Vba word copy from excel

Sub ExcelRangeToWord()

‘PURPOSE: Copy/Paste An Excel Table Into a New Word Document
‘NOTE: Must have Word Object Library Active in Order to Run _
  (VBE > Tools > References > Microsoft Word 12.0 Object Library)
‘SOURCE: www.TheSpreadsheetGuru.com

Dim tbl As Excel.Range
Dim WordApp As Word.Application
Dim myDoc As Word.Document
Dim WordTable As Word.Table

‘Optimize Code
  Application.ScreenUpdating = False
  Application.EnableEvents = False

‘Copy Range from Excel
  Set tbl = ThisWorkbook.Worksheets(Sheet1.Name).ListObjects(«Table1»).Range

‘Create an Instance of MS Word
  On Error Resume Next

        ‘Is MS Word already opened?
      Set WordApp = GetObject(class:=»Word.Application»)

        ‘Clear the error between errors
      Err.Clear

    ‘If MS Word is not already open then open MS Word
      If WordApp Is Nothing Then Set WordApp = CreateObject(class:=»Word.Application»)

        ‘Handle if the Word Application is not found
      If Err.Number = 429 Then
        MsgBox «Microsoft Word could not be found, aborting.»
        GoTo EndRoutine
      End If

  On Error GoTo 0

  ‘Make MS Word Visible and Active
  WordApp.Visible = True
  WordApp.Activate

    ‘Create a New Document
  Set myDoc = WordApp.Documents.Add

  ‘Copy Excel Table Range
  tbl.Copy

‘Paste Table into MS Word
  myDoc.Paragraphs(1).Range.PasteExcelTable _
    LinkedToExcel:=False, _
    WordFormatting:=False, _
    RTF:=False

‘Autofit Table so it fits inside Word Document
  Set WordTable = myDoc.Tables(1)
  WordTable.AutoFitBehavior (wdAutoFitWindow)

   EndRoutine:
‘Optimize Code
  Application.ScreenUpdating = True
  Application.EnableEvents = True

‘Clear The Clipboard
  Application.CutCopyMode = False

End Sub

In this part of the code we are determining if Microsoft Word is open or not.  If Word is already open, we can set a variable equal to the entire program by using GetObject.  If MS Word is not currently running we can use CreateObject to run an instance of Word and then set a variable equal to that specific instance of MS Word.

When using CreateObject, the target application will start running but it is not visible on screen.  Therefore we need to turn the Visible setting on (equal to true).  Also, VBA with Word is a little bit different than with Excel in that it is much more dependent on its window showing on screen.  Therefore a second command must be written to Activate Microsoft Word.

Copy From Excel, Paste Onto Document

Now that you have a new document created, you can command Excel to paste your table into MS Word.  Near the beginning of the code, there was a line that allowed you to specify the exact table you wanted to copy.  The variable tbl was used to remember this table range and to allow you to reference the range later on in the code.  

Guru Tip: It is a good idea to place code that may need to be manually changed at some point in the future near the beginning of the subroutine.  This prevents you from having to scroll through your code and pinpoint the exact place where you spelled out which range you wanted to copy or which worksheet you wanted to pull data from.  This can save you a bunch of time and prevent confusion!

Word has a special method called PasteExcelTable, which (as you can guess) allows you paste in an Excel table.  There are three variables you can tweak to get you table looking and functioning just the way you want.

• LinkedToExcel — True links the pasted table to the original Excel file so that changes made to the Excel file are reflected in Microsoft Word.

• WordFormatting — True formats the table using the formatting in the Word document.  False formats the table according to the original Excel file.

• RTF — True pastes the Excel table using Rich Text Format (RTF).  False pastes the Excel table as HTML.

Now for the last step!  Depending on how large your table is, it may be spilling outside of your document page.  In order to prevent this from happening you can go ahead and use AutoFitBehavior to resize the table to fit perfectly inside your Word document.

About The Author

Hey there! I’m Chris and I run TheSpreadsheetGuru website in my spare time. By day, I’m actually a finance professional who relies on Microsoft Excel quite heavily in the corporate world. I love taking the things I learn in the “real world” and sharing them with everyone here on this site so that you too can become a spreadsheet guru at your company.

Through my years in the corporate world, I’ve been able to pick up on opportunities to make working with Excel better and have built a variety of Excel add-ins, from inserting tickmark symbols to automating copy/pasting from Excel to PowerPoint. If you’d like to keep up to date with the latest Excel news and directly get emailed the most meaningful Excel tips I’ve learned over the years, you can sign up for my free newsletters. I hope I was able to provide you with some value today and I hope to see you back here soon!

— Chris
Founder, TheSpreadsheetGuru.com

To copy data from Excel to a Word file using VBA we need to access the word application using Excel VBA. In this tutorial we will learn how to open a word application, add a document and copy-paste data from excel to it.

In this article, we will use the Early Binding method to create an object of word application instead of using the late binding. You can read about it here in detail.

The Process Of Copying Excel Data To A Word File Using Excel VBA

To copy data from excel to a word file using VBA, we first need to open the Word Application of course. Then add a document to it (if you want a new document). Copy data from excel file. Select the paragraph on the doc and paste on it.Finally save and close the document. Each of these steps can be done easily from Excel. You will not need to interact with the Word Document.

Let’s get started with an example without getting any further into theory. Because Iron Man said, «Sometimes you gotta run before you can walk».

Example : Paste Excel Data To Word Using VBA

The below code is an example of how you can copy some range of excel and paste it into a new word document and save it on the drive to use later

'VBA Code To Write to Copy data from Excel to A Document

Sub ExcelToWord()

   'Using Early Binding

    Dim wordApp As Word.Application

    Dim mydoc As Word.Document

        

    

    'Creating a new instance of word only if there no other instances

    Set wordApp = New Word.Application

    

    

    'Making word App Visible

    wordApp.Visible = True

   

    'Creating a new document

    Set mydoc = wordApp.Documents.Add()


    

    'copying the content from excel sheet


    ThisWorkbook.Worksheets("sheet1").Range("A1:g20").Copy


    'Pasting on the document


    mydoc.Paragraphs(1).Range.PasteExcelTable _

                               LinkedToExcel:=False, _

                               WordFormatting:=False, 

                               RTF:=False

    'saving the document

    mydoc.SaveAs2 "MyDoc"

    

    'closing the document

    mydoc.Close

   

    'Emptying the Clipboard 

    CutCopyMode = False

   

End Sub

Explanation of the Code:

Well I have explained each step in the code itself using comments but let’s have some word about the lines we have used in this sub.

  ‘Created variables of word application and document type

    Dim wordApp As Word.Application

    Dim mydoc As Word.Document

Here we have declared two variables of the required types. We can do this because  we have already added the reference to the word application. You can do this by going to tools in menu. Find references option and then look for the word reference.

    ‘Creating a new instance of word only if there no other instances

    Set wordApp = New Word.Application

    ‘Making word App Visible

    wordApp.Visible = True

    ‘Creating a new document

    Set mydoc = wordApp.Documents.Add()

In the first line above, we are intentiating the wordApp variable with an object of type Word.App using the New keyword. This will open the Word Application.

In the second line we are making the word application visible so that we can work with it.

In the next line, we add a new document to the word application using Word.Documents.Add() function. This is stored in the mydoc variable.

    ‘copying the content from excel sheet

    ThisWorkbook.Worksheets(«sheet1»).Range(«A1:G20»).Copy

Here we are simply copying a range from excel. You must have done it before. It is stored on the clipboard.

    ‘Pasting on the document

    mydoc.Paragraphs(1).Range.PasteExcelTable _

                               LinkedToExcel:=False, _

                               WordFormatting:=False, 

                               RTF:=False

We are using the PasteExcelTable method of Paragraph.Range class of mydoc to paste data from clipboard.

 ‘saving the document

    mydoc.SaveAs2 «MyDoc»

    ‘closing the document

    mydoc.Close

    ‘Emptying the Clipboard 

    CutCopyMode = False

We are saving the document with the name MyDoc. Then we close the document using the Close function. Finally we release the clipboard to be used by others.

So yeah guys, this is how you can create a new Word document and copy Excel data to it using VBA. I have not gone into details as it would make the article exhaustingly long. This was only to learn how you can paste to a word document through Excel. I hope it helped you understand the process. If you have any questions regarding this article, you can contact me through the comments section below.

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i am copying cells from excel into an open word document. the way i am doing this is just copying the contents of a cell into the clipboard and REPLACING a specific KEYWORD in the word document like so:

if cell A1 = "some word" i need too replace the string «QUERYA1» in the word document

i am doing it like this:

Sub NoFormatPaste()

    wdFind.Replacement.Text = ""
    wdFind.Forward = True
    wdFind.Wrap = wdFindContinue
    wdFind.Execute
    If IsEmpty(Selection.Text) And Len(Selection.Text) = 0 Then
    ClipEmpty.PutInClipboard
    appWd.Selection.PasteSpecial DataType:=wdPasteText
    End
    Else
    appWd.Selection.PasteSpecial DataType:=wdPasteText
    End If
    CutCopyMode = False

End Sub

when this sub runs, it works on every field except it gives an error if the cell is empty. i have this formula in the cell: =+IF(K10="XXX","",K10)

when this formula yields NOTHING or a blank, and i run my macro, i get an error on PASTING this into word. i am getting an error called 4168 command failed/command execution on this line:

appWd.Selection.PasteSpecial DataType:=wdPasteText

here is my complete code:

Dim appWd As Word.Application
Dim wdFind As Object
Dim ClipEmpty As New MSForms.DataObject
Dim ClipT As String

Sub FormatPaste()

    wdFind.Replacement.Text = ""
    wdFind.Forward = True
    wdFind.Wrap = wdFindContinue
    wdFind.Execute
    If IsEmpty(Selection.Text) And Len(Selection.Text) = 0 Then
    ClipEmpty.PutInClipboard
    appWd.Selection.Paste
    End
    Else
    appWd.Selection.Paste
    End If
    CutCopyMode = False

End Sub

Sub NoFormatPaste()

    wdFind.Replacement.Text = ""
    wdFind.Forward = True
    wdFind.Wrap = wdFindContinue
    wdFind.Execute
    If IsEmpty(Selection.Text) And Len(Selection.Text) = 0 Then
    ClipEmpty.PutInClipboard
    appWd.Selection.PasteSpecial DataType:=wdPasteText
    End
    Else
    appWd.Selection.PasteSpecial DataType:=wdPasteText
    End If
    CutCopyMode = False

End Sub

Sub CopyDatatoWord()

Dim docWD As Word.Document
Dim sheet1 As Object
Dim sheet2 As Object
Dim SaveCell1 As String
Dim SaveCell2 As String
Dim SaveCell3 As String
Dim Dir1 As String
Dim Dir2 As String


    Set appWd = CreateObject("Word.Application")
    appWd.Visible = True
    'Set docWD = appWD.Documents.Open("S:Practice Quarterly Reports2011 Q1 - V5Practice Profile Template 2011.docx")
    Set docWD = appWd.Documents.Open("C:Documents and SettingsjhillDesktopPractice Profile Template 2011.docx")

    'Select Sheet where copying from in excel
    Set sheet1 = Sheets("TABLES")
    Set sheet2 = Sheets("REPORT INFO")
    Set wdFind = appWd.Selection.Find
    ClipT = "  "
    ClipEmpty.SetText ClipT

    sheet1.Range("B3:B6").Copy
    wdFind.Text = "Qwerty01"
    Call FormatPaste

    sheet1.Range("B10:B15").Copy
    wdFind.Text = "Qwerty02"
    Call FormatPaste

    sheet1.Range("C21:D28").Copy
    wdFind.Text = "Qwerty03"
    Call FormatPaste

    sheet1.Range("B32:F42").Copy
    wdFind.Text = "Qwerty04"
    Call FormatPaste

    sheet1.Range("B46:D52").Copy
    wdFind.Text = "Qwerty05"
    Call FormatPaste

    sheet1.Range("B58:F68").Copy
    wdFind.Text = "Qwerty06"
    Call FormatPaste

    sheet1.Range("B74:G84").Copy
    wdFind.Text = "Qwerty07"
    Call FormatPaste

    sheet1.Range("B87").Copy
    wdFind.Text = "Qwerty08"
    Call NoFormatPaste

    sheet1.Range("B88").Copy
    wdFind.Text = "Qwerty09"
    Call NoFormatPaste

    sheet1.Range("B89").Copy
    wdFind.Text = "Qwerty10"
    Call NoFormatPaste

    sheet1.Range("B90").Copy
    wdFind.Text = "Qwerty11"
    Call NoFormatPaste

    sheet1.Range("B91").Copy
    wdFind.Text = "Qwerty12"
    Call NoFormatPaste

    sheet1.Range("B92").Copy
    wdFind.Text = "Qwerty13"
    Call NoFormatPaste

    sheet1.Range("B93").Copy
    wdFind.Text = "Qwerty14"
    Call NoFormatPaste

    sheet1.Range("B94").Copy
    wdFind.Text = "Qwerty15"
    Call NoFormatPaste

    sheet2.Range("D4").Copy
    wdFind.Text = "Qwerty16"
    Call NoFormatPaste

    sheet2.Range("B5").Copy
    wdFind.Text = "Qwerty17"
    Call NoFormatPaste


    sheet2.Range("D4").Copy
    wdFind.Text = "Qwerty18"
    Call NoFormatPaste

    sheet2.Range("B8").Copy
    wdFind.Text = "Qwerty19"
    Call NoFormatPaste

    sheet2.Range("B9").Copy
    wdFind.Text = "Qwerty20"
    Call NoFormatPaste

    sheet2.Range("B10").Copy
    wdFind.Text = "Qwerty21"
    Call NoFormatPaste

    sheet2.Range("B11").Copy
    wdFind.Text = "Qwerty22"
    Call NoFormatPaste

    sheet2.Range("B12").Copy
    wdFind.Text = "Qwerty23"
    Call NoFormatPaste

    sheet2.Range("B13").Copy
    wdFind.Text = "Qwerty24"
    Call NoFormatPaste

    sheet2.Range("B14").Copy
    wdFind.Text = "Qwerty25"
    Call NoFormatPaste

    sheet2.Range("B15").Copy
    wdFind.Text = "Qwerty26"
    Call NoFormatPaste

    sheet2.Range("B16").Copy
    wdFind.Text = "Qwerty27"
    Call NoFormatPaste

    sheet2.Range("B17").Copy
    wdFind.Text = "Qwerty28"
    Call NoFormatPaste

    sheet2.Range("B5").Copy
    wdFind.Text = "Qwerty29"
    Call NoFormatPaste

    sheet2.Range("B5").Copy
    wdFind.Text = "Qwerty30"
    Call NoFormatPaste

    sheet2.Range("B5").Copy
    wdFind.Text = "Qwerty31"
    Call NoFormatPaste

    SaveCell1 = sheet2.Range("D3").Text
    SaveCell2 = sheet2.Range("B6").Text
    SaveCell3 = SaveCell2 & "" & SaveCell1

    Dir1 = "\annapurnaSharedPractice Quarterly Reports2011 Q1 - V5 & SaveCell2"
    Dir2 = "\annapurnaSharedPractice Quarterly Reports2011 Q1 - V5 & SaveCell3"


    If Len(Dir1) = False Then
    MkDir Dir1
    End If


    'docWD.SaveAs (Dir2 & ".docx")
    docWD.SaveAs ("\annapurnaSharedPractice Quarterly ReportsQ1_2011Test.docx")

    'appWD.Quit

Set appWd = Nothing
Set docWD = Nothing
Set appXL = Nothing
Set wbXL = Nothing

End Sub

what am i doing wrong? what is the reason i get an error only on the paste of a blank