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Like a worksheet, we have a Paste Special method to copy data and paste it on a different cell range. It allows us to paste the data as itself or only the formulas or only the values and the same fashion. We can use Paste Special in VBA using the range property method: paste special() providing the type we want in the brackets.

Paste Special in excelPaste special in Excel allows you to paste partial aspects of the data copied. There are several ways to paste special in Excel, including right-clicking on the target cell and selecting paste special, or using a shortcut such as CTRL+ALT+V or ALT+E+S.read more serves in many ways in our daily work. Using Paste Special, we can do many more things than usual. Of course, copy and paste are everywhere in the computer world. But, Paste Special is the advanced thing in Excel.

Like regular Excel Paste Special in VBA, too, we have a Paste Special method to paste the copied data. Copying things in Excel is not strange for Excel users. They copy and paste, and most of the time, they use Paste Special to serve their purpose in many ways.

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In regular Excel, paste includes many options like paste only values, paste formulas, paste formats, etc.

Paste Special has to paste, operate, skip blanks, and transpose like in VBA. So, we have all the parameters with the Paste Special method.

The Formula of Paste Special in VBA

Below is the formula for Paste Special in VBA.

The Paste Special is available with the VBA Range objectRange is a property in VBA that helps specify a particular cell, a range of cells, a row, a column, or a three-dimensional range. In the context of the Excel worksheet, the VBA range object includes a single cell or multiple cells spread across various rows and columns.read more because after copying the data, we will be pasting it in the cell range, so the Paste Special method is available with the Range object.

Paste Type: After copying the data, how do you want to paste it? Whether you want to paste values, formulas, formats, validation, etc. Below is the complete list of options available under Paste Type.

Paste Special Operation: While pasting, do you want to perform any operations like add, subtract, division, multiplication, or none?

• [Skip Blanks]: If you want to skip blanks, you can choose TRUE or FALSE.
• [Transpose]: If you want to transpose the data, you can choose TRUE or FALSE.

Examples of Paste Special in Excel VBA

The following are examples of Paste Special in VBA.

You can download this VBA Paste Special Template here – VBA Paste Special Template

Example #1 – Paste only Values using VBA PasteSpecial Function

In the first example, we will perform pasting only values using paste special. For example, assume below is the data you have in the sheet name called “Sales Data.”

Now, we will perform the task of copying and pasting using several Paste Special methods. Follow the below steps.

Step 1: Create a Macro name first.

Step 2: First, copy the range A1 to D14 from the sheet name “Sales Data.” To copy the range, apply the below code.

Code: 

Range("A1:D14").Copy

Step 3: After copying the data, we will paste the values from G1 to J14. First, reference the range.

Code:

Range ("G1:J14")

Step 4: After selecting the range, we need to paste. So, put a dot (.) and select the Paste Special method.

Code:

Sub PasteSpecial_Example1()

    Range("A1:D14").Copy
    Range("G1:J14").PasteSpecial

End Sub

Step 5: From the dropdown list, select the option “xlPasteValues.”

Code:

Sub PasteSpecial_Example1()

   Range("A1:D14").Copy
   Range("G1:J14").PasteSpecial xlPasteValues

End Sub

Step 6: Run this code using the F5 key or manually and see what happens.

So, our code copied the data from A1 to D14 and pasted it from G1 to J14 as values.

It has performed the task of shortcut excel keyAn Excel shortcut is a technique of performing a manual task in a quicker way.read more in worksheet ALT + E + S + V.

Example #2 – Paste All using VBA PasteSpecial

Now, we will see what happens if we perform the task of xlPasteAll.

Code:

Sub PasteSpecial_Example2()

   Range("A1:D14").Copy
   Range("G1:J14").PasteSpecial xlPasteAll

End Sub

Now, if you run this code manually through the “Run” option, by pressing the F5 key, we will have as it is data.

Example #3 – Paste Formats using VBA PasteSpecial Function

Now, we will see how to paste only formats. The below code would do the job for us.

Code:

Sub PasteSpecial_Example3()

   Range("A1:D14").Copy
   Range("G1:J14").PasteSpecial xlPasteFormats

End Sub

If you run this code using the F5 key or manually, we will get the only format of the copied range, nothing else.

Example #4 – Paste Column Width using VBA Paste Special

Now, we will see how to paste only column widthA user can set the width of a column in an excel worksheet between 0 and 255, where one character width equals one unit. The column width for a new excel sheet is 8.43 characters, which is equal to 64 pixels.read more from the copied range. For this, we have increased the width of one of my data columns.

Apply the below code. It will paste only the column width of the copied range.

Code:

Sub PasteSpecial_Example3()

 Range("A1:D14").Copy
 Range("G1:J14").PasteSpecial xlPasteColumnWidths

End Sub

Run this code and see the difference in the column width.

Now, the “Sales” column width increases to the width of our copied range column.

Example #5 – Copy the Data from One Sheet to Another Sheet using VBA Paste Special Option

We have seen how to copy and paste the data on the same sheet. Now, we will learn how to paste from one sheet to another sheet.

Step 1: Before we select the range, we need to tell from which sheet we need to select the data.

Code:

Sub PasteSpecial_Example5()

   Worksheets ("Sales Data")

End Sub

Step 2: After selecting the sheet by its name, we need to select the range in that sheet. They copy it.

Code:

Sub PasteSpecial_Example5()

  Worksheets("Sales Data").Range("A1:D14").Copy

End Sub

The above code says in the sheet name “Sales Data” copy the Range (“A1:D14”).

Step 3: Since we are pasting it on a different sheet, we must select the sheet by its name.

Code:

Sub PasteSpecial_Example5()

  Worksheets("Sales Data").Range("A1:D14").Copy
  Worksheets ("Month Sheet")

End Sub

Step 4: Now, in the sheet “Month Sheet,” select the range.

Code:

Sub PasteSpecial_Example5()

  Worksheets("Sales Data").Range("A1:D14").Copy
  Worksheets("Month Sheet").Range ("A1:D14")

End Sub

Step 5: Using Paste Special, we will be pasting values and format.

Code:

Sub PasteSpecial_Example5()

  Worksheets("Sales Data").Range("A1:D14").Copy
  Worksheets("Month Sheet").Range("A1:D14").PasteSpecial xlPasteValuesAndNumberFormats

End Sub

Step 6: We are not only pasting values and format using VBA Paste Special, but we are pasting it as TRANSPOSE as well.

Code:

Sub PasteSpecial_Example5()

Worksheets("Sales Data").Range("A1:D14").Copy
Worksheets("Month Sheet").Range("A1:D14").PasteSpecial xlPasteValuesAndNumberFormats, Transpose:=True

End Sub

Now run this code. It will copy and transpose the data to the “Month Sheet.”

Things to Remember About Excel VBA PasteSpecial Function

• To skip blanks, we must enter the argument as TRUE by default. It takes FALSE.
• If we want to transpose the data, we must select the transpose as TRUE.
• We can perform only one Paste Special at a time.

Recommended Articles

This article has been a guide to Excel VBA PasteSpecial. Here, we learn the top 5 ways to use VBA PasteSpecial function, practical examples, and downloadable VBA codes. Below are some useful Excel articles related to VBA: –

• Record VBA MacrosVBA Macros are the lines of code that instruct the excel to do specific tasks, i.e., once the code is written in Visual Basic Editor (VBE), the user can quickly execute the same task at any time in the workbook. It thus eliminates the repetitive, monotonous tasks and automates the process.read more
• VBA PasteThere are three different ways to paste some data from place to another in a worksheet using VBA, the first method is to normally refer the values from one cell to another cell using the assignment operator, another method is by using the paste function and third method is by using the pastespecial function.read more
• VBA Code in Excel FunctionVBA code refers to a set of instructions written by the user in the Visual Basic Applications programming language on a Visual Basic Editor (VBE) to perform a specific task.read more
• How to Transpose in VBA?Transpose function flips rows and columns in a data table, turning rows into columns and columns into rows.read more

PasteSpecial in VBA

In this article, we will see an outline on VBA PasteSpecial. When we work with data in excel some data are obtained by formulas. These formulas are from references and when we paste this data to another sheet or any other workbook what happens? Because the formula is a reference and the new sheet doesn’t have the reference for the formula the value pasted is shown as an error. So in these situations what we do is paste the values as special values and what it does is that it does not paste the formulas in the target worksheet rather than pasting the value generated by the formula in the target worksheet. Similarly, in VBA there is a method to paste the values which are known as Paste Special Method. We will learn in this article how to paste as values for a single cell to the entire column and then to paste in another worksheet also we will learn the difference of (.Value) and (.Paste)method.

How to Use the PasteSpecial Method in Excel VBA?

The following examples will teach us how to use the PasteSpecial method in Excel by using the VBA Code.

You can download this VBA PasteSpecial Excel Template here – VBA PasteSpecial Excel Template

Example #1 – VBA PasteSpecial

Let us begin with the basic step in this example when we paste special for a single cell in VBA. For this, follow the below steps:

Step 1: Insert a new module inside Visual Basic Editor (VBE). Click on Insert tab > select Module.

Step 2: In the module start a subprocedure.

Code:

Sub Example1()

End Sub

Step 3: Let us copy the value we have in cell A1 using the range property method.

Code:

Sub Example1()

Range("A1").Copy

End Sub

Step 4: Now let us use the paste special method to paste value we copied in cell B1.

Code:

Sub Example1()

Range("A1").Copy
Range("B1").PasteSpecial Paste:=xlPasteValues

End Sub

Step 5: When we execute the above code we can see the result in the cell B1.

Example #2 – VBA PasteSpecial

In the previous example, we copied value from a cell and paste it to an adjacent cell. Now let us copy a value from a range and paste it to another sheet. In this example, we have a value in cell A1 which is in sheet 2 and we want to paste it in sheet 2 to cell B1. For this, follow the below steps:

Step 1: We will work in the same module we had inserted as Module1 and start our subprocedure as Example 2.

Code:

Sub Example2()

End Sub

Step 2: Now let us copy the value from sheet 2 and cell A1 by using the paste method.

Code:

Sub Example2()

Sheets("Sheet2").Range("A1").Copy

End Sub

Step 3: The next step is to paste the values in sheet 3 using the paste special method in the cell B1.

Code:

Sub Example2()

Sheets("Sheet2").Range("A1").Copy
Sheets("Sheet3").Range("B1").PasteSpecial Paste:=xlPasteValues

End Sub

Step 4: Before we run the above procedure let us check what we have as Value in Cell A1 for sheet 2

Step 5: Now run the code and see the result in sheet 3.

Example #3 – VBA PasteSpecial

Earlier we copied a cell from one cell to another and from one worksheet to another. In this example, we will copy an entire column and paste it to another column. For this, follow the below steps:

Step 1: The defining of the subprocedure will be the same as for all the codes above, let us begin right below the example 3 in the same module.

Code:

Sub Example3()

End Sub

Step 2: Since we are working in sheet 4 now so it is necessary to activate sheet 4 before we make any changes to avoid confusion and error.

Code:

Sub Example3()

Worksheets("Sheet4").Activate

End Sub

Step 3: Now we will copy the values in column A using the copy method.

Code:

Sub Example3()

Worksheets("Sheet4").Activate
Columns("A").Copy

End Sub

Step 4: And we will paste the copied column to column B using the paste special method.

Code:

Sub Example3()

Worksheets("Sheet4").Activate
Columns("A").Copy
Columns("B").PasteSpecial Paste:=xlPasteValues

End Sub

Step 5: Run this code by hitting F5 or the Run button. We can see that the values from column A have been copied and pasted to column B.

Example #4 – VBA PasteSpecial

Now we have some data in Sheet 5 as follows, which shows the percentage of marks obtained by the students. For this, follow the below steps:

Step 1: In the same module below example 3 we will declare our another procedure named as Example 4.

Code:

Sub Example4()

End Sub

Step 2: Now let us activate sheet 5 first to use its properties.

Code:

Sub Example4()

Worksheets("Sheet5").Activate

End Sub

Step 3: Copy the entire range from A1 to D6 and paste it sheet 6 from cell A7 to D6 by the following code.

Code:

Sub Example4()

Worksheets("Sheet5").Activate
Sheets("Sheet5").Range("A1:D6").Copy
Sheets("Sheet6").Range("A1:D6").PasteSpecial Paste:=xlPasteValues

End Sub

Step 4: Run this code by hitting F5 or Run button. we get the following result in sheet 6.

We have seen in both the above examples in example 3 and example 4, when we paste the values the format is changed because the formulas are not pasted.

Let us look through both the example 3 and 4 in example 5 as follows.

Example #5 – VBA PasteSpecial

Code:

Sub Example5()

Worksheets("Sheet4").Activate
Columns("A").Copy
Columns("B").PasteSpecial Paste:=xlPasteValuesAndNumberFormats
Worksheets("Sheet5").Activate
Sheets("Sheet5").Range("A1:D6").Copy
Sheets("Sheet6").Range("A1:D6").PasteSpecial Paste:=xlPasteValuesAndNumberFormats

End Sub

Now when we run the above code we can see the difference in our result for example 3 and 4 as follows:

Result for Example 3.

Result for Example 4.

This method not only copies and paste the values but also keep the formatting of the values intact.

Conclusion

We discussed above for example 3 and example 4 that the format for our result changes when we use the paste special method. In paste special method we have another option to paste numbers and formats. PasteSpecial is a type of worksheet function when we copy and right-click on any cell to paste the values we get three options one is the normal paste function other being paste values and one is the paste special. Similar to the worksheet function we have to paste special in VBA too. Paste special function can be used for wide ranges in VBA.

Things to Remember

There are few things which we need to remember in using a range variable:

1. Paste Special is a worksheet function which is also used in VBA.
2. Paste Special does not paste the formulas it only copies the value generated by the formulas.
3. Paste special does not keep the original formatting.
4. Paste Values and number formats in a type of Paste special also keeps the formatting of the numbers.

Recommended Articles

This is a guide to the VBA PasteSpecial. Here we discuss how to use the PasteSpecial Method in Excel VBA along with practical examples and downloadable excel template. You can also go through our other suggested articles –

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