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Excel VBA Save As

VBA Save As is the method used to save the Excel file to a specific location. To save the workbook using VBA code, we use the object Workbook with the SaveAs function.

After all the hard work we have done in the workbook, we save it. It is painful to lose the data we have worked on. We have two kinds of saves in Excel or any file. One is “Save,” and another is “Save As.” Ctrl + S is the popular shortcut key as the Ctrl + C and Ctrl + V around the globe. But we are not that familiar with the concept of “Save As.” The worksheet shortcutAn Excel shortcut is a technique of performing a manual task in a quicker way.read more to Save As the file in the regular worksheet is the F12 key. In VBA, too, we can save the file as “Save As.”

Excel VBA Save As
- What does VBA Save As Function do?
- How to use Save As Function?
  - Example #1
  - Example #2
- Recommended Articles

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What does VBA Save As Function do?

It is a general task of saving work in the automation process. Finally, after all the work, we wish to save the file.

Workbooks("Sales 2019.xlsx").Save

This code reads a Workbook named “Sales 2019.xlsx” to save.

Similarly, replicating the workbook we are working on can be created using the “Save As” method.

File Name: What is the file name you wish to give? One should combine this with the file folder path.
File Format: What should be the format for the file you are saving?
Password: Would you like to provide a password for the saving file?
Write Res Password: Mention the reserved password for the workbook.

We think these parameters are enough to understand the Save As method.

How to use Save As Function?

You can download this VBA Save As Excel Template here – VBA Save As Excel Template

Example #1

We save a workbook, right? so it is important to mention the workbook name and its extension to use the SaveAs method. So, mention the workbook you are saving.

Code:

Sub SaveAs_Example1()

  Workbooks("Sales 2019.xlsx").

End Sub

Now, use the Save As method.

Code:

Sub SaveAs_Example1()

Workbooks("Sales 2019.xlsx").SaveAs

End Sub

Now, identify where you want to save.

Code:

Sub SaveAs_Example1()

Workbooks("Sales 2019.xlsx").SaveAs "D:Articles2019

End Sub

Now, put backslash and enter the file name as per your wish with a file extension.

Code:

Sub SaveAs_Example1()

Workbooks("Sales 2019.xlsx").SaveAs "D:Articles2019My File.xlsx"

End Sub

Now, mention the file format as “xlWorkbook.”

Code:

Sub SaveAs_Example1()

Workbooks("Sales 2019.xlsx").SaveAs "D:Articles2019My File.xlsx", FileFormat:=xlWorkbook

End Sub

It will save the file in D drive > Folder Name (Articles) > Sub Folder Name (2019).

Example #2

Save All the Opened Workbooks

Assume you are working with 10 workbooks on your computer. You want to create a backup of these workbooks by saving them on the computer as one of the copies. When you want to work with more than one workbook, it is necessary to use the loops.

The below code will help you save all the workbooks as a copy.

Code:

Sub SaveAs_Example2()

  Dim Wb As Workbook

  For Each Wb In Workbooks
  ActiveWorkbook.SaveAs "D:Articles2019" & ActiveWorkbook.Name & ".xlsx"
  'Change the file path
  Next Wb

End Sub

You can use this code if you wish to select your folder path.

Code:

Sub SaveAs_Example3()

 Dim FilePath As String

FilePath = Application.GetSaveAsFilename

ActiveWorkbook.SaveAs Filename:=FilePath & ".xlsx", FileFormat:=xlOpenXMLWorkbook

End Sub

When you run this code using the F5 key or manually, it will ask you to select the destination folder path. Select and click on “OK.” It will save the file.

Save Workbook – VBA

The VBA Save command saves an Excel file similarly to clicking the Save icon or using the Save Shortcut (CTRL + S).

Save a Specified Workbook

To save a workbook, reference the workbook object and use the Save command.

Workbooks("savefile.xlsm").Save

Save the Active Workbook

Note: This is the current active workbook from with in the VBA code, which is different from ThisWorkbook which contains the running code.

ActiveWorkbook.Save

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Save the Workbook Where the Code is Stored

ThisWorkbook.save

Save all Open Workbooks

This will loop through all open workbooks, saving each one.

Dim wb as workbook

For Each wb In Application.Workbooks
	wb.Save
Next wb

Save all open workbooks that were not opened ReadOnly

Note: opening a workbook in ReadOnly mode prevents the file from being saved.
To save the file you will need to use Save As and save the file with a different name.

Dim wb as workbook

For Each wb In Application.Workbooks
	If not wb.ReadOnly then
		wb.Save
	End if
Next wb

Save a workbook defined by a variable

This will save a workbook that was assigned to a workbook object variable.

Dim wb as workbook

set wb = workbooks("savefile.xlsm")
wb.save

Save a workbook defined by a string variable

This will save a workbook that’s name was saved to a string variable.

Dim wbstring as string

wbstring = "savefile.xlsm"
workbooks(wbstring).save

Save a workbook defined by the order it was opened.

Note: The first workbook opened would have 1, the second 2, etc.

workbooks(1).save

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Save a workbook based on a cell value

This will save a workbook that’s name is found in a cell value.

Dim wbstring as string

wbstring = activeworkbook.sheets("sheet1").range("wb_save").value
workbooks(wbstring).save

Save As – VBA

The VBA Save As command saves an Excel file as a new file, similar to clicking the Save As icon or using the Save As Shortcut (Alt > F > A).
Above, we identified all the ways to specify which workbook to save. You can use those exact same methods to identify workbooks when using Save As.

Save As behaves similarly to Save, except you also need to specify the name of the new file.
In fact, Save As has many potential variables to define:

SaveAs Syntax:

workbook object .SaveAs(FileName, FileFormat, Password, WriteResPassword, _
ReadOnlyRecommended, CreateBackup, AccessMode, ConflictResolution, _
AddToMru,TextCodepage, TextVisualLayout, Local)

A full description of all of the SaveAs arguments is included below. For now we will focus on the most common examples.
Note: These arguments can be entered as string with parenthesis or as defined variables.

Save As Syntax Examples:

Workbook Save As – Same Directory

ActiveWorkbook.SaveAs Filename:= "new"

ActiveWorkbook.SaveAs "new"

Dim wbstring as string

wbstring = "new"
ActiveWorkbook.SaveAs Filename:= wbstring

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Workbook Save As – New Directory

ActiveWorkbook.SaveAs Filename:= "C:new"

Dim wbstring as string

wbstring = "C:new"
ActiveWorkbook.SaveAs Filename:= wbstring=

Workbook Save As – New Directory, Specify File Extension

ActiveWorkbook.SaveAs Filename:= "C:new.xlsx"

Dim wbstring as string

wbstring = "C:new.xlsx"
ActiveWorkbook.SaveAs Filename:= wbstring

Workbook Save As – New Directory, Specify File Extension – Alt Method

You can also specify the file format in it’s own argument.

.xlsx = 51 '(52 for Mac)
.xlsm = 52 '(53 for Mac)
.xlsb = 50 '(51 for Mac)
.xls = 56 '(57 for Mac)

ActiveWorkbook.SaveAs Filename:= "C:new", FileFormat:= 51

Workbook Save As – Add Password to Open File

ActiveWorkbook.SaveAs Filename:= "C:new.xlsx", Password:= "password"

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Workbook Save As – Add Password for Write Privileges

If correct password is not supplied then workbook opens as Read-Only

ActiveWorkbook.SaveAs Filename:= "C:new.xlsx", WriteRes:= "password"

Workbook Save As – Read-Only Recommended

TRUE to display a message box, recommending that the file is opened read-only.

ActiveWorkbook.SaveAs Filename:= "C:new.xlsx", ReadOnlyRecommended:= TRUE

Other Save As Examples

Create Save As Dialog Box

This Generates the Save As Dialog Box, prompting the user to Save the file.
Keep in mind that this simple code may not be appropriate in all cases.

Application.GetSaveAsFilename

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Create Save As Dialog Box with Default File Name Provided

Application.GetSaveAsFilename InitialFilename:="test.xlsx"

Create Save As Dialog Box with Default File Name Provided

Application.GetSaveAsFilename InitialFilename:="test.xlsx"

Create & Save New Workbook

This will create a new workbook and immediately save it.

Dim wb As Workbook

Set wb = Workbooks.Add
Application.DisplayAlerts = False
wb.SaveAs Filename:=”c:Test1.xlsx”
Application.DisplayAlerts = True

Disable Save Alerts

As you work with saving in VBA, you may come across various Save Warnings or Prompts. To disable warnings, add this line of code:

Application.DisplayAlerts=False

and to re-able alerts:

Application.DisplayAlerts=True

Источник

To save an Excel workbook using VBA, you need to use the SAVE method to write a macro. And in that macro, you need to specify the workbook that you want to save and then use the SAVE method. When you run this code, it works like the keyboard shortcut (Control + S).

Specify the workbook hat you want to save.
Type a dot to get the list of all the properties and methods.
Select the “Save” method out of those or type “Save”
In the end, run the code to save the workbook.

In this tutorial, we will look at different ways that we can use to save a workbook. So make sure to open the VBA editor from the developer tab to use the code you have in this tutorial.

Helpful Links: Run a Macro – Macro Recorder – Visual Basic Editor – Personal Macro Workbook

Save the ActiveWorkbook

If you want to save the active workbook in that case you can use a code like the following code, instead of specifying the workbook by its name.

ActiveWorkbook.Save

When you use the ActiveWorkbook as the workbook, VBA always refers to the workbook which is active despite in which file you are writing the code.

Save the Workbook where you are Writing Code

If you want to save the file where you are writing the code you need to use “ThisWorkbook” instead of the workbook name.

ThisWorkbook.Save

Save All the Open Workbooks

Here we can use a loop to loop through all the workbooks that are open and save them one by one. Look at the below code.

Sub vba_save_workbook()
'variable to use as a workbook
Dim wb As Workbook
'For each to loop through each open workbook and save it
For Each wb In Workbooks
    wb.Save
Next wb
End Sub

The above code uses the FOR EACH loop in each workbook it uses the SAVE method to each file one by one.

Note: If you are trying to save a workbook with the SAVE method that is not saved already, Excel will show a dialog box to ask for your permission to save that file, and then you need to choose if you want to save that file on the default location in the default format.

Now here’s the point: As you are using a macro to save the workbook, that file should be saved in the macro-enabled format and the best way to deal with this situation is to use the SAVE AS method (we’ll see in the next section of this tutorial).

To SAVE a file that is not saved yet, using VBA, you need to use the SAVE AS method. In this method, you can define the file name and the path where you want to save the file, and apart from that, there are ten more arguments that you can define.

expression.SaveAs (FileName, FileFormat, Password, WriteResPassword, ReadOnlyRecommended, CreateBackup, AccessMode, ConflictResolution, AddToMru, TextCodepage, TextVisualLayout, Local)

In the following code, you don’t have any argument with the “SAVE AS” method.

When you run this code, it asks you a few things, like, which format you want to use to save the file, do you want to replace the existing file that is already saved with the same name. So it’s better to define the use of some of the arguments.

Save As File on the Current Location

By default, VBA uses the current location to save the file. When you write code with the SAVE AS method and just specify the name that file straight goes to the current folder. You can see in the following code where you have the which saves the active workbook.

Sub save_as_file()
    ActiveWorkbook.SaveAs Filename:="myNewWorkbook"
End Sub

Save As File on a Specific Location

The filename argument also allows you to use the location path in case you want to use a different location to save the file.

Sub save_as_file()
    ActiveWorkbook.SaveAs _
        Filename:="C:UsersDellDesktopmyNewBook"
End Sub

In the above code, you have the path in the FileName argument and VBA uses that path to the file.

Note: You can also use this method to check if a workbook exists in a folder or not before you use the SAVE AS method to save it on a particular location and you can learn more about SAVE AS method from here.

More on VBA Workbooks

VBA Workbook

Источник

Сохранение файла рабочей книги Excel, существующего или нового, с помощью кода VBA. Методы Save и SaveAs объекта Workbook, параметр SaveChanges метода Close.

Сохранение существующего файла

Сохранить существующий открытый файл рабочей книги Excel из кода VBA можно несколькими способами. В примерах используется выражение ActiveWorkbook, которое может быть заменено на ThisWorkbook, Workbooks(«ИмяКниги.xlsx»), Workbooks(myFile.Name), где myFile — объектная переменная с присвоенной ссылкой на рабочую книгу Excel.

Простое сохранение файла после внесенных кодом VBA Excel изменений:

Сохранение файла под другим именем (исходная рабочая книга будет автоматически закрыта без сохранения внесенных изменений):

ActiveWorkbook.SaveAs Filename:=«C:ТестоваяНоваяКнига.xlsx»

Сохранить файл рабочей книги можно перед закрытием, используя параметр SaveChanges метода Close со значением True:

ActiveWorkbook.Close SaveChanges:=True

Чтобы закрыть файл без сохранения, используйте параметр SaveChanges метода Close со значением False:

ActiveWorkbook.Close SaveChanges:=False

Сохранение файла под другим именем при закрытии рабочей книги:

ActiveWorkbook.Close SaveChanges:=True, Filename:=«C:ТестоваяНоваяКнига.xlsx»

Если в примерах с методом Close параметр SaveChanges пропустить, будет открыто диалоговое окно с запросом о сохранении файла.

Новая книга сохраняется с указанием полного имени:

Workbooks.Add

ActiveWorkbook.SaveAs Filename:=«C:ТестоваяНоваяКнига.xlsx»

После этого к новой книге можно обращаться по имени: Workbooks ("НоваяКнига.xlsx").

Если не указать полное имя для сохраняемого файла:

Workbooks.Add

ActiveWorkbook.Save

тогда новая книга будет сохранена с именем и в папке по умолчанию, например: Книга1.xlsx, Книга2.xlsx, Книга3.xlsx и т.д. в папке «Документы».

Источник

Excel VBA Save As

If you are a frequent user of Microsoft Excel, you must have used Save As function under it, which allows you to save the currently opened workbook with a different name or different format (Excel Macro-enabled, CSV, PDF, etc.). You can also save the file in a different folder using this method. However, is it possible to use the same function under VBA? The answer is an absolute Yes! We are having Save As function under VBA as well which helps us to do all these above-mentioned tasks along with some additional benefits (obviously automating things is one of the benefits). In this article, we are going to have a look into different examples for VBA SAVE AS function.

Formula for Save As function in Excel VBA

Let us look below the formula for Save As function in VBA.

Where,

FileName – Name of the workbook to be saved.
FileFormat – File format in which the file needs to be saved (Ex. Pdf, CSV, etc.)
Password – Password to protect the workbook (The workbook can’t be accessible without a password)
WriteResPassword – Write reservation password for the workbook.
ReadOnlyRecommended – Recognizes whether the workbook is saved in Read-Only format or not.
CreateBackup – Determines whether a backup file for the workbook is created or not.
AccessMode – Recognizes the access mode for the workbook.
ConflictResolution – Recognizes the conflicts that pop-up when the workbook is shared and is used by more than one user.
AddToMru – Checks if the workbook is added under recently used file or not.
Local – Checks if the workbook is saved with the laws of Excel (local language) or with VBA laws (US – English).

Hush! Lots of arguments right? But what if I tell you, all these arguments are optional and can be skipped while using VBA SAVE AS function. However, it is true that these are the arguments that make VBA SaveAs more flexible function to use. “Expression” at the start of the syntax is nothing but an expression against which this function can be used. Like Workbook is the expression against which SaveAs can be used.

Examples to Save Excel File using VBA Save As Function

Below are the different examples to save excel file using VBA Save As function.

You can download this VBA Save As Excel Template here – VBA Save As Excel Template

Example #1 – How to Save a Copy of the Workbook with a Different Name?

Let’s see how we can save the current workbook with a different name.

Follow the below steps to use Save As Function in Excel VBA:

Step 1: Add a new module under Visual Basic Editor (VBE). Go to Insert and then select Module.

Step 2: Define a new sub-procedure which can store a macro.

Code:

Sub SaveAs_Ex1()

End Sub

Step 3: Define a new variable which can hold the name by which the file to be saved as.

Code:

Sub SaveAs_Ex1()

Dim newName As String

End Sub

Step 4: Now use the assignment operator to assign a name to this variable using which current file can be saved as.

Code:

Sub SaveAs_Ex1()

Dim newName As String
newName = "Example1"

End Sub

Step 5: Now, use SaveAs function with FileName argument in order to save the file as with name “Example1”.

Code:

Sub SaveAs_Ex1()

Dim newName As String
newName = "Example1"
ActiveWorkbook.SaveAs Filename:=newName

End Sub

Step 6: This is it, now run this code by hitting F5 or manually using the Run button and see the output.

You can see that a file with the name “Example1” is being saved on Documents.

If you could have noted down, the file is being saved as Macro-Enabled File, because the original file which I have used SaveAs function on is a file with Macro-Enabled. It means that this function in VBA automatically checks the file format of the previous file and saves it in the same format. Also, by default, the file will be saved in Documents under This PC. This default location can be provided explicitly at the time of defining sheet name.

Example #2 – Saving Workbook with User Provided Name

Instead of defining name initially, is it possible to write a code which allows a user to save the worksheet by the name of his choice same as Excel Save As function?

Follow the below steps to use Save As Function in Excel VBA.

Step 1: Define a new sub-procedure under newly inserted module which can store the macro.

Code:

Sub SaveAs_Ex2()

End Sub

Step 2: Define a new variable which can hold the value of the user-defined name.

Code:

Sub SaveAs_Ex2()

Dim Spreadsheet_Name As Variant

End Sub

The reason for this variable being defined as Variant is, this data type makes Naming conventions versatile. For Example, a user may add some extra special character (which are allowed in naming conventions) or can add dates as well under the file name.

Step 3: Now, with the help of an assignment operator and function combination called application.GetSaveAsFilename, make a statement that allows the system to take a user-defined name. See how it has been achieved in the screenshot below.

Code:

Sub SaveAs_Ex2()

Dim Spreadsheet_Name As Variant
Spreadsheet_Name = Application.GetSaveAsFilename

End Sub

Step 4: Use conditional IF to make sure the name user enters is valid as per the naming conventions.

Code:

Sub SaveAs_Ex2()

Dim Spreadsheet_Name As Variant
Spreadsheet_Name = Application.GetSaveAsFilename
If Spreadsheet_Name <> False Then

End Sub

This condition checks if the name given by the user to save the worksheet is properly satisfying the naming conventions set for naming a file or not.

Step 5: Write down a statement which gets evaluated for the given IF condition.

Code:

Sub SaveAs_Ex2()

Dim Spreadsheet_Name As Variant
Spreadsheet_Name = Application.GetSaveAsFilename
If Spreadsheet_Name <> False Then
  ActiveWorkbook.SaveAs Filename:=Spreadsheet_Name

End Sub

This piece of code gets evaluated once the IF condition is true. If so, the active workbook will get saved under the name define in variable Spreadsheet_Name (Which will be user-defined)

Step 6: End the IF-loop and run this code to see the output.

Code:

Sub SaveAs_Ex2()

Dim Spreadsheet_Name As Variant
Spreadsheet_Name = Application.GetSaveAsFilename
If Spreadsheet_Name <> False Then
  ActiveWorkbook.SaveAs Filename:=Spreadsheet_Name
End If

End Sub

Step 7: As soon as you run this code, you’ll get Save As dialogue box which will allow you to type in the name of your choice and save the file.

Example #3 – How to Save as a File into PDF using Excel VBA SaveAs function?

Suppose you have a data as given below in your excel sheet and you need to convert it into PDF.

Follow the below steps to convert this file into a PDF Using VBA Save As function:

Step 1: Define a new sub-procedure to store a macro.

Code:

Sub SaveAs_PDF_Ex3()

End Sub

Step 2: Now, use the following code to save this file as a PDF file.

Code:

Sub SaveAs_PDF_Ex3()

ActiveSheet.SaveAs Filename:="Vba Save as.pdf"

End Sub

Step 3: Run this code and you’ll see a pdf file generated under This PC > Documents.

In this code, ActiveSheet.SaveAs allows the file to be saved with the same name. As we have added the extension as .pdf at the end of the file, it gets exported into PDF file. You can see the image above for your reference.

Things to Remember

The by default save location for the file used under VBA SaveAs will be This PC > Documents. However, you can specify the directory manually at the time of defining file name.
By default, the file saved using VBA SaveAs will be saved under the format same as that of the original file. However, it can also be defined as per user requirement at the time you define the variable.

Excel VBA Save As

Table of contents

What does VBA Save As Function do?

How to use Save As Function?

Example #1

Example #2

Recommended Articles

Save Workbook – VBA

Save a Specified Workbook

Save the Active Workbook

VBA Coding Made Easy

Save the Workbook Where the Code is Stored

Save all Open Workbooks

Save all open workbooks that were not opened ReadOnly

Save a workbook defined by a variable

Save a workbook defined by a string variable

Save a workbook defined by the order it was opened.

Save a workbook based on a cell value

Save As – VBA

SaveAs Syntax:

Save As Syntax Examples:

Workbook Save As – Same Directory

Workbook Save As – New Directory

Workbook Save As – New Directory, Specify File Extension

Workbook Save As – New Directory, Specify File Extension – Alt Method

Workbook Save As – Add Password to Open File

Workbook Save As – Add Password for Write Privileges

Workbook Save As – Read-Only Recommended

Other Save As Examples

Create Save As Dialog Box

Create Save As Dialog Box with Default File Name Provided

Create Save As Dialog Box with Default File Name Provided

Create & Save New Workbook

Disable Save Alerts

Save the ActiveWorkbook

Save the Workbook where you are Writing Code

Save All the Open Workbooks

Save As File on the Current Location

Save As File on a Specific Location

More on VBA Workbooks

Сохранение существующего файла

Excel VBA Save As

Formula for Save As function in Excel VBA

Examples to Save Excel File using VBA Save As Function

Example #1 – How to Save a Copy of the Workbook with a Different Name?

Example #2 – Saving Workbook with User Provided Name

Example #3 – How to Save as a File into PDF using Excel VBA SaveAs function?

Things to Remember

Recommended Articles