

Excel Workbook is a file or simply a book that comprises one or more than one worksheets that can be used for various kinds of related information. It allows the users to create as many worksheets as he wants. The basic purpose of workbook is to organize the same and relevant data at one place but in different categories. For example if a company wants to create its financial record then it can make statement of financial position at one worksheet, statement of comprehensive income on other worksheet, statement of cash flows and statement of changes in owner equity on others worksheet. That mean you can organize all relevant data at one place but in different categories by allocating each work into its specific position.

What is Excel Worksheet?

Excel Worksheet is a single spreadsheet, sheet or page in Excel Workbook. It comprises 1,048,576 rows and 16,3844 columns. That mean there are 17,179,869,184 cells in a single Excel Worksheet where you can write and edit your data. There is no limit of worksheets in a single workbook, it mainly depends on your system memory. Excel Worksheet facilitates the users to maintain their records, create tables and charts and many more. It is widely used for business purpose like making report, analysis, performance calculations, financial statements and many more. User can also link two or more worksheet in a single workbook that enables the users to attach the data in a worksheet with the data on other worksheet(s) in the same workbook.

Key Differences between Excel Workbook and Worksheet

1. Excel Workbook is like a book that contains a number of pages while Excel Worksheet is a single page or sheet of a workbook like a page in a book.
2. Linking two worksheets is more easy than linking two workbooks. The external workbook or data that is linked to main workbook needs to be secure and in case of removal its link from main workbook will be removed automatically.
3. Workbook is not a place where we manipulate with data. It is worksheet or spreadsheet where we edit, write and save data. Workbook is just the face or cover of worksheets.
4. We can add as many worksheet as we want in a single workbook restricted to the memory of our system. However, we can’t add workbook in other workbook easily.
5. A workbook is a platform that holds the entire data while worksheet is a page of the workbook that is actually holding a specific data.

Video Explanation

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