Using word with labels

Create and print labels

Create and print a page of identical labels

1. Go to Mailings > Labels.

2. Select Options and choose a label vendor and product to use. Select OK.

   If you don’t see your product number, select New Label and configure a custom label.

   

3. Type an address or other information in the Address box (text only).

   

   To use an address from your contacts list select Insert Address .

4. To change the formatting, select the text, right-click, and make changes with Font or Paragraph.

5. Select OK.

6. Select Full page of the same label.

7. Select Print, or New Document to edit, save and print later.

If you need just one label, select Single label from the Mailings > Labels menu and the position on the label sheet where you want it to appear. Select OK, the destination, and Save. 

Create and print a page of the same label

1. Go to Mailings > Labels.

2. In the Address box, type the text that you want.

   To use an address from your contacts list select Insert Address .

3. To change the formatting, select the text, right-click, and make changes with Home > Font or Paragraph.

4. In the Label Options dialog box, make your choices, and then select OK.

   If you don’t see your product number, select New Label and configure a custom label.

5. Select OK.

6. Select Full page of the same label.

7. Select Print, or New Document to edit, save and print later.

Set up and print a page of the same label

1. Go to Mailings > Labels.

2. Select Options.

3. Choose Printer type, Label products, and Product number.

   If you don’t see your product number, select New Label and configure a custom label.

4. Select OK.

5. Type an address or other information in the Delivery Address box.

   To use an address from your contacts list select Insert Address .

6. To change the formatting, select the text and then select Font to make changes.

7. Select Full page of the same label.

8. Select OK.

9. Select Print, or New Document to edit, save and print later.

For info about merging data with labels, see Create mailing labels in Word by using mail merge or Mail merge in Word for Mac.

If you want to make return address labels, see Create return address labels.

Word for the web doesn’t support directly creating labels. However you can create labels from a template.

1. Open Word for the web.

2. Select a label template when you create a new document. Select More templates if you don’t see what you want.

   You can also go to templates.office.com, and search for label.

3. For a sheet of identical labels, fill out one label, and then copy/paste for the rest.

Tip: Print your labels to a sheet of paper before loading labels into the printer to make sure the text aligns with the labels.

See also

To create a page of different labels, see Create a sheet of nametags or address labels

To create a page of labels with graphics, see Add graphics to labels

To print one label on a partially used sheet, see Print one label on a partially used sheet

To create labels with a mailing list, see Print labels for your mailing list

To create labels using a template, see Microsoft label templates

MS Word provides a feature to add an Envelope directly into the Word Document, and it is ready to get printed with a click. It also provides the Label feature, in which we can provide the address/information we want to get on the label, select its quantity, and good to go for printing on a click. Detailed use and steps with examples of Envelopes and Labels are as follows: 

Envelopes

Envelopes are used traditionally everywhere. It is a simple mode of communication between the sender and the receiver for e.g., Invitations, Congratulatory messages, etc. 

We can get an envelope inserted into our Word Document directly following the steps:

Step 1: Go to the Mailings bar and select the Envelopes bar under the Create bar.

Step 2: A dialog box will appear.

Step 3: Provide the details such as the Delivery address, Return address, etc., and then click on the Add to Document button below.

Step 4: An Envelope will get inserted into the MS Word document.

Labels

Labels refer to the information or Address (in particular) we want to get displayed on products, banners, etc. We can also set the quantity of the labels we want and can print them instantly. 

Follow the steps to get labels in MS Word:

Step 1: Go to the Mailings bar and select the Labels option under the Create bar.

Step 2: A dialog box will appear.

Step 3: Provide the details of the Address and select the options button below.

Step 4: Another dialog box will appear then Provide the Label information such as Label vendors, and the Product number, and then press the OK button.

Step 5: Labels will get inserted into the MS Word document.

Is this article up to date?

Create and Print Labels in Microsoft Word Using Mail Merge and an Excel List (Generate Bulk Address or Mailing Labels)

by Avantix Learning Team | Updated January 9, 2021

Applies to: Microsoft^® Word^® 2013, 2016, 2019 and 365 (Windows)

You can create labels in Microsoft Word by running a mail merge and using data in Excel. This is typically used to generate and print bulk mailing labels for names and addresses of clients or other contacts. You’ll need to create a main document for the labels in Word and then connect to a data set or list in an Excel worksheet (although you can use other data sources). When you run the mail merge, you can create a new merged file with a label for each contact or merge directly to a printer.

Typically, labels are purchased in sheets that you place in the tray or document feeder of your printer and a product code is printed on the label packaging. Address labels are often called mailing labels or shipping labels.

Recommended article: How to Use Mail Merge in Word for Form Letters

Do you want to learn more about Word? Check out our virtual classroom or live classroom Word courses >

Understanding the label mail merge process in Word

There are 8 steps in the Word mail merge process for mailing or address labels:

1. In Word, start the merge and specify the main document for labels. You’ll be prompted to specify the type and / or size of labels you want to generate.
2. Select the Excel source workbook containing the data set with names and addresses. Microsoft refers to a data set or database as a list. You would create the Excel source file before you begin the mail merge process.
3. In Word, insert fields into the first cell of the table (which would be the first label). This table is created automatically by Word.
4. Update or propagate the other labels on the sheet.
5. Format the main label document (such as changing font and size).
6. Select specific recipients or filter the recipient list (optional).
7. Preview the merged labels (optional).
8. Run the mail merge.

During the mail merge process, fields are inserted into the main document and appear in carets (such as <<Firstname>>). By default, when you click in a field, it is displayed with grey shading. When you run the merge, the fields are replaced by data from the source Excel file.

In this article, we’ll be using the Mailings tab in the Ribbon to set up and run a mail merge (not the Mail Merge Wizard).

Step 1: Start the merge and specify the main document as labels

The first step is to start the merge using Start Mail Merge on the Mailings tab in the Ribbon:

To start the merge and specify the main document for labels:

1. Create a new blank Word document.
2. Click the Mailings tab in the Ribbon and then click Start Mail Merge in the Start Mail Merge group.
3. From the drop-down menu, select Labels. A dialog box appears.
4. Select the product type and then the label code (which is printed on the label packaging). You may also select New Label and then enter a custom name and size.
5. Click OK. Word creates a table in the main document. Next Record appears in each label cell to prompt Word to move to the next record in the data source.
6. If table gridlines are not displayed, click in the table and click the Table Tools Layout tab or Table Layout tab (on the right side of the Ribbon) and click View Gridlines in the Table Group.

In the following example, Avery US letter was selected as the Label vendor with Avery 5163 address or shipping labels:

Step 2: Select the source Excel file containing the data set

The next step is to connect to an Excel source file containing a list of names and addresses using Select Recipients. In the Excel worksheet, the first row must contain field names such as FirstName, LastName, Company, Address and so on. There should be no blank rows in the data set.

Select Recipients appears on the Mailings tab in the Ribbon in the Start Mail Merge group as follows:

In the following Excel worksheet, note that the field names are in the first row of the sheet being used a source:

To select a Microsoft Excel source file containing a worksheet with names and addresses for the labels:

1. In the main Word document, click the Mailings tab in the Ribbon and then click Select Recipients in the Start Mail Merge group. A dialog box appears.
2. Click Use an Existing List from the drop-down menu. A dialog box appears.
3. Navigate to the Excel file containing the names and addresses you want to use as the source.
4. Double-click the Excel file. A dialog box appears.
5. Ensure First row of data contains column headers is checked.
6. Click the Excel worksheet containing the data you wish to use.
7. Click OK.

The following dialog box appears when you select an Excel file as the source for a merge:

Step 3: Insert fields from the source file in the main document in Word

Once you have connected to a source file, you can insert fields into the main document (which contains a table for the labels). You have the option of using a special Word field called Address Block or inserting individual fields.

Address Block appears as follows in the Ribbon:

To insert the Address Block field:

1. Click in the first cell of the table in the main document where you want to insert the recipient name and address.
2. Click the Mailings tab in the Ribbon and select Address Block in the Write & Insert Fields group. A dialog box appears. Word will display an address based on the source data.
3. In the samples on the left, select the address sample you prefer.
4. Check or uncheck other options if necessary.
5. Click OK. Word inserts an Address Block field into the main document.

In the Address Block dialog box, select a sample address in the area on the left:

To insert fields individually:

1. Click in the first cell of the table in the main document where you want to insert the recipient name and address.
2. Click the Mailings tab in the Ribbon and select Insert Merge Field in the Write & Insert Fields group.
3. From the drop-down menu, select the field you want to insert.
4. Press the spacebar, type text or press Enter if necessary.
5. Repeat for other fields you want to insert.

Step 4: Update the labels

To populate all of the labels in the table:

1. Click in the table in the main document.
2. Click the Mailings tab in the Ribbon and then select Update Labels or Propogate Labels in the Write & Insert group. Word will insert the fields in all label cells and include <<Next Record>> to go to the next record in the source data.

Step 5: Format the labels

You may need to apply formatting to the labels such as changing the font and size, changing alignment, and adjusting paragraph spacing.

Below is a sample main document for address labels (Avery US Letter 5163 shipping labels):

Step 6: Select specific recipients or filter the recipient list (optional)

You have the option of choosing specific recipients or filtering the recipient list if you don’t want to create labels for all contacts in the data source.

To choose specific contacts:

1. In the the main document in Word, click the Mailings tab in the Ribbon and then click Edit Recipient List in the Start Mail Merge group. A dialog box appears.
2. Uncheck the check boxes beside the recipients you do not wish to include in the mail merge.
3. Click OK.

To filter the source list:

1. In the the main document in Word, click the Mailings tab in the Ribbon and then click Edit Recipient List in the Start Mail Merge group. A dialog box appears.
2. Click Filter. A dialog box appears.
3. Select / enter the desired filtering options.
4. Click OK.

For example, below is a filter to display records from Toronto:

To remove the filter, repeat the process, but click Clear All in the Filter and Sort dialog box.

Step 7: Preview the results (optional)

Before you run the mail merge, to preview the results:

1. In the the main document in Word, click the Mailings tab in the Ribbon and then click Preview Results in the Preview Results group.
2. Click the arrows in the Preview Results group to go to the next or previous page.
3. Click Preview Results to view the fields again.

Step 8: Run the mail merge to create a new file or print the labels

The final step is to run the merge. You can either create a new merged document or merge directly to a printer.

To run the mail merge and create a new merged label document:

1. In the the main document in Word, click the Mailings tab in the Ribbon and then click Finish & Merge in the Finish group. A drop-down menu appears.
2. Click Edit Individual Documents. A dialog box appears.
3. Click Current Record or enter a selected range if necessary.
4. Click OK. Word creates a new merged document that you can edit, print and save.

The following dialog box appears when you select Edit individual documents:

To run the mail merge and print the merged file:

1. In the the main document in Word, click the Mailings tab in the Ribbon and then click Finish & Merge in the Finish group. A drop-down menu appears.
2. Select Print Documents. A dialog box appears.
3. Click Current Record or enter a selected range if necessary.
4. Click OK. A dialog box appears.
5. Select the desired printer and other printer options.
6. Click OK.

The following dialog box appears when you select Print Documents:

You will typically want to save the main document and the source file. If you save the merged file, you will have a record of the labels that were created.

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More resources

How to Create a Table of Contents in Word

How to Remove Hard Returns in Word Documents

How to Add Page Numbers in Word (Step by Step)

How to Find and Replace in Word (and Use Wildcards)

How to Superscript or Subscript in Word (with Shortcuts)

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Create a Label

Click the Mailings tab. Click the Labels button. Enter an address. If you want to print only one label, select Single label in the Print box and specify the row and column where the label is located on the sheet.

Just so, How do I add text to Labels?

Click “Text” in the vertical toolbar to the left of your label. Click “+ Add Textbox to Design” to add a new textbox to your canvas. Begin typing your desired content (the placeholder “Add your text here…” copy should be highlighted and ready to overwrite).

Besides, Does Microsoft Word have a label template? Open a blank document in Word, click on the “Mailings” tab at the top of the page, and click on “Labels”. This will open a box titled “Envelopes and Labels”. Click on the “Options” button to create a new label template.

How do I make Labels with different names in Word?
Create and print a page of different labels

1. Go to Mailings > Labels.
2. Select Options.
3. Select the type of printer you’re using.
4. Select your label brand in Label products.
5. Select the label type in Product number. …
6. Select OK.
7. Select OK in the Labels dialog box. …
8. Type the information you want in each label.

Subsequently, How do I do Labels from Excel? Choose Start Mail Merge > Labels. Choose the brand in the Label Vendors box and then choose the product number, which is listed on the label package. You can also select New Label if you want to enter custom label dimensions. Click OK when you are ready to proceed.

Which following method can set or change the text in a label?

setText() method can set or change the text in a Label – AWT and Swing.

How do you add labels in Java?

1. Label: A label is a box with some text. …
2. Creating a Label: JLabel L = new JLabel(“Text”);
3. Adding a GUI object onto a JFrame: JLabel L = new JLabel(“Text”); JFrame f = new JFrame(“Window Title”); f.getContentPane().add( L ); …
4. Example Program: (Demo above code) Prog file: click here.

How do I add text to a label in Visual Basic?

Drag and drop a Label control on the form. Set the Text property to provide the caption “This is a Label Control”. Set the Font property from the properties window. Click the label to add the Click event in the code window and add the following codes.

How do I download label templates?

Download blank label templates for Microsoft Word

1. 1.) Browse the blank Microsoft Word label templates below.
2. 2.) Select the corresponding downloadable file for your label sheets.
3. 3.) Click “Download this template.”
4. 4.) Open the file and begin designing.

How do I print different labels on one page?

Click either Before current page or After current page. Type the information that you want on each label. Click File > Print. On the Publication and Paper Settings tab, under Printing options, make sure to choose Multiple pages per sheet, and then click Print.

How do I convert Excel to Word labels?

Templates: from Excel to Word in a Mail Merge

1. Select Document Type. Select “Labels”!
2. Select Starting Document. If you have a compatible template code select “Change document layout”, then click “Label options”. …
3. Select Recipients. …
4. Arrange Your Labels. …
5. Preview Your Labels. …
6. Print Your Labels.

How do I print labels from Excel without Word?

Follow the below steps to print single address label from excel without word.

1. Use the excel sheet, which has a tiny macro to rearrange the column data to the printable address labels.
2. Enter data into column A.
3. Press CTRL+E to start the excel macro.
4. Enter the number of columns to print the labels.

Can I print labels from Excel?

The mail merge process creates a sheet of mailing labels that you can print, and each label on the sheet contains an address from the list. To create and print the mailing labels, you must first prepare the worksheet data in Excel, and then use Word to configure, organize, review, and print the mailing labels.

Which method used to place some text in the label?

Sr. no.	Method name	Description
7.	protected String paramString()	It returns the string the state of the label.

Which method is used to read the text of a label in Java?

Methods	Description
String getText()	t returns the text string that a label displays.

Which attribute is used to specify initialization method?

Which attribute is used to specify initialization method? Explanation: init-method is used to specify the initialization method.

What is the java object for labels?

A Label object is a component for placing text in a container. A label displays a single line of read-only text. The text can be changed by the application, but a user cannot edit it directly.

What is difference between label and JLabel?

The fundamental difference between the two is that JLabel allows the label to be composed of text, graphics, or both, while the old Label class only allowed simple text labels. This is a powerful enhancement, making it very simple to add graphics to your user interface.

What is Labelled in java?

Java labeled blocks are logically similar to goto statements in C/C++. A label is any valid Java identifier followed by a colon. For example, outer: , inner: , customLabel: , label_ :. Table Of Contents.

What is text label?

A label is a graphical control element which displays text on a form. It is usually a static control; having no interactivity. A label is generally used to identify a nearby text box or other widget.

What are labels in visual programming?

Labels are one of the most frequently used Visual Basic control. A Label control lets you place descriptive text , where the text does not need to be changed by the user. The Label class is defined in the System.

What is meant by label text?

3 a word or phrase heading a piece of text to indicate or summarize its contents. 4 a trademark or company or brand name on certain goods, esp.

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