Vba excel checkbox на листе

In VBA, you can create a CheckBox where a user can check or uncheck the option. Checkboxes are often used in UserForms, but can also be used in a Worksheet. In this tutorial, you will learn how to create a Checkbox (in both VBA and in Excel Worksheets), get a user choice in VBA and use it in code.

If you want to learn how to create a Listbox, click here: VBA Listbox

If you want to learn how to create a Combobox, click here: VBA Combobox

Create a Checkbox

In order to insert a Checkbox in the Worksheet, you need to go to the Developer tab, click Insert and under ActiveX Controls choose Check Box:

When you select the Checkbox which you inserted, you can click on Properties under the Developer tab:

Here you can set different properties of the Checkbox. First, we changed the attribute Name to cmbCheckbox. Next, we can use the Checkbox with this name in VBA code.

Also, we changed the text which appears next to the checkbox to Agree with Terms. To do this, you need to set the attribute Caption.

Get a Selected Item of a Checkbox in VBA

The purpose of a Checkbox is to get a user’s choice (checkbox checked or not). In order to retrieve a value that is selected by user, you need to use this code:

If Sheet1.cmbCheckBox.Value = True Then
    Sheet1.Range("C3") = "Agree"
Else
    Sheet1.Range("C3") = "Don't agree"
End If

We want to populate the cell C3 with Agree if the checkbox is checked and Don’t agree otherwise. The value of the checkbox is in the Value attribute of the object Sheet1.cmbCheckbox. The value of the checkbox can be true or false.

As we checked the checkbox, the value of Sheet1.cmbCheckbox.Value is true, so the result in C3 is Agree.

Use a Checkbox in a UserForm

As we mentioned, Checkboxes are most often used in UserForms. To explain how you can do it, we will first insert an Userform. In the VBA Editor, right-click on Module name, click on Insert and choose UserForm:

To display controls for inserting, you need to enable the Toolbox. To do this, click on the Toolbox icon in the toolbar. After that, you will get the windows with all the controls available. You can click on Checkbox to create it in the Userform:

In the properties window, we will change the name of the Checkbox to chbCheckBox and caption to Agree with Terms. When we run the Userform, we get the Checkbox in it.

If you want to get selected value from the Checkbox, you need to use the same logic for the Checkbox in a Worksheet, which is explained earlier in the article.

CheckBox control

Displays the selection state of an item.

Use a CheckBox to give the user a choice between two values such as Yes/No, True/False, or On/Off.

When the user selects a CheckBox, it displays a special mark (such as an X) and its current setting is Yes, True, or On; if the user does not select the CheckBox, it is empty and its setting is No, False, or Off. Depending on the value of the TripleState property, a CheckBox can also have a null value.

If a CheckBox is bound to a data source, changing the setting changes the value of that source. A disabled CheckBox shows the current value, but is dimmed and does not allow changes to the value from the user interface.

You can also use check boxes inside a group box to select one or more of a group of related items. For example, you can create an order form that contains a list of available items, with a CheckBox preceding each item. The user can select a particular item or items by checking the corresponding CheckBox.

The default property of a CheckBox is the Value property. The default event of a CheckBox is the Click event.

The ListBox also lets you put a check mark by selected options. Depending on your application, you can use the ListBox instead of using a group of CheckBox controls.

See also

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VBA Checkbox

In this Article

In VBA, you can create a CheckBox where a user can check or uncheck the option. Checkboxes are often used in UserForms, but can also be used in a Worksheet. In this tutorial, you will learn how to create a Checkbox (in both VBA and in Excel Worksheets), get a user choice in VBA and use it in code.

If you want to learn how to create a Listbox, click here: VBA Listbox

If you want to learn how to create a Combobox, click here: VBA Combobox

Create a Checkbox

In order to insert a Checkbox in the Worksheet, you need to go to the Developer tab, click Insert and under ActiveX Controls choose Check Box:

When you select the Checkbox which you inserted, you can click on Properties under the Developer tab:

Here you can set different properties of the Checkbox. First, we changed the attribute Name to cmbCheckbox. Next, we can use the Checkbox with this name in VBA code.

Also, we changed the text which appears next to the checkbox to Agree with Terms. To do this, you need to set the attribute Caption.

Get a Selected Item of a Checkbox in VBA

The purpose of a Checkbox is to get a user’s choice (checkbox checked or not). In order to retrieve a value that is selected by user, you need to use this code:

We want to populate the cell C3 with Agree if the checkbox is checked and Don’t agree otherwise. The value of the checkbox is in the Value attribute of the object Sheet1.cmbCheckbox. The value of the checkbox can be true or false.

As we checked the checkbox, the value of Sheet1.cmbCheckbox.Value is true, so the result in C3 is Agree.

Use a Checkbox in a UserForm

As we mentioned, Checkboxes are most often used in UserForms. To explain how you can do it, we will first insert an Userform. In the VBA Editor, right-click on Module name, click on Insert and choose UserForm:

To display controls for inserting, you need to enable the Toolbox. To do this, click on the Toolbox icon in the toolbar. After that, you will get the windows with all the controls available. You can click on Checkbox to create it in the Userform:

In the properties window, we will change the name of the Checkbox to chbCheckBox and caption to Agree with Terms. When we run the Userform, we get the Checkbox in it.

If you want to get selected value from the Checkbox, you need to use the same logic for the Checkbox in a Worksheet, which is explained earlier in the article.

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The Complete Guide to Excel VBA ActiveX Checkboxes

The VBA Tutorials Blog

Table of Contents

Introduction

This complete guide shows you how to control Excel ActiveX Checkboxes using VBA. If you want to learn how to control Form Control Checkboxes, instead, head over to my Excel VBA Form Control Checkboxes Guide.

ActiveX checkboxes are one of the two types of checkboxes you can add directly to your worksheet. The ActiveX checkboxes are located under ActiveX Controls on the Developer Tab > Insert menu:

ActiveX Checkboxes

I made a sample product survey form using Excel ActiveX Checkboxes. I’ll point to this survey form throughout this guide as I use VBA macros to show you how to control ActiveX checkboxes.

Excel Survey Form

Keep reading to learn how to grab the value, check, uncheck, change properties and loop through all ActiveX checkboxes!

Available Properties

Unlike Form Control Checkboxes, you can right-click ActiveX Checkboxes and pull up a list of properties:

ActiveX Checkbox Properties

All these properties can be changed in Excel using VBA — I’ll show you how.

Renaming a Checkbox

The checkbox name can be found beside the row labeled (Name) in the Properties Window. A version of the name is found in the upper left of Excel when you have your checkbox selected, but here are two cautions about relying on this version of the name:

1. ActiveX controls cannot have spaces in their names. That’s why Method 1, below, works. Even if you put a space in the name in the upper left, the (Name) attribute in the Properties Window will still not have the space.
2. You must click Design Mode on the Developer Tab to select your checkbox

CheckBox1

Method 1

Method 2

Return the Value of your Checkbox

Just like with Form Control Checkboxes, there is more than one way to check the value of an ActiveX checkbox using VBA. I’ll show you two ways. The following macros return the value of a checkbox named “ CheckBox1 ” and store the value in the variable cbValue :

Method 1

Method 2

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Notice, the syntax of these macros is slightly different than the macros for Form Control Checkboxes. ActiveX Controls fall into the OLEObjects category, which are a subset of the Shapes collection we used when calling Form Control Checkboxes.

Each method produces the same result, so you can use whichever one you feel the most comfortable with. There are three possible values of a checkbox.

Value	Example	Description
True		Checked
False		Unchecked
Null		Grayed Out

If you’re trying to read the value of a checkbox using a data type Boolean, you will receive an error if the value is Null. That’s why I chose a Variant data type in the macro examples above.

Checking/Unchecking your Checkbox

Checking and unchecking your checkbox is almost identical to returning the value of your checkbox. Again, at least two methods can be used. The following macros first check the box, then uncheck the box and, finally, nullify the checkbox:

Method 1

Method 2

One thing worth noting is that when you programatically change the state of the checkbox to True or False, it calls the Click event for that checkbox. In other words, if you have a macro that runs when you click your checkbox on your spreadsheet, it may run when you change its value using VBA.

Enabling/Disabling your Checkbox

ActiveX checkboxes gray out when you disable them, which is excellent. They can either gray out in the Checked or Unchecked state. Disabling a checkbox prevents the user from changing the value of the checkbox by clicking (checking and unchecking). You would still be able to change the value by using VBA. Here are some examples for disabling ActiveX checkboxes:

Method 1

Method 2

Method 3

I know, I know. It makes no sense that you get the same outcome whether or not you use the .Object keyword. This works for some properties, like .Enabled , but not for other properties, like .Value .

Top 2 Checkboxes are Disabled

Remember when we did this with the Form Control Checkboxes? Recall that disabling the checkboxes did not disable the macro associated with it. ActiveX checkboxes are different. Disabling the checkbox does disable the Click event macro associated with it.

To enable your checkbox again, just set the .Enabled property back to True using whichever method you prefer. Here’s an example:

Hiding/Unhiding your Checkbox

You can completely hide your ActiveX Checkboxes by changing the .Visible property. Setting it to True shows the checkbox and setting it to False hides the checkbox.

Method 1

Method 2

Again, I know it makes no sense, but you cannot use the .Object notation to change the visibility, like you could to enable/disable the checkbox. Silly fact.

Price checkbox no longer visible

To make your checkbox visible again, change the .Enabled property back to True using whichever method you prefer. Here’s an example:

Editing the Label (Caption) of your Checkbox

You can change the caption of your Checkbox using the .Caption property. The following examples change the label beside CheckBox1 from “Price” to “Reliability.”

Method 1

Method 2

Here’s the end product:

Reliability

If using the OLEObjects method, the .Object method must be used to change the caption. Otherwise, you’ll get a runtime error.

Adding/Deleting a Checkbox

To add an ActiveX Checkbox, you need to know where you want to place the checkbox and what size you want it to be.

Add a Checkbox

Notice how this macro combines the .Name and .Caption properties we discussed earlier to make a new checkbox with a custom label and custom name.

Creating a New Checkbox

To delete the checkbox titled NewCheckBox , run this VBA macro:

Delete a Checkbox

Selecting a Checkbox

To select a checkbox titled CheckBox5 on your spreadsheet, try the following macro:

Method 1

Method 2

You won’t actually see that the checkbox is selected until you enter Design Mode on your Developer Tab.

Linking Checkbox to a Cell

To link a checkbox to the value of a cell using VBA, you would try one of the following methods:

Method 1

Method 2

Now, cell “A1” in “Sheet1” changes to “TRUE” when CheckBox5 is checked, “FALSE” when unchecked and “#N/A” when Null.

Changing the Checkbox Font

The ability to change the font style of an ActiveX checkbox is what sets it apart from Form Control checkboxes. These next macros change the font, font size and other font properties of an ActiveX Checkbox named CheckBox1 :

Method 1

Method 2

ActiveX Checkbox Font

Play around with the properties in the examples above until you get the look you desire. Using the .Font object, you can change the actual font of the checkbox caption, the size of the font and whether or not the font is italicized, bolded, underlined or struck through. Notice how this only changes the label beside the checkbox — not the actual checkbox.

Although most of the macros in this guide show you how to change properties of your ActiveX Checkboxes using VBA, this is a good time to remind you the macros work both ways. For example, if you’re interested in seeing what value a property is set to, just change the order of the equality:

ActiveX Checkbox Font

Changing the Color of the Checkbox

In addition to changing the font style, changing the color of an ActiveX checkbox also makes it stand out from Form Control checkboxes. The following macro examples change the font color and background color of the ActiveX Checkbox named CheckBox1 :

Method 1

Method 2

ActiveX Checkbox Colors

The .ForeColor property changes the font color, while the .BackColor property changes the background color of your checkbox. If you find that your checkbox does not appear centered in your background color, adjust the .Height property of your checkbox.

Changing Other Checkbox Properties

By now, I’m sure you’re starting to notice a bunch of commonalities between each of these macro examples.

If you want to change other properties listed in the Properties Window, you can follow one of the above examples, but change the property portion of the code to the property you want to change as it appears in the Properties Window. Here is an example to get you started:

Wacky Checkbox

You can change the size and position of the checkbox in much the same way.

Run Macro when Checkbox is Clicked

To run a Macro when your checkbox is clicked, you’ll use the Click event. This template runs when CheckBox1 on Sheet1 is clicked:

It’s important that you paste this template in the Microsoft Excel Object associated with where your checkbox is located! My checkbox is located on Sheet1, so I double-clicked Sheet1 and pasted the macro in there.

In Sheet1 because my checkbox was on Sheet1

Here’s an example. If your checkbox is named cbSelect , your macro would look like:

Notice the name if the Private Sub now says cbSelect _Click

Run Macro when Mouse Hovers over Checkbox

To run a Macro when your mouse hovers over your checkbox, you’ll use the MouseMove event. This template runs when the mouse moves over the CheckBox1 checkbox.

Remember, this template must be pasted in the Microsoft Excel Object that matches the worksheet where your checkbox is located! My checkbox is located on Sheet1, so I double-clicked Sheet1 and pasted the macro in there.

Other Checkbox Events

For a complete list of ActiveX Checkbox Events,

1. Open your VBA Editor,
2. Click your worksheet under Microsoft Excel Objects in the Project Explorer Pane (left)
3. Select your Checkbox from the left dropdown box
4. Click the down arrow in the Declarations dropdown box on the right.

View All ActiveX Checkbox Events

Play around with these events to create some powerful spreadsheet interfaces.

Looping Through All Checkboxes

Use this template to loop through all ActiveX Checkboxes in your active sheet. This macro lets you take different actions depending on whether your checkboxes are checked, unchecked or null. Be sure to read the macro comments to understand how you can modify the VBA macro.

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