Vba save as word documents

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SaveAs Method

Saves the specified document with a new name or format. Some of the arguments for this method correspond to the options in the Save As dialog box (File menu).

expression.SaveAs(FileName, FileFormat, LockComments, Password, AddToRecentFiles, WritePassword, ReadOnlyRecommended, EmbedTrueTypeFonts, SaveNativePictureFormat, SaveFormsData, SaveAsAOCELetter, Encoding, InsertLineBreaks, AllowSubstitutions, LineEnding, AddBiDiMarks)

expression    Required. An expression that returns a Document
object.

FileName    Optional Variant. The name for the document. The default is the current folder and file name. If the document has never been saved, the default name is used (for example, Doc1.doc). If a document with the specified file name already exists, the document is overwritten without the user being prompted first.

FileFormat    Optional Variant. The format in which the document is saved. Can be any WdSaveFormat
constant. To save a document in another format, specify the appropriate value for the SaveFormat
property of the FileConverter object.

LockComments    Optional Variant. True to lock the document for comments. The default is False.

Password    Optional Variant. A password string for opening the document. (See Remarks below.)

AddToRecentFiles    Optional Variant. True to add the document to the list of recently used files on the File menu. The default is True.

WritePassword    Optional Variant. A password string for saving changes to the document. (See Remarks below.)

ReadOnlyRecommended    Optional Variant. True to have Microsoft Word suggest read-only status whenever the document is opened. The default is False.

EmbedTrueTypeFonts    Optional Variant. True to save TrueType fonts with the document. If omitted, the EmbedTrueTypeFonts    argument assumes the value of the EmbedTrueTypeFonts
property.

SaveNativePictureFormat    Optional Variant. If graphics were imported from another platform (for example, Macintosh), True to save only the Windows version of the imported graphics.

SaveFormsData    Optional Variant. True to save the data entered by a user in a form as a data record.

SaveAsAOCELetter    Optional Variant. If the document has an attached mailer, True to save the document as an AOCE letter (the mailer is saved).

Encoding   Optional MsoEncoding. The code page, or character set, to use for documents saved as encoded text files. The default is the system code page.

InsertLineBreaks   Optional Variant. If the document is saved as a text file, True to insert line breaks at the end of each line of text.

AllowSubstitutions   Optional Variant. If the document is saved as a text file, True allows Word to replace some symbols with text that looks similar. For example, displaying the copyright symbol as (c). The default is False.

LineEnding   Optional Variant. The way Word marks the line and paragraph breaks in documents saved as text files. Can be any WdLineEndingType
constant.

AddBiDiMarks   Optional Variant. True adds control characters to the output file to preserve bi-directional layout of the text in the original document.

Remarks

Security   Avoid using hard-coded passwords in your applications. If a password is required in a procedure, request the password from the user, store it in a variable, and then use the variable in your code. For recommended best practices on how to do this, see Security Notes for Microsoft Office Solution Developers.

Example

This example saves the active document as Test.rtf in rich-text format (RTF).

    Sub SaveAsRTF()
    ActiveDocument.SaveAs FileName:="Text.rtf", _
        FileFormat:=wdFormatRTF
End Sub
  

This example saves the active document in text-file format with the file extension «.txt».

    Sub SaveAsTextFile()
    Dim strDocName As String
    Dim intPos As Integer

    'Find position of extension in filename
    strDocName = ActiveDocument.Name
    intPos = InStrRev(strDocName, ".")

    If intPos = 0 Then

        'If the document has not yet been saved
        'Ask the user to provide a filename
        strDocName = InputBox("Please enter the name " & _
            "of your document.")
    Else

        'Strip off extension and add ".txt" extension
        strDocName = Left(strDocName, intPos - 1)
        strDocName = strDocName & ".txt"
    End If

    'Save file with new extension
    ActiveDocument.SaveAs FileName:=strDocName, _
        FileFormat:=wdFormatText
End Sub
  

This example loops through all the installed converters, and if it finds the WordPerfect 6.0 converter, it saves the active document using the converter.

    Sub SaveWithConverter()

    Dim cnvWrdPrf As FileConverter

    'Look for WordPerfect file converter
    'And save document using the converter
    'For the FileFormat converter value
    For Each cnvWrdPrf In Application.FileConverters
        If cnvWrdPrf.ClassName = "WrdPrfctWin" Then
            ActiveDocument.SaveAs FileName:="MyWP.doc", _
                FileFormat:=cnvWrdPrf.SaveFormat
        End If
    Next cnvWrdPrf

End Sub
  

This example illustrates a procedure that saves a document with a password.

    Sub SaveWithPassword(docCurrent As Document, strPWD As String)
    With docCurrent
        .SaveAs WritePassword:=strPWD
    End With
End Sub
  

A couple quick things will get you to a solution.

The first is to loop through the worksheets in your workbook, like this:

Dim ws As Worksheet
For Each ws in ThisWorkbook.Sheets
    Debug.Print "The used range is " & ws.UsedRange.Address
Next ws

The next part is to understand how adding content to a Word document is accomplished. The main concept involves where the insertion point for the document is located — generally this is the current Selection.

When you cut and paste into a Word document, the content just pasted is still «selected». This means that any subsequent paste will effectively replace what you just inserted. So you have to move the selection point to the end of the document.

Putting it all together in an example program:

Option Explicit

Public Sub ExcelToWord()
    Dim wb As Workbook
    Set wb = ThisWorkbook

    '--- create the Word document
    Dim objWd As Word.Application
    Set objWd = CreateObject("word.application")
    objWd.Visible = True

    Dim objDoc As Word.Document
    Set objDoc = objWd.Documents.Add
    objDoc.PageSetup.Orientation = 1             '  portrait = 0

    Const wdPageBreak As Long = 7

    Dim ws As Worksheet
    For Each ws In wb.Sheets
        ws.UsedRange.Copy
        objWd.Selection.Paste
        '--- advance the selection point to the end of
        '    the document and insert a page break, then
        '    advance the insertion point past the break
        objDoc.Characters.Last.Select
        objWd.Selection.InsertBreak wdPageBreak
        objDoc.Characters.Last.Select
    Next ws
    'objDoc.SaveAs Application.ThisWorkbook.Path & ".dokument.docx"
End Sub