Vba excel show all sheets

Unhide sheets in Excel: show multiple or all sheets at once

by Svetlana Cheusheva, updated on March 17, 2023

The tutorial explains how to unhide worksheets in Excel 2016, 2013, 2010 and lower. You will learn how to quickly unhide worksheet by right-clicking and how to unhide all sheets at a time with VBA code.

Imagine this: you open a worksheet and notice that some formulas refer to another worksheet. You look at the sheet tabs, but the referenced spreadsheet is not there! You try to create a new sheet with the same name, but Excel tells you it already exists. What does that all mean? Simply, the worksheet is hidden. How to view hidden sheets in Excel? Obviously, you have to unhide them. This can be done manually by using Excel’s Unhide command or automatically with VBA. This tutorial will teach you both methods.

How to unhide sheets in Excel

If you want to see just one or two hidden sheets, here’s how you can quickly unhide them:

1. In your Excel workbook, right-click any sheet tab and select Unhide… from the context menu.
2. In the Unhide box, select the hidden sheet you want to display and click OK (or double-click the sheet name). Done!

Besides the right-click contextual menu, the Unhide dialog can be accessed from the ribbon:

• In Excel 2003 and earlier, click the Format menu, and then click Sheet >Unhide.
• In Excel 2016, Excel 2013, Excel 2010 and Excel 2007, go to the Home tab >Cells group, and click the Format Under Visibility, point to Hide & Unhide, and then click Unhide Sheet…

Note. Excel’s Unhide option only allows you to select one sheet at a time. To unhide multiple sheets, you will have to repeat the above steps for each worksheet individually or you can unhide all sheets in one go by using the below macros.

How to unhide sheets in Excel with VBA

In situations when you have multiple hidden worksheets, unhiding them one-by-one might be very time consuming, especially if you’d like to unhide all the sheets in your workbook. Fortunately, you can automate the process with one of the following macros.

How to unhide all sheets in Excel

This small macro makes all hidden sheets in an active workbook visible at once, without disturbing you with any notifications.

Show all hidden sheets and display their count

Like the above one, this macro also displays all hidden sheets in a workbook. The difference is that upon completion, it shows a dialog box informing the user how many sheets have been unhidden:

Unhide multiple sheets that you select

If you’d rather not unhide all worksheets at once, but only those that the user explicitly agrees to make visible, then have the macro ask about each hidden sheet individually, like this:

Unhide worksheets with a specific word in the sheet name

In situations when you only want to unhide sheets containing certain text in the their names, add an IF statement to the macro that will check the name of each hidden worksheet and unhide only those sheets that contain the text you specify.

In this example, we unhide sheets with the word «report» in the name. The macro will display sheets such as Report, Report 1, July report, and the like.

To unhide worksheets whose names contain some other word, replace «report» in the following code with your own text.

How to use the macros to unhide sheets in Excel

To use the macros in your worksheet, you can either copy/paste the code in the Visual Basic Editor or download the workbook with the macros and run them from there.

How to insert the macro in your workbook

You can add any of the above macros to your workbook in this way:

1. Open the workbook with hidden sheets.
2. Press Alt + F11 to open the Visual Basic Editor.
3. On the left pane, right-click ThisWorkbook and select Insert >Module from the context menu.
4. Paste the code in the Code window.
5. Press F5 to run the macro.

For the detailed step-by-step instructions, please see How to insert and run VBA code in Excel.

Download the workbook with the macros

Alternatively, you can download our sample workbook to unhide sheets in Excel that contains all of the macros discussed in this tutorial:

• Unhide_All_Sheets — unhide all worksheets in an active workbook momentarily and silently.
• Unhide_All_Sheets_CountВ­ — show all hidden sheets along with their count.
• Unhide_Selected_Sheets — display hidden sheets you choose to unhide.
• Unhide_Sheets_Contain — unhide worksheets whose names contain a specific word or text.

To run the macros in your Excel, you do the following:

1. Open the downloaded workbook and enable the macros if prompted.
2. Open your own workbook in which you want to see hidden sheets.
3. In your workbook, press Alt + F8 , select the desired macro, and click Run.

For example, to unhide all sheets in your Excel file and display the hidden sheets count, you run this macro:

Apart from macros, the tedium of showing hidden worksheets one at a time can be overcome by creating a custom view. If you are not familiar with this Excel feature, you can think of a custom view as a snapshot of your workbook settings that can be applied at any moment in a mouse click. This method is best to be used in the very beginning of your work, when none of the sheets is hidden yet.

So, what we are going to do now is create the Show All Sheets custom view. Here’s how:

1. Make sure all the spreadsheets in your workbook are visible. This tip shows how to quickly check workbook for hidden sheets.
2. Go to the View tab >Workbook Views group, and click the Custom Views button.
   
3. The Custom View dialog box will show up, and you click Add…
   
4. in the Add View dialog box, type the name for your custom view, for example ShowAllSheets, and click OK.
   

You can now hide as many worksheets as you want, and when you wish to make them visible again, you click the Custom Views button, select the ShowAllSheet view and click Show, or simply double-click the view.

That’s it! All hidden sheets will be shown immediately.

The fastest way to detect hidden sheets in Excel is this: right-click any sheet tab and see if the Hide… command is enabled or not. If it is enabled, click it and see which sheets are hidden. If it is disabled (greyed out), the workbook does not contain hidden sheets.

Note. This method does not show very hidden sheets. The only way to view such sheets is to unhide them with VBA.

Cannot unhide sheets in Excel — problems and solutions

If you are unable to unhide certain sheets in your Excel, the following troubleshooting tips may shed some light why.

1. The workbook is protected

It is not possible to hide or unhide sheets if the workbook structure has been protected (should not be confused with workbook-level password encryption or worksheet protection). To check this, go to the Review tab > Changes group and have a look at the Protect Workbook button. If this button is highlighted in green, the workbook is protected. To unprotect it, click the Protect Workbook button, type the password if prompted and save the workbook. For more information, please see How to unlock a protected workbook in Excel.

2. Worksheets are very hidden

If your worksheets are hidden by VBA code that makes them very hidden (assigns the xlSheetVeryHidden property), such worksheets cannot be displayed by using the Unhide command. To unhide very hidden sheets, you need to change the property from xlSheetVeryHidden to xlSheetVisible from within the Visual Basic Editor or run this VBA code.

3. There are no hidden sheets in the workbook

If the Unhide command is grayed out both on the ribbon and in right-click menu, that means there is not a single hidden sheet in your workbook 🙂

This is how you unhide sheets in Excel. If you are curious to know how to hide or unhide other objects such as rows, columns or formulas, you will find full details in the below articles. I thank you for reading and hope to see you on our blog next week!

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How can I get a list of all the sheets that are in a file on one sheet?

Is there a way to find the names of all the sheets as a list?

I can find the sheet name of the sheet where the formula is placed in via the following formula:

This works for the sheet the formula is placed in. How can I get a list of all the sheets that are in a file on one sheet (let’s say in cell A1:A5 if I have 5 sheets)?

I would like to make it so when someone changes a sheet name the macro keeps working.

6 Answers 6

btw, in vba you can refer to worksheets by name or by object. See below, if you use the first method of referencing your worksheets it will always work with any name.

I would keep a very hidden sheet with the formula you used referencing each sheet.

When the Workbook_NewSheet event fires a formula pointing to the new sheet is created:

• Create a sheet and give it the Code Name of shtNames .
  • Give the sheet a tab name of SheetNames .
  • In cell A1 of shtNames add a heading (I just used «Sheet List»).
  • In Properties for the sheet change Visible to 2 — xlSheetVeryHidden.
    You can only do this if there at least one visible sheet left.
• Add this code to the ThisWorkbook module:

Create a named range in the Name Manager:

• I called it SheetList .
• Use this formula:
  =SheetNames!$A$2:INDEX(SheetNames!$A:$A,COUNTA(SheetNames!$A:$A))

You can then use SheetList as the source for Data Validation lists and list controls.

Two potential problems I haven’t looked at yet are rearranging the sheets and deleting the sheets.

so when someone changes a sheetname the macro keeps working

As @SNicolaou said though — use the sheet code name which the user can’t change and your code will carry on working no matter the sheet tab name.

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Show all sheets excel vba

In this post, I am going to demonstrate how to automatically create a new sheet in the current workbook and list all open workbooks and their sheets using a VBA macro.

The image above shows the new worksheet, it contains the names of the workbooks and corresponding worksheets I have currently open.

Macro code

How to copy the macro to your workbook

1. Press Alt+F11 to open the VB Editor.
2. Press with right mouse button on on your workbook in the Project Explorer.
3. Press with left mouse button on «Insert» and then «Module».
4. Copy macro code.
5. Press with left mouse button on in code module window to see the input prompt.
6. Paste code to code module.
7. Return to Excel.

How to run the macro

1. Go to «Developer» tab on the ribbon.
2. Press with left mouse button on «Macros» button.
3. Select «ListWorkbooks» macro.
4. Press with left mouse button on «Run» button.

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How to Unhide Sheets in Excel (All In One Go)

Watch Video – How to Unhide All Sheets In Excel

In case you prefer reading a tutorial over watching a video, below is a detailed written tutorial on unhiding sheets in Excel.

When you work with data that is spread across multiple worksheets in Excel, you may want to hide a few worksheets. This could be to avoid the clutter or to not show some data to your client/manager by hiding some worksheets and only keeping the useful ones visible.

And in some cases, you may have a workbook that has some hidden sheets and you want to unhide some or all of these worksheets.

In this tutorial, I will show you some methods to unhide worksheets in Excel (manually as well as automatically using VBA). I will also show you how to selectively unhide worksheets based on the name or a condition.

So let’s get started!

This Tutorial Covers:

Unhiding Sheets Manually

If you only have a few worksheets that are hidden, you can manually unhide some or all of these worksheets.

Suppose you have an Excel workbook that has 10 worksheets that are hidden.

Below are the steps to manually unhide worksheets (one at a time):

1. Right-click on any of the existing worksheet tab
2. Click on the Unhide option. This will open the Unhide dialog box that lists all the hidden worksheets
3. In the Unhide dialog box, click on the worksheet that you to unhide (you can only select one at a time).
4. Click OK.

The above steps would unhide the select worksheet.

Note: Unfortunately, there is no in-built functionality in Excel to quickly unhide all the hidden worksheets (or a way to select more than one worksheet and unhide it). As of now, you need to use the unhide dialog box where you can only select one worksheet to unhide.

You can hide worksheets in bulk, but not unhide in bulk

If you want to hide worksheets, you can select multiple worksheets at once (hold the control key and click on the worksheet tab name), right-click and click on the Hide option.

Unfortunately, there is no in-built functionality in Excel to quickly unhide all the hidden worksheets (or a way to select more than one worksheet and unhide it). As of now, you need to use the unhide dialog box where you can only select one worksheet to unhide.

While there is no-inbuilt functionality to unhide in bulk, you can easily do this with a simple VBA macro code.

Unhide All Sheets At One Go

With VBA, you can easily unhide worksheets in bulk.

For example, if you have 10 hidden worksheets, you can create a simple VBA code to unhide all the worksheets or you can unhide based on a condition (such as unhide only those where there is a specific prefix or year in the name).

Note: The methods covered in this tutorial doesn’t require you to save an Excel workbook in a macro-enabled format (.XLSM) to use the VBA code.

Using Immediate Window

VB Editor in Excel has an immediate window where you can type a line of code and instantly execute it right away.

Below are the steps to use this above line of code to unhide sheets through immediate window:

1. Right-click on any of the visible sheets in the workbook
2. Click on View code. This will open the VB Editor.
3. Click the View option in the menu and then click on the Immediate window. This will make the Immediate window appear in the VB Editor (if not there already).
4. In the Immediate window, copy and paste the following line of code: For each Sheet in Thisworkbook.Sheets: Sheet.Visible=True: Next Sheet
5. Place the cursor at the end of the line
6. Hit the Enter key

The above steps would instantly unhide all the sheets in the workbook.

Once done, you can close the VB Editor.

Let me also quickly explain the below VBA code that we have used in the immediate window to unhide sheets:

The above code uses a For Next VBA loop to go through all the sheets in the workbook and set the visible property to TRUE. Once the visible property of all the sheets is changed, the code will end.

The colon (:) used in the code above is equivalent to a line break. While it looks like a single line of code, it has three parts to it which are separated by two colons.

If you’re interested in learning more about the immediate window and some awesome things you can do with it, here is a detailed tutorial about it.

By Adding Macro to QAT (with One Click)

In case you have to unhide worksheets quite often, another good way could be to have the macro code to unhide sheets in the Personal macro workbook and save the icon in the Quick Access Toolbar.

This is just a one time process and once you have it done, you can then unhide sheets in any workbook by simply clicking on a button in the QAT.

This is by far the most efficient way to unhide sheets in Excel (most useful when you get a lot of workbooks with hidden sheets and you have to unhide these).

The trick here is to save the code to unhide sheets in the Personal Macro Workbook.

A Personal Macro Workbook is something that is always open when you open any Excel file (you can’t see it though). When you save a macro code to the Personal Macro workbook, this code is now always available to you. And when you add this to the QAT and you run the macro code with a single click.

Below is the code that you need to add to the Personal Macro Workbook:

Below are the steps to add this code to the Personal Macro Workbook:

1. Click on the record macro button (it’s at the bottom left of the Excel workbook application)
2. In the Record Macro dialog box, change the Store macro in setting to – Personal Macro Workbook.
3. Click OK. This will start recording the macro
4. Click on the Stop macro recording icon (at the bottom left of the workbook). This will stop the macro recording
5. Right-click on any sheet tab and then click on ‘View Code’
6. In the VB Editor, double-click on the Module object in the Personal.XLSB workbook
7. Remove any existing code and copy and paste the above code.
8. Click the Save icon in the toolbar
9. Close the Vb Editor

The above steps allow you to make the Personal Macro Workbook visible in the VB Editor and place the code to unhide sheets in it.

Now all you need to do is add this code to the Quick Access Toolbar so that you can use it anytime from any workbook.

Below are the steps to add this code to the Quick Access Toolbar:

1. Click on the Customize Quick Access Toolbar icon.
2. Click on More Commands.
3. In the Excel Options dialog box, click on the ‘Choose Commands from’ drop-down
4. Click on Macros. This will show you a list of all the macros in the workbook (including the ones in PERSONAL.XLSB)
5. Select the macro code to unhide sheets
6. Click on the Add button
7. Click OK.

The above steps would add this macro code to unhide sheets in the Quick Access Toolbar.

Now, whenever you get a workbook that has some sheets hidden, you just need to click on the code icon in the QAT and it will instantly unhide all sheets in one go.

Unhide Sheets With Specific Text in the Name

With VBA, you can also unhide sheets based on the name.

For example, suppose you have a workbook that contains sheets with years in the name and you want to unhide all the ones where the year is 2020.

You can use the below code to unhide all the sheets with the text 2020 in it:

The above uses the For Next loop to go through each worksheet in the workbook. The IF Then condition then checks the name of the worksheet and if it contains the specified text (which is 2020 in this code), it will change the visible property to make it visible.

And if the name doesn’t contain the specified text, it will leave it as is.

You can also modify this code to hide sheets based on the text in the name.

For example, if you want to quickly hide all the worksheets where the name contains the text ‘2020’ in it, you can use the below code:

Note: You can save this code in a regular module inside VB Editor or you can save this in the Personal Macro Workbook. In case you save it in a regular module and need to use it again later, you need to save the workbook as a macro-enabled workbook (.XLSM format).

Unhide Selected Sheets (Based on User Selection)

You can also use VBA to give the user the flexibility to choose whether to unhide a sheet or not.

This can be done by showing a message box that asks the user to select whether to unhide a sheet or not. If selected, it unhides that sheet, else it moves to the next one.

Below is the code that will do this:

The above code goes through each sheet in the workbook and checks whether it’s already visible or not. If it’s hidden, then it shows the message box with the name of the worksheet.

As a user, you can now decide whether you want to keep this sheet hidden or unhide it.

This can work well if you have some worksheets that are hidden and you want to take a call for every sheet individually.

Note: You can save this code in a regular module inside VB Editor or you can save this in the Personal Macro Workbook. In case you save it in a regular module and need to use it again later, you need to save the workbook as a macro-enabled workbook (.XLSM format).

Here is a tutorial where I show how to save the code in the regular module in Excel (search for the ‘Where to put this code’ section in this article)

Unhide All or Selected Sheets Using Custom View

This is a less known method in case you want to quickly unhide all the worksheets (or some selected worksheets).

‘Custom View’ is functionality in Excel that allows you to create and save views that you can quickly resort to with a click of a button.

For example, suppose you have an Excel workbook with 10 worksheets. You can create a view where all these 10 sheets are visible. In the future, if you have some sheets hidden and you want o go back to the view where all the sheets were visible, you can do that by selecting the already saved custom view.

Don’t worry, you don’t lose any changes you made after creating the custom view. All custom view does is takes you back to the Excel view when you created it. So if some worksheets were visible when you created the view and are now hidden, selecting that custom view would unhide these sheets.

The intended use of Custom View is to allow users to create different views. For example, if you’re an analyst, you can create different views for different departments in your organization. So you can have a specific set of worksheets (or cells/rows/columns) visible for one department and another set for another department. Once you have these views, instead of changing this manually, you simply activate the view for a department and it will show you worksheets (or rows/columns) relevant for them only.

Below are the steps to create a custom view in Excel:

1. Unhide all the worksheets to begin with
2. Click the View tab
3. Click on Custom Views
4. In the Custom Views dialog box, click on Add. This will open the Add view dialog box
5. Enter any name for this view where all the sheets (or selected sheets) are visible
6. Click OK.

Once the view is created, you can anytime ask Excel to activate this view (which would make all those sheets visible that were visible when you created the view).

Below are the steps to show/activate a custom view:

1. Click the View tab
2. Click on Custom Views
3. In the Custom Views dialog box, select the view that you want to show
4. Click on Show button

This would instantly unhide sheets and show those that were visible when you created that custom view.

Sometimes, despite having some hidden sheets in your workbook, you would not be able to unhide it manually.

This could be because these sheets are not just hidden – these are ‘very hidden’.

When you have hidden sheets in a workbook and you right-click on any tab name, you would see the option to ‘Unhide’ sheets. But if you have sheets are ‘very hidden’ or if there are no hidden sheets, then you would not be able to use this option (it will be greyed out).

You can still unhide these ‘very hidden’ sheets by using the VBA code that we have covered above.

Just copy-paste the below code in the immediate window and hit enter and it would instantly unhide all the sheets (hidden as well as very hidden).

I also have a full tutorial on how to hide sheets and make these very hidden (in case you’re interested in learning)

You may also like the following Excel tutorials:

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