My data sheet has filters and hidden columns. When filter(s) applies, I need to loop through all filtered data. I use:
Excel.Range visibleRange = this.UsedRange.SpecialCells(XlCellType.xlCellTypeVisible, missing) as Excel.Range;
Now visibleRange.Rows.Count is 0; use foreach loop «foreach(Excel.Range row in visibleRange.Row)» row doesn’t have all the columns, chopped from the first hidden column.
How could we loop through the filtered rows?
Lance Roberts
22.2k32 gold badges112 silver badges129 bronze badges
asked Aug 18, 2009 at 19:39
I wouldn’t use the SpecialCells
property at all. Just iterate through every row in the UsedRange
and check the Hidden
property as you go.
Not sure what language you are using but here’s an example in VBA:
Dim rowIndex As Range
With Worksheets("Sheet1")
For Each rowIndex In .UsedRange.Rows
If (rowIndex.Hidden) Then
' do nothing - row is filtered out
Else
' do something
End If
Next rowIndex
End With
Each row (or rather each Range
object referenced by rowIndex
) will contain all of the columns including the hidden ones. If you need to determine whether or not a column is hidden then just check the Hidden
property but remember that this only applies to entire columns or rows:
Dim rowIndex As Range
Dim colNumber As Integer
With Worksheets("Sheet1")
For Each rowIndex In .UsedRange.Rows
If (rowIndex.Hidden) Then
' do nothing - row is filtered out
Else
For colNumber = 1 To .UsedRange.Columns.Count
' Need to check the Columns property of the Worksheet
' to ensure we get the entire column
If (.Columns(colNumber).Hidden) Then
' do something with rowIndex.Cells(1, colNumber)
Else
' do something else with rowIndex.Cells(1, colNumber)
End If
Next colNumber
End If
Next rowIndex
End With
answered Aug 19, 2009 at 6:02
barrowcbarrowc
10.4k1 gold badge39 silver badges52 bronze badges
0
Thread Necro time. Here’s what I do.
'Count the total number of used rows in the worksheet (Using Column A to count on)
numFilteredCells = Application.WorksheetFunction.Subtotal(3, Range("A1:A" & Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row))
'Find Last filtered row with content
j = Range("A1").Cells(Rows.Count, 1).End(xlUp).Offset(0, 0).Row
'Subtract the total number of filtered rows with content, + 1
jTargetDataRow = j - numFilteredCells + 1
jTargetDataRow
now contains the first filtered row with content, j
contains the last, and numFilteredCells
contains the total number of filtered rows that have content.
Nat Ritmeyer
5,6248 gold badges44 silver badges58 bronze badges
answered Jan 24, 2012 at 22:06
Содержание
- Excel VBA Autofilter: A Complete Guide with Examples
- Excel VBA Autofilter Syntax
- Example: Filtering Data based on a Text condition
- Example: Multiple Criteria (AND/OR) in the Same Column
- Example: Multiple Criteria With Different Columns
- Example: Filter Top 10 Records Using the AutoFilter Method
- Example: Filter Top 10 Percent Using the AutoFilter Method
- Example: Using Wildcard Characters in Autofilter
- Example: Copy Filtered Rows into a New Sheet
- Example: Filter Data based on a Cell Value
- Turn Excel AutoFilter ON/OFF using VBA
- Check if AutoFilter is Already Applied
- Show All Data
- Using AutoFilter on Protected Sheets
- Excel filtering rows based on multiple criteria
Excel VBA Autofilter: A Complete Guide with Examples
A lot of Excel functionalities are also available to be used in VBA – and the Autofilter method is one such functionality.
If you have a dataset and you want to filter it using a criterion, you can easily do it using the Filter option in the Data ribbon.
And if you want a more advanced version of it, there is an advanced filter in Excel as well.
Then Why Even Use the AutoFilter in VBA?
If you just need to filter data and do some basic stuff, I would recommend stick to the inbuilt Filter functionality that Excel interface offers.
You should use VBA Autofilter when you want to filter the data as a part of your automation (or if it helps you save time by making it faster to filter the data).
For example, suppose you want to quickly filter the data based on a drop-down selection, and then copy this filtered data into a new worksheet.
While this can be done using the inbuilt filter functionality along with some copy-paste, it can take you a lot of time to do this manually.
In such a scenario, using VBA Autofilter can speed things up and save time.
Note: I will cover this example (on filtering data based on a drop-down selection and copying into a new sheet) later in this tutorial.
This Tutorial Covers:
Excel VBA Autofilter Syntax
- Expression: This is the range on which you want to apply the auto filter.
- Field: [Optional argument] This is the column number that you want to filter. This is counted from the left in the dataset. So if you want to filter data based on the second column, this value would be 2.
- Criteria1: [Optional argument] This is the criteria based on which you want to filter the dataset.
- Operator: [Optional argument] In case you’re using criteria 2 as well, you can combine these two criteria based on the Operator. The following operators are available for use: xlAnd, xlOr, xlBottom10Items, xlTop10Items, xlBottom10Percent, xlTop10Percent, xlFilterCellColor, xlFilterDynamic, xlFilterFontColor, xlFilterIcon, xlFilterValues
- Criteria2: [Optional argument] This is the second criteria on which you can filter the dataset.
- VisibleDropDown: [Optional argument] You can specify whether you want the filter drop-down icon to appear in the filtered columns or not. This argument can be TRUE or FALSE.
Apart from Expression, all the other arguments are optional.
In case you don’t use any argument, it would simply apply or remove the filter icons to the columns.
The above code would simply apply the Autofilter method to the columns (or if it’s already applied, it will remove it).
This simply means that if you can not see the filter icons in the column headers, you will start seeing it when this above code is executed, and if you can see it, then it will be removed.
In case you have any filtered data, it will remove the filters and show you the full dataset.
Now let’s see some examples of using Excel VBA Autofilter that will make it’s usage clear.
Example: Filtering Data based on a Text condition
Suppose you have a dataset as shown below and you want to filter it based on the ‘Item’ column.
The below code would filter all the rows where the item is ‘Printer’.
The above code refers to Sheet1 and within it, it refers to A1 (which is a cell in the dataset).
Note that here we have used Field:=2, as the item column is the second column in our dataset from the left.
Now if you’re thinking – why do I need to do this using a VBA code. This can easily be done using inbuilt filter functionality.
If this is all you want to do, better used the inbuilt Filter functionality.
But as you read the remaining tutorial, you’ll see that this can be combined with some extra code to create powerful automation.
But before I show you those, let me first cover a few examples to show you what all the AutoFilter method can do.
Click here to download the example file and follow along.
Example: Multiple Criteria (AND/OR) in the Same Column
Suppose I have the same dataset, and this time I want to filter all the records where the item is either ‘Printer’ or ‘Projector’.
The below code would do this:
Note that here I have used the xlOR operator.
This tells VBA to use both the criteria and filter the data if any of the two criteria are met.
Similarly, you can also use the AND criteria.
For example, if you want to filter all the records where the quantity is more than 10 but less than 20, you can use the below code:
Example: Multiple Criteria With Different Columns
Suppose you have the following dataset.
With Autofilter, you can filter multiple columns at the same time.
For example, if you want to filter all the records where the item is ‘Printer’ and the Sales Rep is ‘Mark’, you can use the below code:
Example: Filter Top 10 Records Using the AutoFilter Method
Suppose you have the below dataset.
Below is the code that will give you the top 10 records (based on the quantity column):
In the above code, I have used ActiveSheet. You can use the sheet name if you want.
Note that in this example, if you want to get the top 5 items, just change the number in Criteria1:=”10″ from 10 to 5.
So for top 5 items, the code would be:
It may look weird, but no matter how many top items you want, the Operator value always remains xlTop10Items.
Similarly, the below code would give you the bottom 10 items:
And if you want the bottom 5 items, change the number in Criteria1:=”10″ from 10 to 5.
Example: Filter Top 10 Percent Using the AutoFilter Method
Suppose you have the same data set (as used in the previous examples).
Below is the code that will give you the top 10 percent records (based on the quantity column):
In our dataset, since we have 20 records, it will return the top 2 records (which is 10% of the total records).
Example: Using Wildcard Characters in Autofilter
Suppose you have a dataset as shown below:
If you want to filter all the rows where the item name contains the word ‘Board’, you can use the below code:
In the above code, I have used the wildcard character * (asterisk) before and after the word ‘Board’ (which is the criteria).
An asterisk can represent any number of characters. So this would filter any item that has the word ‘board’ in it.
Example: Copy Filtered Rows into a New Sheet
If you want to not only filter the records based on criteria but also copy the filtered rows, you can use the below macro.
It copies the filtered rows, adds a new worksheet, and then pastes these copied rows into the new sheet.
The above code would check if there are any filtered rows in Sheet1 or not.
If there are no filtered rows, it will show a message box stating that.
And if there are filtered rows, it will copy those, insert a new worksheet, and paste these rows on that newly inserted worksheet.
Example: Filter Data based on a Cell Value
Using Autofilter in VBA along with a drop-down list, you can create a functionality where as soon as you select an item from the drop-down, all the records for that item are filtered.
Something as shown below:
Click here to download the example file and follow along.
This type of construct can be useful when you want to quickly filter data and then use it further in your work.
Below is the code that will do this:
This is a worksheet event code, which gets executed only when there is a change in the worksheet and the target cell is B2 (where we have the drop-down).
Also, an If Then Else condition is used to check if the user has selected ‘All’ from the drop down. If All is selected, the entire data set is shown.
This code is NOT placed in a module.
Instead, it needs to be placed in the backend of the worksheet that has this data.
Here are the steps to put this code in the worksheet code window:
- Open the VB Editor (keyboard shortcut – ALT + F11).
- In the Project Explorer pane, double-click on the Worksheet name in which you want this filtering functionality.
- In the worksheet code window, copy and paste the above code.
- Close the VB Editor.
Now when you use the drop-down list, it will automatically filter the data.
This is a worksheet event code, which gets executed only when there is a change in the worksheet and the target cell is B2 (where we have the drop-down).
Also, an If Then Else condition is used to check if the user has selected ‘All’ from the drop down. If All is selected, the entire data set is shown.
Turn Excel AutoFilter ON/OFF using VBA
When applying Autofilter to a range of cells, there may already be some filters in place.
You can use the below code turn off any pre-applied auto filters:
This code checks the entire sheets and removes any filters that have been applied.
If you don’t want to turn off filters from the entire sheet but only from a specific dataset, use the below code:
The above code checks whether there are already filters in place or not.
If filters are already applied, it removes it, else it does nothing.
Similarly, if you want to turn on AutoFilter, use the below code:
Check if AutoFilter is Already Applied
If you have a sheet with multiple datasets and you want to make sure you know that there are no filters already in place, you can use the below code.
This code uses a message box function that displays a message ‘There are Filters already in place’ when it finds filters on the sheet, else it shows ‘There are no filters’.
Show All Data
If you have filters applied to the dataset and you want to show all the data, use the below code:
The above code checks whether the FilterMode is TRUE or FALSE.
If it’s true, it means a filter has been applied and it uses the ShowAllData method to show all the data.
Note that this does not remove the filters. The filter icons are still available to be used.
Using AutoFilter on Protected Sheets
By default, when you protect a sheet, the filters won’t work.
In case you already have filters in place, you can enable AutoFilter to make sure it works even on protected sheets.
To do this, check the Use Autofilter option while protecting the sheet.
While this works when you already have filters in place, in case you try to add Autofilters using a VBA code, it won’t work.
Since the sheet is protected, it wouldn’t allow any macro to run and make changes to the Autofilter.
So you need to use a code to protect the worksheet and make sure auto filters are enabled in it.
This can be useful when you have created a dynamic filter (something I covered in the example – ‘Filter Data based on a Cell Value’).
Below is the code that will protect the sheet, but at the same time, allow you to use Filters as well as VBA macros in it.
This code needs to be placed in ThisWorkbook code window.
Here are the steps to put the code in ThisWorkbook code window:
- Open the VB Editor (keyboard shortcut – ALT + F11).
- In the Project Explorer pane, double-click on the ThisWorkbook object.
- In the code window that opens, copy and paste the above code.
As soon as you open the workbook and enable macros, it will run the macro automatically and protect Sheet1.
However, before doing that, it will specify ‘EnableAutoFilter = True’, which means that the filters would work in the protected sheet as well.
Also, it sets the ‘UserInterfaceOnly’ argument to ‘True’. This means that while the worksheet is protected, the VBA macros code would continue to work.
You May Also Like the Following VBA Tutorials:
Источник
Excel filtering rows based on multiple criteria
Lets say i have a named range in excel. It has links to recipes in column A. Adjacent columns have some more information on the recipe.
For instance column B has ‘Ingredients’, column C has ‘Kitchen utensils needed’, column D has ‘Course’.
In all cells of columns B and further there may be multiple entries, in random order, separated by comma’s. E.g. for apple pie the ingredients would be ‘Apple, butter, egg, sugar’. Kitchen utensils could ‘oven, pie-container, mixing-machine’
I made some multiple select listboxes in which all possible ingredients are listed, all possible utensils are listed, etc. I want to use the listboxes to filter out the appropriate recipes.
Now the autofilter can only filter up to two words at the same time for one specific column. I want to be able to look up any amounts of ingredients at the same time. All recipes having any of the selected ingredients must show up, even if i select 10 ingredients.
There is also the advanced filter, however because i have multiple columns (10 for the actual data which is not recipes) and want to be able to select up to 10 (more or less) search values per column, the amount of combinations that i need to supply for the advanced filter quickly grows out of control.
Any thoughts on how to achieve this in VBA?
So all rows where Column A contains (x or y or z or . ) AND Column B contains (f or g or h or . ) AND column C contains (q or p or r or . ), etc.
It’s quite easily written down in one sentence here, but I’m a bit lost at making the translation to VBA code for the filtering. I do have the selected values of the listboxes in a dict.
Источник
A lot of Excel functionalities are also available to be used in VBA – and the Autofilter method is one such functionality.
If you have a dataset and you want to filter it using a criterion, you can easily do it using the Filter option in the Data ribbon.
And if you want a more advanced version of it, there is an advanced filter in Excel as well.
Then Why Even Use the AutoFilter in VBA?
If you just need to filter data and do some basic stuff, I would recommend stick to the inbuilt Filter functionality that Excel interface offers.
You should use VBA Autofilter when you want to filter the data as a part of your automation (or if it helps you save time by making it faster to filter the data).
For example, suppose you want to quickly filter the data based on a drop-down selection, and then copy this filtered data into a new worksheet.
While this can be done using the inbuilt filter functionality along with some copy-paste, it can take you a lot of time to do this manually.
In such a scenario, using VBA Autofilter can speed things up and save time.
Note: I will cover this example (on filtering data based on a drop-down selection and copying into a new sheet) later in this tutorial.
Excel VBA Autofilter Syntax
Expression. AutoFilter( _Field_ , _Criteria1_ , _Operator_ , _Criteria2_ , _VisibleDropDown_ )
- Expression: This is the range on which you want to apply the auto filter.
- Field: [Optional argument] This is the column number that you want to filter. This is counted from the left in the dataset. So if you want to filter data based on the second column, this value would be 2.
- Criteria1: [Optional argument] This is the criteria based on which you want to filter the dataset.
- Operator: [Optional argument] In case you’re using criteria 2 as well, you can combine these two criteria based on the Operator. The following operators are available for use: xlAnd, xlOr, xlBottom10Items, xlTop10Items, xlBottom10Percent, xlTop10Percent, xlFilterCellColor, xlFilterDynamic, xlFilterFontColor, xlFilterIcon, xlFilterValues
- Criteria2: [Optional argument] This is the second criteria on which you can filter the dataset.
- VisibleDropDown: [Optional argument] You can specify whether you want the filter drop-down icon to appear in the filtered columns or not. This argument can be TRUE or FALSE.
Apart from Expression, all the other arguments are optional.
In case you don’t use any argument, it would simply apply or remove the filter icons to the columns.
Sub FilterRows() Worksheets("Filter Data").Range("A1").AutoFilter End Sub
The above code would simply apply the Autofilter method to the columns (or if it’s already applied, it will remove it).
This simply means that if you can not see the filter icons in the column headers, you will start seeing it when this above code is executed, and if you can see it, then it will be removed.
In case you have any filtered data, it will remove the filters and show you the full dataset.
Now let’s see some examples of using Excel VBA Autofilter that will make it’s usage clear.
Example: Filtering Data based on a Text condition
Suppose you have a dataset as shown below and you want to filter it based on the ‘Item’ column.
The below code would filter all the rows where the item is ‘Printer’.
Sub FilterRows() Worksheets("Sheet1").Range("A1").AutoFilter Field:=2, Criteria1:="Printer" End Sub
The above code refers to Sheet1 and within it, it refers to A1 (which is a cell in the dataset).
Note that here we have used Field:=2, as the item column is the second column in our dataset from the left.
Now if you’re thinking – why do I need to do this using a VBA code. This can easily be done using inbuilt filter functionality.
You’re right!
If this is all you want to do, better used the inbuilt Filter functionality.
But as you read the remaining tutorial, you’ll see that this can be combined with some extra code to create powerful automation.
But before I show you those, let me first cover a few examples to show you what all the AutoFilter method can do.
Click here to download the example file and follow along.
Example: Multiple Criteria (AND/OR) in the Same Column
Suppose I have the same dataset, and this time I want to filter all the records where the item is either ‘Printer’ or ‘Projector’.
The below code would do this:
Sub FilterRowsOR() Worksheets("Sheet1").Range("A1").AutoFilter Field:=2, Criteria1:="Printer", Operator:=xlOr, Criteria2:="Projector" End Sub
Note that here I have used the xlOR operator.
This tells VBA to use both the criteria and filter the data if any of the two criteria are met.
Similarly, you can also use the AND criteria.
For example, if you want to filter all the records where the quantity is more than 10 but less than 20, you can use the below code:
Sub FilterRowsAND() Worksheets("Sheet1").Range("A1").AutoFilter Field:=4, Criteria1:=">10", _ Operator:=xlAnd, Criteria2:="<20" End Sub
Example: Multiple Criteria With Different Columns
Suppose you have the following dataset.
With Autofilter, you can filter multiple columns at the same time.
For example, if you want to filter all the records where the item is ‘Printer’ and the Sales Rep is ‘Mark’, you can use the below code:
Sub FilterRows() With Worksheets("Sheet1").Range("A1") .AutoFilter field:=2, Criteria1:="Printer" .AutoFilter field:=3, Criteria1:="Mark" End With End Sub
Example: Filter Top 10 Records Using the AutoFilter Method
Suppose you have the below dataset.
Below is the code that will give you the top 10 records (based on the quantity column):
Sub FilterRowsTop10() ActiveSheet.Range("A1").AutoFilter Field:=4, Criteria1:="10", Operator:=xlTop10Items End Sub
In the above code, I have used ActiveSheet. You can use the sheet name if you want.
Note that in this example, if you want to get the top 5 items, just change the number in Criteria1:=”10″ from 10 to 5.
So for top 5 items, the code would be:
Sub FilterRowsTop5() ActiveSheet.Range("A1").AutoFilter Field:=4, Criteria1:="5", Operator:=xlTop10Items End Sub
It may look weird, but no matter how many top items you want, the Operator value always remains xlTop10Items.
Similarly, the below code would give you the bottom 10 items:
Sub FilterRowsBottom10() ActiveSheet.Range("A1").AutoFilter Field:=4, Criteria1:="10", Operator:=xlBottom10Items End Sub
And if you want the bottom 5 items, change the number in Criteria1:=”10″ from 10 to 5.
Example: Filter Top 10 Percent Using the AutoFilter Method
Suppose you have the same data set (as used in the previous examples).
Below is the code that will give you the top 10 percent records (based on the quantity column):
Sub FilterRowsTop10() ActiveSheet.Range("A1").AutoFilter Field:=4, Criteria1:="10", Operator:=xlTop10Percent End Sub
In our dataset, since we have 20 records, it will return the top 2 records (which is 10% of the total records).
Example: Using Wildcard Characters in Autofilter
Suppose you have a dataset as shown below:
If you want to filter all the rows where the item name contains the word ‘Board’, you can use the below code:
Sub FilterRowsWildcard() Worksheets("Sheet1").Range("A1").AutoFilter Field:=2, Criteria1:="*Board*" End Sub
In the above code, I have used the wildcard character * (asterisk) before and after the word ‘Board’ (which is the criteria).
An asterisk can represent any number of characters. So this would filter any item that has the word ‘board’ in it.
Example: Copy Filtered Rows into a New Sheet
If you want to not only filter the records based on criteria but also copy the filtered rows, you can use the below macro.
It copies the filtered rows, adds a new worksheet, and then pastes these copied rows into the new sheet.
Sub CopyFilteredRows() Dim rng As Range Dim ws As Worksheet If Worksheets("Sheet1").AutoFilterMode = False Then MsgBox "There are no filtered rows" Exit Sub End If Set rng = Worksheets("Sheet1").AutoFilter.Range Set ws = Worksheets.Add rng.Copy Range("A1") End Sub
The above code would check if there are any filtered rows in Sheet1 or not.
If there are no filtered rows, it will show a message box stating that.
And if there are filtered rows, it will copy those, insert a new worksheet, and paste these rows on that newly inserted worksheet.
Example: Filter Data based on a Cell Value
Using Autofilter in VBA along with a drop-down list, you can create a functionality where as soon as you select an item from the drop-down, all the records for that item are filtered.
Something as shown below:
Click here to download the example file and follow along.
This type of construct can be useful when you want to quickly filter data and then use it further in your work.
Below is the code that will do this:
Private Sub Worksheet_Change(ByVal Target As Range) If Target.Address = "$B$2" Then If Range("B2") = "All" Then Range("A5").AutoFilter Else Range("A5").AutoFilter Field:=2, Criteria1:=Range("B2") End If End If End Sub
This is a worksheet event code, which gets executed only when there is a change in the worksheet and the target cell is B2 (where we have the drop-down).
Also, an If Then Else condition is used to check if the user has selected ‘All’ from the drop down. If All is selected, the entire data set is shown.
This code is NOT placed in a module.
Instead, it needs to be placed in the backend of the worksheet that has this data.
Here are the steps to put this code in the worksheet code window:
- Open the VB Editor (keyboard shortcut – ALT + F11).
- In the Project Explorer pane, double-click on the Worksheet name in which you want this filtering functionality.
- In the worksheet code window, copy and paste the above code.
- Close the VB Editor.
Now when you use the drop-down list, it will automatically filter the data.
This is a worksheet event code, which gets executed only when there is a change in the worksheet and the target cell is B2 (where we have the drop-down).
Also, an If Then Else condition is used to check if the user has selected ‘All’ from the drop down. If All is selected, the entire data set is shown.
Turn Excel AutoFilter ON/OFF using VBA
When applying Autofilter to a range of cells, there may already be some filters in place.
You can use the below code turn off any pre-applied auto filters:
Sub TurnOFFAutoFilter() Worksheets("Sheet1").AutoFilterMode = False End Sub
This code checks the entire sheets and removes any filters that have been applied.
If you don’t want to turn off filters from the entire sheet but only from a specific dataset, use the below code:
Sub TurnOFFAutoFilter() If Worksheets("Sheet1").Range("A1").AutoFilter Then Worksheets("Sheet1").Range("A1").AutoFilter End If End Sub
The above code checks whether there are already filters in place or not.
If filters are already applied, it removes it, else it does nothing.
Similarly, if you want to turn on AutoFilter, use the below code:
Sub TurnOnAutoFilter() If Not Worksheets("Sheet1").Range("A4").AutoFilter Then Worksheets("Sheet1").Range("A4").AutoFilter End If End Sub
Check if AutoFilter is Already Applied
If you have a sheet with multiple datasets and you want to make sure you know that there are no filters already in place, you can use the below code.
Sub CheckforFilters() If ActiveSheet.AutoFilterMode = True Then MsgBox "There are Filters already in place" Else MsgBox "There are no filters" End If End Sub
This code uses a message box function that displays a message ‘There are Filters already in place’ when it finds filters on the sheet, else it shows ‘There are no filters’.
Show All Data
If you have filters applied to the dataset and you want to show all the data, use the below code:
Sub ShowAllData() If ActiveSheet.FilterMode Then ActiveSheet.ShowAllData End Sub
The above code checks whether the FilterMode is TRUE or FALSE.
If it’s true, it means a filter has been applied and it uses the ShowAllData method to show all the data.
Note that this does not remove the filters. The filter icons are still available to be used.
Using AutoFilter on Protected Sheets
By default, when you protect a sheet, the filters won’t work.
In case you already have filters in place, you can enable AutoFilter to make sure it works even on protected sheets.
To do this, check the Use Autofilter option while protecting the sheet.
While this works when you already have filters in place, in case you try to add Autofilters using a VBA code, it won’t work.
Since the sheet is protected, it wouldn’t allow any macro to run and make changes to the Autofilter.
So you need to use a code to protect the worksheet and make sure auto filters are enabled in it.
This can be useful when you have created a dynamic filter (something I covered in the example – ‘Filter Data based on a Cell Value’).
Below is the code that will protect the sheet, but at the same time, allow you to use Filters as well as VBA macros in it.
Private Sub Workbook_Open() With Worksheets("Sheet1") .EnableAutoFilter = True .Protect Password:="password", Contents:=True, UserInterfaceOnly:=True End With End Sub
This code needs to be placed in ThisWorkbook code window.
Here are the steps to put the code in ThisWorkbook code window:
- Open the VB Editor (keyboard shortcut – ALT + F11).
- In the Project Explorer pane, double-click on the ThisWorkbook object.
- In the code window that opens, copy and paste the above code.
As soon as you open the workbook and enable macros, it will run the macro automatically and protect Sheet1.
However, before doing that, it will specify ‘EnableAutoFilter = True’, which means that the filters would work in the protected sheet as well.
Also, it sets the ‘UserInterfaceOnly’ argument to ‘True’. This means that while the worksheet is protected, the VBA macros code would continue to work.
You May Also Like the Following VBA Tutorials:
- Excel VBA Loops.
- Filter Cells with Bold Font Formatting.
- Recording a Macro.
- Sort Data Using VBA.
- Sort Worksheet Tabs in Excel.
Excel provides a wide range of functionality, a lot of which most users are not even aware of. One of its most fascinating features is the versatility of its Filters.
Excel filters provide a great way for you to view only the data that you need while keeping non-relevant rows hidden.
This way, you get to focus on specific data, without the clutter. While operating one of these filters, you might feel the need to delete some of these ‘non-relevant’ rows, maybe because you don’t need them anymore.
For example, in the dataset below, we have data about a company’s employees. As you can see, some of these employees are retired, some are still in service, while few of them are on probation.
You might not need the information about retired employees anymore. So, you might want to delete rows containing information about retired employees.
The problem is, you don’t want to manually search every row to find the ones with Employment Status= ”Retired”. That beats the whole purpose of using computerized spreadsheets, doesn’t it?
The best solution is to use filters to help you in the process. In this article, we will show you how to delete filtered rows in Excel.
We will show you how to delete both the visible rows after you apply a filter, as well as the invisible rows.
If you like to code and would like to speed up your Excel processes using VBA code, we have a few snippets of code that you can use too.
Click here to download the example file and follow along
Deleting Filtered Rows that are Visible
For the above problem, you can filter the rows that you don’t need and then delete these rows. Here’s how:
- Select the entire working area of your dataset.
- From the Data tab, select the Filter button (under the ‘Sort and Filter’ group).
- You will notice small arrows on every cell of the header row. These are meant to help you filter your cells. You can click on any arrow to choose a filter for the corresponding column.
- In this example, we want to filter out only the rows that contain the Employment status “Retired”. So, select the arrow next to the Employment Status header and uncheck the boxes next to all the statuses, except “Retired”. You can simply uncheck “Select All” to quickly uncheck everything and then just select “Retired”.
- Click OK. You will now see only the rows with Employment Status “Retired”.
- Select all the rows in a view, right-click and select “Delete Row” from the popup menu. This will delete all the visible rows only. Don’t worry, the rest of your data is safe.
- To see the rest of the data, simply click on the Filter button from the Data tab again.
You should now see all your data, without the rows containing details about Retired employees.
Also read: How to Count Filtered Rows in Excel?
Deleting Filtered Rows that are Visible using VBA
If you are comfortable with the idea of writing (or copy-pasting) some VBA code, here’s a quicker way to get the above task done. We’ve put together a short script that you can just copy, customize, and use:
Sub DeleteVisibleRows() Dim Rng As Range Set Rng = Selection Rng.AutoFilter Field:=5, Criteria1:="Retired" Rng.Offset(1, 0).SpecialCells(xlCellTypeVisible).EntireRow.Delete ActiveSheet.AutoFilterMode = False End Sub
- This code takes a selection of rows and applies the ‘AutoFilter’ to it according to your criteria (line 4). This makes sure that only rows that qualify the given criteria get displayed.
Rng.AutoFilter Field:=5, Criteria1:="Retired"
- After this, the code checks for only those rows that are visible (barring the column headers) and deletes them (line 5).
Rng.Offset(1, 0).SpecialCells(xlCellTypeVisible).EntireRow.Delete
- Finally, it removes the filters by setting the sheet’s AutoFilterMode to False (line 6).
ActiveSheet.AutoFilterMode = False
Follow these steps to use the above code:
- Select all the rows you need to filter (including the column headers)
- From the Developer Menu Ribbon, select Visual Basic.
- Once your VBA window opens, Click Insert->Module and paste the above code in the Module window.
- Run this script by navigating to Developer->Macros-> DeleteVisibleRows or clicking on the green play button from the toolbar on top.
Note: You can change line 4 to fit your own filter criteria. Replace the number ‘5’ with the number of the column you want to apply the filter to. That means if you want to apply the filter to column A, you need to change it to “1”. Replace the criterion “Retired” with the Criterion you want the filter to satisfy (for deletion). Also note that if you have more than one criteria, you can repeat this line for each criterion.
Also read: How to Delete Multiple Rows in Excel?
Deleting Filtered Rows that are Hidden
Let us now come to a scenario where you have a more complex filter.
Say, you only want details of Sales employees who are still in service or on probation. When you have more complex filters, one would usually prefer to delete the rows that don’t qualify, rather than those that do qualify.
In other words, one would prefer to delete the rows that are hidden after filtering.
Let us use the same dataset that we had used before and this time, apply two filters – one to remove rows with Employment Status= “Retired” and another to remove any row that does not contain Department= “Sales”
Here’s the filtering process first:
- Select the entire working area of your database
- From the Data tab, select the Filter button (under the ‘Sort and Filter’ group).
- Select the filter arrow next to the Employment Status header and uncheck the box next to “Retired”.
- Next, select the filter arrow next to the Department header and uncheck all boxes except “Sales”.
- Click OK. You will now see only the rows with Employment Status either “In service” or “on probation” and Department=”Sales”.
Now it is time to delete the hidden rows. There are three ways to do this.
Deleting Hidden Rows using the Inspect Document feature
If you are sure you will never need to work with the hidden data again, then this method can work for you:
- Make a backup copy of your workbook (just in case).
- Click on File->Check for Issues.
- Click on Inspect Document.
- This will open the ‘Document Inspector’. Click on the ‘Inspect’ button at the bottom of the window.
- When you scroll down the list of options provided, you will see an option that says ‘Hidden Rows and Columns’. It will also tell you how many hidden rows and columns are present in your worksheet.
- Click on the “Remove All” button. This will permanently delete all hidden rows in your sheet.
- Click ‘Close’.
- Go back to your sheet and remove all filters by clicking on the Filter button from the Data tab again.
You will find that even after all filters are removed, you are left with only your required rows. All other rows have been deleted.
Deleting Hidden Rows by Creating a Temporary Column
If you don’t really want to bother with making backups or are worried about making permanent changes to other sheets in your worksheet, then here’s another way (more of a trick) to get rid of your hidden rows:
- Create a temporary column anywhere in your dataset.
- Type a ‘0’ on the first cell of this column and press the Return key.
- Double click on the fill handle (on the bottom right corner) of this cell. This will copy the number ‘0’ to the rest of the column cells.
- Remove the filters (by clicking on the Filter button from the Data tab again). This will bring back all your hidden rows too.
- Now you need to reverse the filter. For this, select your work area and click on the Filter button. Select the arrow next to the header of the temporary column and uncheck the checkbox next to ‘0’.
- Select all these rows, right-click and select “Delete”.
- Once again remove the filters by clicking on the Filter button.
You should now be left with only your required rows.
Deleting Filtered Rows that are Hidden using VBA
Once again, here’s a quicker way to get the above task done. You will find below a short script that you can copy, customize, and use:
Sub KeepVisibleRows() Dim myUnion As Range Dim myRow As Range Dim Rng As Range Set Rng = Selection Rng.AutoFilter Field:=4, Criteria1:="Sales" Rng.AutoFilter Field:=5, Criteria1:="<>Retired" ForEach myRow In Rng.Rows If myRow.Hidden Then If Not myUnion IsNothingThen Set myUnion = Union(myUnion, myRow) Else Set myUnion = myRow EndIf EndIf Next myUnion.Delete ActiveSheet.AutoFilterMode = False End Sub
Follow these steps to use the above code:
- Select all the rows you need to filter (including the column headers)
- From the Developer Menu Ribbon, select Visual Basic.
- Once your VBA window opens, Click Insert->Module and paste the above code in the Module window.
- Run this script by navigating to Developer->Macros-> KeepVisibleRows or clicking on the green play button from the toolbar on top.
Here’s an explanation of the code:
- This code takes a selection of rows and applies the ‘AutoFilter’ to it according to your criteria (lines 6 and 7).
Rng.AutoFilter Field:=4, Criteria1:="Sales" Rng.AutoFilter Field:=5, Criteria1:="<>Retired"
- In line #6 we have specified that we want only the rows with Department equal to “Sales” (column 4) to be displayed.
Rng.AutoFilter Field:=4, Criteria1:="Sales"
- Similarly, in line 7 we have specified that we want only the rows with Employment Status not equal to “Retired” (column 5) to be displayed (The symbol “<>” means “not equal to”).
Rng.AutoFilter Field:=5, Criteria1:="<>Retired"
- These two lines ensure that only the rows that satisfy both the criteria get displayed, while the others remain hidden.
- After this, the code loops through each row and checks if any of them are hidden (line 9).
If myRow.Hidden Then
- If so, they are grouped together into a temporary range named “myUnion”. Once all the rows have been looped through, all the hidden rows will be added to myUnion.
Set myUnion = Union(myUnion, myRow)
- After the looping ends, all the rows that are grouped in myUnion will get deleted (line 17). This means all the hidden rows will get deleted in one go.
myUnion.Delete
- Finally, all filters will get removed by setting the sheet’s AutoFilterMode to False (line 18).
ActiveSheet.AutoFilterMode = False
Note: As mentioned before, you can change lines 6 and 7 to fit your own filter criteria. If you have more than one criteria, you can repeat these lines for each criterion.
Conclusion
In this tutorial, we showed you two ways to delete the visible rows after applying filters to them and three ways to delete the hidden rows after applying filters.
We have also provided short VBA scripts to help you get the work done faster if you feel confident using scripts. We hope you found this tutorial helpful.
Do let us know in the comments if you face any issues while following any of the steps.
Other Excel tutorials you may find useful:
- How to Highlight Every Other Row in Excel (Conditional Formatting & VBA)
- How to Unhide All Rows in Excel with VBA
- How to Set a Row to Print on Every Page in Excel
- How to Delete a Sheet in Excel Using VBA
- How to Paste in a Filtered Column Skipping the Hidden Cells
- How to Hide Columns Based On Cell Value in Excel
- How to Add a Total Row in Excel Table
- How to Select Rows with Specific Text in Excel
- How to Remove Duplicate Rows based on one Column in Excel?
- How to Move Row to Another Sheet Based On Cell Value in Excel?
- How to Clear Filter in Excel? Shortcut!
In this Excel VBA Tutorial, you learn to filter data in Excel with macros.
This Excel VBA AutoFilter Tutorial is accompanied by an Excel workbook containing the data and macros I use in the examples below. You can get free access to this example workbook by clicking the button below.
Use the following Table of Contents to navigate to the Section you’re interested in.
Related Excel VBA and Macro Training Materials
The following VBA and Macro training materials may help you better understand and implement the contents below:
- Tutorials about general VBA constructs and structures:
- Tutorials for Beginners:
- Macro Tutorial for Beginners.
- VBA Tutorial for Beginners.
- Enable macros in Excel.
- Work with the Visual Basic Editor (VBE).
- Create Sub procedures.
- Refer to objects, including:
- Sheets.
- Cells.
- Work with properties and methods.
- Declare variables and data types.
- Create R1C1-style references.
- Use Excel worksheet functions in VBA.
- Work with arrays.
- Tutorials for Beginners:
- Tutorials with practical VBA applications and macro examples:
- Find last row.
- Set or get a cell’s value.
- Copy paste.
- Search and find.
- Create message boxes.
- The comprehensive and actionable Books at The Power Spreadsheets Library:
- Excel Macros for Beginners Book Series.
- VBA Fundamentals Book Series.
#1. Excel VBA AutoFilter Column Based on Cell Value
VBA Code to AutoFilter Column Based on Cell Value
To AutoFilter a column based on a cell value, use the following structure/template in the applicable statement:
RangeObjectColumnToFilter.AutoFilter Field:=1, Criteria1:="ComparisonOperator" & RangeObjectCriteria.Value
The following Sections describe the main elements in this structure.
RangeObjectColumnToFilter
A Range object representing the column you AutoFilter.
AutoFilter
The Range.AutoFilter method filters a list with Excel’s AutoFilter.
Field:=1
The Field parameter of the Range.AutoFilter method:
- Specifies the field offset (column number) on which you base the AutoFilter.
- Is specified as an integer, with the first/leftmost column in the AutoFiltered cell range (RangeObjectColumnToFilter) being field 1.
To AutoFilter a column based on a cell value, set the Field parameter to 1.
Criteria1:=”ComparisonOperator” & RangeObjectCriteria.Value
The Criteria1 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the AutoFiltering criteria.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column.
To AutoFilter a column based on a cell value (and as a general rule), set the Criteria1 parameter to a string specifying the AutoFiltering criteria by specifying:
- A comparison operator (ComparisonOperator); and
- The cell (RangeObjectCriteria) whose value you use to AutoFilter the column.
For these purposes:
- “ComparisonOperator” is a comparison operator specifying the type of comparison VBA carries out.
- “&” is the concatenation operator.
- “RangeObjectCriteria” is a Range object representing the cell whose value you use to AutoFilter the column (RangeObjectColumnToFilter).
- “Value” refers to the Range.Value property. The Range.Value property returns the value/string stored in the applicable cell (RangeObjectCriteria).
Macro Example to AutoFilter Column Based on Cell Value
The macro below does the following:
- Filter column A (with the data set starting in cell A6) of the worksheet named “AutoFilter Column Cell Value” in the workbook where the procedure is stored.
- Display (only) entries whose value is not equal to the value stored in cell D6 of the worksheet named “AutoFilter Column Cell Value” in the workbook where the procedure is stored.
Sub AutoFilterColumnCellValue() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure: '(1) Filters the column/data starting on cell A6 of the "AutoFilter Column Cell Value" worksheet in this workbook based on the value stored in cell D6 of the same worksheet '(2) Displays (only) entries whose value is not equal to (<>) the value stored in cell D6 of the "AutoFilter Column Cell Value" worksheet in this workbook With ThisWorkbook.Worksheets("AutoFilter Column Cell Value") .Range("A6").AutoFilter Field:=1, Criteria1:="<>" & .Range("D6").Value End With End Sub
Effects of Executing Macro Example to AutoFilter Column Based on Cell Value
The image below illustrates the effects of using the macro example. In this example:
- Column A (cells A6 to A31) contains:
- A header (cell A6); and
- Randomly generated values (cells A7 to A31).
- Cell D6 contains a randomly generated value (8).
- A text box (Filter column A based on value of cell D6) executes the macro example when clicked.
When the macro is executed, Excel:
- Filters column A based on the value in cell D6.
- Displays (only) entries whose value is not equal to the value in cell D6 (8).
#2. Excel VBA AutoFilter Table Based on 1 Column and 1 Cell Value
VBA Code to AutoFilter Table Based on 1 Column and 1 Cell Value
To AutoFilter a table based on 1 column and 1 cell value, use the following structure/template in the applicable statement:
RangeObjectTableToFilter.AutoFilter Field:=ColumnCriteria, Criteria1:="ComparisonOperator" & RangeObjectCriteria.Value
The following Sections describe the main elements in this structure.
RangeObjectTableToFilter
A Range object representing the table you AutoFilter.
AutoFilter
The Range.AutoFilter method filters a list with Excel’s AutoFilter.
Field:=ColumnCriteria
The Field parameter of the Range.AutoFilter method:
- Specifies the field offset (column number) on which you base the AutoFilter.
- Is specified as an integer, with the first/leftmost column in the AutoFiltered cell range (RangeObjectTableToFilter) being field 1.
To AutoFilter a table based on 1 column and 1 cell value, set the Field parameter to an integer specifying the number of the column (in RangeObjectTableToFilter) you use to AutoFilter the table.
Criteria1:=”ComparisonOperator” & RangeObjectCriteria.Value
The Criteria1 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the AutoFiltering criteria.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column (ColumnCriteria).
To AutoFilter a table based on 1 column and 1 cell value (and as a general rule), set the Criteria1 parameter to a string specifying the AutoFiltering criteria by specifying:
- A comparison operator (ComparisonOperator); and
- The cell (RangeObjectCriteria) whose value you use to AutoFilter the table.
For these purposes:
- “ComparisonOperator” is a comparison operator specifying the type of comparison VBA carries out.
- “&” is the concatenation operator.
- “RangeObjectCriteria” is a Range object representing the cell whose value you use to AutoFilter the table (RangeObjectTableToFilter).
- “Value” refers to the Range.Value property. The Range.Value property returns the value/string stored in the applicable cell (RangeObjectCriteria).
Macro Example to AutoFilter Table Based on 1 Column and 1 Cell Value
The macro below does the following:
- Filter the table stored in cells A6 to H31 of the worksheet named “AutoFilter Table Column Value” in the workbook where the procedure is stored based on:
- The table’s fourth column; and
- The value stored in cell K6 of the same worksheet.
- Display (only) entries whose value in the fourth column of the AutoFiltered table is greater than or equal to the value stored in cell K6 of the worksheet named “AutoFilter Table Column Value” in the workbook where the procedure is stored.
Sub AutoFilterTable1Column1CellValue() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure: '(1) Filters the table in cells A6 to H31 of the "AutoFilter Table Column Value" worksheet in this workbook based on: 'It's fourth column; and 'The value stored in cell K6 of the same worksheet '(2) Displays (only) entries in rows where the value in the fourth table column is greater than or equal to (>=) the value stored in cell K6 of the "AutoFilter Table Column Value" worksheet in this workbook With ThisWorkbook.Worksheets("AutoFilter Table Column Value") .Range("A6:H31").AutoFilter Field:=4, Criteria1:=">=" & .Range("K6").Value End With End Sub
Effects of Executing Macro Example to AutoFilter Table Based on 1 Column and 1 Cell Value
The image below illustrates the effects of using the macro example. In this example:
- Columns A through H (cells A6 to H31) contain a table organized as follows:
- A header row (cells A6 to H6); and
- Randomly generated values (cells A7 to H31).
- Cell K6 contains a randomly generated value (8).
- A text box (Filter table based on Column 4 and value of cell K6) executes the macro example when clicked.
When the macro is executed, Excel:
- Filters the table based on:
- Column 4; and
- The value in cell K6.
- Displays (only) entries whose value in Column 4 is greater than or equal to the value in cell K6 (8).
#3. Excel VBA AutoFilter Table by Column Header Name
VBA Code to AutoFilter Table by Column Header Name
To AutoFilter a table by column header name, use the following structure/template in the applicable procedure:
With RangeObjectTableToFilter ColumnNumberVariable = .Rows(1).Find(What:=ColumnHeaderName, LookIn:=XlFindLookInConstant, LookAt:=XlLookAtConstant, SearchOrder:=xlByColumns, SearchDirection:=xlNext).Column - .Column + 1 .AutoFilter Field:=ColumnNumberVariable, Criteria1:=AutoFilterCriterion End With
The following Sections describe the main elements in this structure.
Lines #1 and #4: With RangeObjectTableToFilter | End With
With RangeObjectTableToFilter
The With statement (With) executes a set of statements (lines #2 and #3) on the object you refer to (RangeObjectTableToFilter).
“RangeObjectTableToFilter” is a Range object representing the table you AutoFilter.
End With
The End With statement (End With) ends a With… End With block.
Line #2: ColumnNumberVariable = .Rows(1).Find(What:=ColumnHeaderName, LookIn:=XlFindLookInConstant, LookAt:=XlLookAtConstant, SearchOrder:=xlByColumns, SearchDirection:=xlNext).Column – .Column + 1
ColumnNumberVariable
Variable of (usually) the Long data type holding/representing the number of the column (in RangeObjectTableToFilter) whose column header name (ColumnHeaderName) you use to AutoFilter the table.
=
The assignment operator assigns a value (.Rows(1).Find(What:=ColumnHeaderName, LookIn:=XlFindLookInConstant, LookAt:=XlLookAtConstant, SearchOrder:=xlByColumns, SearchDirection:=xlNext).Column – .Column + 1) to a variable (ColumnNumberVariable).
.Rows(1).Find(What:=ColumnHeaderName, LookIn:=XlFindLookInConstant, LookAt:=XlLookAtConstant, SearchOrder:=xlByColumns, SearchDirection:=xlNext).Column – .Column + 1
The expression whose value you assign to the ColumnNumberVariable.
Rows(1)
The Range.Rows property (Rows) returns a Range object representing all rows in the applicable cell range (RangeObjectTableToFilter).
The Range.Item property (1) returns a Range object representing the first (1) row in the cell range represented by the applicable Range object (returned by the Range.Rows property).
Find(What:=ColumnHeaderName, LookIn:=XlFindLookInConstant, LookAt:=XlLookAtConstant, SearchOrder:=xlByColumns, SearchDirection:=xlNext)
The Range.Find method:
- Finds specific information (the column header name) in a cell range (Rows(1)).
- Returns a Range object representing the first cell where the information is found.
What:=ColumnHeaderName
The What parameter of the Range.Find method specifies the data to search for.
To find the header name of the column you use to AutoFilter a table, set the What parameter to the header name of the column you use to AutoFilter the table (ColumnHeaderName).
LookIn:=XlFindLookInConstant
The LookIn parameter of the Range.Find method:
- Specifies the type of data to search in.
- Can take any of the built-in constants or values from the XlFindLookIn enumeration.
To find the header name of the column you use to AutoFilter a table, set the LookIn parameter to either of the following, as applicable:
- xlFormulas (LookIn:=xlFormulas): To search in the applicable cell range’s formulas.
- xlValues (LookIn:=xlValues): To search in the applicable cell range’s values.
LookAt:=XlLookAtConstant
The LookAt parameter of the Range.Find method:
- Specifies against which of the following the data you are searching for is matched:
- The entire/whole searched cell contents.
- Any part of the searched cell contents.
- Can take any of the built-in constants or values from the XlLookAt enumeration.
To find the header name of the column you use to AutoFilter a table, set the LookAt parameter to either of the following, as applicable:
- xlWhole (LookAt:=xlWhole): To match against the entire/whole searched cell contents.
- xlPart (LookAt:=xlPart): To match against any part of the searched cell contents.
SearchOrder:=xlByColumns
The SearchOrder parameter of the Range.Find method:
- Specifies the order in which the applicable cell range (Rows(1)) is searched:
- By rows.
- By columns.
- Can take any of the built-in constants or values from the XlSearchOrder enumeration.
To find the header name of the column you use to AutoFilter a table, set the SearchOrder parameter to xlByColumns. xlByColumns searches by columns.
SearchDirection:=xlNext
The SearchDirection parameter of the Range.Find method:
- Specifies the search direction:
- Search for the previous match.
- Search for the next match.
- Can take any of the built-in constants or values from the XlSearchDirection enumeration.
To find the header name of the column you use to AutoFilter a table, set the SearchDirection parameter to xlNext. xlNext searches for the next match.
Column
The Range.Column property returns the number of the first column of the first area in a cell range.
When AutoFiltering a table by column header name, the Range.Column property returns the 2 following column numbers:
- The column number of the cell represented by the Range object returned by the Range.Find method (Find(What:=ColumnHeaderName, LookIn:=XlFindLookInConstant, LookAt:=XlLookAtConstant, SearchOrder:=xlByColumns, SearchDirection:=xlNext)).
- The number of the first column in the table you AutoFilter (RangeObjectTableToFilter).
– .Column + 1
The number of the column you use to AutoFilter the table may vary depending on which of the following you use as reference (to calculate such column number):
- The entire worksheet. From this perspective:
- Column A is column #1.
- Column B is column #2.
- …
- And so on.
- The table you AutoFilter. From this perspective:
- The first table column is column #1.
- The second table column is column #2.
- …
- And so on.
As a general rule:
- The column numbers will match if the first column of the table you AutoFilter (RangeObjectTableToFilter) is column A of the applicable worksheet.
- The column numbers will not match if the first column of the table you AutoFilter (RangeObjectTableToFilter) is not column A of the applicable worksheet.
The Range.Column property (Column) uses the entire worksheet as reference. The Range.AutoFilter method (line #3) uses the table you AutoFilter as reference.
The following ensures the column numbers (returned by the Range.Column property and used by the Range.AutoFilter method) match, regardless of which worksheet column is the first column of the table you AutoFilter:
- Subtract the number of the first column in the table you AutoFilter (RangeObjectTableToFilter) from the column number of the cell represented by the Range object returned by the Range.Find method (- .Column); and
- Add 1 (+ 1).
Line #3: .AutoFilter Field:=ColumnNumberVariable, Criteria1:=AutoFilterCriterion
AutoFilter
The Range.AutoFilter method filters a list with Excel’s AutoFilter.
Field:=ColumnNumberVariable
The Field parameter of the Range.AutoFilter method:
- Specifies the field offset (column number) on which you base the AutoFilter.
- Is specified as an integer, with the first/leftmost column in the AutoFiltered cell range (RangeObjectTableToFilter) being field 1.
To AutoFilter a table by column header name, set the Field parameter to the number of the column (in RangeObjectTableToFilter) whose column header name you use to AutoFilter the table (ColumnNumberVariable).
Criteria1:=AutoFilterCriterion
The Criteria1 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the AutoFiltering criteria.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column (ColumnNumberVariable).
To AutoFilter a table by column header name (and as a general rule), set the Criteria1 parameter to a string specifying the AutoFiltering criteria (AutoFilterCriterion) by specifying:
- A comparison operator; and
- The applicable criterion you use to AutoFilter the table.
Macro Example to AutoFilter Table by Column Header Name
The macro below does the following:
- Filter the table starting on cell B6 of the worksheet named “AutoFilter Table Column Name” in the workbook where the procedure is stored based on the column whose header name is “Column 4”.
- Display (only) entries in rows where the value in the table column whose column header name is “Column 4” is greater than or equal to 8.
Sub AutoFilterTableColumnHeaderName() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure: '(1) Filters the table starting on cell B6 of the "AutoFilter Table Column Name" worksheet in this workbook based on the column whose header name is "Column 4" '(2) Displays (only) entries in rows where the value in the table column whose column header name is "Column 4" is greater than or equal to (>=) 8 'Declare object variable to represent the cell range of the AutoFiltered table Dim MyAutoFilteredTable As Range 'Declare variable to hold/represent the number of the column (in the AutoFiltered table) whose column header name is "Column 4" Dim MyColumnNumber As Long 'Assign an object reference (representing the cell range of the AutoFiltered table) to the MyAutoFilteredTable object variable Set MyAutoFilteredTable = ThisWorkbook.Worksheets("AutoFilter Table Column Name").Range("B6").CurrentRegion 'Refer to the cell range represented by the MyAutoFilteredTable object variable With MyAutoFilteredTable 'Assign the number of the column (in the AutoFiltered table) whose column header name is "Column 4" to the MyColumnNumber variable MyColumnNumber = .Rows(1).Find(What:="Column 4", LookIn:=xlFormulas, LookAt:=xlWhole, SearchOrder:=xlByColumns, SearchDirection:=xlNext).Column - .Column + 1 'Filter the AutoFiltered table based on the column whose number is held/represented by the MyColumnNumber variable (the column whose header name is "Column 4") .AutoFilter Field:=MyColumnNumber, Criteria1:=">=8" End With End Sub
Effects of Executing Macro Example to AutoFilter Table by Column Name
The image below illustrates the effects of using the macro example. In this example:
- Columns B through I (cells B6 to I31) contain a table organized as follows:
- A header row (cells B6 to I6); and
- Randomly generated values (cells B7 to I31).
- A text box (Filter table by Column 4) executes the macro example when clicked.
When the macro is executed, Excel:
- Filters the table based on Column 4.
- Displays (only) entries whose value in Column 4 is greater than or equal to 8.
#4. Excel VBA AutoFilter Excel Table by Column Header Name
VBA Code to AutoFilter Excel Table by Column Header Name
To AutoFilter an Excel Table by column header name, use the following structure/template in the applicable statement:
ListObjectObject.Range.AutoFilter Field:=ListObjectObject.ListColumns(ColumnHeaderName).Index, Criteria1:=AutoFilterCriterion
The following Sections describe the main elements in this structure.
ListObjectObject
A ListObject object representing the Excel Table you AutoFilter.
Range
The ListObject.Range property returns a Range object representing the cell range to which the applicable Excel Table (ListObjectObject) applies.
AutoFilter Field:=ListObjectObject.ListColumns(ColumnHeaderName).Index, Criteria1:=AutoFilterCriterion
AutoFilter
The Range.AutoFilter method filters a list with Excel’s AutoFilter.
Field:=ListObjectObject.ListColumns(ColumnHeaderName).Index
The Field parameter of the Range.AutoFilter method:
- Specifies the field offset (column number) on which you base the AutoFilter.
- Is specified as an integer, with the first/leftmost column in the AutoFiltered cell range (ListObjectObject.Range) being field 1.
To AutoFilter an Excel Table by column header name, set the Field parameter to the number of the column (in the applicable Excel Table) whose column header name you use to AutoFilter the Excel Table. For these purposes:
- “ListObjectObject” is a ListObject object representing the Excel Table you AutoFilter.
- The ListObject.ListColumns property (ListColumns) returns a ListColumns collection representing all columns in the applicable Excel Table (ListObjectObject).
- The ListColumns.Item property (ColumnHeaderName) returns a ListColumn object representing the column whose header name (ColumnHeaderName) you use to AutoFilter the Excel Table (ListObjectObject).
- “ColumnHeaderName” is the header name of the column you use to AutoFilter the Excel Table (ListObjectObject).
- The ListColumn.Index property (Index) returns a Long value representing the index (column) number of the column (whose header name is ColumnHeaderName) you use to AutoFilter the Excel Table (ListObjectObject).
Criteria1:=AutoFilterCriterion
The Criteria1 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the AutoFiltering criteria.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column.
To AutoFilter an Excel Table by column header name (and as a general rule), set the Criteria1 parameter to a string specifying the AutoFiltering criteria (AutoFilterCriterion) by specifying:
- A comparison operator; and
- The applicable criterion you use to AutoFilter the Excel Table.
Macro Example to AutoFilter Excel Table by Column Header Name
The macro below does the following:
- Filter the Excel Table named “Table1” in the worksheet named “AutoFilter Excel Table Column” in the workbook where the procedure is stored based on the column whose header name is “Column 4”.
- Display (only) entries in rows where the value in the Excel Table column whose column header name is “Column 4” is greater than or equal to 8.
Sub AutoFilterExcelTableColumnHeaderName() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure: '(1) Filters the "Table1" Excel Table in the "AutoFilter Excel Table Column" worksheet in this workbook based on the column whose header name is "Column 4" '(2) Displays (only) entries in rows where the value in the Excel Table column whose column header name is "Column 4" is greater than or equal to (>=) 8 With ThisWorkbook.Worksheets("AutoFilter Excel Table Column").ListObjects("Table1") .Range.AutoFilter Field:=.ListColumns("Column 4").Index, Criteria1:=">=8" End With End Sub
Effects of Executing Macro Example to AutoFilter Excel Table by Column Name
The image below illustrates the effects of using the macro example. In this example:
- Columns B through I (cells B6 to I31) contain an Excel Table (Table1) organized as follows:
- A header row (cells B6 to I6); and
- Randomly generated values (cells B7 to I31).
- A text box (Filter Excel Table by Column 4) executes the macro example when clicked.
When the macro is executed, Excel:
- Filters the Excel Table (Table1) based on Column 4.
- Displays (only) entries whose value in Column 4 is greater than or equal to 8.
#5. Excel VBA AutoFilter with Multiple Criteria in Same Column (or Field) and Exact Matches
VBA Code to AutoFilter with Multiple Criteria in Same Column (or Field) and Exact Matches
To AutoFilter with multiple criteria in the same column (or field) and consider exact matches, use the following structure/template in the applicable statement:
RangeObjectToFilter.AutoFilter Field:=ColumnNumber, Criteria1:=ArrayMultipleCriteria, Operator:=xlFilterValues
The following Sections describe the main elements in this structure.
RangeObjectToFilter
A Range object representing the data set you AutoFilter.
AutoFilter
The Range.AutoFilter method filters a list with Excel’s AutoFilter.
Field:=ColumnNumber
The Field parameter of the Range.AutoFilter method:
- Specifies the field offset (column number) on which you base the AutoFilter.
- Is specified as an integer, with the first/leftmost column in the AutoFiltered cell range (RangeObjectToFilter) being field 1.
To AutoFilter with multiple criteria in the same column (or field) and consider exact matches, set the Field parameter to an integer specifying the number of the column (in RangeObjectToFilter) you use to AutoFilter the data set.
Criteria1:=ArrayMultipleCriteria
The Criteria1 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the AutoFiltering criteria.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column (ColumnNumber).
To AutoFilter with multiple criteria in the same column (or field) and consider exact matches, set the Criteria1 parameter to an array. Each individual array element is (as a general rule) a string specifying an individual AutoFiltering criterion.
Operator:=xlFilterValues
The Operator parameter of the Range.AutoFilter method:
- Specifies the type of AutoFilter.
- Can take any of the built-in constants or values from the XlAutoFilterOperator enumeration.
To AutoFilter with multiple criteria in the same column (or field) and consider exact matches, set the Operator parameter to xlFilterValues. xlFilterValues refers to values.
Macro Example to AutoFilter with Multiple Criteria in Same Column (or Field) and Exact Matches
The macro below does the following:
- Filter column A (with the data set starting in cell A6) of the worksheet named “AutoFilter Mult Criteria Column” in the workbook where the procedure is stored.
- Display (only) entries whose value is equal to one of the values stored in column C (with the AutoFiltering criteria starting in cell C7) of the worksheet named “AutoFilter Mult Criteria Column” in the workbook where the procedure is stored.
Sub AutoFilterMultipleCriteriaSameColumnExactMatch() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure: '(1) Filters the column/data starting on cell A6 of the "AutoFilter Mult Criteria Column" worksheet in this workbook based on the multiple criteria/values stored in the column starting on cell C7 of the same worksheet '(2) Displays (only) entries whose value is equal to one of the multiple values/criteria stored in the column starting on cell C7 of the "AutoFilter Mult Criteria Column" worksheet in this workbook 'Declare array to hold/represent multiple criteria Dim MyArray As Variant 'Identify worksheet with (i) data to AutoFilter, and (ii) multiple AutoFiltering criteria With ThisWorkbook.Worksheets("AutoFilter Mult Criteria Column") 'Fill MyArray with values/criteria stored in the column starting on cell C7 MyArray = Split(Join(Application.Transpose(.Range(.Cells(7, 3), .Cells(.Range("C:C").Find(What:="*", LookIn:=xlFormulas, LookAt:=xlPart, SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row, 3)).Value))) 'Filter column/data starting on cell A6 based on the multiple criteria/values held/represented by MyArray .Range("A6").AutoFilter Field:=1, Criteria1:=MyArray, Operator:=xlFilterValues End With End Sub
Effects of Executing Macro Example to AutoFilter with Multiple Criteria in Same Column (or Field) and Exact Matches
The image below illustrates the effects of using the macro example. In this example:
- Column A (cells A6 to H31) contains:
- A header (cell A6); and
- Randomly generated values (cells A7 to A31).
- Column C (cells C7 to C11) contains even numbers between (and including):
- 2; and
- 10.
- A text box (Filter column A based on values in column C) executes the macro example when clicked.
When the macro is executed, Excel:
- Filters column A based on the multiple criteria/values in column C.
- Displays (only) entries whose value is equal to one of the values stored in column C (2, 4, 6, 8, 10).
#6. Excel VBA AutoFilter with Multiple Criteria and xlAnd Operator
VBA Code to AutoFilter with Multiple Criteria and xlAnd Operator
To AutoFilter with multiple criteria and the xlAnd operator, use the following structure/template in the applicable statement:
RangeObjectToFilter.AutoFilter Field:=ColumnNumber, Criteria1:="ComparisonOperator" & FilteringCriterion1, Operator:=xlAnd, Criteria2:="ComparisonOperator" & FilteringCriterion2
The following Sections describe the main elements in this structure.
RangeObjectToFilter
A Range object representing the data set you AutoFilter.
AutoFilter
The Range.AutoFilter method filters a list with Excel’s AutoFilter.
Field:=ColumnNumber
The Field parameter of the Range.AutoFilter method:
- Specifies the field offset (column number) on which you base the AutoFilter.
- Is specified as an integer, with the first/leftmost column in the AutoFiltered cell range (RangeObjectToFilter) being field 1.
To AutoFilter with multiple criteria and the xlAnd operator, set the Field parameter to an integer specifying the number of the column (in RangeObjectToFilter) you use to AutoFilter the data set.
Criteria1:=”ComparisonOperator” & FilteringCriterion1
The Criteria1 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the first AutoFiltering criterion.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column (ColumnNumber).
To AutoFilter with multiple criteria and the xlAnd operator (and as a general rule), set the Criteria1 parameter to a string specifying the first AutoFiltering criterion by specifying:
- A comparison operator (ComparisonOperator); and
- The applicable criterion you use to AutoFilter the data set.
For these purposes:
- “ComparisonOperator” is a comparison operator specifying the type of comparison VBA carries out.
- “&” is the concatenation operator.
- “FilteringCriterion1” is the first criterion (for example, a value) you use to AutoFilter the data set (RangeObjectToFilter).
Operator:=xlAnd
The Operator parameter of the Range.AutoFilter method:
- Specifies the type of AutoFilter.
- Can take any of the built-in constants or values from the XlAutoFilterOperator enumeration.
To AutoFilter with multiple criteria and the xlAnd operator, set the Operator parameter to xlAnd. xlAnd refers to the logical And operator (logical conjunction of Criteria1 and Criteria2).
Criteria2:=”ComparisonOperator” & FilteringCriterion2
The Criteria2 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the second AutoFiltering criterion.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column (ColumnNumber).
To AutoFilter with multiple criteria and the xlAnd operator (and as a general rule), set the Criteria2 parameter to a string specifying the second AutoFiltering criterion by specifying:
- A comparison operator (ComparisonOperator); and
- The applicable criterion you use to AutoFilter the data set.
For these purposes:
- “ComparisonOperator” is a comparison operator specifying the type of comparison VBA carries out.
- “&” is the concatenation operator.
- “FilteringCriterion2” is the second criterion (for example, a value) you use to AutoFilter the data set (RangeObjectToFilter).
Macro Example to AutoFilter with Multiple Criteria and xlAnd Operator
The macro below does the following:
- Filter column A (with the data set starting in cell A6) of the worksheet named “AutoFilter Mult Criteria xlAnd” in the workbook where the procedure is stored.
- Display (only) entries whose value is greater than or equal to (>=) the criterion/value stored in cell D6 and (xlAnd) less than or equal to (<=) the criterion/value stored in cell D7 of the worksheet named “AutoFilter Mult Criteria xlAnd” in the workbook where the procedure is stored.
Sub AutoFilterMultipleCriteriaXlAnd() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure: '(1) Filters the column/data starting on cell A6 of the "AutoFilter Mult Criteria xlAnd" worksheet in this workbook based on the multiple criteria/values stored in cells D6 and (xlAnd) D7 of the same worksheet '(2) Displays (only) entries whose value is greater than or equal to (>=) the criterion/value stored in cell D6 and (xlAnd) less than or equal to (<=) the criterion/value stored in cell D7 of the "AutoFilter Mult Criteria xlAnd" worksheet in this workbook 'Identify worksheet with (i) data to AutoFilter, and (ii) multiple AutoFiltering criteria (xlAnd) With ThisWorkbook.Worksheets("AutoFilter Mult Criteria xlAnd") 'Filter column/data starting on cell A6 based on the multiple criteria/values stored in cells D6 and (xlAnd) D7 .Range("A6").AutoFilter Field:=1, Criteria1:=">=" & .Range("D6").Value, Operator:=xlAnd, Criteria2:="<=" & .Range("D7").Value End With End Sub
Effects of Executing Macro Example to AutoFilter with Multiple Criteria and xlAnd Operator
The image below illustrates the effects of using the macro example. In this example:
- Column A (cells A6 to H31) contains:
- A header (cell A6); and
- Randomly generated values (cells A7 to A31).
- Cells D6 and D7 contain values (10 and 15).
- A text box (Filter column A based on maximum and (xlAnd) minimum values) executes the macro example when clicked.
When the macro is executed, Excel:
- Filters column A based on the multiple criteria/values in cells D6 and D7.
- Displays (only) entries whose value is between the values stored in cells D6 (minimum 10) and (xlAnd) D7 (maximum 15).
#7. Excel VBA AutoFilter with Multiple Criteria and xlOr Operator
VBA Code to AutoFilter with Multiple Criteria and xlOr Operator
To AutoFilter with multiple criteria and the xlOr operator, use the following structure/template in the applicable statement:
RangeObjectToFilter.AutoFilter Field:=ColumnNumber, Criteria1:="ComparisonOperator" & FilteringCriterion1, Operator:=xlOr, Criteria2:="ComparisonOperator" & FilteringCriterion2
The following Sections describe the main elements in this structure.
RangeObjectToFilter
A Range object representing the data set you AutoFilter.
AutoFilter
The Range.AutoFilter method filters a list with Excel’s AutoFilter.
Field:=ColumnNumber
The Field parameter of the Range.AutoFilter method:
- Specifies the field offset (column number) on which you base the AutoFilter.
- Is specified as an integer, with the first/leftmost column in the AutoFiltered cell range (RangeObjectToFilter) being field 1.
To AutoFilter with multiple criteria and the xlOr operator, set the Field parameter to an integer specifying the number of the column (in RangeObjectToFilter) you use to AutoFilter the data set.
Criteria1:=”ComparisonOperator” & FilteringCriterion1
The Criteria1 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the first AutoFiltering criterion.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column (ColumnNumber).
To AutoFilter with multiple criteria and the xlOr operator (and as a general rule), set the Criteria1 parameter to a string specifying the first AutoFiltering criterion by specifying:
- A comparison operator (ComparisonOperator); and
- The applicable criterion you use to AutoFilter the data set.
For these purposes:
- “ComparisonOperator” is a comparison operator specifying the type of comparison VBA carries out.
- “&” is the concatenation operator.
- “FilteringCriterion1” is the first criterion (for example, a value) you use to AutoFilter the data set (RangeObjectToFilter).
Operator:=xlOr
The Operator parameter of the Range.AutoFilter method:
- Specifies the type of AutoFilter.
- Can take any of the built-in constants or values from the XlAutoFilterOperator enumeration.
To AutoFilter with multiple criteria and the xlOr operator, set the Operator parameter to xlOr. xlOr refers to the logical Or operator (logical disjunction of Criteria1 and Criteria2).
Criteria2:=”ComparisonOperator” & FilteringCriterion2
The Criteria2 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the second AutoFiltering criterion.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column (ColumnNumber).
To AutoFilter with multiple criteria and the xlOr operator (and as a general rule), set the Criteria2 parameter to a string specifying the second AutoFiltering criterion by specifying:
- A comparison operator (ComparisonOperator); and
- The applicable criterion you use to AutoFilter the data set.
For these purposes:
- “ComparisonOperator” is a comparison operator specifying the type of comparison VBA carries out.
- “&” is the concatenation operator.
- “FilteringCriterion2” is the second criterion (for example, a value) you use to AutoFilter the data set (RangeObjectToFilter).
Macro Example to AutoFilter with Multiple Criteria and xlOr Operator
The macro below does the following:
- Filter column A (with the data set starting in cell A6) of the worksheet named “AutoFilter Mult Criteria xlOr” in the workbook where the procedure is stored.
- Display (only) entries whose value is either:
- Less than (<) the criterion/value stored in cell D6 of the worksheet named “AutoFilter Mult Criteria xlOr” in the workbook where the procedure is stored; or (xlOr)
- Greater than (>) the criterion value stored in cell D7 of the worksheet named “AutoFilter Mult Criteria xlOr” in the workbook where the procedure is stored.
Sub AutoFilterMultipleCriteriaXlOr() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure: '(1) Filters the column/data starting on cell A6 of the "AutoFilter Mult Criteria xlOr"" worksheet in this workbook based on the multiple criteria/values stored in cells D6 or (xlOr) D7 of the same worksheet '(2) Displays (only) entries whose value is less than (<) the criterion/value stored in cell D6 or (xlOr) greater than (>) the criterion/value stored in cell D7 of the "AutoFilter Mult Criteria xlOr" worksheet in this workbook 'Identify worksheet with (i) data to AutoFilter, and (ii) multiple AutoFiltering criteria (xlOr) With ThisWorkbook.Worksheets("AutoFilter Mult Criteria xlOr") 'Filter column/data starting on cell A6 based on the multiple criteria/values stored in cells D6 or (xlOr) D7 .Range("A6").AutoFilter Field:=1, Criteria1:="<" & .Range("D6").Value, Operator:=xlOr, Criteria2:=">" & .Range("D7").Value End With End Sub
Effects of Executing Macro Example to AutoFilter with Multiple Criteria and xlOr Operator
The image below illustrates the effects of using the macro example. In this example:
- Column A (cells A6 to H31) contains:
- A header (cell A6); and
- Randomly generated values (cells A7 to A31).
- Cells D6 and D7 contain values (10 and 15).
- A text box (Filter column A based on criteria in column D (xlOr)) executes the macro example when clicked.
When the macro is executed, Excel:
- Filters column A based on the multiple criteria/values in cells D6 and D7.
- Displays (only) entries whose value is:
- Less than the value stored in cell D6 (10); or (xlOr)
- Greater than the value stored in cell D7 (15).
#8. Excel VBA AutoFilter Multiple Fields
VBA Code to AutoFilter Multiple Fields
To AutoFilter multiple fields, use the following structure/template in the applicable procedure:
With RangeObjectTableToFilter .AutoFilter Field:=ColumnCriteria1, Criteria1:="ComparisonOperator" & FilteringCriterion1 .AutoFilter Field:=ColumnCriteria2, Criteria1:="ComparisonOperator" & FilteringCriterion2 ... .AutoFilter Field:=ColumnCriteria#, Criteria1:="ComparisonOperator" & FilteringCriterion# End With
The following Sections describe the main elements in this structure.
Lines #1 and #6: With RangeObjectTableToFilter | End With
With RangeObjectTableToFilter
The With statement (With) executes a set of statements (lines #2 to #5) on the object you refer to (RangeObjectTableToFilter).
“RangeObjectTableToFilter” is a Range object representing the data set you AutoFilter.
End With
The End With statement (End With) ends a With… End With block.
Lines #2 to #5: .AutoFilter Field:=ColumnCriteria#, Criteria1:=”ComparisonOperator” & FilteringCriterion#
The set of statements executed on the object you refer to in the opening statement of the With… End With block (RangeObjectTableToFilter).
To AutoFilter multiple fields, include a separate statement (inside the With… End With block) for each AutoFiltered field. Each (separate) statement works with (AutoFilters) a field. The basic syntax/structure of (all) these statements:
- Follows the same principles; and
- Uses (substantially) the same VBA constructs.
AutoFilter
The Range.AutoFilter method filters a list with Excel’s AutoFilter.
Field:=ColumnCriteria#
The Field parameter of the Range.AutoFilter method:
- Specifies the field offset (column number) on which you base the AutoFilter.
- Is specified as an integer, with the first/leftmost column in the AutoFiltered cell range (RangeObjectToFilter) being field 1.
To AutoFilter multiple fields, set the Field parameter to an integer specifying the number of the applicable column (as appropriate, one of the AutoFiltered fields in RangeObjectToFilter) you use to AutoFilter the data set.
Criteria1:=”ComparisonOperator” & FilteringCriterion#
The Criteria1 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the AutoFiltering criteria.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column (ColumnCriteria#).
To AutoFilter multiple fields (and as a general rule), set the Criteria1 parameter to a string specifying the AutoFiltering criteria by specifying:
- A comparison operator (ComparisonOperator); and
- The applicable criterion you use to AutoFilter the column (ColumnCriteria#).
More precisely:
- “ComparisonOperator” is a comparison operator specifying the type of comparison VBA carries out.
- “&” is the concatenation operator.
- “FilteringCriterion#” is the criterion (for example, a value) you use to AutoFilter the column (ColumnCriteria#).
Macro Example to AutoFilter Multiple Fields
The macro below does the following:
- Filter the table stored in cells A6 to H31 of the worksheet named “AutoFilter Multiple Fields” in the workbook where the procedure is stored based on multiple fields:
- The table’s first column; and
- The table’s fourth column.
- Display (only) entries whose values in (both) the first and fourth columns of the AutoFiltered table are greater than or equal to 5.
Sub AutoFilterMultipleFields() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure: '(1) Filters the table in cells A6 to H31 of the "AutoFilter Multiple Fields" worksheet in this workbook based on multiple fields (the first and fourth columns) '(2) Displays (only) entries in rows where the values in (both) the first and fourth table columns are greater than or equal to (>=) 5 With ThisWorkbook.Worksheets("AutoFilter Multiple Fields").Range("A6:H31") .AutoFilter Field:=1, Criteria1:=">=5" .AutoFilter Field:=4, Criteria1:=">=5" End With End Sub
Effects of Executing Macro Example to AutoFilter Multiple Fields
The image below illustrates the effects of using the macro example. In this example:
- Columns A through H (cells A6 to H31) contain a table organized as follows:
- A header row (cells A6 to H6); and
- Randomly generated values (cells A7 to H31).
- A text box (Filter table based on multiple fields) executes the macro example when clicked.
When the macro is executed, Excel:
- Filters the table based on Column 1 and Column 4.
- Displays (only) entries whose values in (both) Column 1 and Column 4 are greater than or equal to 5.
#9. Excel VBA AutoFilter Between 2 Dates
VBA Code to AutoFilter Between 2 Dates
To AutoFilter between 2 dates, use the following structure/template in the applicable statement:
RangeObjectToFilter.AutoFilter Field:=ColumnNumber, Criteria1:=">Or>=" & StartDate, Operator:=xlAnd, Criteria2:="<Or<=" & EndDate
The following Sections describe the main elements in this structure.
RangeObjectToFilter
A Range object representing the data set you AutoFilter.
AutoFilter
The Range.AutoFilter method filters a list with Excel’s AutoFilter.
Field:=ColumnNumber
The Field parameter of the Range.AutoFilter method:
- Specifies the field offset (column number) on which you base the AutoFilter.
- Is specified as an integer, with the first/leftmost column in the AutoFiltered cell range (RangeObjectToFilter) being field 1.
To AutoFilter between 2 dates, set the Field parameter to an integer specifying the number of the column (in RangeObjectToFilter) you use to AutoFilter the data set.
Criteria1:=”>Or>=” & StartDate
The Criteria1 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the first AutoFiltering criterion.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column (ColumnNumber).
To AutoFilter between 2 dates, set the Criteria1 parameter to a string specifying the first AutoFiltering criterion by concatenating the following 2 items:
- The greater than (>) or greater than or equal to (>=) operator (“>Or>=”); and
- The starting date you use to AutoFilter the data set (StartDate).
For these purposes:
- “>Or>=” is one of the following comparison operators (as applicable):
- Greater than (“>”).
- Greater than or equal to (“>=”).
- “&” is the concatenation operator.
- “StartDate” is the starting date (for example, held/represented by a variable of the Long data type) you use to AutoFilter the data set (RangeObjectToFilter).
Operator:=xlAnd
The Operator parameter of the Range.AutoFilter method:
- Specifies the type of AutoFilter.
- Can take any of the built-in constants or values from the XlAutoFilterOperator enumeration.
To AutoFilter between 2 dates, set the Operator parameter to xlAnd. xlAnd refers to the logical And operator (logical conjunction of Criteria1 and Criteria2).
Criteria2:=”<Or<=” & EndDate
The Criteria2 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the second AutoFiltering criterion.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column (ColumnNumber).
To AutoFilter between 2 dates, set the Criteria2 parameter to a string specifying the second AutoFiltering criterion by concatenating the following 2 items:
- The less than (<) or less than or equal to (<=) operator (“<Or<=”); and
- The end date you use to AutoFilter the data set (EndDate).
For these purposes:
- “<Or<=” is one of the following comparison operators (as applicable):
- Less than (“<“).
- Less than or equal to (“<=”).
- “&” is the concatenation operator.
- “EndDate” is the end date (for example, held/represented by a variable of the Long data type) you use to AutoFilter the data set (RangeObjectToFilter).
Macro Example to AutoFilter Between 2 Dates
The macro below does the following:
- Filter the data set stored in cells A6 to B31 of the worksheet named “AutoFilter Between 2 Dates” in the workbook where the procedure is stored based on:
- The table’s first column; and
- (Between and including) 2 dates:
- 1 January 2025; and
- 31 December 2034.
- Display (only) entries whose date in the first column is between (and including) 2 dates:
- 1 January 2025; and
- 31 December 2034.
Sub AutoFilterBetween2Dates() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure: '(1) Filters the table in cells A6 to B31 of the "AutoFilter Between 2 Dates" worksheet in this workbook based on: 'It's first column; and '(Between and including) 2 dates: '1 January 2025 '31 December 2034 '(2) Displays (only) entries in rows where the date in the first table column is between (and including) 2 dates (1 January 2025 and 31 December 2034) 'Declare variables to hold/represent dates used to AutoFilter Dim StartDate As Long Dim EndDate As Long 'Specify dates used to AutoFilter StartDate = DateSerial(2025, 1, 1) EndDate = DateSerial(2034, 12, 31) 'Identify worksheet with dates and data to AutoFilter With ThisWorkbook.Worksheets("AutoFilter Between 2 Dates") 'Filter data set in cells A6 to B31 to display data/dates between (and including) 2 dates .Range("A6:B31").AutoFilter Field:=1, Criteria1:=">=" & StartDate, Operator:=xlAnd, Criteria2:="<=" & EndDate End With End Sub
Effects of Executing Macro Example to AutoFilter Between 2 Dates
The image below illustrates the effects of using the macro example. In this example:
- Columns A and B (cells A6 to B31) contain a table organized as follows:
- A header row (cells A6 and B6);
- Randomly generated dates (cells A7 to A31); and
- Randomly generated values (cells B7 to B31).
- A text box (AutoFilter between 2 dates in column A) executes the macro example when clicked.
When the macro is executed, Excel:
- Filters the table based on:
- Column 1; and
- (Between and including) 2 dates:
- 1 January 2025; and
- 31 December 2034.
- Displays (only) entries whose date in column 1 is between 2 dates:
- 1 January 2025; and
- 31 December 2034.
#10. Excel VBA AutoFilter by Month
VBA Code to AutoFilter by Month
To AutoFilter by month, use the following structure/template in the applicable statement:
RangeObjectToFilter.AutoFilter Field:=ColumnNumber, Criteria1:=XlDynamicFilterCriteriaConstant, Operator:=xlFilterDynamic
The following Sections describe the main elements in this structure.
RangeObjectToFilter
A Range object representing the data set you AutoFilter.
AutoFilter
The Range.AutoFilter method filters a list with Excel’s AutoFilter.
Field:=ColumnNumber
The Field parameter of the Range.AutoFilter method:
- Specifies the field offset (column number) on which you base the AutoFilter.
- Is specified as an integer, with the first/leftmost column in the AutoFiltered cell range (RangeObjectToFilter) being field 1.
To AutoFilter by month, set the Field parameter to an integer specifying the number of the column (in RangeObjectToFilter) you use to AutoFilter the data set.
Criteria1:=XlDynamicFilterCriteriaConstant
The Criteria1 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the AutoFiltering criteria.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column (ColumnNumber).
To AutoFilter by month, set the Criteria1 parameter to a built-in constant or value from the XlDynamicFilterCriteria enumeration. The XlDynamicFilterCriteria enumeration specifies the filter criterion.
The following Table lists some useful built-in constants and values (to AutoFilter by month) from the XlDynamicFilterCriteria enumeration.
Built-in Constant | Value | Description |
xlFilterAllDatesInPeriodJanuary | 21 | Filter all dates in January |
xlFilterAllDatesInPeriodFebruary | 22 | Filter all dates in February |
xlFilterAllDatesInPeriodMarch | 23 | Filter all dates in March |
xlFilterAllDatesInPeriodApril | 24 | Filter all dates in April |
xlFilterAllDatesInPeriodMay | 25 | Filter all dates in May |
xlFilterAllDatesInPeriodJune | 26 | Filter all dates in June |
xlFilterAllDatesInPeriodJuly | 27 | Filter all dates in July |
xlFilterAllDatesInPeriodAugust | 28 | Filter all dates in August |
xlFilterAllDatesInPeriodSeptember | 29 | Filter all dates in September |
xlFilterAllDatesInPeriodOctober | 30 | Filter all dates in October |
xlFilterAllDatesInPeriodNovember | 31 | Filter all dates in November |
xlFilterAllDatesInPeriodDecember | 32 | Filter all dates in December |
xlFilterThisMonth | 7 | Filter all dates in the current month |
xlFilterLastMonth | 8 | Filter all dates in the last month |
xlFilterNextMonth | 9 | Filter all dates in the next month |
Operator:=xlFilterDynamic
The Operator parameter of the Range.AutoFilter method:
- Specifies the type of AutoFilter.
- Can take any of the built-in constants or values from the XlAutoFilterOperator enumeration.
To AutoFilter by month, set the Operator parameter to xlFilterDynamic. xlFilterDynamic refers to dynamic filtering.
Macro Example to AutoFilter by Month
The macro below does the following:
- Filter the data set stored in cells A6 to B31 of the worksheet named “AutoFilter by Month” in the workbook where the procedure is stored by a month (July).
- Display (only) entries whose date in the first column is in the applicable month (July).
Sub AutoFilterByMonth() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure: '(1) Filters the table in cells A6 to B31 of the "AutoFilter By Month" worksheet in this workbook by a month (July) '(2) Displays (only) entries in rows where the date in the first table column is in the applicable month (July) ThisWorkbook.Worksheets("AutoFilter By Month").Range("A6:B31").AutoFilter Field:=1, Criteria1:=xlFilterAllDatesInPeriodJuly, Operator:=xlFilterDynamic End Sub
Effects of Executing Macro Example to AutoFilter by Month
The image below illustrates the effects of using the macro example. In this example:
- Columns A and B (cells A6 to B31) contain a table organized as follows:
- A header row (cells A6 and B6);
- Randomly generated dates (cells A7 to A31); and
- Randomly generated values (cells B7 to B31).
- A text box (AutoFilter column A by month) executes the macro example when clicked.
When the macro is executed, Excel:
- Filters the table:
- Based on column 1; and
- By month.
- Displays (only) entries whose date in column 1 is in the applicable month (July).
#11. Excel VBA AutoFilter Contains
VBA Code to AutoFilter Contains
To AutoFilter with “contains” criteria, use the following structure/template in the applicable statement:
RangeObjectToFilter.AutoFilter Field:=ColumnContains, Criteria1:="=*" & AutoFilterContainsCriterion & "*"
The following Sections describe the main elements in this structure.
RangeObjectToFilter
A Range object representing the cell range you AutoFilter.
AutoFilter
The Range.AutoFilter method filters a list with Excel’s AutoFilter.
Field:=ColumnContains
The Field parameter of the Range.AutoFilter method:
- Specifies the field offset (column number) on which you base the AutoFilter.
- Is specified as an integer, with the first/leftmost column in the AutoFiltered cell range (RangeObjectToFilter) being field 1.
To AutoFilter with “contains” criteria, set the Field parameter to an integer specifying the number of the column (in RangeObjectToFilter) you use to AutoFilter the cell range.
Criteria1:=”=*” & AutoFilterContainsCriterion & “*”
The Criteria1 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the AutoFiltering criteria.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column.
To AutoFilter with “contains” criteria, set the Criteria1 parameter to a string specifying the AutoFiltering criterion by (usually) concatenating the 3 following strings with the concatenation operator (&):
- The equal to operator followed by the asterisk wildcard (“=*”).
- The “contains” criteria you use to AutoFilter (AutoFilterContainsCriterion).
- The asterisk wildcard (“*”).
The asterisk wildcard represents any character sequence.
Macro Example to AutoFilter Contains
The macro below does the following:
- Filter column A (with the data set starting in cell A6) of the worksheet named “AutoFilter Contains” in the workbook where the procedure is stored.
- Display (only) entries containing the string stored in cell D6 of the worksheet named “AutoFilter Contains” in the workbook where the procedure is stored.
Sub AutoFilterContains() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure: '(1) Filters the column/data starting on cell A6 of the "AutoFilter Contains" worksheet in this workbook based on whether strings contain the string stored in cell D6 of the same worksheet '(2) Displays (only) entries whose string contains the string stored in cell D6 of the "AutoFilter Contains" worksheet in this workbook With ThisWorkbook.Worksheets("AutoFilter Contains") .Range("A6").AutoFilter Field:=1, Criteria1:="=*" & .Range("D6").Value & "*" End With End Sub
Effects of Executing Macro Example to AutoFilter Contains
The image below illustrates the effects of using the macro example. In this example:
- Column A (cells A6 to A31) contains:
- A header (cell A6); and
- Randomly generated strings (cells A7 to A31).
- Cell D6 contains a randomly generated string (a).
- A text box (Filter column A for cells that contain string in cell D6) executes the macro example when clicked.
When the macro is executed, Excel:
- Filters column A based on the string in cell D6.
- Displays (only) entries containing the string in cell D6 (a).
#12. Excel VBA AutoFilter Blanks
VBA Code to AutoFilter Blanks
To AutoFilter blanks, use the following structure/template in the applicable statement:
RangeObjectToFilter.AutoFilter Field:=ColumnWithBlanks, Criteria1:="=Or<>"
The following Sections describe the main elements in this structure.
RangeObjectToFilter
A Range object representing the cell range you AutoFilter.
AutoFilter
The Range.AutoFilter method filters a list with Excel’s AutoFilter.
Field:=ColumnWithBlanks
The Field parameter of the Range.AutoFilter method:
- Specifies the field offset (column number) on which you base the AutoFilter.
- Is specified as an integer, with the first/leftmost column in the AutoFiltered cell range (RangeObjectToFilter) being field 1.
To AutoFilter blanks, set the Field parameter to an integer specifying the number of the column (in RangeObjectToFilter) which:
- Contains blanks; and
- You use to AutoFilter the cell range.
Criteria1:=”=Or<>”
The Criteria1 parameter of the Range.AutoFilter method is:
- As a general rule, a string specifying the AutoFiltering criteria.
- Subject to a variety of rules. The specific rules (usually) depend on the data type of the AutoFiltered column.
To AutoFilter blanks, set the Criteria1 parameter to one of the following strings (as applicable):
- “=”: To filter (display) blanks.
- “<>”: To filter out blanks (display non-blanks).
Macro Example to AutoFilter Blanks
The following macro filters out blanks in column A (with the data set starting in cell A6) of the worksheet named “AutoFilter Out Blanks” in the workbook where the procedure is stored.
Sub AutoFilterOutBlanks() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure filters out blanks in the column/data starting on cell A6 of the "AutoFilter Out Blanks" worksheet in this workbook With ThisWorkbook.Worksheets("AutoFilter Out Blanks") .Range("A6").AutoFilter Field:=1, Criteria1:="<>" End With End Sub
Effects of Executing Macro Example to AutoFilter Blanks
The image below illustrates the effects of using the macro example. In this example:
- Column A (cells A6 to A31) contains:
- A header (cell A6);
- Randomly generated values; and
- A few empty cells.
- A text box (AutoFilter out blanks in column A) executes the macro example when clicked.
When the macro is executed, Excel:
- Filters out blanks in column A.
- Displays (only) non-blanks.
#13. Excel VBA Turn On AutoFilter
VBA Code to Turn On AutoFilter
To turn on AutoFilter, use the following structure/template in the applicable statement:
If Not WorksheetObject.AutoFilterMode Then WorksheetObject.RangeObjectToFilter.AutoFilter
The following Sections describe the main elements in this structure.
If… Then…
The If… Then… Else statement:
- Conditionally executes a statement (WorksheetObject.RangeObjectToFilter.AutoFilter);
- Depending on an expression’s value (Not WorksheetObject.AutoFilterMode).
Not WorksheetObject.AutoFilterMode
The condition of an If… Then… Else statement is an expression evaluating to True or False. If the expression returns True, the applicable statement (WorksheetObject.RangeObjectToFilter.AutoFilter) is executed.
In this expression:
- “WorksheetObject” is a Worksheet object representing the worksheet where you turn on AutoFilter.
- The Worksheet.AutoFilterMode property returns a Boolean value (True or False) indicating whether AutoFilter drop-down arrows are currently displayed on the worksheet (WorksheetObject).
- True: AutoFilter drop-down arrows are currently displayed on the worksheet (WorksheetObject).
- False: AutoFilter drop-down arrows aren’t currently displayed on the worksheet (WorksheetObject).
- The Not operator performs a logical negation of an expression (WorksheetObject.AutoFilterMode). Therefore, it returns the following:
- True if:
- The Worksheet.AutoFilterMode property returns False; and (therefore)
- AutoFilter drop-down arrows aren’t currently displayed on the worksheet (WorksheetObject).
- False:
- If the Worksheet.AutoFilterMode property returns True; and (therefore)
- AutoFilter drop-down arrows are currently displayed on the worksheet (WorksheetObject).
- True if:
WorksheetObject.RangeObjectToFilter.AutoFilter
Statement conditionally executed by the If… Then… Else statement if the condition (Not WorksheetObject.AutoFilterMode) returns True (the AutoFilter drop-down arrows aren’t currently displayed on the worksheet).
In this statement:
- “WorksheetObject” is a Worksheet object representing the worksheet where you turn on AutoFilter.
- “RangeObjectToFilter” is a Range object representing the cell range for which you turn on AutoFilter.
- The Range.AutoFilter method filters a list with Excel’s AutoFilter. When you omit all method parameters, the Range.AutoFilter method toggles the display of AutoFilter drop-down arrows in the applicable cell range (RangeObjectToFilter).
Macro Example to Turn On AutoFilter
The macro below turns on AutoFilter for cells A6 to H31 of the worksheet named “Turn On AutoFilter” in the workbook where the procedure is stored.
Sub TurnOnAutoFilter() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure: '(1) Tests if the AutoFilter drop-down arrows are currently displayed in the "Turn On AutoFilter" worksheet in this workbook '(2) If the AutoFilter drop-down arrows aren't currently displayed in the "Turn On AutoFilter" worksheet in this workbook, turns on AutoFilter for cells A6 to H31 of the worksheet With ThisWorkbook.Worksheets("Turn On AutoFilter") If Not .AutoFilterMode Then .Range("A6:H31").AutoFilter End With End Sub
Effects of Executing Macro Example to Turn On AutoFilter
The image below illustrates the effects of using the macro example. In this example:
- Columns A through H (cells A6 to H31) contain a table with the following characteristics:
- A header row (cells A6 to H6).
- Randomly generated values (cells A7 to H31).
- A text box (Turn On AutoFilter) executes the macro example when clicked.
When the macro is executed, Excel:
- Turns on AutoFilter for the cell range (cells A6 to H31); and
- Displays the AutoFilter drop-down arrows in the header row (cells A6 to H6).
#14. Excel VBA Clear AutoFilter
VBA Code to Clear AutoFilter
To clear AutoFilters in a worksheet, use the following structure/template in the applicable statement:
If WorksheetObject.AutoFilterMode Then WorksheetObject.AutoFilter.ShowAllData
The following Sections describe the main elements in this structure.
If… Then…
The If… Then… Else statement:
- Conditionally executes a statement (WorksheetObject.AutoFilter.ShowAllData);
- Depending on an expression’s value (WorksheetObject.AutoFilterMode).
WorksheetObject.AutoFilterMode
The condition of an If… Then… Else statement is an expression evaluating to True or False. If the expression returns True, the applicable statement (WorksheetObject.AutoFilter.ShowAllData) is executed.
In this expression:
- “WorksheetObject” is a Worksheet object representing the worksheet where you clear AutoFilters.
- The Worksheet.AutoFilterMode property returns a Boolean value (True or False) indicating whether AutoFilter drop-down arrows are currently displayed on the worksheet (WorksheetObject).
- True: AutoFilter drop-down arrows are currently displayed on the worksheet (WorksheetObject).
- False: AutoFilter drop-down arrows aren’t currently displayed on the worksheet (WorksheetObject).
WorksheetObject.AutoFilter.ShowAllData
Statement conditionally executed by the If… Then… Else statement if the condition (WorksheetObject.AutoFilterMode) returns True (the AutoFilter drop-down arrows are currently displayed on the worksheet).
In this statement:
- “WorksheetObject” is a Worksheet object representing the worksheet where you clear AutoFilters.
- The Worksheet.AutoFilter property (AutoFilter) returns:
- An AutoFilter object (representing AutoFiltering for the worksheet) if AutoFiltering is on.
- Nothing if AutoFiltering is off.
- The AutoFilter.ShowAllData method (ShowAllData) displays all data returned by the AutoFilter object.
Macro Example to Clear AutoFilter
The macro below displays all data (clears AutoFilters) in the worksheet named “Clear AutoFilter” in the workbook where the procedure is stored.
Sub ClearAutoFilter() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure: '(1) Tests if the AutoFilter drop-down arrows are currently displayed in the "Clear AutoFilter" worksheet in this workbook '(2) If the AutoFilter drop-down arrows are currently displayed in the "Clear AutoFilter" worksheet in this workbook, displays all data (clears AutoFilters) With ThisWorkbook.Worksheets("Clear AutoFilter") If .AutoFilterMode Then .AutoFilter.ShowAllData End With End Sub
Effects of Executing Macro Example to Clear AutoFilter
The image below illustrates the effects of using the macro example. In this example:
- Columns A through H (cells A6 to H31) contain an AutoFiltered table with the following characteristics:
- A header row (cells A6 to H6).
- Randomly generated values (cells A7 to H31).
- Filters.
- A text box (Clear AutoFilter) executes the macro example when clicked.
When the macro is executed, Excel:
- Clears AutoFilters in the worksheet.
- Displays all data.
VBA Code to Turn AutoFilter Off
To turn the AutoFilter off, use the following structure/template in the applicable statement:
WorksheetObject.AutoFilterMode = False
The following Sections describe the main elements in this structure.
WorksheetObject
Worksheet object representing the worksheet where you turn the AutoFilter off.
AutoFilterMode = False
The Worksheet.AutoFilterMode property specifies whether AutoFilter drop-down arrows are displayed on the worksheet (WorksheetObject):
- True: AutoFilter drop-down arrows are displayed on the worksheet (AutoFilter on).
- False: AutoFilter drop-down arrows are not displayed on the worksheet (AutoFilter off).
To turn the AutoFilter off, set the Worksheet.AutoFilterMode property to False (AutoFilterMode = False).
Macro Example to Turn AutoFilter Off
The macro below turns AutoFilter off in the worksheet named “AutoFilter Off” in the workbook where the procedure is stored.
Sub AutoFilterOff() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure removes the AutoFilter drop-down arrows (turns AutoFilter Off) in the "AutoFilter Off" worksheet in this workbook ThisWorkbook.Worksheets("AutoFilter Off").AutoFilterMode = False End Sub
Effects of Executing Macro Example to Turn AutoFilter Off
The image below illustrates the effects of using the macro example. In this example:
- Columns A through H (cells A6 to H31) contain a table with the following characteristics:
- A header row (cells A6 to H6).
- Randomly generated values (cells A7 to H31).
- AutoFilter drop-down arrows are currently displayed (AutoFilter is on) in the header row (cells A6 to H6).
- A text box (AutoFilter Off) executes the macro example when clicked.
When the macro is executed, Excel:
- Turns AutoFilter off in the worksheet; and
- Removes the AutoFilter drop-down arrows in the header row (cells A6 to H6).
#16. Excel VBA Protect Sheet Allow Filter
VBA Code to Protect Sheet Allow Filter
To protect a sheet and allow the user to filter (with a previously-enabled filter), use the following structure/template in the applicable statement:
WorksheetObjectToProtect.Protect WorksheetProtectMethodParameters, AllowFiltering:=True
The following Sections describe the main elements in this structure.
WorksheetObjectToProtect
A Worksheet object representing the sheet you protect and allow the user to filter (with a previously-enabled filter).
Protect
The Worksheet.Protect method protects a worksheet (so that it can’t be modified).
WorksheetProtectMethodParameters
The Worksheet.Protect method accepts the following 16 optional parameters.
Parameter | Description and Comments |
Password |
String specifying the (case-sensitive) password for the worksheet (WorksheetObjectToProtect). If you omit the Password parameter, the worksheet can be unprotected without a password. |
DrawingObjects | If set to True, shapes are protected. The default value is True. |
Contents | If set to True, contents (locked cells) are protected. The default value is True. |
Scenarios | If set to True, scenarios are protected. The default value is True. |
UserInterfaceOnly |
If set to True, the worksheet (WorksheetObjectToProtect):
If you omit the UserInterfaceOnly parameter, the worksheet (WorksheetObjectToProtect) is protected from changes (attempted to be) made through (both):
|
AllowFormattingCells | If set to True, the user may format any cell in the worksheet (WorksheetObjectToProtect). The default value is False. |
AllowFormattingColumns | If set to True, the user may format any column in the worksheet (WorksheetObjectToProtect). The default value is False. |
AllowFormattingRows | If set to True, the user may format any row in the worksheet (WorksheetObjectToProtect). The default value is False. |
AllowInsertingColumns | If set to True, the user may insert columns in the worksheet (WorksheetObjectToProtect). The default value is False. |
AllowInsertingRows | If set to True, the user may insert rows in the worksheet (WorksheetObjectToProtect). The default value is False. |
AllowInsertingHyperlinks | If set to True, the user may insert hyperlinks in the worksheet (WorksheetObjectToProtect). The default value is False. |
AllowDeletingColumns | If set to True, the user may delete columns in the worksheet (WorksheetObjectToProtect) where every cell in the column is unlocked. The default value is False. |
AllowDeletingRows | If set to True, the user may delete rows in the worksheet (WorksheetObjectToProtect) where every cell in the row is unlocked. The default value is False. |
AllowSorting | If set to True, the user may sort the worksheet (WorksheetObjectToProtect). Cells in the sorted cell range must be unlocked or unprotected. The default value is False. |
AllowFiltering | See description and comments below. |
AllowUsingPivotTables | If set to True, the user may use Pivot Table reports in the worksheet (WorksheetObjectToProtect). The default value is False. |
To protect a sheet and allow the user to filter (with a previously-enabled filter):
- Work with the parameters of the Worksheet.Protect method to specify the worksheet protection settings.
- Set the AllowFiltering parameter to True (as explained below).
AllowFiltering:=True
The AllowFiltering parameter of the Worksheet.Protect method:
- Specifies whether the user may work with filters in the worksheet (WorksheetObjectToProtect).
- Can take either of the following 2 values:
- True: The user may work with filters in the worksheet. Therefore, the user:
- Can change filtering criteria and set filters in a previously-enabled AutoFilter.
- Cannot enable or disable AutoFilters.
- False: The user may not work with filters in the worksheet. The default value of the AllowFiltering parameter is False.
- True: The user may work with filters in the worksheet. Therefore, the user:
To protect a sheet and allow the user to filter (with a previously-enabled filter), set the AllowFiltering parameter to True (AllowFiltering:=True).
Macro Example to Protect Sheet Allow Filter
The macro below does the following:
- Protect the worksheet named “Protect Sheet Allow Filter” in the workbook where the procedure is stored, with a password (ExcelVBAAutoFilter).
- Allow the user to work with the (previously-enabled) AutoFilter in the worksheet.
Sub ProtectSheetAllowFilter() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure protects the "Protect Sheet Allow Filter" worksheet in this workbook (with password), but allows the user to work with the (previously-enabled) AutoFilter ThisWorkbook.Worksheets("Protect Sheet Allow Filter").Protect Password:="ExcelVBAAutoFilter", AllowFiltering:=True End Sub
Effects of Executing Macro Example to Protect Sheet Allow Filter
The image below illustrates the effects of using the macro example. In this example:
- Columns A through H (cells A6 to H31) contain a table with the following characteristics:
- A header row (cells A6 to H6).
- Randomly generated values (cells A7 to H31).
- Enabled AutoFilter.
- A text box (Protect Sheet Allow Filter) executes the macro example when clicked.
When the macro is executed, Excel protects the sheet and allows the user to filter (with a previously-enabled filter). Notice the following:
- The Protect sheet button in the Review tab of the Ribbon changes to the Unprotect Sheet button.
- The worksheet tab displays a padlock icon (indicating the worksheet is protected).
- Certain Ribbon buttons (for ex., Spelling and Allow Edit Ranges) are disabled.
- If the user attempts to edit a locked cell, Excel displays a message box informing the user that the cell is on a protected sheet.
- The user may work with the (previously-enabled) AutoFilter.
#17. Excel VBA Get AutoFiltered Range
VBA Code to Get AutoFiltered Range
To get an AutoFiltered range (containing the visible cells), use the following structure/template in the applicable statement:
RangeObjectEntireRange.SpecialCells(xlCellTypeVisible)
The following Sections describe the main elements in this structure.
RangeObjectEntireRange
A Range object representing the entire cell range (including visible and hidden cells) to which the AutoFilter applies.
As a general rule, to get an AutoFiltered range (containing the visible cells) with the structure/template described in this Section, RangeObjectEntireRange must represent a multicell cell range.
If the cell range represented by RangeObjectEntireRange contains a single cell, the Range.SpecialCells method (usually) works with the applicable worksheet’s used range. This (usually) leads to unexpected results.
SpecialCells(xlCellTypeVisible)
The Range.SpecialCells method:
- Returns a Range object representing all cells matching a specified type and value.
- Accepts 2 parameters:
- Type: Required parameter.
- Value: Optional parameter.
The Type parameter of the Range.SpecialCells method:
- Specifies the cells to include in the Range object returned by the Range.SpecialCells method.
- Can take any of the built-in constants or values from the XlCellType enumeration.
To get an AutoFiltered range (containing the visible cells), set the Type parameter of the Range.SpecialCells method to xlCellTypeVisible. xlCellTypeVisible results in the Range object returned by the Range.SpecialCells method including visible cells.
Macro Example to Get AutoFiltered Range
The macro below displays a message box with the address of the AutoFiltered range in the worksheet named “Get AutoFiltered Range” in the workbook where the procedure is stored.
Sub GetAutoFilteredRange() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure displays a message box with the address of the AutoFiltered cell range in the "Get AutoFiltered Range" worksheet in this workbook MsgBox ThisWorkbook.Worksheets("Get AutoFiltered Range").AutoFilter.Range.SpecialCells(xlCellTypeVisible).Address End Sub
Effects of Executing Macro Example to Get AutoFiltered Range
The image below illustrates the effects of using the macro example. In this example:
- Columns A through H (cells A6 to H31) contain an AutoFiltered table with the following characteristics:
- A header row (cells A6 to H6).
- Randomly generated values (cells A7 to H31).
- Filters. These filters result in Excel displaying (only) entries whose values in (both) Column 1 and Column 4 are greater than or equal to 5.
- A text box (Get AutoFiltered range address) executes the macro example when clicked.
When the macro is executed, Excel displays a message box with the address of the AutoFiltered range.
#18. Excel VBA Copy Visible Rows in AutoFiltered Range
VBA Code to Copy Visible Rows in AutoFiltered Range
To copy the visible rows in an AutoFiltered range (excluding the header row), use the following structure/template in the applicable statement:
RangeObjectEntireRange.Resize(RangeObjectEntireRange.Rows.Count - 1).Offset(1).SpecialCells(xlCellTypeVisible).Copy DestinationParameter
The following Sections describe the main elements in this structure.
RangeObjectEntireRange
A Range object representing the entire cell range (including visible and hidden cells) to which the AutoFilter applies.
As a general rule, to copy the visible rows in an AutoFiltered range (excluding the header row) with the structure/template described in this Section, RangeObjectEntireRange must represent a multicell cell range.
Resize(RangeObjectEntireRange.Rows.Count – 1)
The Range.Resize property:
- Resizes a cell range.
- Returns a Range object representing the resized cell range.
- Accepts 2 parameters:
- RowSize: The number of rows in the new/resized cell range.
- ColumnSize: The number of columns in the new/resized cell range.
To copy the visible rows in an AutoFiltered range (excluding the header row), do the following to specify the RowSize parameter of the Range.Resize property:
- Count the number of rows in the cell range to which the AutoFilter applies (RangeObjectEntireRange).
- Subtract 1 (- 1).
For these purposes:
- “RangeObjectEntireRange” is a Range object representing the entire cell range (including visible and hidden cells) to which the AutoFilter applies.
- The Range.Rows property (Rows) returns a Range object representing the rows in the applicable cell range (RangeObjectEntireRange).
- The Range.Count property (Count) returns the number of rows in the Range object returned by the Range.Rows property (RangeObjectEntireRange.Rows).
- The minus sign operator subtracts 1 (- 1) from the number of rows returned by the Range.Count property (RangeObjectEntireRange.Rows.Count).
To copy the visible rows in an AutoFiltered range (excluding the header row), omit the ColumnSize parameter of the Range.Resize property. This results in the number of columns (in the resized cell range) remaining the same (as in the source/original cell range).
Offset(1)
The Range.Offset property:
- Returns a Range object representing a cell range a number of rows/columns away (at an offset) from the source/original cell range.
- Accepts 2 parameters:
- RowOffset: The number of rows by which you move away (offset) from the source/original cell range.
- ColumnOffset: The number of columns by which you move away (offset) from the source/original cell range.
RowOffset and ColumnOffset can be any of the following:
- Positive numbers, which result in offsetting:
- Downwards, in the case of RowOffset.
- To the right, in the case of ColumnOffset.
- Negative numbers, which result in offsetting:
- Upwards, in the case of RowOffset.
- To the left, in the case of ColumnOffset.
- 0, which results in no offsetting. 0 is (also) the default value of the RowOffset and ColumnOffset parameters.
To copy the visible rows in an AutoFiltered range (excluding the header row):
- Set the RowOffset parameter of the Range.Offset property to 1 (1).
- Omit the ColumnOffset parameter of the Range.Offset property.
SpecialCells(xlCellTypeVisible)
The Range.SpecialCells method:
- Returns a Range object representing all cells matching a specified type and value.
- Accepts 2 parameters:
- Type: Required parameter.
- Value: Optional parameter.
The Type parameter of the Range.SpecialCells method:
- Specifies the cells to include in the Range object returned by the Range.SpecialCells method.
- Can take any of the built-in constants or values from the XlCellType enumeration.
To copy the visible rows in an AutoFiltered range (excluding the header row), set the Type parameter of the Range.SpecialCells method to xlCellTypeVisible. xlCellTypeVisible results in the Range object returned by the Range.SpecialCells method including visible cells.
Copy DestinationParameter
The Range.Copy method copies the applicable cell range to either of the following:
- The cell range specified by the Destination parameter (DestinationParameter).
- The Clipboard.
The Destination parameter of the Range.Copy method (DestinationParameter):
- Is optional.
- Specifies the cell range to which the copied cell range is copied.
If you omit the Destination parameter, Excel copies the copied cell range to the Clipboard.
To copy the visible rows in an AutoFiltered range (excluding the header row), do either of the following (as applicable):
- Work with the Destination parameter of the Range.Copy method (DestinationParameter) to specify the destination of the copied cell range.
- Omit the Destination parameter of the Range.Copy method to copy the applicable cell range to the Clipboard.
Macro Example to Copy Visible Rows in AutoFiltered Range
The macro below does the following:
- Copy the visible rows in the AutoFiltered range in the “Copy Visible Rows” worksheet of the workbook where the procedure is stored to the Clipboard.
- Paste values in the cell range starting on cell A33 of the “Copy Visible Rows” worksheet of the workbook where the procedure is stored.
Sub AutoFilterCopyVisibleRows() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure: '(1) Copies visible rows in the AutoFiltered range (excluding the first row, with headers) in the "Copy Visible Rows" worksheet in this workbook '(2) Pastes values in the cell range starting on cell A33 of the "Copy Visible Rows worksheet in this workbook" 'Refer to "Copy Visible Rows" worksheet in this workbook With ThisWorkbook.Worksheets("Copy Visible Rows") 'Copy visible rows in the AutoFiltered range (excluding the first row, with headers) With .AutoFilter.Range .Resize(.Rows.Count - 1).Offset(1).SpecialCells(xlCellTypeVisible).Copy End With 'Paste values in the cell range starting on cell A33 .Range("A33").PasteSpecial Paste:=xlPasteValues End With End Sub
Effects of Executing Macro Example to Copy Visible Rows in AutoFiltered Range
The image below illustrates the effects of using the macro example. In this example:
- Columns A through H (cells A6 to H31) contain an AutoFiltered table with the following characteristics:
- A header row (cells A6 to H6).
- Randomly generated values (cells A7 to H31).
- Filters. These filters result in Excel displaying (only) entries whose values in (both) Column 1 and Column 4 are greater than or equal to 6.
- A text box (Copy visible rows) executes the macro example when clicked.
When the macro is executed, Excel does the following:
- Copy visible rows in the AutoFiltered range (excluding the header row) to the Clipboard.
- Paste values in the cell range starting on cell A33 of the worksheet.
#19. Excel VBA Select First Visible Cell in AutoFiltered Range
VBA Code to Select First Visible Cell in AutoFiltered Range
To select the first visible cell in an AutoFiltered range, use the following structure/template in the applicable statement:
RangeObjectEntireRange.Resize(RangeObjectEntireRange.Rows.Count - 1).Offset(1).SpecialCells(xlCellTypeVisible).Cells(1).Select
The following Sections describe the main elements in this structure.
RangeObjectEntireRange
A Range object representing the entire cell range (including visible and hidden cells) to which the AutoFilter applies.
As a general rule, to select the first visible cell in an AutoFiltered range with the structure/template described in this Section, RangeObjectEntireRange must represent a multicell cell range.
Resize(RangeObjectEntireRange.Rows.Count – 1)
The Range.Resize property:
- Resizes a cell range.
- Returns a Range object representing the resized cell range.
- Accepts 2 parameters:
- RowSize: The number of rows in the new/resized cell range.
- ColumnSize: The number of columns in the new/resized cell range.
To select the first visible cell in an AutoFiltered range, do the following to specify the RowSize parameter of the Range.Resize property:
- Count the number of rows in the cell range to which the AutoFilter applies (RangeObjectEntireRange).
- Subtract 1 (- 1).
For these purposes:
- “RangeObjectEntireRange” is a Range object representing the entire cell range (including visible and hidden cells) to which the AutoFilter applies.
- The Range.Rows property (Rows) returns a Range object representing the rows in the applicable cell range (RangeObjectEntireRange).
- The Range.Count property (Count) returns the number of rows in the Range object returned by the Range.Rows property (RangeObjectEntireRange.Rows).
- The minus sign operator subtracts 1 (- 1) from the number of rows returned by the Range.Count property (RangeObjectEntireRange.Rows.Count).
To select the first visible cell in an AutoFiltered range, omit the ColumnSize parameter of the Range.Resize property. This results in the number of columns (in the resized cell range) remaining the same (as in the source/original cell range).
Offset(1)
The Range.Offset property:
- Returns a Range object representing a cell range a number of rows/columns away (at an offset) from the source/original cell range.
- Accepts 2 parameters:
- RowOffset: The number of rows by which you move away (offset) from the source/original cell range.
- ColumnOffset: The number of columns by which you move away (offset) from the source/original cell range.
RowOffset and ColumnOffset can be any of the following:
- Positive numbers, which result in offsetting:
- Downwards, in the case of RowOffset.
- To the right, in the case of ColumnOffset.
- Negative numbers, which result in offsetting:
- Upwards, in the case of RowOffset.
- To the left, in the case of ColumnOffset.
- 0, which results in no offsetting. 0 is (also) the default value of the RowOffset and ColumnOffset parameters.
To select the first visible cell in an AutoFiltered range:
- Set the RowOffset parameter of the Range.Offset property to 1 (1).
- Omit the ColumnOffset parameter of the Range.Offset property.
SpecialCells(xlCellTypeVisible)
The Range.SpecialCells method:
- Returns a Range object representing all cells matching a specified type and value.
- Accepts 2 parameters:
- Type: Required parameter.
- Value: Optional parameter.
The Type parameter of the Range.SpecialCells method:
- Specifies the cells to include in the Range object returned by the Range.SpecialCells method.
- Can take any of the built-in constants or values from the XlCellType enumeration.
To select the first visible cell in an AutoFiltered range, set the Type parameter of the Range.SpecialCells method to xlCellTypeVisible. xlCellTypeVisible results in the Range object returned by the Range.SpecialCells method including visible cells.
Cells(1)
The Range.Cells property (Cells) returns a Range object representing the cells in the applicable source/original cell range.
The Range.Item property (1):
- Returns a Range object representing a cell at an offset of the source/original cell range.
- Is (in some cases) the default property of the Range object.
- Accepts two parameters:
- RowIndex:
- If the ColumnIndex parameter is specified: The row number (relative to the source/original cell range) of the cell to return.
- If the ColumnIndex parameter is omitted: The index (cell number) of the subrange to return.
- ColumnIndex: The column number (relative to the source/original cell range) of the cell to return.
- RowIndex:
To select the first visible cell in an AutoFiltered range:
- Set the RowIndex parameter of the Range.Item property to 1 (1).
- Omit the ColumnIndex parameter of the Range.Item property.
This results in the Range.Cells property and the Range.Item property returning a Range object representing the first cell in the cell range represented by the Range object returned by the Range.SpecialCells method (SpecialCells(xlCellTypeVisible)).
Select
The Range.Select method selects the applicable cell.
Macro Example to Select First Visible Cell in AutoFiltered Range
The macro below selects the first visible cell in the AutoFiltered range in the “Select First Visible Cell” worksheet of the workbook where the procedure is stored.
Sub SelectFirstVisibleCellFilteredRange() 'Source: https://powerspreadsheets.com/ 'For further information: https://powerspreadsheets.com/excel-vba-autofilter/ 'This procedure selects the first visible cell in the AutoFiltered range in the "Select First Visible Cell" worksheet of this workbook With ThisWorkbook.Worksheets("Select First Visible Cell").AutoFilter.Range .Resize(.Rows.Count - 1).Offset(1).SpecialCells(xlCellTypeVisible).Cells(1).Select End With End Sub
Effects of Executing Macro Example to Select First Visible Cell in AutoFiltered Range
The image below illustrates the effects of using the macro example. In this example:
- Columns A through H (cells A6 to H31) contain an AutoFiltered table with the following characteristics:
- A header row (cells A6 to H6).
- Randomly generated values (cells A7 to H31).
- Filters. These filters result in Excel displaying (only) entries whose values in (both) Column 1 and Column 4 are greater than or equal to 6.
- Cell M24 is the active cell.
- A text box (Select first visible cell in filtered range) executes the macro example when clicked.
When the macro is executed, Excel selects cell A9. This is the first visible cell in the AutoFiltered range.
Learn More About Excel VBA AutoFilter
Workbook Example Used in this Excel VBA AutoFilter Tutorial
This Excel VBA AutoFilter Tutorial is accompanied by an Excel workbook containing the data and macros I use in the examples above. You can get free access to this example workbook by clicking the button below.
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