Excel is used for organizing, filtering, and visualizing large amounts of data. It is most often used in accounting, but can be used by virtually any professional to manage long and unwieldy datasets. Examples of Excel applications include balance sheets, budgets, editorial calendars, and data calculators.
Contents
- 1 What are the 3 common uses for Excel?
- 2 What is the main purpose of using Excel?
- 3 What are the benefits of using Microsoft Excel?
- 4 What are the 7 common uses for Excel?
- 5 What are the 5 functions in Excel?
- 6 What are the 10 uses of Microsoft Excel?
- 7 How does excel help students?
- 8 What Excel skills are employers looking for?
- 9 Can I learn Excel in a day?
- 10 How hard is Excel to learn?
- 11 What is basic Excel knowledge?
- 12 What jobs use Excel?
- 13 How can excel functions help in future career?
- 14 What are the benefits of spreadsheet to you as a student?
- 15 Is Excel a valuable skill?
- 16 What are the most important things to learn in Excel?
- 17 What are strong Excel skills?
- 18 Can I teach myself Microsoft Excel?
- 19 Is Excel worth learning in 2021?
- 20 Is Excel complicated?
What are the 3 common uses for Excel?
The three most common general uses for spreadsheet software are to create budgets, produce graphs and charts, and for storing and sorting data. Within business spreadsheet software is used to forecast future performance, calculate tax, completing basic payroll, producing charts and calculating revenues.
What is the main purpose of using Excel?
Excel is typically used to organize data and perform financial analysis. It is used across all business functions and at companies from small to large.
What are the benefits of using Microsoft Excel?
10 Benefits of Microsoft Excel
- Best way to store data.
- You can perform calculations.
- All the tools for data analysis.
- Easy to data visualizations with charts.
- You can print reports easily.
- So many free templates to use.
- You can code to automate.
- Transform and clean data.
What are the 7 common uses for Excel?
The 7 Most Popular Uses Of Excel For Your Business
- Data Entry and Storage. At its most basic level, Excel is an excellent tool for both data entry and storage.
- Collection and Verification of Business Data.
- Administrative and Managerial Duties.
- Accounting and Budgeting.
- Data Analysis.
- Reporting + Visualizations.
- Forecasting.
What are the 5 functions in Excel?
5 Functions of Excel/Sheets That Every Professional Should Know
- VLookup Formula.
- Concatenate Formula.
- Text to Columns.
- Remove Duplicates.
- Pivot Tables.
What are the 10 uses of Microsoft Excel?
Top 10 Uses of Microsoft Excel in Business
- Business Analysis. The number 1 use of MS Excel in the workplace is to do business analysis.
- People Management.
- Managing Operations.
- Performance Reporting.
- Office Administration.
- Strategic Analysis.
- Project Management.
- Managing Programs.
How does excel help students?
Excel reduces the difficulty of plotting data and allows students a means for interpreting the data.This goes a long way toward helping them understand the relationship between the data and the chart. Excel can easily convert any chart or data set into a web page, making it very easy to share information among groups.
What Excel skills are employers looking for?
Below is the list of Microsoft Excel skills that you need to look for while hiring the entry-level hires:
- SUMIF/SUMIFS.
- COUNTIF / COUNTIFS.
- Data Filters.
- Data Sorting.
- Pivot Tables.
- Cell Formatting.
- Data validation.
- Excel shortcut keys.
Can I learn Excel in a day?
It’s impossible to learn Excel in a day or a week, but if you set your mind to understanding individual processes one by one, you’ll soon find that you have a working knowledge of the software. Make your way through these techniques, and it won’t be long before you’re comfortable with the fundamentals of Excel.
How hard is Excel to learn?
Excel is a sophisticated software with loads of functionality beneath its surface, and it can seem intimidating to learn. However, Excel is not as challenging to learn as many people believe. With the right training and practice, you can improve your Excel skills and open yourself up to more job opportunities.
What is basic Excel knowledge?
Excel is an incredibly powerful tool for getting meaning out of vast amounts of data.You put data in your cells and group them in rows and columns. That allows you to add up your data, sort and filter it, put it in tables, and build great-looking charts.
What jobs use Excel?
We scrounged up a list of jobs (in no particular order) that make use of Excel to give you a head start.
- Financial Analysts. Financial Analysts are expected to know MS Excel inside out.
- Retail Store Managers.
- Project Managers.
- Business Analysts.
- Data Journalists.
- Accountants.
How can excel functions help in future career?
Benefits of Excel for Employees
- Sharpening Your Skill Set.
- Improving Your Efficiency and Productivity.
- Making Yourself a More Valuable Member of the Company.
- Making You Better at Organizing Data.
- It Can Make Your Job Easier.
- It Creates Greater Efficiency and Heightens Productivity.
What are the benefits of spreadsheet to you as a student?
Spreadsheet skills allow students to organize, calculate, graph, and analyze data. These skills provide a critical foundation in preparation for future studies and the workplace.
Is Excel a valuable skill?
What are Excel skills? Excel is a program within the Microsoft Office Suite. It contains a spreadsheet that can automatically input, calculate and analyze data, which makes it a valuable skill for the workplace. Employees can use Excel to accomplish an abundance of daily tasks.
What are the most important things to learn in Excel?
The 10 most useful things you can do in Excel
- Conditional Formatting. Utility: 100. Difficulty: 3.
- PivotTables. Utility: 95. Difficulty: 3.
- Paste Special. Utility: 88.
- Add Multiple Rows. Utility: 87.
- Absolute References. Utility: 85.
- Print Optimisation. Utility: 84.
- Extend formula across/down. Utility: 84.
- Flash Fill. Utility: 84.
What are strong Excel skills?
Advanced Excel Skills
- Now a days, many jobs require advanced Excel skills.
- Data, Power Query, Tables & Formatting.
- Conditional Formatting.
- Advanced Charting.
- Pivot Tables & Pivot Reporting.
- VBA & Macros.
- Using Excel Productively.
- Data Tables, Simulations & Solver.
Can I teach myself Microsoft Excel?
You can teach yourself everything from the most basic Excel functions to complex programming using readily available or free online resources. You can take online university courses in Excel or take advantage of the many online tutorials and downloadable course guides.
Is Excel worth learning in 2021?
Q: Is VBA still relevant in 2021? Excel is a program that is still worked with a lot by many companies/people, so it is still relevant to learn VBA in 2021.
Is Excel complicated?
It’s that last part that trips people up. But, fortunately, Excel isn’t nearly as complicated as you’re likely making it out to be. In fact, there are plenty of helpful tricks and tools you can utilize—whether you’re a total newbie or an established expert.
As a topmost spreadsheet application on this planet, Microsoft Excel has a lot of benefits for anyone who knows how to use it.
And if you are one of those people who want to learn it and wondering how this can help you in your work, when I have listed the top ten benefits of Microsoft Excel here.
- Best way to store data
- You can perform calculations
- All the tools for data analysis
- Easy to data visualizations with charts
- You can print reports easily
- So many free templates to use
- You can code to automate
- Transform and clean data
- Store data with millions of rows
- You can work with Excel online + mobile app
Don’t forget to download this EXCEL PRODUCTIVITY BUNDLE (E-BOOKS) from here to level up your EXCEL SKILLS this year.
1. The Best Way to Store Data
Even if you don’t use any of the options or any tool which Excel offers you, it is the best way to store data. Why I’m saying this because Excel is a kind of application that is used by millions of people.
So when you store data in Excel and then share it with others, they can access it easily.
2. You can perform calculations
What makes Excel the best spreadsheet application on the planet is its ability to perform calculations. In Excel, you have a complete list of functions that you can use for the calculations.
Basically, an Excel function is a predefined formula that returns a specific result based on the values you specify.
But apart from that, you can also create your own formulas by combining two or more functions or just by performing calculations using operators.
- 100+ Excel Formulas List
- 100+ Excel Functions List
Quick Formulas: Calculate Time Difference – Compound Interest – Count Cells with Text – Count Unique Values – Quarter Formula
3. All the tools for data analysis
The core motive of having data is to analyze and get insights out of it. The good news is Excel has some of the most powerful tools to analyze data.
Imagine you have data with thousands of rows, you can insert a pivot table out of that data and create a summary table.
Some of the things you can do with pivot tables to analyze data: Grouping Dates in a Pivot Table – Conditional Formatting in a Pivot Table – Rank Column in a Pivot Table – Add a Date Timeline in a Pivot Table – Running Total Column in a Pivot Table
4. Easy to Create Data Visualizations with Charts
In Excel, you have all those options to create charts and present your data in a visual way.
All those major types of charts that you need to use to present your data are already there and you can insert them with a single click.
If you go to the Insert Tab, in the charts group, you can find all the charts which you can insert.
Not just that, there’s also a button called recommended charts that you can use to let Microsoft Excel recommend you the best possible chart to use for the data you have in your worksheet.
And if you think that you need something other than the default charts you have the option to create advanced charts using some specific methods.
Here we have a list of the top 10 ADVANCED EXCEL CHARTS that you can use in Excel. And you can also create in-cell charts to make your data easily understandable for anyone.
5. You can Print Reports Easily
Even if you are a person who likes to save trees but there could be a point where you need to print reports to share with others or present them to someone.
Well, Excel allows you to print with a lot of customization where you can change the margin, paper size, orientation, etc.
There are a whole bunch of options that you can use for page setup before printing a report.
6. So many free templates to use
One of the most popular things about Excel is you can create dashboards and templates.
There are a whole bunch of free templates that you can download and use.
Free Excel Templates to Start with
- Excel Inventory Template with Formulas
- Sales Template
- Expense Tracker
7. You can code to automate
Microsoft Office has its own coding language which is called VBA (visual basic for applications) and it allows you to write code for almost all the activities that you perform manually in Excel.
You can automate all kinds of activities from simple (make a text bold) to complex (insert a pivot table) using a VBA code.
Start Learning VBA
- Excel VBA Tutorial (Chapter-by-Chapter Guide)
- Macro Examples + Free PDF
- VBA IF
- VBA Message Box
- Personal Macro Workbook
- VBA Functions
Once you learn the basics of VBA, you can also create a custom function by writing code.
8. Transform and clean data
If you are one of those people who work with data a lot or you know someone who works, there are a lot of situations where you need to deal with messy data which you need to clean before you use it.
The process of cleaning and transforming data takes a big chunk of your time and it can be a tedious process.
For this, Microsoft has introduced the power query which is a data transformation and cleaning engine well you can load data from multiple sources, transform it, and then load it back to the worksheet.
What makes power query such a powerful tool? Check out this complete POWER QUERY guide to understand.
9. Store data with millions of rows
Well, there is no limit to data, but Excel has a limit in terms of rows and columns. So that’s why Microsoft came up with Power Pivot where you can store data with millions of rows and then you can perform calculations within Power Pivot.
See this (Power Pivot – Overview and Learning)
10. You can work with Excel online + mobile app
As most companies these days are moving to the cloud and Microsoft Excel has its own web version. It has so many features, like functions, pivot tables, and pivot charts just like the desktop app.
And recently Microsoft has launched its all-in-one office app that you can use to work on spreadsheets and mobile as well.
Start your Excel Learning.
Possessing Microsoft Excel skills has become one of the most must-have strengths of our lives. Microsoft first launched it in 1985, and initially, it was solely used for business purposes. But, with the advancement of time, it has become so widespread that we use MS Excel almost every aspect of life, whether educational, official, business or even personal purposes.
After Excel, many computer programs have developed. But till today, it doesn’t lose the appeal at all, besides its popularity is bumping up day by day! So, you see, it is crucial to have Excel skills to rise in any professional field. However, follow the blog to vanquish 20 most obvious Excel skills for professionals.
Table of Contents
20 Must-Have Excel Skills for Professionals
You probably think that which excel skills you should acquire first as there are plenty of em. Well, for your ease, I’ve filtered out 20 must-have excel skills for professional purpose.
For entry-level administrative roles, you’ll need the following basic Excel skills. These are the skills that most recruiters want in a candidate. So, acquire the following skills to make the first impression to the recruiters and enter into the job industry with eloquence and confidence.
1. Data Filters
This may seem to be a very basic excel skill to some, but if you don’t know how to work with data filters, you’ll need to develop this skill to stand out from the crowd. When you know how to use data filters you can sort, hide and search for crucial bits of information in a spreadsheet anytime you need to.
2. Data Sorting
Excel allows you to sort the data in your spreadsheets into order. For example, alphabetical order or reverse alphabetical order. This is a tricky technique to master because in some situations you can accidentally sort one row or column and not another which will mess up a spreadsheet. These tricky manoeuvres are the reason why it’s necessary to take a proper well-organised Excel Course.
3. Pivot Tables
These are tables which summarise, and allow you to count, sum, and average amongst other calculations according to the data you require. When you know how to do this, it becomes even easier to crunch data and create reports that your business needs.
4. SUMIF/SUMIFS
This handy little Excel skin is a function that sum cells that meet specific but multiple criteria. It is often used when adjacent cells meet criteria based on dates, text and numbers. In other words, it’s a way of sorting through data on a spreadsheet efficiently.
5. COUNTIF/COUNTIFS
The Microsoft Excel COUNTIFS is a function that counts the number of cells in a range, that meets single or multiple criteria. You can use COUNTIFS as a worksheet function where they can be entered as part of a formula in a cell of a worksheet. Some of these Excel skills may seem to be alien to you right now, but they are easily understood when you follow a structured learning path, such as in one of our Excel courses.
6. Excel Shortcut Keys
When you are working with Excel, you’ll get your work done much quicker if you learn how to use the short cut keys. There are a variety of these keys which are used directly from the keyboard rather than using the mouse to navigate.
You may only save a few seconds each time you use this shortcut, but if you are working on spreadsheets all day long, you’ll save yourself a LOT of time by learning the shortcut keys.
7. Charts
Another must-have skill is the ability to create charts which are great ways to present the data you collated using Vlookup. There is such an emphasis on data right now that it makes sense that the ability to create charts is a highly sought after Excel skills.
8. Cell Formatting
Being able to make the data in a cell look correct, so that it doesn’t mess up formulas or formatting is vital. It’s a very basic Excel skill but one that you’ll use daily. When you learn how to format cells in bulk, it will save you plenty of time and helping you to look efficient and on top of your game.
9. Managing Page Layout
For similar reasons to Cell Formatting, being able to manage the page layout is a good Excel skill to have. Page layout ensures that your spreadsheets and any other data look and even print exactly as you need it to. Being able to manage the page layout swiftly makes you look efficient and organised.
10. Data Validation
Data Validation is used to control what can be entered into a cell. For example, there may be a numerical limit to ensure that you don’t enter incorrect numbers, or a date falls within a defined period of time. This is a fun tool with many uses which will help you stay in control of any spreadsheets you create or work with.
11. Workbook
A workbook is a collection of spreadsheets which are contained in a single file. It’s a really handy way to store related spreadsheets all in one place. It’s another very basic Excel skill that is necessary for any entry-level role.
Microsoft Excel Complete Bundle
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Microsoft Excel Complete Bundle
The course is endorsed by TQUK, an established Ofqual-regulated Awarding Organisation which assures your qualification is professional and recognised.
12. Vlookup
Vlookup is a valued skill that anybody who uses Excel needs to know. By using Vlookup, you can collate data from multiple sheets and workbooks into a central location which is perfect for creating reports.
This is a vital Excel skill for any analyst, which is a hot career right now, but it’s also useful across the board.
13. Pivot Charts
Pivot Charts are another form of Excel chart. It allows you to simplify complex data so that it’s easy to digest. Pivot Charts are very similar to traditional charts. They have categories and data series, but they are different because they have interactive filters that allow you to gain access to more information quickly.
14. Flash Fill
Flash fill is the ability to fill out information quickly rather than individually. This saves time and frustration. Which may not seem to be a lot, but if you are working full time as an Analyst, for example, you’ll spend a lot of time working with data. This skill will save you a lot of time.
15. Quick Analysis
This essential Excel skill is also a time-saver; it reduces the time required to create charts by helping you create simple data sets. You’ll learn more about this in an Excel training course, but for now, all you need to know is that it saves time!
16. Power View
Power View is a data exploration and visualisation tool on steroids. It pulls and analyses huge quantities of data from external files and is a handy and essential Excel skill to have in 2023. Powerview can build interactive, presentation-ready reports which can even be exported to Powerpoint.
17. Conditional Formatting
Knowing how to use Excel’s conditional formatting functionality allows you to identify data points of interest easily. You’ll discover numerous rules and unlimited applications for this feature, making it crucial if you want to be up there with all of the hot 2023 excel skills.
18. Moving Columns into Rows
It’s a common occurrence when working in excel where you might be working with data in columns, but you need it to be in rows or vice versa. Knowing how to do this little trick is another time saving savvy Excel skill that you need in 2023.
19. IF Formulas
IF and IFERROR are very useful IF formulas in Excel. They let you use conditional formulas to calculate one way when a certain thing is true, and another way when false. For example, you can identify test scores 70 points or higher by making the cell report “Pass” if the score in column C is above 70, and “Fail” if it’s 69 or below.
20. Auditing Formulas
Formula auditing in Excel allows you to graphically display the relationship between formulas and cells, allowing you to audit the formulas and check for errors or edits. This feature makes auditing formula dependents and precedents easily, including object dependencies. It has many uses in the workplace, and while it’s an advanced skill, it’s easy to grasp with the right kind of training.
If you want to explore some of the above-mentioned skills, watch the video below.
Want to advance your employment opportunities? Excel Course is a must!
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Conclusion
The excel skills featured above are commonly sought after when employers are looking to fill roles as a Personal Assistant, Admin Assistant and other entry-level job roles such as a Bookkeeper or Project Manager. Which means that it makes sense if you want to enhance your opportunities for employment and Excel Course is a must!
Excel is one of the best software programs out there and is a standard requirement in most businesses for that reason. If you are new to Excel or already experience, there will always something new to learn. You’ll never get bored when working with excel but you’ll frequently be delighted Excels power and with what you learn about it.
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What are the uses of MS Excel in daily life? And also in businesses too. Well, there are a lot. Nowadays, people are in a hurry. They need to perform various operations in their daily life. But to perform these operations, they need to do some calculations. So how can they perform calculations easily? The most effective answer to this question is the use of excel.
Excel helps individuals and businesses to perform difficult calculations in no time. MS Excel is the most famous spreadsheet software in the world. In this blog, we will discuss various uses of excel in our life. But before we get started with the uses of Excel, let’s have a look at what MS Excel is.
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MS Excel
MS Excel is one of the major parts of the MS office suite.
It is one of the most powerful spreadsheet software in the world.
The spreadsheet contains a table with various numbers of rows and columns.
These rows and columns are used to put the values.
You can easily manipulate these values using some complex arithmetic operations with the help of excel formulas.
Apart from that, MS Excel also offers programming support, which makes it better than other spreadsheet software.
You can do the programming with excel via Microsoft Visual Basic for Applications. On the other hand, there are many excel project ideas that you can use to improve your skills.
It also has the ability to get data from external sources via Microsoft’s Dynamic Data Exchange.
Apart from that, it also offers extensive graphic support to the users.
The most common uses of MS excel are performing basic calculations, creating pivot tables, and creating macros.
Importance Of MS Excel In Our Daily Life And Business Life
Following are some importance of Excel that are related to our daily life and business lives.
1. Easy Computation Solutions
MS Excel has the ability to do several numbers of arithmetic calculations. With the help of different formulas, it can add, multiply, subtract, and divide lots of numbers simultaneously. Moreover, it can easily be re-do if the value is changed or added.
2. Options Of Formatting
Excel has various formatting options, like highlighting, italics, colors, etc., that enable businesses to show and bring out the essential data differently.
3. Availability Of Online Access
MS Excel is part of the Office 365 productivity Suite. It means businesses’ employers and employees can easily access their files over the cloud network.
4. Analysis Charts
MS Excel enables its users to create analysis charts easily. You can create Pie charts or Clustered Columns by filtering and correctly inputting data in just a few clicks. Even Excel allows you to customize the colors and boundaries of the diagrams.
5. All Data At One Place
Excel contains over 10 lakh rows and 16 thousand columns in the spreadsheet. You can also import data, add pictures and other objects through the insert tab. Excel enables you to put all the data you collected from different files in one place easily.
Now let’s move on to the uses of Excel in our daily life. Here we go:-
USES OF EXCEL: 8 Important Uses Of Microsoft Excel
1. Education
There are various uses of MS Excel in education. Even Excel is making teaching a lot easier for teachers.
The teachers use tables, shapes, charts, and other tools in excel to present the topics to the students.
Moreover, the teachers are also using formulas to teach the students about mathematical computations.
In education, the data visualization of MS excel is the key to the teachers.
Now the students can easily understand the topic because of the visualization, especially when the teachers are going to represent the stats, then they use bars and charts.
Apart from that, the use of MS Excel in schools and colleges to create timetables.
There are various pre-built templates in MS excel.
You can use these templates to create the timetable.
Besides, excel also offers formulas that are useful for multiple education purposes.
It is one of the best uses of Excel.
You can use these templates to create the timetable.
Besides, excel also offers formulas that are useful for multiple education purposes.
2. Business
Excel plays a crucial role in business. Even every business owner is using excel.
The use of excel in business varies from organization to organization.
The business can use MS Excel to perform goal setting, budgeting process, and planning, etc.
Now the business can easily manage their daily operations because of excel.
Apart from that, they are also able to predict their performance.
The excel financial formulas are doing a tremendous job for the business.
MS Excel is offering the IF formula, which is quite helpful in creating hundreds of logic in the business calculations.
MS Excel is quite handy for business operations.
All you need to do is visit the template menu to take full advantage of it.
The best part of the pre-built template is, you need not create anything from scratch.
3. Goal Setting and Planning
We all have daily goals or weekly goals.
Therefore to manage our daily tasks for the goals. We can use MS excel.
In MS Excel, all we need to do is accomplish the daily task along with the remark column.
Whenever we complete our daily tasks, we write on the remark columns that we are done with the task.
It is also helpful for planning purposes.
With the help of excel, we can calculate everything in advance as part of our planning.
4. Business Owners
The previous point highlighted the use of MS Excel for business.
But at this point, we will share with you the uses of MS Excel for business owners.
We know that business owners also need to perform various tasks from their end.
Some of these tasks are work progress, team management, and payouts details, etc.
One of the significant tasks for the business owner is to track the marketing campaign progress. However, if you have any pending marketing homework help then you can get our marketing help at a very affordable price.
Excel makes it simple and easy for business owners.
All they need to do is select the prebuilt template to start creating the sheet.
5. Housewives
It helps housewives to manage their daily expenses as well as grocery.
With the use of excel, they can create the report for weekly and monthly expenses.
It also helps them to track their expenses.
Most housewives are also helping their children to learn the basic skills of MS Excel.
In this way, the statistics students also get ready from the beginning of the academics.
Apart from that, Excel knowledge also emerges from housewives to earn a possessive income.
There are lots of part-time jobs available for housewives.
It is one of the best uses of Excel.
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6. Data Analysis And Data Science
Data analysis is one of the most emerging fields in the business perspective.
The business needs to perform various operations on the data.
The reason is companies are not using a single source.
They use multiple sources such as their blog, eCommerce sites, social media, offline data, and more.
All these jobs need time and energy. Sometimes it becomes overwhelming for the business to manage the data. In this case, excel plays a crucial role in the business.
Excel offers the filter function, which is quite handy for the data analyst to understand the data. Nowadays, excel is also used in the field of data science.
There are lots of functions that are helping in Big Data technologies.
The programming features of Excel with VBA make it one of the best options for data science technologies.
There are lots of operations that can be performed with the use of excel.
7. Daily Progress Report
Excel is also helpful in creating a daily progress report. Most of the companies track their daily progress with the help of excel.
Especially in project-based companies where the clients need a weekly report from the company.
For this, the company uses the daily progress report to showcase the daily work progress to the client.
Excel offers the table with the date and time.
You can also add the manual columns such as client, tasks, duration, and status as per the business requirements.
Apart from the companies, the daily progress report is also helpful in academics.
The teachers and the students can track their daily progress with the help of excel.
It is one of the best uses of Excel.
8. Career Development
When we talk about career development.
MS Excel is also playing a crucial role in this sector. Excel teaches you the most prominent skills of management.
With the help of excel, we try to calculate everything in advance.
Because in our life, we need to perform various calculations to run our daily life.
If you get good command over MS Excel, you are also eligible to get the best job in data analytics or data science.
Excel helps you in career management, time management, learning management, life management, and so on.If you are a student, then you can manage all your expenses with the help of excel.
5 Uses Of MS Excel In Businesses
At a very basic level, MS Excel is used for storing, analyzing, sorting, and reporting. However, it is extremely popular in businesses because it is fairly easy to use.
1. Business Analysis
Excel is used to do business analysis. Through this, businesses make decisions with collected data. Generally, companies gather data on a daily basis that is related to product sales, website traffic, insurance claim, etc.
2. People Management
It is one of the top uses of Excel in businesses. MS Excel is a powerful way to collect information about people. Through excel, personal information of employees, customers, supporters, etc., can be stored and recovered efficiently.
3. Managing Operations
Excel is heavily dependent on the daily operations of numerous businesses. Business activities generally involve complex logistics. Inventory flows require to be managed, so that company’s operations run smoothly. In simple words, keeping track of supplier and client transactions, listing critical dates, and managing times and schedules. It is only possible through MS Excel.
4. Report Of Performance
MS Excel can do monitoring and reporting of performance effectively. A simple way to transform data into a performance report in Excel is to build a pivot table. By creating a pivot table and linking it to data, you can get extra useful information from the dataset. If you need to analyze huge volumes of data then will probably be easier to connect this dataset with a reporting tool.
5. Office Administration
MS Excel stores and enters the administrative data. Then this data is used for accounting and financial reporting and business analysis, and performance reporting. Moreover, Excel supports office administration in daily tasks such as invoicing, paying bills, etc.
Top 5 Cool Things You Can Try Right Now Using Excel
You can’t ignore Excel’s important role in daily work because it deals with big data. However, many useful tips and tricks for beginners and advanced users are still inevitably overlooked. Here are five cool things you can try right now using Excel.
1. Play with numbers
Excel’s main function is to work with numbers. Excel makes sorting, retrieving, and analyzing a huge (or even small!) quantity of data a breeze.
When it comes to using Excel for anything numbers-related, there are a few general categories to keep in mind.
Calculation:
Do you ever find yourself repeating the same calculations? You may create a completely personalized calculator by programming your frequently used formulae in Excel. That way, all you have to do is type in your numbers, and Excel will calculate the result for you—no effort necessary. Isn’t it cool?
Charts:
The number of pie charts, line charts, scatter charts, bar charts, area charts, and column charts is endless. Excel can turn rows and columns of figures into attractive charts. And it is sure to become one of your favorite features if you need to convey data in a more visual and consumable way.
2. Making Plans
Let’s get away from the numbers for a moment —Excel can help you plan and organise a lot of things that don’t require multiple rows of figures.
Worksheet for goal setting:
Excel always helps to have something to keep you focused and on track. And it would either it’s career objectives, fitness goals, or money goals. You may use excel to build a variety of spreadsheets, logs, and planning papers to track your progress and, ideally, cross the finish line.
Schedules and calendars:
Do you need to create a content schedule for your blog or website? Are you looking for lesson plans for your classroom? Do you or your family have a daily schedule? Excel may be surprisingly powerful when it comes to multiple calendars. Try this today to schedule your work.
3. Involving Others
Do you need to get information from others? One method is to use survey tools and forms. But, don’t worry, you can make them all in your own Excel.
Quizzes:
Are you trying to assess someone else’s — or even your own — for the understanding of a topic? You may create a bank of questions and answers in one worksheet and then have Excel quiz you in another.
Forms:
Excel is an excellent tool for designing forms. And it starts from basic to complex. You may even create numerous drop-down menus so that users can choose from a predefined list of options.
4. Getting things done
Do you want to increase your productivity? Excel can easily come to your rescue with various functions that can help you manage your tasks and to-dos with simplicity.
Timesheets:
You already know that keeping track of your time may help you be more productive. There are many attractive applications and tools to help you in meeting these demands. Consider Excel as the actual time-tracking tool. It continues to be a possible alternative to time sheets today.
Checklist:
Similarly, you may make a basic checklist to cross off the items you’ve bought or completed. And it can be related to a shopping list to a list of to-dos for planned marketing tasks.
5. Excel just for fun.
With the help of excel, you can do a variety of other interesting things for fun.
Cloud of words:
Word clouds are not the most scientific way to describe facts. However, they are a fun (not to mention attractive) method to determine which words are used the most. You guessed it—Excel can be used to make one.
Logbooks from the past:
Whether you want to keep track of the different tasks you have completed, the exercises you have done, or something else completely, Excel is what you have for sorting and logging those things.
3 Powerful Excel Functions That Make Work
The following are the most useful functions that we can use in our daily life.
1. The SUM Function
This function is the most used function when it comes to computing data on Excel. This function is used to sum a group of numbers in a specific set of cells.
It means you do not need to type a long cumbrous formula to calculate the sum of the data.
The SUM function is performed by typing the formula on the function bar, highlighting the cells you want to add, and pressing “ENTER”.
- The Syntax formula for SUM function is “=SUM(Cell numbers)”.
- You can also use the Σ symbol to add the data you need.
- Moreover, “ALT+” also helps to add the numbers.
2. The TEXT Function
The TEXT function is a useful tool that helps in converting the date or numbers into a text string in a particular format. Keep in mind the text formula only works to convert numeric values to text.
The TEXT function’ formula is =”Text” (Value, format_text).
Value refers to the particular number you want to convert to text.
Format_text refers to the format of the conversion.
3. The AVERAGE Function
The AVERAGE function is used for getting the average of the data. As the function of SUM, it is commonly used in computing and analyzing the data on the spreadsheet.
The syntax formula for the AVERAGE function is “=AVERAGE(Cell number).
Some Of The Documents That You Can Create in Excel
Microsoft Excel is a versatile software that allows users to create various documents. Here is the list of some of the documents that you can create in excel, which are as follows:
1. Spreadsheets
Excel is primarily used for creating spreadsheets, which are documents that organize and analyze data in rows and columns. Spreadsheets can be used for budgeting, financial analysis, inventory management, and more.
2. Charts and graphs
Excel allows users to create charts and graphs to visualize data, such as bar charts, line charts, pie charts, and scatter plots.
3. Calendars
Excel can create calendars for scheduling appointments, meetings, or events.
4. Invoices
Excel can create invoices with item descriptions, prices, taxes, and totals.
5. Budgets
Excel is useful for creating personal or business budgets, where users can track their expenses and income.
6. Forms
Excel can be used to create forms for data collection, such as surveys or questionnaires.
7. Project plans
Excel can create project plans, including timelines, budgets, and resource allocation.
8. Gantt charts
Excel allows users to create Gantt charts and visual representations of project schedules that help track progress and identify potential issues.
9. Data entry forms
Excel can create forms that make it easier to input and organize data.
10. Contact lists
Excel can create lists that include names, addresses, phone numbers, and other relevant information.
Well, these are some of the documents you can try and make in excel.
Conclusion
The more you learn, the more you can earn with excel. The same philosophy applies to MS excel.
If you develop your excel skills to the peak level, you are eligible to get reputed jobs in analytics.
As we have seen, there are lots of uses for excel. But here, we have mentioned a few.
There are many more uses to excel in the world. Excel makes life easier for us.
Now we can perform a complete calculation without having a strong command of math and statistics.
All this becomes possible only because of MS excel. So don’t be the one who is not aware of MS excel.
Start learning excel today from the experts.
Also, get the best excel assignment help from MS excel experts at nominal charges.
FAQs
Q1. What is Excel used for?
Excel is generally used to manage data and perform financial analysis. On the other hand, it is used in every business and company of all sizes. The main uses of Excel include:
1. Customer relationship management (CRM)
2. Time management
3. Task management
4. Data entry
5. Data management
6. Financial modeling
7. Accounting
8. Financial analysis
9. Charting and graphing
10. Programming
11. You can do almost anything that needs to be organized!
Q2. What are the benefits of MS Excel in your life as a student?
The benefits of Excel in student’s lives are as follows:
1. The Best way to store data.
2. Able to perform calculations
3. Every tool for data analysis
4. Print report easily
5. Transform and clear data
Q3. What are the three most common uses for Excel?
The three most common uses for MS Excel are creating budgets, producing graphs and charts, and storing and sorting the data.
Microsoft is one of the world’s ubiquitous tech giants. You knew that. But the point of being one of the world’s ubiquitous tech giants is that as such, it gets to define what the world looks and feels like for an enormous number of people. While some companies find solutions more in keeping with their particular industry in which they work, for most people and certainly most SMBs, if they think word processor, they think Word. If they think email, they think Outlook. And if they think spreadsheets, they think Excel.
But while all of this is true, there might be any number of reasons why Excel doesn’t check your particular box. If you have money to spend, you can choose to ignore the Microsoft hegemony altogether and go for a spreadsheet or database that’s more expensive, more richly tooled, and more individual than Excel. And if you want a lower code environment, or even a no-code environment, there are options there, too. The question remains which option gives you enough of what you need, while avoiding adding to the Microsoft dollar-vault? Which system lets you access what sort of functionality?
Access
One of the more popular non-Excel alternatives for many years was the Access database. Ironically of course, it doesn’t take you outside the Microsoft umbrella, it just gives you a different way to do some very similar things. Excel and Access are essentially cousins, one a dedicated spreadsheet, the other a database that can do some spreadsheet-style tricks.
For years, Access had a cute, quirky little feature that Excel either couldn’t replicate or held itself aloof from – the ability for multiple users to edit the same ‘spreadsheet’ simultaneously (with warnings if there was a likelihood of an awkward overwrite).
Remember when that was quirky?
Now it’s the basis of a whole generation of web-enabled productivity tools, from Google’s G Suite to Microsoft’s own Office 365. And that is really what has caused Access to shrivel and fall away as even a cousin-like competitor to Excel. The web-enabling technology that makes Office 365 a reality robs Access of its one trick, and so, if you have no issue using Microsoft tools, there’s very little to be gained these days from using Access.
Filemaker Pro
Filemaker Pro, from Claris (a subsidiary of Apple), is another legacy system, but one that has evolved with rather more success than Access managed. In fact, it’s arguable that Filemaker has evolved rather better even than Excel itself – but if it has, it’s evolved into more than the sum of the parts you need for an effective database.
Having been around since 1985, Filemaker (and later, Filemaker Pro) began with a database at its core and a relatively user-friendly GUI to help you interrogate it and build your database (including outputs in spreadsheet form).
Of particular use throughout its evolution has been its “plays well with others” nature, working well with things like SQL and MySQL databases.
With each successive update (it’s up to Filemaker Pro 19 at the time of writing), Filemaker has added compatibilities to its arsenal – in version 16, it added integrations through cURL, and JSON. FileMaker 17 added a permanent REST-based Data API, with 2GB of outbound data per user per month. And FileMaker 19 for Linux and FileMaker Cloud adds in ab OData gateway, allowing JSON and XML output.
The point of all of which is that it has taken the opposite route from Access. Where Access had one exceptional trick in its bag, and was subsequently out-evolved by the likes of Microsoft 365, Filemaker Pro has kept building and adding and evolving, to the point where you got still by all means get it and use it as your database of choice with spreadsheet output capabilities – but you probably wouldn’t.
You’d probably get it more because of its evolved app-building skills, as part of a small but coherent suite of Claris products. It doesn’t even particularly advertise itself as a database any more – it’s “an application development platform to build apps like a boss.”
Which is great if that’s what you’re looking for. And in fact, if that is what you’re looking for, it’s an interesting way to go, delivering everything from seat-of-the-pants app building for events to more considered and feature-rich constructs that can deliver a better end result than some bespoke app builders.
It’s just that if you only want an alternative to Excel, Filemaker Pro now feels above and beyond such menial tasks, like a Hollywood star who did a porno once when they were just starting out and never wants to think about it again. So, Filemaker Pro – great history, great future, but not really a go-to alternative for Excel.
dashdash
If you need an Excel substitute that goes beyond what Excel can do, and what people are willing to learn in terms of VBA, without evolving into something else entirely, it’s worth looking at SQLite, which as it suggests, is a lite version of SQL. You’ll need to get a simple GUI builder to go with it, which is a) not difficult, but b) might be more hassle than you want if you’re into a simple plug-and-play option (which if your default is Excel, you may well).
One particularly attractive alternative is dashdash. It has a very Excel-forward feeling, but in an intelligent upgrade of web-enablement, when you create macros in dashdash, it connects you to the cloud, rather than keeping you local, so you can harness the power of the web and build more impressive macros by far than anything that Excel will give you.
The one true non-Excel Excel, then?
That would be taking things too far.
After all, Google Sheets exists, and gives you a more or less identical feel to Excel and mirrors its Office 365 capabilities to use the cloud for sheet autosaving, collaborative working and file sharing.
The issue that arises with Google Sheets is that it’s very similar to modern Excel. And while it used to have a knockout punch over the Microsoft offering, in that it was available free for SMBs, that feature has recently been rescinded, with small businesses shifted onto subscription packages.
At which point, you have to ask what the real benefit of shifting from Excel to Google Sheets is – especially if your workplace culture has always been rooted in Excel.
Other Options
Zoho Sheets is a free offering that comes surprisingly close to Excel’s 365 version – using the cloud, allowing you to record macros, and even break out your VBA skills to write your own, so if you’re trying to avoid the initial expense of a 365 subscription, it can offer you some cost benefits without too much upheaval.
And while LibreOffice Calc falls down by not offering cloud support, it is also free, while carrying an impressive range of features that go beyond what a standard Excel subscription gives you.
Where you go for an Excel-like experience that isn’t Excel will depend on the precise needs and nature of your business. While the alternatives are out there, they’re probably not where you thought they might be if you’ve been using Excel for a while – there are newer, better evolutions of Excel’s core functions, both free and paid.
Before you make a choice, it’s worth considering why you want to escape Excel in the first place – the reasons will give you the shopping list of things your Excel alternative needs to do, and that will narrow the field for you.
