What can i do with word processor

A word processor (WP) is a device or computer program that provides for input, editing, formatting, and output of text, often with some additional features. … The functions of a word processor program fall somewhere between those of a simple text editor and a fully functioned desktop publishing program.

Which of the following is a word processor?

WordPerfect, Wordpad and MS Word are word processing software.

Is Microsoft Word a word processor?

Microsoft Word – Word Processing Software | Office.

What are 10 features of Microsoft Word?

What are 10 features of Microsoft Word?

• Changing case.
• Create a custom tab.
• Quick parts.
• Add placeholder text.
• Edit wrap points when wrapping text.
• Convert a list to a table.
• Convert a bulleted list to SmartArt.
• Quick selection methods.

Can I just download Microsoft Word?

If you wish to use only Word and do not want to install the suite’s other components, then your best option would be just to purchase and install Word outright and not worry about getting the office suite at all. Word can be obtained online for a one-time installation fee of $129.

Is Apple pages a word processor?

Pages is a powerful word processor that lets you create stunning documents, and comes included with most Apple devices. And with real-time collaboration, your team can work together from anywhere, whether they’re on Mac, iPad, iPhone or a PC.

Is word processor software answers?

A word processor is software or a device that allows users to create, edit, and print documents. It enables you to write text, store it electronically, display it on a screen, modify it by entering commands and characters from the keyboard, and print it.

Is Google Docs a word processor?

Google Docs is an online word processor that lets you create and format documents and work with other people.

What are the types of word processor?

• Wordpad.
• Microsoft Word.
• Lotus word pro.
• Notepad.
• WordPerfect (Windows only),
• AppleWorks (Mac only),
• Work pages.
• OpenOffice Writer.

What are the advantages of word processor?

What are the advantages of word processing?

• It is faster and easier than writing by hand.
• You can store documents on your computer, which you cannot do on a typewriter.
• There are more formatting choices with a word processor (the spelling, grammar and language tools).
• You can print copies of your documents.

What is the purpose of word processors?

Word processor, computer program used to write and revise documents, compose the layout of the text, and preview on a computer monitor how the printed copy will appear. The last capability is known as “what you see is what you get” (WYSIWYG; pronounced wi-zē-wig).

What are the 5 examples of word processor?

Examples of word processor programs

• Abiword.
• Apple iWork – Pages.
• Apple TextEdit – Apple macOS included word processor.
• Corel WordPerfect.
• Dropbox Paper (online and free).
• Google Docs (online and free).
• LibreOffice -> Writer (free).
• Microsoft Office -> Microsoft Word.

What is an example of Microsoft Word?

The correct answer is Application Software. MS Word is an example of application software developed by the company Microsoft. It allows users to type and save documents.

Is Notepad a word processor?

Notepad is a text editor, meant for basic plain text entry, while WordPad is a word processor, meant for formatting and printing documents—like Microsoft Word, but not quite as advanced. They aren’t the only programs in their respective categories, either.

What is a word processor class 9?

Answer: A Software or a computer that enables users to build, edit, and print documents is a word processor. It helps users to write text, save it electronically, show it on a computer, edit it by entering keyboard commands and characters, and print it out. … People can type words faster than writing in a pen.

What is word processing job?

A word processor, or typist, generally works in an office setting. As a word processor, your job duties involve preparing reports, correspondence, and other written documents using a computer and word processing software. They also use fax machines, scanners, copiers, and other equipment on a regular basis.

Is Pages better than word?

Word has a good selection of templates, but for our money the selection in Pages is better. Pages has 65 templates compared to Word’s 18 (a lot of Pages templates are slight variations, however). As with most things Apple, the design of its templates are just marginally better looking in all respects.

Can I open a Pages document in word?

Opening a Pages Format File from Mac in Microsoft Windows

Right-click on the . pages file and choose “Rename” … zip file to be able to open and access the Pages format content within Microsoft Word, Office, or WordPad.

Do Macs come with word?

You can use Word, Excel, and Powerpoint on a MacBook, just like on any other laptop. You just have to buy this 365 software separately, because it’s not included with a MacBook by default. … The most often used applications such as Word, Excel, and Powerpoint, are always included.

Does Windows 10 come with Word?

Windows 10 includes online versions of OneNote, Word, Excel and PowerPoint from Microsoft Office. The online programs often have their own apps as well, including apps for Android and Apple smartphones and tablets.

How do I install Microsoft Word?

Sign in to download and install Office

1. Go to www.office.com and if you’re not already signed in, select Sign in. …
2. Sign in with the account you associated with this version of Office. …
3. After signing in, follow the steps that match the type of account you signed in with. …
4. This completes the download of Office to your device.

Word processing software helps you manipulate a text document and create or edit a text document.

A quality word processing software can also provide output options such as printing or exporting a text document into other formats.

Without word processing software, you would have difficulty processing paragraphs, pages, and even papers.

Not many people know that early word processing software was standalone devices, but word processors come as lightweight software that’s easy to install with technological advancements.

Another great advantage of word processing software is that it allows you to store documents electronically, display them across screens, or fully modify documents before printing them.

Even though word processing software isn’t complex to learn, it might take a bit of time to learn how to take full advantage of the software with so many functions.

Also, keep in mind that some word processing software comes from the office bundle that includes other processing software.

In this article, you’ll learn more about word processing software and see 15 of the best examples.

Whether you’re a writer, editor, or only need quality word processing software to prepare your documents pre-printing, at least one of these 15 software will be a good pick!

Even though most word processing software has similar features and offers similar benefits, the small but significant differences between these word processing software examples can make a huge difference for personal use.

1. Microsoft Word

The most known word processing software is Microsoft Word, and chances are high you’ve used it at least on one occasion to process or create text documents.

Word is the most known word processing software because the creator of Windows creates it and it often comes integrated with the Windows operating system.

However, Word is also known for the benefits it offers. Improved search and navigational experience combined with the ability to work with others simultaneously are just some of the benefits.

Along with that, Word gives you the ability to access, share, and work on your documents from almost anywhere.

With plenty of options to create, edit, and process text, Word also has additional visual effects, turning text into diagrams, and combining visual aspects into text documents.

Instant help when creating documents is another great integration that especially helps writers. Exporting and having document flexibility is helpful when producing specific documents for your studies or work, and it’s just one of many benefits of Word.

2. iWork Pages

iWork Pages is a must-have word processing software for Apple users. Even though Microsoft Word is available for macOS, iWork is a great native alternative that helps Apple users process, create, and work with word documents.

iWork Pages was previously known as AppleWorks, and it is part of the official Apple iWork suite.

Not only Pages can help you create documents, but they can also help you to collaborate with others efficiently, create animated documents from your data, and even build interactive charts from your text.

What’s great about Pages is that it comes with built-in help and sample formulas, so you don’t always have to create a document from scratch. Instead, you can use templates or benefit from function suggestions to improve the way you work.

With over 30 spreadsheet templates, you won’t have to create text documents from scratch unless you enjoy creating your work from scratch. Templates can help you spend less time formatting and creating the basics of your document and yet leave you with more time to focus on your text.

3. OpenOffice Writer

Among the paid word processing software, there are a couple of free gems such as OpenOffice.

OpenOffice is a free and open productivity suite that includes Writer, the perfect software for word processing.

Whether you’re trying to draft a quick letter or working on complex text documents (maybe even writing a book), the writer is a reliable and fully equipped word processing software to handle all needed tasks.

What’s great about Writer is that it is very easy to use, so you won’t have to spend hours learning the ins and outs of the software to take full advantage of it.

Instead, you will be able to focus on producing documents of all types and letting Writer help you along the way.

With built-in features such as AutoCorrect or AutoComplete, you can quickly write your documents without having to worry about making mistakes.

Along with these two features, OpenOffice Writer comes with a table of contents, references, multi-page display, and notes to help you annotate and review documents, as well as create well-structured text documents.

Lastly, exporting isn’t going to be a problem since Writer can help you export your text document into other formats such as HTML, PDF, or even .odt.

Also, keep in mind that OpenOffice provides templates you can download and use with Writer to make your drafts easier.

4. WordPerfect

WordPerfect is described as the Microsoft Office alternative. It is an all-in-one suite that focuses on productivity and efficiency when working with digital documents (especially text documents).

Inside the WordPerfect Office, you will have access to a neat and efficient word processor that can help you quickly draft new documents, create letters or brochures, write resumes, and even start writing a book.

What’s so special about WordPerfect is that it supports collaboration with about 60 file formats, so you can import and export documents from any third-party software.

With the help of Reveal Codes, WordPerfect provides seamless formatting after you import documents from any source.

And if you’re looking to “spice up” your text documents, you can do so easily with the help of built-in PDF forms into this powerful and versatile word processing software.

5. FocusWriter

If you spend a lot of time writing documents in your word processing software, and yet you find it hard to concentrate and focus on the words, FocusWriter is a great pick.

FocusWriter is a very simple word processing software that utilizes a versatile interface hidden away from the most important part of the software. This way, you can focus on the page and text, and whenever you need to use any integrated feature, all you have to do is swipe your cursor across the edges to open the hidden menu.

With integrated features such as timers, alarms, daily goals, fully customizable themes, and even the ability to use typewriter sound effects, this word processing software will help you stay on track and get things done.

Along with these features, FocusWriter has optional features such as live statistics, spell-checking, and even the ability to use FocusWriter in 20 different languages.

These features aim to improve the user experience and make word processing tasks fun and more productive since you can set your own goals.

This is a word processing software that adds improved features that aren’t very common among its competitors.

6. LibreOffice Writer

When you are a very organized person and need word processing software that will match this, LibreOffice Writer is worth trying.

LibreOffice Writer is a modern word processing software that ensures you can edit any document quickly with the help of integrated features.

Therefore, Writer is good enough for doing quick and simple edits. Still, it’s also more than enough to finish books, edit many content pages, add diagrams, and even feature indexes into your documents.

The user interface is very neat and even though there are many features they’re hidden away so you can focus on the most important aspect of word processing: the text.

7. AbiWord

When you require a very similar word processing software to Word, and yet you’re on a budget, AbiWord is a good choice.

AbiWord is compatible with the latest operating systems and interface-wise, it is very similar to Microsoft Word. Even though it’s not the “prettiest” word processing software, it has everything you might need to get the work done efficiently, and it won’t cost you a penny.

With compatibility to work with all standard text documents, AbiWord also allows you to share your documents with others easily or even merge your letters directly with your email.

Even though AbiWord might not have all features other word processing software include, AbiWord is built on the extensible plugin architecture, so you can always find plugins to include features you might be missing.

On top of that, I should mention that AbiWord is available in 30 different languages, and it is still getting updates so that you won’t be relying on an outdated version.

8. WPS Word

WPS offers a suite similar to Microsoft Office that includes three components: the Word, Excel, and Presentation.

Word is a word processing software that is highly compatible with almost all compatible document formats, and it is even compatible with all operations systems.

Creating documents from scratch with Word is very simple, and yet with standard formatting tools everyone is familiar with, editing documents is even easier.

On top of that, Word includes many extras that are rarely found in other word processing software, such as hundreds of document templates. Therefore, if you don’t feel like creating documents from scratch, basing your documents on pre-existing templates can save you a lot of time and work.

Combining media with text is highly possible, and viewing multiple documents simultaneously improves efficiency when working with multiple documents.

With collaboration tools, password protection for chosen documents, and automatic spell-checking tools, you can easily get your work done without worrying about accuracy.

9. Polaris Docs

Polaris Office is a combination of tools that includes Docs, a highly versatile version that’s very similar to a combination of Microsoft Word and Google Docs.

It’s a very versatile word processing software that allows you to work on your documents wherever you are.

Not only is it available as computer software, but it also has a dedicated web browser version and even the app version suitable for Android and iOS smartphones.

Collaboration is guaranteed with such versatility, and when it comes down to getting the work done, Polaris Docs supports all types of documents, including sheets, slides, and more.

Saved documents can be worked on in groups, meaning that more than one person can edit the document in real-time. And if you ever decide to collaborate on a document with someone, you can invite them with a link and keep the communication open with an integrated chat in the Polaris Docs.

Feature-wise, Polaris Docs is packed with the most standard features you would expect from a word processing software, and yet the main improvement is the way you can collaborate with others and work on the same document in real-time.

10. Writemonkey

If you search for a word processing document that will leave you on your own with your words and yet will hide all functionalities in a very minimalistic and simple interface, Writemonkey makes a great choice.

Writemonkey might look like a coding interface at first, but it is a stripped-down word processing software that helps you focus on your writing.

Of course, Writemonkey is also ideal for making quick edits and even reading.

This is probably one of the lightest and smallest word processing software that is very easy to install and even easier to get used to.

What’s also great is that you have full control over the interface to customize it to your needs. On top of that, you can set timed writing or even feature a visual progress bar to make your writing work feel like a breeze.

And if you ever end up missing something in Writemonkey, you can always introduce third-party upgrades to this word processing software via plugins.

11. Dropbox Paper

When you need a versatile, reliable, and quick word processing software that’s perhaps web-based, Dropbox Paper is worth considering.

Dropbox Paper is a lightweight web-based word processing software that allows simple editing and collaboration between teams.

With Dropbox Paper, you can create documents from scratch or import existing documents to easily track any edits or changes made by your team members. On top of that, with this light word processing software, you can keep everything organized, ensure feedback is properly given, and even improve your documents.

You can do almost everything in Dropbox Paper that you would do in other word processing software. However, Paper can also serve as a co-editing software.

Whether you’re trying to improve communication in your team, improve collaboration between team members, or you’re writing a book with your partner, Paper is the place to stay productive, organized, and efficient.

12. Scribus

If you require professional word processing software to handle your business/work documents or edit and prepare your book for publishing, Scribus is a great choice.

Even though it’s a bit different from standard word processing software, Scribus allows you to choose one of the designed layouts, set your typesetting, and even improve your written documents with professional-looking quality images.

With Scribus, you can also create animations that you can place directly inside your document, or you can turn your text documents into interactive PDF presentations.

On top of that, the creation of forms or questionnaires is very simple. With OpenType support, you can now edit your existing documents with advanced features such as advanced typography.

While Scribus is a great fit for simple editing and personal documents, it excels at creating magazine covers, newspaper front pages, preparing the books for publishing, and even manufacturing artwork.

It might not be the standard word processing software most people are looking for, but it will fit professional needs easily for a very fair price.

13. SoftMaker FreeOffice TextMaker

When you need a simple word processing software, SoftMaker FreeOffice is a great stepping stone that won’t cost you anything, and yet it includes almost everything you might need for personal or business use.

In the FreeOffice, you will get TextMaker included. TextMaker is a small but efficient word processing software that allows you to create all types of documents and edit existing documents that you can easily import.

What’s unique about TextMaker is that it doesn’t only focus on written documents. Instead, it also offers great features for processing words on graphics. Therefore, you can use TextMaker to create great text for your images, logos, or even banners.

With many different fonts, styles, and even wrapping options, TextMaker will make all your graphics look professional and attractive yet easy to read.

Since TextMaker can import almost all types of documents, you can also export your work in the most standard formats, such as Word DOC and DOCX. However, what’s also great about TextMaker is that it allows you to create PDF files from your documents.

You can even create an EPUB eBook with the help of TextMaker, which is a great feature, considering that SoftMaker provides the TextMaker for free.

14. Zoho Docs Writer

Zoho Docs Writer is a perfect example of an online word processing software that is easy to use and easy to access. Yet, in return, you will get very reliable and advanced features you can use on any of your documents.

The writer allows you to focus on your words in a distraction-free interface, yet you can work with others in an effortless document sharing.

With the most standard features, you would expect a word processing software packed in the interface you can access via the web browser and even get unlimited versions of your document.

These versions help you compare differences and find differences after collaboration with others.

One of the most advanced yet convenient features is publishing your documents directly (if you are a content creator).

If not, Zoho Docs Writer can help you electronically sign documents and even fill out PDF forms (or edit PDFs) without a problem.

15. Google Docs

Suppose you are not a fan of standalone word processing documents or don’t consider your computer reliable enough for your work. In that case, Google Docs is one of the most reliable web-based word processing software than most others in this space that you can get your hands on.

Along with the Sheets, Slides, and Forms, Docs allows you to not only create documents from scratch or import and edit existing documents, but it also allows you to store all your documents in the cloud for free.

You can easily access your documents from any device, as long as you’re signed in to your Google account, and yet you will easily get used to the functionality and features of the Docs.

On top of that, Docs is very flexible, so you can export them in many different formats just the way you can import documents. However, one thing to keep in mind is that you will need an internet connection at all times to access your documents or work on them.

Conclusion

Even though Microsoft Word is one of the most known word processing software globally, there is much other software that is as good and worth giving it a try.

One couldn’t do without quality word processing software, but you even get the chance to find the one that will fit your needs the most with so many choices.

Even though each one of these is similar, there are differences in the interface, functionality, and even features that the software provides.

With that being said, you can easily choose according to your needs and purpose, which I highly recommend!

Word processing software is designed so users can create, format, save and print text documents. Word processing is creating, editing, customizing, and printing documents using a word processor such as Microsoft Word or Google Docs.

In this guide, you will learn:

• How to define word processing and word processor
• How to create word processing documents using word-processing software
• How to compare two word documents using a word processing program
• And lot’s more

If you are ready, let’s explore the content.

What is word processing?

Word processing entails creating, editing, manipulating, storing, sharing, and printing of documents using dedicated software such as Zoho Writer.

It allows a user to create documents that look like the format and style of a typewriter. Word processing software can be used to save, share or print a physical copy of a document.

For example, a business Sales Rep could create a sales report in a Word Processing Program. The sales rep could edit it, save it to a drive, or share it over the internet with colleagues. A word processor can also be used to create a résumé, memo, letter, or invoice.  

In general, a word-processing application can produce a wide variety of documents rapidly and at a relatively low cost.

Word processing is one of the earliest and most commonly used types of computer software. In fact, word processing software is often cited as a major factor in the launch of the personal computer industry. This software did a great job of automating processes that had previously been performed by a typewriter. Word processors helped bring personal computers into the households of regular people, rather than just businesses.

What is a word processor?

A Word processor is a device or computer software that allows users to create, edit, and print documents. It has additional features other than a text processor, that enables you to write text, manipulate, store, and print it.

Word processors allow users to create a wide variety of documents with editing and formatting capabilities to demonstrate their power. It has additional features that allow contents such as a table, pictures, charts, and clipart to be added to a document.

In a word processor, text can be inserted, edited, moved, copied, or deleted within a document. You can use its formatting feature to modify the appearance of selected text in numerous ways. Most word processors also give you the ability to check your spelling and grammar with built-in dictionaries and other tools to assist you in your writing.

Today’s word processors reflect their history as digital typewriters. They display a sheet of paper on the screen, which captures user input from the keyboard. Unlike a manual typewriter, electronic word processing is much faster and more flexible.

What is a text processor?

A text processor is a device or computer program used in creating and manipulating text. Text processors are not as sophisticated as word processors; hence they are incapable of formatting texts. Text processors create sequences of texts which enable computers to easily extract and analyze sequences of texts for analysis.

Text processors are commonly used in computers to create computer commands. Examples include notepad and sublime which help in the creation and modification of electronic texts.

Text processing is the automation method that involves the creation and modification of texts. It is the process of analyzing and sorting unstructured text to gain valuable insights. Text processing deals with text processing utilities while word processing deals with text editing utilities.

Also, text processing operates on raw data and is more independent from proprietary techniques, unlike word processing. Therefore, text processing is done with the help of a shell command or a text editor such as TextEdit, Brackets, and Notepad++.

What is word processing software?

Word processing software is designed to allow users to create, edit, manipulate, save and print text. They provide features that will enable you to enter text by typing, copying, deleting, and performing various types of formatting. Some of the functions of word processing software include:

• Creating, editing, saving, and printing documents.
• Copying, cutting, pasting, and deleting text within documents.
• Formatting text using tools such as font type, bold, underline, or italics.
• Creating, editing, and formatting tables.
• Inserting elements from other software, such as illustrations or photographs.
• Correcting spelling and grammar.
• Sharing and collaboration with team members.

Word processing software also contains features to make it easier for you to perform repetitive tasks. Commands such as mail merge and macros will help you perform common repetitive tasks to save time. A typical word processing software example is OpenOffice Writer.

How to open a word processing file

How you open a word processing file depends on the type of word processor used to create the file. Many times, the type of word processor determines the file format used to save it.

For example, Microsoft Word processing program saves with the file formats: .doc and .docx. However, you can save word processed documents in different file formats such as pdf, odt, txt, and rtf.

Apple Pages saves its word-processed documents in .pages. However, it supports files in the following formats: .rtf, .txt, .doc, and .docx. Similarly, Google docs can create files in the following formats: .txt, .rtf, .odt, .docx, and .epub.

This means that popularly used word processors are capable of opening most word processor files. So, if you saved your file in any of the file formats, you can open it with OpenOffice or Google Docs.

Let’s illustrate how to open a word processing file. To open a word document, keywords.docx saved on your local drive, in Google Docs, do the following.

1. Visit Google Docs. (Note: You must have a Google account)
2. On the Start a new document window, select Blank.

1. On the New document window, select File and click on Open from the File menu. The Open dialog box appears.

1. On the Open dialog window, click on the Upload tab, and select the Select a file from your device button.
2. On the Browse dialog box, browse through your device and locate a file to upload.

1. Select the file [keywords.docx], and click the Open button. The file uploads to your Google Drive.
2. On the File menu, click Open.
3. On the Open dialog window, select the My Drive tab.

1. Locate the file in your drive and select it. Then click the Open button. The file opens in Google Docs.

Importance of word processing software

Why is word processing important? Why is it virtually in all household computers? Word processing offers a better alternative to handwriting and typewriter when creating documents. Let’s look at some of the benefits of word-processing software.

1. Word processing software is important because it easily detects and corrects typing errors as you type your document. It uses the autocorrect feature to identify and correct errors easily.
2. Word processing helps in the digitization of information. It makes the creation, storage, copying, sharing, and retrieval of information easy.
3. Word processors help users to work efficiently and accurately. You can easily create and organize a document by using spelling and grammar and other features to eliminate errors.
4. Today’s word processors allow you to save different versions of a document. They also allow you to compare them in the future so you can select your preferred version.
5. The features of word documents help us create standard and beautiful-looking documents. With formatting features, documents can look elegant and attractive, unlike a manual typewriter.
6. Electronic word processing software helps us save business supply costs. Instead of using up pens and paper daily, we can create and transmit documents electronically. This contributes to significant savings in overall business expenses.
7. Mail merge and macros help us automate some activities and make work faster and more efficient. Hence, productivity is enhanced using a word processor.

There’s quite a lot you can do with word processing software these days. But before the advent of word processing software, how did people create and edit documents? This will lead us to chapter 2.

The precursor to word processing

Word processing did not develop out of computer technology. It evolved from the needs of writers rather than those of mathematicians, but it later merged with the computer field. Word processing started with the gradual automation of the physical aspects of writing and editing. Later, technology was refined to make it available to individual and corporate users.

Historically, there are four (4) types of word processors namely; mechanical, electronic, standalone, and software. Word processors were designed by combining existing technologies with emerging ones to develop standalone equipment. Gradually, the concept of word processing, which evolved from data processing was integrated into the computer system.

Mechanical word processing

Before the advent of mechanical word processing, manual writing was the order of the day. People started using ink and paper to create documents way back in 2000BC. During this period, the Egyptians, Romans, Greeks, and Hebrews were using papyrus and parchment papers.

The first major advancement from manual writing to mechanical word processing was the invention of the typewriter. During this period, different versions of the typewriter were invented, some with success and some without success.

Henry Mill was the first to be credited with the invention of the typewriter in the 18^th century. However, his version of the typewriter was not successful. By 1867, Christopher Latham Scholes invented the first successful typewriter.

Scholes’s invention has a major drawback. Instead of printing on the upper side of the roller, it prints on the underside. The implication was that the typist could not see his work until he finishes. Acceptance of this typewriter was slow due to some drawbacks. But a series of improvements were made:

• The shift key was added in 1878. Typists can then type upper-case and lower-case letters with the same key.
• Printing on the upper side of the roller was made possible in 1880. Typists can see their work as they type rather than when they finish.
• The tab key was added in 1897. This made it possible for typists to set margins.

After these changes, the typewriter gained acceptance in the corporate world. By 1900, portable models were created, thus making typewriting available to both individuals and corporations.

Electronic word processing

To improve on the mechanical typewriter, the electric typewriter was invented. The first was patented by Thomas Edison in 1972. However, a workable model was introduced in the 1920s.

By the 1930s, IBM introduced the IBM Electromatic which improved typing speed and made word processing more efficient. Due to the great improvement, the machine gained wide acceptance in the business world.

A major step towards modern word processing came when the Schultz company introduced the repetitive typewriter. This typewriter was able to store information automatically for later retrieval. This made it possible to reproduce multiple identical copies of a document without the use of carbon papers or photocopiers.

In 1961 IBM introduced the Selectric typewriter, which replaced the standard movable carriage and individual type strikers with a revolving typeball. Also, IBM released the MT/ST (Magnetic Tape/Selectric Typewriter) in 1964. The MT/ST combined the features of the Selectric with a magnetic tape drive. Magnetic tape was the first reusable storage medium for typed information.

With the tape, information could be stored, replayed, corrected, and reprinted as many times as needed. You can also erase information on the tape and reuse it for other projects. This development marked the beginning of word processing as it is known today.

IBM first used the term word processing to market their MT/ST machine as a word processing machine. The term was coined by the IBM Engineer, Ulrich Steinhilper in the 1950s. He translated the term from the German word textverabeitung to define the act of typing. But IBM redefined it to describe electronic ways of handling a standard set of office activities. These activities include composing, revising, printing, and filing written documents.

Standalone word processing machines

In the 1970s, word processing shifted from typewriting to computer-based with CRT screens when IBM developed the floppy disks. The first was introduced in the 1970s by Linolex systems. The technology included a floppy disk, software, and a microprocessor.

Lexitron corporation also developed a word processing microcomputer with a CRT monitor and 5 ¼ floppy diskette. The diskette later became the standard for early personal computers. With the introduction of video display units, the text could be entered and corrected without having to produce a hard copy. This means that printing can be delayed until the writer is satisfied with the document.

In 1973, Vydec introduced the first text processor known as Vydec Word Processing System. The machine was the first to allow the creation and editing of multipage documents without changing storage receptacles.

Other standalone machines include the data secretary by Redactron corporation and a CRT-based system by Wang Laboratories. The Wang system has all the characteristics of today’s word processors and was affordable to organizations. It became the basis for other CRT-based word processors. Hence, word processors were referred to as CRT-based machines.

Word processing software

The invention of personal computers marked the beginning of the word-processing software. This was made possible by the advent of disk programs which enhanced the development packages for use with personal computers. Also, the separation of the software from the hardware opened up the field of word processing to individuals.

The first word processing program for personal computers was Electric Pencil, from Michael Shrayer Software. It went on sale in December 1976. By 1978, WordStar was introduced. Because of its many new features, it soon dominated the market. WordStar was written for the early CP/M (Control Program – Micro) operating system.

The era of MS-DOS saw the rise of WordPerfect and Microsoft Word. They replaced WordStar as the main word processing program during this era.

In the late 1980s, word processing shifted to the WYSIWYG (What-you-see-is-what-you-get) and GUI (Graphic User Interface) approach. These were pioneered by the Xerox Alto computer and Bravo word processing program, and Xerox PARC with the Gipsy word processor.

The true WYSIWYG made known to people came when Apple Macintosh and IBM PC were released in 1983 and 1984 respectively. Apple came with MacWrite and IBM PC came with Microsoft Word. Word processing is now one of the most common general applications for personal computers.

When Windows operating system became popular in the 1990s, Microsoft Word’s popularity also grew with it. Today, Microsoft Word has become synonymous with what is called a word processor or word processing software.

Today, there is different word processing program including desktop applications, mobile apps, and cloud-based word processors. These word processors have similar terms common to them. This will lead us to chapter three.

General terms

These are terms that are generally used in word processing. They are not commands but provide relevant information to computer users.

Application: Used in place of a program, hence, you can say a word processing application or a word processing program.

Caps lock: It is turned on when you want to type text in CAPITAL LETTERS or UPPER CASE. A light will appear on your keyboard when the caps lock is on. Press the Caps Lock key to turn it on or off.

Cursor: This is the insertion point of an item in a document. The cursor is a flashing vertical bar on the screen that indicates where entered text or objects will be placed in the document.

Dialog box: This is a boxed window that lists options. It usually appears when some specified commands such as SAVE AS, PAGE SETUP, etc., are issued.

Document: This is a file that contains text, image, table, etc., created using a word processing program. Files created with a word processor are referred to as a document.

Editing: This is the process of making changes or corrections in a document. It includes alterations to the text itself, moving or copying items to other locations, and applying formatting options to the document itself and items within it.

File extension: When a file is created with an application, it usually has two parts – the filename and the extension. The user adds the filename while the application adds the extension. The file extension is usually used to determine the program that creates a file. Examples of file extensions are .doc, .docx, .rtf, .page, etc.

Formatting: The process of formatting a document involves specifying how the document will look in its final form on the screen and when printed. Common formatting options include the font, font size, color, alignment, spacing, margins, and other properties.

Highlighting: Also called selecting. This is the act of choosing an item or group of text in a document. Before you can format an object or text, you need to first highlight such object or text. Changes to be made (deleting, formatting, etc) will only affect the selected items.

Menu bar: The menu bar appears at the top of some word processing application windows. It contains a listing of the main commands in the form of text. Menu items that are common among multiple applications include File, Edit, View, and Help. When you click on one of these items, additional options appear in a drop-down menu on the screen.

Paragraph: A new paragraph is created each time you press the ENTER key on the keyboard. A paragraph can be made up of several lines of text, a single item, or nothing.

Ribbon: Ribbon was introduced in Microsoft Word 2007 to replace the menu bar. The ribbon contains tabs and icons representing the commands to be executed in a document. These commands are handy and easier to use when compared with the menu bar.

Ruler: The rulers appear at the top and left side of a word document within the word processing window. They are used to show the position of margins, tabs, and the document.

Scroll bar: Sometimes you cannot see your entire document. The scroll bars are used to scroll up or down the screen or sideways. Scrolling is like moving a sheet of paper up or down so that you can see more of it. You can use the scroll arrows or the scroll bars on the right and bottom of your window.

Template: A template is a starting point for a document that contains initial formatting options, settings, colors, layout, and placeholders.

Toolbar: A toolbar consists of buttons that provide a shortcut way of performing a commonly used function. Microsoft Word 2007 introduced the concept of quick-access toolbar. You can customize the content of your toolbar.

Word wrap: Word wrap enables a word processor to create a multiline without you pressing the ENTER key. Whenever the cursor reaches the end of a margin it automatically jumps to the next line.

Editing terms

These are terms that relate to the commands for creating and editing documents in word processors.

Autocorrect: This feature is used to correct common typographic errors and misspelled words as you are typing. You can turn it on or off. You can also customize the words to be corrected.

Clipboard: The clipboard is a temporary holding area the computer uses for any item that has been copied or cut. When an item such as text is placed on the clipboard, it can then be pasted elsewhere in the document. Items will stay on the clipboard until they are deleted or erased.

Copy: Used to duplicate items in a document or in other documents. Copied items are placed on the clipboard until it is pasted.

Cut: This is used to move a text or object in the document or to other documents. Cut items are placed on the clipboard until it is pasted.

Find and replace: This allows you to search for a particular word or phrase and replace the same with a specified one.

Indentation: Indent is the space between the margin of the page and the text. Most word processors allow for both left and right indentation. A common use of indention is called “first line indent”. Here the first line of a paragraph is indented and the remaining lines of text lie directly against the left margin.

Paste: Copy or cut usually place the item on the clipboard. The paste is the process of taking the items on the clipboard and placing them in the current location of the insertion point.

Spelling and grammar: This utility is used to check for proper spelling and grammar as you create and edit a document. These utilities may run automatically and alert you to errors as you type using its built-in dictionaries. You can also run the spell check manually when you finished creating your document.

Tab stops: Tabs are used to control the placement of text on a page. Tab stops can be set within the ruler at the top of the word processing window. You can also set the type of the tab. Tab types include left, right, centered, and decimal. The tab type controls how the text will be aligned if it is forced to that tab stop. When the tab key is pressed on the keyboard, the cursor will move to the next tab stop location.

Table: A table is a collection of text, data, or other items that are arranged in columns and rows.

Undo and redo: Undo command is used to reverse the last action (or series of actions) that you have performed in a document. Redo does the reverse of undoing. When using the Undo and Redo commands, each item must be reversed sequentially.

Formatting terms

These are word-processing terms that help in manipulating and customizing the text in a word processing document.

Alignment: Alignment refers to the way text is arranged in the document between the margins. We have right, left, and center alignment. Justify is a type of alignment that flush the text both to the left and the right margins.

Font: A font is a set of letters and numbers of one particular typeface. The font includes not only the typeface but other characteristics such as font size and emphasis.

Footer: The footer is an area that appears at the bottom of every page in a document that can contain one or more lines of text. It is popularly used to insert the page number on each page.

Header: This is an area that appears at the top of every page in a document that can contain one or more lines of text. It can be used to insert a page number of document information.

Line spacing: Line spacing refers to the amount of white space between lines of text in a paragraph. You can choose any single, double, or 1.5 line spacing.

Margin: The margin is the white space between the edge of the page and where text or other items can be placed in your document. You can adjust the margin to increase or decrease it when working with a word processing application.

Orientation: This defines the layout of a document. A document could appear in a portrait or landscape orientation. Portrait orientation is where the height of the page is greater than the width. Landscape orientation has a greater width than height.

Page break: This is used to specify the point at which one page or section ends and another begins. You can manually insert a page break at a specific location.

Paper size: This is used to specify the page layout area or the workspace while working on a document. It is also used to determine the size of the paper a document will be printed on. There are different paper sizes in a word processor to be chosen from, including legal, letter, A4, etc.

Paragraph spacing: Paragraph spacing refers to the amount of white space that is left between paragraphs when the enter key is hit. Unlike line spacing, paragraph spacing does not affect the amount of space between lines of text, but instead, between one paragraph and the next. You can set the space before and after a paragraph.

Mailing terms

These are terms that relate to data and mailing automation in word processing.

Mail merge: Mail merge is a word processing automation that combines database software, word processors, and some e-mail programs. It is used to send the same email content to multiple recipients. Mail merge takes a standard form of e-mail and populates it with the personal information of the recipients.

Wizard: A wizard is an interactive feature in a word processor that will walk you step-by-step through a specialized process. A Wizard is specifically included in Microsoft Word for mail merging. The Mail Merge wizard provides assistance when creating letters and mailing labels from a list of names and addresses.

Printing terms

These are word processing terminology that defines the commands used to set up and print a document.

Page setup: A tool that allows you to customize the size and layout of your printable word document. The parameters to define include the paper size, margins, page orientation, and quality of print.

Print preview: Print Preview is a feature that shows you the prototype of your printed document on the screen. It displays how your document will look on a piece of paper if it were to be printed.

Print: Print is the command that enables you to print your finished document from a printer. There are features included in the print dialog box that will help you specify the print quality.

There are other terms that may not have been included in this terminology. You can encounter them in the course of using each of the word processing software. This leads us to chapter 4 where we will identify some word processing software examples.

Microsoft word

Microsoft Word is one of the most popular word-processing software examples in use today. It has a lot of features that made it the choice of many when it comes to creating and editing documents.

Microsoft word is developed by Microsoft corporation and has different versions for Mac, Windows, Android, and IOS devices. Also, you can subscribe to Microsoft 365 for the cloud version with OneDrive storage.

Microsoft Word has improved search and navigational experience. Also, you can easily collaborate with a team and work with others simultaneously are just some of the benefits. Along with that, Word gives you the ability to access, share, and work on your documents from almost anywhere.

Word also has additional visual effects, turning text into diagrams, and combining visual aspects into text documents. Some of the key features include:

• Provision of templates for resumes and forms.
• Reading documents with the read mode, PDF, letters, and scripts on your mobile device.
• It enables you to save a document as a PDF file.
• You can share your file with others and collaborate with your team.
• Supporting editing with rich formatting.
• Managing permission for documents
• Creating comments in the documents.

Price: Depends on the version. The cost for 1 pc is about $166.66. Microsoft 365 personal is about $64.28 per annum and $6.43 per month.

Google docs

Google Docs is an online application that helps you to create and edit documents. It is a free word processor that is part of the G-suite applications. You can use the software to create letters, memos, reports, and other documents.

Google docs has lots of free templates you can choose to create different types of word documents. It contains numerous fonts and images. You can use the application to create and make changes in files anywhere at any time. Some of its features are:

• Creating and editing word documents
• Lots of free templates
• You can share documents online using Google Drive
• You can convert Word docs to Google Docs
• Accessible from a Phone, tablet, or computer.
• You can make changes in the document in real time.
• It offers chat and comment in the capability.
• You can convert Google Doc files to Word files or vice versa.
• You can search quotes, text, and images in the Google Doc Android app.
• Supported platforms: Web, iOS, Android, and Mac.

Price: Free

Apple Pages

Apple pages is a word processing software developed by Apple computers. It is a word processor shipped with apple devices; it also allows users to create documents online.

Some of its features include:

• Beautiful and colorful photo card templates that allow you to create different documents.
• Mail merge feature for sending a batch mailing to multiple recipients.
• Screen view which makes it easier to view, read and edit documents on iPhone devices.
• Language translation is made easier within your document.
• Use scribble to turn handwritten words into text
• Play YouTube and Vimeo videos right in Pages, without the need to open a web browser. Simply add a link, and play your web video inside your document or book.
• Easily record, edit, and play audio directly on a page.
• Add elegance to your mathematical equations using LaTeX or MathML notation.
• Edit shared documents while offline, and your changes will automatically upload when your accounts are online again.

Price: Free

Corel Wordperfect

WordPerfect is one of the oldest word processing software. Developed by Corel, WordPerfect is a legendary word processor that so many uses to create documents, letters, brochures, resumes, and more. With the compatibility of over 60 file formats, including Microsoft, and powerful Reveal Codes, document control has never been easier.

The basic features of WordPerfect include:

• The WordPerfect eBook Publisher supports EPUB format which provides compatibility with eBook devices, such as Kobo, Nook, and Sony Reader.
• Includes Oxford concise dictionary for spelling check
• You can open, edit, and save the latest Microsoft Office file formats in each WordPerfect Office 2021 application.
• Have quick access to vital document statistics in WordPerfect, such as word count, character count, line count, and more.
• Improved file stability when working on a file, opening a file, or saving a file directly to a server.
• Import pdf files into the WordPerfect application and smoothly edit them with built-in pdf functionality.
• Perform multiple find-and-replace actions with ease.
• The Mail Merge Expert makes it simple to associate a data source and create mail for multiple recipients.

Price: WordPerfect Office Standard 2021 at $249.99

LibreOffice writer

LibreOffice is a powerful and free office suite. It is a successor to OpenOffice.org, used by millions of people around the world. It has a clean interface and feature-rich tools that help you unleash your creativity and enhance your productivity.

LibreOffice includes several applications that make it the most versatile Free and Open-Source office suite on the market. Its word processor is known as LibreOffice Writer. Writer has all the features you need from a modern, full-featured word processing and desktop publishing tool.

It’s simple enough for a quick memo, but powerful enough to create complete books with contents, diagrams, indexes, and more. It has the following features:

• It has full word processing features to allow you to create and edit different kinds of documents.
• It is compatible with a wide range of document formats such as Microsoft Word, Open Document Format, etc.
• You can export your document in pdf format
• It has extensions that allow you to get more features and document templates from its website.
• With an autocorrect dictionary, you can correct errors as you type.
• Use the mail merge wizard to easily create mail for multiple recipients.

Price: Free

Zoho writer

Zoho Writer is a free ad powerful cloud-based word processing software in use by many. Because it is cloud-based, it can be used across all devices. It can also be used to collaborate with teammates in real time.

With Zoho writer, you can create elegant, inspiring documents for free. Let’s consider some of its features.

• Easy to get started with any device. Simply visit Zoho writer and register with your email address.
• Write across all devices from every location.
• Write and edit documents with teammates in real time.
• Save your documents in pdf and MS Word document formats.
• Collaborate on content and post it directly to your WordPress or Blogger pages.
• Contextual grammar, readability, and style suggestions.
• Document automation and sign collection capabilities along with Zoho CRM integration.

Price: Free

WPS office writer

WPS Office writer is an example of word processing software that is available for all devices. You can download it for your PC, tablet, or mobile phone.

WPS Office enables you to edit and manage Writer, Presentation, Spreadsheet, and PDF with others at the same time. It is fully compatible with Windows, macOS, Linux, Android, and iOS and supports 47 file formats and 46 languages.

Key features of this productivity program:

• Work anywhere on any available device
• Available on multiple platforms including Mac, Windows, Linus, Android, and IOS
• WPS Office writer supports 15 file formats including .doc, .docx, and multiple languages.
• It also has cloud service for easy two-way document sync across all platforms and devices.
• Built-in applications provide you with superior features such as file format conversion, text extraction, long image output, watermark, and annotation.
• Thousands of free and premium templates to meet your document creation needs.
• Exclusive and excellent themes created by professional art designers to meet diverse aesthetic pursuits.

Price: Free for WPS standard. WPS premium starts at $29.99 per year.

Polaris docs

Polaris Office is a combination of tools that includes Polaris Docs. Polaris docs is a versatile word processor that is similar to the combination of Microsoft Word and Google Docs. It has versions for Windows, Mac, IOS, and Android.

The Polaris web office provides solutions to view and edit various document formats such as word, sheet, slides, and HWP. You can apply and deploy document viewer editing services easily with any server environment or technology.

Polaris docs is a very versatile word processing software that allows you to work on your documents wherever you are. These are some of its key features:

• It allows multiple users to access the document from different platforms, such as PCs or mobile clients.
• Can be used for real-time writing and editing and collaboration
• Provides support and collaborative editing for office documents such as Word, Sheet, and Slide documents
• Provides real-time document coediting with teammates. A URL link can be sent to the invitee for collaborative works and permission for editing granted.
• Unified communication channels such as email, instant chat, and phone. It helps to minimize cumbersome feedback and emailing while maximizing work efficiency.

Price: Free. Polaris Office Smart $39.99/ year; Polaris Office Pro $59.99/ year. Download for Mac and Windows for 1 Pc at $79.99. Download for IOS at $39.99.

Scribus

Scribus is a free and open-source desktop publishing software. It is specially designed for typesetting, layout, and presentation of files. This app can also create PDFs and forms.

Though it’s a bit different from standard word processing software, you can choose one of the designed layouts. You can also set up your page, and even improve your written documents with professional-looking quality images.

With Scribus, you can also create animations that you can place directly inside your document. You can also turn your text documents into interactive PDF presentations. Basic features include:

• Support for a user-friendly interface.
• Support publishing features like color management and PDF creation.
• Vector drawings capabilities
• Supports documentation creation tools like LaText, Lilypond, etc.
• You can import or export a huge number of files to Scribus.
• Supports platforms like Windows, Linux, Mac OS X, Solaris, PC-BSD, OpenBSD, NetBSD, and Haiku.

Price: Free

FocusWriter

FocusWriter is a simple, distraction-free writing environment. It utilizes a hide-away interface that you access by moving your mouse to the edges of the screen. With this feature, you can focus on the page and text. Whenever you need to use any integrated feature, simply swipe your cursor across the edges to open the hidden menu.

It’s available for Linux and Windows and has been translated into many different languages. Its key features are:

• TXT, basic RTF, and essential ODT file support
• Timers, alarms, and daily goals
• Fully customizable themes and sessions
• Has optional features like typewriter sound effects, live statistics, spell-checking, multi-document support, and a portable mode
• Can be translated into over 20 languages

Price: Free

There are other examples of word processing software that cannot be explicitly discussed in this guide. However, you can try apps like FreeOffice TextMaker, Dropbox Paper, Grammarly, ProWritingAid, Scrivener, etc., to create a document.

This leads us to chapter 5 where we shall illustrate how to create a document.

Examples of word processing documents

You can create different kinds of files using a word processor. For ease and elegance, you can use a built-in template in any of your selected word processor.

Examples of documents you can create with a word processing software include: memo, letter, newsletter, reports, brochure, resume, etc.

To create a document, you can start with a template or a blank document. Virtually all the cloud-based word processors have elegant templates to get started.

How to make a program in word

If you have an upcoming event, you can quickly create a program for such an event in a word processor. Depending on the nature of the program, you can use a template to speed up creation.

In this illustration, we shall use Microsoft Word template to make a program. Let’s begin with the following steps.

1. Open Microsoft Word in the backstage view and select New. (Please, ensure that you are connected to the internet)
2. On the search for templates box, type program, and press ENTER.

1. On the search result window, select any of the program templates and click on Create. The template will download. After downloading, it will open with the template.

1. On the open template, make every necessary changes you want.
2. After the necessary changes are made, share or print the document and share it with your audience.

Create a booklet in word

A booklet is a small book that has less than 50 pages. It is usually created like a book with a book cover and handles a topic or subject.

Let’s create a booklet in Microsoft Word. You can start with a blank word document or use a template. Using a template is usually easier than starting with a blank document. Follow these steps to create a booklet in Microsoft Word using a blank document.

1. Open Microsoft Word and select Blank document in the Backstage View.
2. In the Microsoft Word window, click the Layout tab and select Margins from the Page Setup group.

1. Select Custom Margins… from the Margins dropdown menu to open the Page Setup dialog box.

1. In the Page Setup dialog box, do the following:
   • Set the margins appropriately. The default can do it. However, add a few inches in the Gutter box. This will create binding space on the inside.
   • Under Pages, in the Multiple pages box, select Book fold item from the list.
   • Select the Paper tab and select A4 paper size. Then click OK.
2. Start entering text and images in the pages of your newly configured booklet document. When you are done with your writing and formatting, print your work.
3. To print your booklet, do the following:
   • Select Print from File, or press CTRL+P on the keyboard. The print dialog window appears.
   • Change Print One Sided to Manually Print on Both Sides.
   • Load paper to printer and test run the printing by printing a few pages then flip the sheets. If both sides of the sheets are printed correctly, then continue with your booklet printing.

1. Share or distribute your booklet to your audience.

Compare two word documents

You can compare two versions of a document to see how they differ. Though it might be tedious, especially for a long document. However, word processing software provides tools that make it easy and efficient.

In this section, I will show you how to compare two documents with Google Docs word processor.

1. Ensure that the two documents you want to compare are uploaded to your Google drive. (See how to upload a file from your local drive)
2. Open Google Docs and select one of the documents you want to compare in the Start a new document window.

1. In the Open Document window, select the Tools menu. From the dropdown list, select Compare Documents.

1. The compare documents dialog box opens.

1. In the compare documents window, under Select, the comparison document, select My Drive.
2. From the dialog that appears, select the second document you want to compare. Click the Compare button.
3. When Google Docs is done, a dialog box appears telling you that the Comparison is ready. Click the Open button to view the differences.

1. The comparison document opens with a suggestion box informing you on what to do. Accept the suggestion or reject it.

In Microsoft Word, you will select Review > Compare. Then, select the two documents to be compared in a dialog box that appears.

Review the two documents and track the changes made to the compared document.

Conclusion

I hope you found this word processing guide useful and easy to apply. Below are resources that will help you get started if you want to deepen your knowledge of Microsoft Word.

Before that, I will love to hear from you: which of the chapters do you appreciate most? Which of the word processing software most appeals to you? Looking at Microsoft Word alternatives, which one software among many would you prefer?

Whichever, please, let me know what you think by leaving a comment below.

Practice Resources

What is Microsoft Word: A Practical Overview

Creating Documents in MS Word

Paragraph Formatting in a Word Document

Inserting and Formatting Text in Word Document

Creating and Formatting Tables in Microsoft Word

The Page Layout: Microsoft Word Tutorials 3

IT for beginners build with support in mind because there is so much to learn about the PC. Because devices and computing have become integral in our society. Every job you apply for will see it as a bonus if you have some computing skills. If you are studying and handing in homework, you may be surprised that your handwritten notes are refused. Need to write to the local council to ask them about a service, it is best to type it. Not to mention if you want to write a book, do some research, type up your notes, make a business plan for the bank, or create a multi-page presentation for the board of your company.

IT and word processing are used in all parts of our daily lives from government office to child’s homework. IT serves to make your life more convenient (once you know what you are doing) and also to open doors for you professionally as computing counts as an important skill.

Let’s take a look at how to get started with word processing.

What Is A Word Processor

A word processor is essentially a digital notebook in your PC. So why not just use a notebook? Well, the more advanced software can do much more than you would be able to do in a notebook by hand.

1. You can write and create: presentations, write books, prepare reports or just write a letter
2. You can format your text into 100s of font styles, you can use 100s of predesigned templates, you can use colour, add pictures, charts, table and do other kinds of formatting
3. You can share online, print, save, upload, download, collaborate with a member of a team and even track changes, or lock change by creating a PDF.

This kind of software can be used in the most basic way or in the most complex. It is suitable for the ultimate beginner or for the digital veteran.

Now that we know what the software is let’s take a look at the brands of software on offer for Windows and Mac users.

What Is A Word Processor Used For?

As its name suggests, a word processor is primarily used to process words. But what are key purposes and who tends to use them?

Using a PC, laptop, Mac or even a tablet and smartphone, text is entered via a keyboard or a dictation device and the word processor formats this text and provides pagination. Most word processors offer a range of other tools so that users can play with the design and formatting of their text, including various font options, colours, highlighting tools, line spacing choices, numbering and bullet points, comments and even the ability to add in shapes or clip art images. For those who need to create texts with headings and subheadings, a word processor is absolutely necessary.

More advanced word processors offer some more sophisticated tools and features. For example, some smart word processors let you insert images, tables, columns, headers, footers, bookmarks, links and more.

Word processors are so versatile that there are uncountable reasons why someone might use one. Nevertheless, word processors are generally used in most offices for administration purposes (i.e. reports, manuals, guides, communications, etc), by authors writing novels, and by people all across the world writing shopping lists, to-do lists, CVs,  applications and other personal documents.

Search for good programming courses here.

How To Decide Which Word Processor To Use?

It’s worth taking some time to find the right software for your needs as once you find your favourite software. It will be unlikely that you will switch between other software. Because we tend to get comfortable with how things look and work in the software we are using. Personally, I really love Microsoft (MS) word; MS OneNote and Google Docs. I have tried so many other kinds of software, but I always feel like I am just visiting, never like I am really at home. I use each of the three pieces of software for different things, MS word is where I do my long-form writing, MS OneNote is for my notes, organisation and planning and Google docs is where I do draft work when I am on the road using my phone or tablet devices.

The best way to decide which software to use is to consider what you want to use the software for. Match your requirement to the functionality of the software and then try it to see how you feel. Even paid software tends to come with a trial, and of course, there is also a large variety of free software available.

The Most Suitable Text Processing On Windows?

There is so much available for windows, you will also find a good range of software and prices available. Starting at free to hundreds of pounds, with the defining factor only being what it is that you are interested in doing on your pc no matter how basic. However, the software has really developed and even free software these days can be enough to create impressive presentations for your professional career or write a business plan for your company.

Microsoft Word

The most popular software and the industry standard for most office on the planet is Microsoft (MS) Office suite. Part of that suite is MS word, which is a powerhouse software that covers the needs of the novice and advanced user alike.

The feature of this software is too many to list but here are some of MS words robust features:

This popular Word processing software allows you to :

1. Do all basic document creation, editing, formatting and production.
2. Format any advertising, reports, presentations or communication material,
3. Turn your full-text document into a PDF document, which allows people to view the document but not make any changes. Great for better distribution,
4. Type as much or as little, and you like with spacing and syntax correction,
5. Open a file from your documents or other folders.
6. Some advanced features can be used, such as the Word GUI or the toolbar.
7. MS word also had cloud, collaboration and sharing capabilities
8. If the primary feature is not enough, you can extend the features with add ons. Which allows you to create truly personal software that suits the way that you use it.

What Do You Need For Word Processing On A Mac Computer

If you have a MAC PC, you have a number for great options available to you for your pc. There are great free and paid options, the software also has the option of being very basic or having all of the bells and whistles. Which software you choose is your choice, here are some options for you to choose from:

TextEdit

Text Edit is suitable for the total word-processing beginner, who wants an easy-to-use format to:

1. Learn how to insert images into documents,
2. Create lists and tables.
3. Make basic documents

The main advantage of TextEdit? It’s free pre-installed software! Just search its name in your Apple search bar, and it will come up.

Pages

Pages word processing software, at first glance, is much more feature-rich, especially when compared to TextEdit but the structure of the software is much the same.

1. Traditional formation tools for stylizing fonts
2. Lists, tables and inserts
3. Advanced Image insertion including clip art
4. Easily advanced formatting with text wrapping so you can create magazine-like layouts
5. Pages offer real-time collaboration for all files saved in iCloud

Other Leading Software

For both Windows and Mac computers:

• Google Docs is free cloud-based software that you can use from any browser on any computer. Whenever you log into your google account, you can gain access to this and a long list of other Google apps. The benefit of this software is that you will never lose a file again since the document is autosaved. So if you have been frustrated with POC crashes or regularly forget to save your work this option could suit you well.
• LibreOffice is another free open source software like some of the other software. Don’t let the fact that it is free to fool you, Libre Office is a full feature software allowing you to do everything that you would expect from a model feature-rich software. It is similar to Microsoft office except for the free price tag. Like Open Office this software will continue to be updated and have features added since it is open source software.

Curveball online cloud software for notetaking (both Windows and Mac)

• Evernote is a note-taking application similar to MS OneNote. It allows all of the basic note-taking plus writing via voice recognition and dictation. It integrates well with the internet, and you can do extensive referencing with it. You can write using a stylus if your device has this functionality and you can sign in and use it from any device with an internet connection. The software has a limited free account or premium paid accounts.

The Top Shortcuts To Use In Word Processing!

Once you have opened a document, you may find formatting it to be time-consuming and tedious. Especially if you have to go back and forth to the toolbar every time you want to do something. Shortcuts have the advantage of saving time and making your work more comfortable.

Important Keys Which Activate Shortcuts And Dual Outputs On The Keyboard.

1. The Alt (alternative ) key gives other keys an alternative function
2. Windows: Ctrl (control) key / Mac: CMD (Command) key is used to activate a new operation.
3. The shift key modifies
4. The FN (function) key (not on all keyboards): Modifies the use of a key often give it dual purpose.
5. F (Function) Keys are keys with a programmed action attached to them.

Forming Shortcuts:

• Bold text: Select the text that you want to change then press Ctrl + B
• Italic text:  Select the text that you want to change then press Ctrl + I
• Underline text: Select the text that you want to change then press Ctrl + U
• Decrease or increase the font size: Ctrl + Shift + > or <.
• Other short cut examples
• Close a file: Ctrl + W
• Superimpose document windows: Shift + F5:
• Switch to full-screen mode: F11
• Change the keyboard language (preinstalled): Ctrl + Shift (Windows 7) or Cmd + Space (Mac)

How To Use The Shortcut Combinations

When creating the combinations on your keyboard. You will press the indicated keys at the same time, you do not need to press the + key.

For example:

• If you want to activate a new document with the Ctrl+N combination.
  • Locate the Ctrl key
  • Locate the N key
  • Pressed them together to get a new document.

* The + symbol, in this case, means ‘and’ it is not a part of the combination.
Before selecting the software for your mac or windows machine, think about what you are going to use the software for and how often will you be using the software. Once you have selected your software, you can then start to practice with how to use your software, incorporating shortcuts and typing practice. Slowly you will build confidence which is always much more important than knowing where the edit tab is anyway.

Other Useful Tips For New And Practised Word Processor Users!

As with most things, practice makes perfect. That is why it is so good to really get to know your word processor and what it can do, thus improving your efficiency and productivity. But don’t worry, you don’t have to sit at your computer all day playing with shortcuts, hidden keys and concealed features, we’re here to help you discover the true power of a word processor in less than 5 minutes by reading the tips and tricks below!

Using the zoom feature

For some, the 90-odd per cent view that they are automatically displayed with on Microsoft Word is not large enough. To avoid straining your eyes, you can easily make the page and thus text appear bigger by zooming to 100% or beyond but remember that the closer you hone in on your text, the more scrolling you’ll have to do from left to right and the less text you’ll see. Use the View > Zoom option to make your selection, or look out for for the 100% tab if you want to achieve this full screen quicker. On some versions of Word, you can use a slider to easily zoom in and out.

Avoid wasting time deleting single characters

Many people don’t realise that you can delete whole words or selections at once rather than simply clicking or holding down the backspace button (and normally erasing more than you want to and have to re-write chunks of text!) so, if that sounds familiar, this one is for you. Either use your mouse to select the sentence you wish to delete (not you can double click on a single word to highlight it) and then use the delete button. You can also press Ctrl+Backspace with the mouse cursor placed after the word you want to get rid of, and then erase one word at a time.

Using Smart Lookup to search the Internet

You’ve probably seen Smart Lookup appear on the page at some point in your word processing history, but you may not know what this feature does. Well, we can tell you! If you highlight a word in your text and right-click on it, this option will come up. It acts as a shortcut to the World Wide Web, allowing you to do a quick search on your browser, generated by the Word document. This cuts out the process of opening up a tab, minimising and clicking back and forth, thus cutting out valuable time that would otherwise have been wasted.

Take away unwanted or unnecessary formatting

Unwanted formatting can be a real pain and can slow you down, especially if it interferes with how you want to see your text. Instead of going through an entire document to remove unwanted formatting, press Ctrl+Space (or you can find a Clear All Formatting tab) to remove formatting from the previously highlighted text. Want the whole document cleaned up? No problem, just press Ctrl+A to highlight your entire text then follow the instructions. Some modern version of Word have a quick tool for this, which looks like a rubber or eraser with a letter A on it.

Talk to your word processor

Technology is so smart now, that even your word processor can take instructions! Most new versions of Microsoft Word have a ‘Tell me what you want to do’ bar on the main toolbar, meaning that you can simply type a word or instructive phrase and it will quickly find the command you need. Unfortunately, it can’t yet make you a cup of tea. Come on Microsoft!

Using clicks to select chunks of text

We already told you about double-clicking on a word to highlight it, right? Well, if you’re ready to take this newfound knowledge to the next level, then why not try triple-clicking to select whole chunks or paragraphs of copy?

Inserting links into a document

While you can use the toolbar to find the Insert Link button, there is a quicker way of doing this for those who work on providing web copy and need to insert various links throughout their text. Press Ctrl+K to save yourself a bit of time and crack on with writing your text.

Select default font 

Word has been programmed to offer you a specific default font, but what if you don’t like that font or if all of your work needs to be in a different font altogether? That’s no issue. You can set your own default font by going to Format > Font and then selecting the option you want and making it the default.

Scanning your text for a word 

If you are searching for a particular word or string of words in a large document, use your mouse to select the find command or press Ctrl+F and you will be presented with a small box and search bar. Type what you are looking for and the word processor will highlight all appearances of that word in the entire text. You can then use the arrows provided to skip to the next instance or you can scroll up and down manually using your cursor. Did you also know that you can use a Find function when the document is closed too? When opening up your Explorer, you can search a whole folder for specific words or tags.

Finding and replacing

Following on from the above tip, some find it useful to find and replace words in a single click. You can look out for the magnifying glass button and click Replace to automatically change a word or phrase with a different word or phrase. Just imagine if you’ve written a whole essay on a book and you realise that you’ve misspelt a word… this function could save your life!