What are the features of microsoft word

If you make any kind of document, you’ll want to consider Microsoft Word. This helpful tool helps to create a wide variety of professional documents quickly and easily. Now, Microsoft Word is a popular commercial word processor created by Microsoft. MS Word is also one of the widely used programs in the suite. There are many features of MS word. Although many other applications give it a competition, nothing has defeated it to date.

It is available for both Windows and Apple operating systems. Microsoft Word is in the Microsoft Office productivity package, although it is also available as a standalone application. Microsoft Word was first released in 1983 and has seen various revisions since then. It’s compatible with both Windows and Mac computers.

Features of MS word help to make professional write-ups, editing and formatting the existing documents. It also helps in creating graphical documents comprising images, and more. Millions of office workers, students and home users create, read and edit documents use this software program. It can also be useful to familiarize yourself with the basic features and characteristics of the application.

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This guide lets users who want to learn Microsoft Word basics but don’t have much experience with computers or Microsoft software. It will provide you with a solid foundation in MS Word, allowing you to progress to greater levels of proficiency.

Basics of Microsoft Word

You may use Microsoft Office Word to create and modify personal and business documents like letters, reports, invoices, emails, and books. Documents saved in Word are saved with the.docx extension by default.

Microsoft Word can be used for a variety of tasks:

• Creating business papers with a variety of images, such as photos, charts, and diagrams.
• Saving and reusing pre-formatted text and elements like cover pages and sidebars.
• Making letters and letterheads for both personal and professional use.
• Creating a variety of documents, including resumes and invitation cards.
• Producing a variety of letters, ranging from simple office memos to legal copies and reference documents.

Now, let us first understand some basic aspects of the application. You can open the application on your personal computer while following these simple steps:

Start → All Programs → MS Office → MS Word

Then, if you want to open a document,

Click on “New” on the left-hand side of the screen. This opens a screen where you can choose between a blank document, your old documents, and more.

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List of Features of MS Word

Home

This feature of MS word has options like font colour, font size, font style, alignment, bullets, line spacing, etc. Additionally, all the basic elements that one may need to edit their document are available under the Home option.

Insert

You can enter tables, shapes, images, charts, graphs, header, footer, page number, etc., in the document. These Features of MS word are available in the “Insert” category.

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Design

You can create or select the template or the design under the Design Tab in which you want your document to be by using this Features of MS word. Moreover, choosing an appropriate tab will enhance the appearance of your document on MS Word.

Page Layout

This Features of MS word under the Page Layout tab come with options like margins, orientation, columns, lines, indentation, spacing, etc. 

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References

This tab is the most useful feature of MS word for those who are creating a thesis or writing books or lengthy documents. Options like citation, footnote, table of contents, caption, bibliography, etc. are present under this tab.

Review

Spell check, grammar, thesaurus, word count, language, translation, comments, etc., everything is trackable under the review tab. Additionally, it benefits those who review their documents in Microsoft Word.

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Advanced Features Of MS Word You Probably Didn’t Know About!

With the basic features of MS Word out of the way, here are a couple advanced features that many of you are most likely in the dark about. These features will totally blow you away as they offer a cleaner and more customised MS Word experience.

Moreover, we have listed the shortcuts to these features so that you don’t have to waste much of your time. Just use these shortcuts and see the magic! What are we waiting for? Let’s hop right in!

• Turn on the Distraction Free Mode by using the Alt + W + F shortcut
• Quickly summon the Clipboard and hold up to 24 items for you to cut, copy and paste around using the Ctrl + C Double Press shortcut
• You can translate documents anytime anywhere by heading over to Review > Translate
• Transform tables into graphs by navigating to Insert > Object > Object Types > Microsoft Graph Chart
• You can easily hide the Ribbon Panel by using the Ctrl + F1 shortcut

FAQs

Can I use MS Word without downloading it?

No, if you want to use Microsoft Word, you’ll need to have Microsoft Office installed. A doc file may then be created.

What is the MS Word file extension?

The.doc file extension identifies a Microsoft Word document.

What are the five primary uses for MS Word?

It is possible to make resumes and reports using Microsoft Word. For both authors and scholars, it may be used to compose books and dissertations. Besides this, it may be used as a basic text editor.

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We hope that the information provided above in Microsoft Word is helpful to individuals seeking information.

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What is MS Word?

FAQ Related to Microsoft Word

If you have handled documents for work or for school, you probably have at least a basic understanding of how Microsoft Word works.

MS Word has a lot of different functionality and features, from simple text editing tools to more complicated formatting and layout options. Learning these features can take time and practice, but they are well worth learning if you want to get the most professional look out of your documents.

In this article, we’ll take a look at some of the main features that you might use most often when working with Word documents.

1.  Text formatting

One of the most basic and essential features of MS Word is the ability to format text, whether you want to change the font or size, add bold or italic formatting, change colors or alignment, or make other stylistic changes.

You can access text formatting tools by clicking on the “Home” tab in the toolbar at the top of your screen. From here, you can choose from a variety of different formatting options, such as fonts and font sizes, text alignment, colors, and styles.

2. Grammar and spell checker

Writing for documents, whether for work or school, often requires a high level of accuracy and attention to detail.

This is where the MS Word spell checker can come in handy, as it will automatically scan your document for any spelling or grammar errors that you may have missed. You can find the spell checker by clicking on the “Review” tab in the toolbar.

3. Styles

In addition to basic text-formatting tools, MS Word also offers a range of customizable styles that you can apply to your text. These styles are organized into categories, such as “Headings” or “Quotes,” and offer different formatting options for different types of content.

For example, you can use the “Heading 1” style to create a large, bold header at the top of your document. Or, if you want to add a quote or citation to your text, you can select the “Quotes” style and choose from different formatting options for quotes and citations, such as indented paragraphs and a citation or bibliography at the end.

You can also alter the style of the text and it will automatically update the styles that are being used in the document. This makes it easy to quickly change the look and feel of your document without having to manually adjust every instance of a specific style individually.

To use the styles feature, simply click on the “Styles” tab in the toolbar and select from one of the available options. You can also create your own custom styles by clicking on the “New Style” button and customizing it to your liking.

4. Templates

If you often work with similar types of documents, such as reports or proposals, you may find it helpful to use a template when creating your documents.

A template is essentially a pre-made document that you can customize to suit your needs. This can save you time and effort, as you won’t have to start from scratch each time you need to create a new document.

There are many different templates available in MS Word, ranging from simple text-based templates, like letterheads or resumes, to more sophisticated layouts, like menus or brochures. Additionally, you can create and save your own template for your own use or for sharing.

To use a template, you click on the “New” button and then select one of the available options under the “Templates” tab.

5. Add-ons

You can add custom functionality to your MS Word documents by using add-ins, which are essentially extra features or tools that you can download and install.

Some common examples of add-ins include productivity tools, such as calculators, calendars, or timers; special formatting options, such as for creating tables of contents or bibliographies; and online resources for collaborating or sharing documents, such as cloud storage or real-time collaboration tools.

To use add-ins in MS Word, you simply need to download and install them according to the instructions provided by the developer. Once they are installed, you can access them from within your MS Word document by clicking on the “Add-Ins” tab

6. Page Setup

Page Setup is the feature to set up your document layout, including margins and orientation. This feature helps change the size of the paper, set the number of pages per sheet, adjust the size and margins of your document, etc.

You can access this feature by clicking on the “Page Layout” tab in the toolbar. Here you will find a variety of different tools for setting up your page layout to suit your needs and preferences. For example, you could choose to set your document to landscape orientation, increase or decrease the margins of your paper, add a header and footer, etc.

7.  Headers and Footers

Headers and footers are useful tools for adding text that will appear at the top or bottom of each page in your document. This can be particularly helpful if you need to include information such as page numbers, a watermark, or other small pieces of content that should stay consistent throughout the entire document.

This feature is accessible from the “Insert” tab, where you can click on the “Header & Footer” button to add text, images, or other elements to your header or footer. You can also customize your headers and footers by changing fonts, colors, sizes, etc.

8. Symbols

If you need to use symbols or special characters in your document, such as mathematical symbols, foreign language accents, etc., MS Word makes it easy to insert them into your document with just a few clicks.

To access this tool, simply click on the “Insert” tab and then select the “Symbol” option under the “Symbols” section. Here you can browse through a variety of different symbols, or search for specific ones using the search bar at the top. Once you’ve found the symbol you need, simply click on it to insert it into your document.

9. References and citations

MS Word has a feature to make it easy to cite references and include citations in your document. Some features also include the ability to automatically create a bibliography based on the sources you’ve cited, saving you time and effort when writing academic papers.

Some of the other features also include creating footnotes, citations in any format, and creating in-text citations, and a bibliography page.

To access this feature, click on the “References” tab in the toolbar. Here you will find tools for adding reference citations to your document as well as an automatically generated bibliography at the end. Additionally

10. Bullets and numbering

If you need to create a list of items in your document, such as for a shopping list or summary statistics.

You can easily do so using the “Bullets and Numbering” buttons from the toolbar. Simply click on one of these buttons to insert either bullets or numbers into your text. You can also customize these lists by editing colors, fonts, sizes, etc.

Conclusion

MS Word is a powerful and versatile tool with many different features that can help you create high-quality documents quickly and easily. Some of the main features include tools for formatting text, inserting images or tables, referencing sources, and creating lists of items. Whether you are writing an academic paper, preparing a presentation, or simply need to create a basic document, MS Word has the tools you need to get the job done. So why not download it today and start taking advantage of all its features!

This course is about: What Is MS Word and Its features. It is made for people who want to learn and familiarize themselves with Microsoft Word for the first time.

As you go over, you will learn their versions, advantages, and disadvantages of their latest updates. This is an overview of MS word tutorial for beginners that will teach you enough about MS Word so that you can move on to more advanced tasks.

Microsoft Word or MS Word is a popular word-processing tool mostly used to create documents such as brochures, letters, learning exercises, quizzes, tests, and students’ homework. It was first introduced in 1983 and is a component of the Microsoft Office suite.

If you have been using older versions of MS Word like MS Word 2016 or MS Word 2013, you won’t notice much difference when you first look at MS Word 2019. But Microsoft Word 2019 has a number of updates and changes that you need to know about. The newer version works well with Microsoft Office 365 and is a complete piece of software for handling documents.

What are the uses of MS Word 2019?

The use of MS Word 2019 is to help users make many different kinds of documents. Users can, for example, make a resume, a business contract, a set of instructions, or a letter to someone else.

Here are the 10 uses of Microsoft word:

• Time-Saving Tool
• An Aide for Teachers
• An Aide for Students
• E-Content Generation
• Tool for Preparing Question Papers for Exams
• Lesson Plan
• Creation of a Good Resume
• Environmental-Friendly Tool
• Working as a Notebook
• Documents Can Be Saved for Future Use

What’s new and advantage in MS Word 2019?

The new and advantage in MS Word 2019 it gives you new ways to work with documents, such as with a better digital pen, page navigation like in a book, learning tools, and translation.

One big change is that MS Word 2019 and other programs in the MS Office suite 2019 will only work on computers with Windows 10 and the three most recent versions of macOS if you have a Mac.

Additionally, Microsoft Word is a word processing program that lets you make letters, resumes, and many other types of documents. In this lesson, you’ll learn how to move around the Word interface and get to know some of its most important parts, like the Ribbon, Quick Access Toolbar, and Backstage view.

What are features of MS Word?

Here are the list of Top New Features and Changes of MS Word 2019.

1. Learning Tool 

This new Learning Tool of MS Word can improve readability without modifying the original document in any way. For instance,

• you can adjust the line spacing to meet your needs,
• pick a new page color to spice up your document,
• or even just hear the words read out loud.

After you have finished using the Learning Tool tab, you can shut it and return to your original work.

2. Visual Updates

The Visual Updates of the new version of Microsoft Word has two significant graphical improvements. To begin, it gives you the ability to incorporate screenshots of interactive 3D models into your projects. Further, this is fairly unusual upgrade that gives you the ability to select several poses of an image, which ultimately gives your document a more professional look and feel.

3. Read Aloud

If you prefer to listen to your paper rather than read it, the ‘Read Aloud‘ tool is available under the ‘Review‘ menu. Place the cursor at the beginning of the paragraph you wish to hear in your document. Then, by clicking the Read Aloud tab, you may hear the text from the cursor point forward. Under the Rule in the upper right-hand corner is a Read Aloud control panel that allows you to ‘Pause‘ and ‘Play‘ as well as modify the reading speed. You may even choose amongst the available voices

4. Line spacing, margins, and text alignment

Line Spacing

Microsoft Word 2019 defaults to double line spacing (2.0). The line spacing of a paragraph or document influences its entirety. Change line spacing with the Line Spacing button on the Home ribbon.

To put space between lines, make sure:

• The whole document is selected
• Click on the tab for “Home.”
• Click the Line Spacing button in the Paragraph group and then choose 1.5.

Margins 

The default margins for Microsoft Word 2019 are 1 inch for the top and bottom, and 1 inch for the left and right. To modify your margins, click the Margin button on the Layout tab on the ribbon.

To modify the margins, follow the instructions below:

• Select the full document’s text by holding down the Ctrl key, then move the cursor to the left margin and click the right mouse button once.
• Navigate to the Layout tab.
• Click on the Margins button in the Page Setup group.
• Modify the margin by clicking on the top margin button (top and bottom 0.5″ – left and right 0.5″).

The margins panel will be displayed.

Text Alignment

Microsoft Word 2019 lets you align paragraphs in four different ways in relation to the left and right margins: left, center, right, and justified. Furthermore, paragraphs in word 2019 are aligned to the left by default. Also, you can change the alignment of a paragraph by clicking on the Alignment button in the Paragraph group on the Home ribbon

Alignment Option:

• First Button – Align Text to the Left
• Second Button – Center Text
• Third Button – Align Text to the Right
•  Fourth Switch – Justify Text

5. Language Translation

Microsoft’s previous editions included a language translation tool, but Word 2019 supports more languages and its functionality is more accurate than before, allowing you to translate multiple phrases or even the complete parts of a text into the language of your choice. The tool is located under the Review tab. Here you will discover two translations.

Options: Translate Selection translates the selected text, while Translate Document translates the full document.

MS Word Basic Features

These are the basic features of MS Word.

• Basics of MS Word Creates text documents.
• Editing and Formatting the existing documents.
• Making a text document interactive with different features and tools.
• Graphical documents, comprising images.
• Used by Authors and Researchers.
• Detect grammatical errors in a text document.

What are the advantages of MS Word

The advantages of MS Word are wide and varied. Here are the main advantages.

1. Integration: One of the best things about Word is that you can combine any document with other types of media that come with the Office suite. Graphs, presentation materials, worksheets, and any other media made in the suite are easy to use. Since the link is dynamic, you can instantly update any document you make when other media changes.
2. Mail Merge: By merging names and addresses from a database list into your document, Word makes it easy to make personalized documents. This is a great way to send out a lot of letters or brochures. The mail merge feature is easy to use and has a lot of features. It lets you make many different kinds of documents, such as mailing labels.
3. Collaboration: One of the best things about Word is that you can markup a document to make changes. This lets a number of editors change and update the document, and it lets all users see the changes that have been made.
4. Templates: The good thing about Word is that it has thousands of templates, so it’s easy to make a brochure based on one that someone else made. Most templates are easy to use and easy to change, so you can make some really great things with them.
5. Smaller Files: In the past, Word files were known for being pretty big. This was a problem if your device didn’t have a lot of space to store things. With the new DOCX format, which came with Word 2007, Word files got a lot smaller. This is now the standard way for documents to be set up.
6. Mobile App: On Windows phones and tablets, you can use Word on the go. Even though it’s not as powerful as the desktop version, you can still make and change documents with it. This app is a great

Disadvantages of MS Word 2019

These are the Disadvantages of MS Word 2019.

1. Cost: It’s true that what MS Word is the most effective word processor, but it doesn’t mean it’s cheap. The demands of the vast majority of users can be met by using one of the several free word processors available.

2. Complexity: Most people who use MS Word will probably never use half of its features. Some users may be put off by how complicated it is because they will be overwhelmed by all the features. Some of the most-used elements are on the ribbon, but the ribbon isn’t always easy to understand, which can add to the confusion.

3. Not Always Intuitive: Some features of MS Word aren’t always easy to understand, and it can take a while to get the results you want. I’ve had trouble trying to add pictures and make sure the text is in the right place around them. The choices seem to give me what I want, but I don’t always get what I want.

4. Removed Feature: In the past, some familiar parts of Word have been taken away. This includes the well-known toolbar that the ribbon has replaced. Word also used to have tools like speech recognition, which is now built into Windows.

Types of Microsoft Word

Microsoft Word has had several types or version throughout its history. The different releases with release dates are listed below.

Windows versions

1. Word 2016 and 97
2. Word 2019, released in 2018
3. Office 365 and Word 2016, released in 2016
4. Word 2013, released in 2013
5. Word 2010, released in 2010
6. Word 2007, released in 2006
7. Word 2003, released in 2003
8. Word 2002, released in 2001
9. Word 2000, released in 1999
10. Word 98, released in 1998
11. Word 97, released in 1997
12. Word 95, released in 1995
13. Word 6.0, released in 1993
14. Word 2.0, released in 1991
15. Word 1.1, released in 1990
16. Word 1.0, originally invented for MS-DOS and Xenix in 1983 by Charles Simonyi and Richard Brodie, working for Bill Gates and Paul Allen. Word was released in the Windows OS in 1989

Mac versions

1. Word 2019, released in 2018
2. Word 2016, released in 2015
3. Word 2011, released in 2010
4. Word 2008, released in 2008
5. Word 2004, released in 2004
6. Word v. X, released in 2001
7. Word 2001, released in 2000
8. Word 98, released in 1998
9. Word 6, released in 1993
10. Word 5.1, released in 1992
11. Word 5, released in 1991
12. Word 4, released in 1989
13. Word 3, released in 1987
14. Word 1, released in 1985

Summary

In this tutorial, we already discussed the introduction of MS Word 2019 and the advantages and disadvantages of MS Word and its top new features, changes, and different versions. 

MS Word 2019 includes a number of updates that provide you with new methods to work with documents, including an improved digital pen, page navigation similar to that of a book, learning tools, and translation capabilities. Lastly, we suggest to use this version and explore their new features in creating your documents.