Using if and or in excel macro

This article will demonstrate how to use the VBA If statement with And, Or and  Not.

When we us an IF statement in Excel VBA, the statement will execute a line of code if the condition you are testing is true.

• We can use AND statement and OR statements in conjunction with IF statements to test for more than one condition and direct the code accordingly.
• We can also use a NOT statement with an IF statement to check if the condition is NOT true – it basically is the inverse of the IF statement when used alone.

IF…AND

We can use the IF…AND combination of logical operators when we wish to test for more than one condition where all the conditions need to be true for the next line of code to execute.

For example, consider the following sheet:

To check if the Profit is over $5,000, we can run the following macro:

Sub CheckProfit()
   If Range("C5") >= 10000 And Range("C6") < 5000 Then
      MsgBox "$5,000 profit achieved!"
   Else
      Msgbox "Profit not achieved!"
   End If
End Sub

This macro will check that the cell C5 is greater or equal to $10,000 AND check that the cell B6 is less than $5,000. If these conditions are BOTH true, it will show the message box.

If we amend the macro to check if C5 is just greater than $10,000, then the profit would not be achieved!

IF…OR

We can use the IF…OR combination of logical operators when we wish to test for more than one condition where only one of the conditions needs to be true for the next line of code to execute.

The format for this is almost identical to the IF…AND example above.

Sub CheckProfit()
   If Range("C5") > 10000 Or Range("C6") < 5000 Then
      MsgBox "$5,000 profit achieved!"
   Else
      Msgbox "Profit not achieved!"
   End If
End Sub

However, with this macro, because we are using an IF …OR statement, only one of the conditions needs to be true.

IF NOT…

IF..NOT  changes the IF statement around – it will check to see if the condition is NOT true rather than checking to see if the condition is true.

Sub CheckProfit() 
If NOT Range("C5")< 10000 Or Range("C6") < 5000 Then 
   MsgBox "$5,000 profit achieved!" 
Else 
   Msgbox "Profit not achieved!" 
End If 
End Sub

In this example above, the IF statement is checking to see if the value in C5 is NOT smaller than 10000.

Therefore this line of code:

IF Range("C5") > 10000

and this this line of code:

IF NOT Range("C5") < 10000

are testing for the same thing!

VBA Logical Operators: AND, OR, NOT

VBA Logical Operators Example Source Code

For the sake of simplicity, we will be comparing hard coded numbers.

Add ActiveX buttons to the sheet from the “Insert option.”

Set the properties as shown in the image below

The following table shows the properties that you need to change and the values that you need to update too.

S/N	Control	Property	Value
1	CommandButton1	Name	btnAND
		Caption	AND Operator (0 = 0)
2	CommandButton2	Name	btnOR
		Caption	OR Operator (1 = 1) Or (5 = 0)
3	CommandButton3	Name	btnNOT
		Caption	NOT Operator Not (0 = )

Add the following code to btnAND_Click

Private Sub btnAND_Click()
    If (1 = 1) And (0 = 0) Then
            MsgBox "AND evaluated to TRUE", vbOKOnly, "AND operator"
        Else
            MsgBox "AND evaluated to FALSE", vbOKOnly, "AND operator"
    End If
End Sub

VBA If AND Operator

• “If (1 = 1) And (0 = 0) Then” the if statement uses the AND logical operator to combine two conditions (1 = 1) And (0 = 0). If both conditions are true, the code above ‘Else’ keyword is executed. If both conditions are not true, the code below ‘Else’ keyword is executed.

Add the following code to btnOR_Click

Private Sub btnOR_Click()
    If (1 = 1) Or (5 = 0) Then
            MsgBox "OR evaluated to TRUE", vbOKOnly, "OR operator"
        Else
            MsgBox "OR evaluated to FALSE", vbOKOnly, "OR operator"
    End If
End Sub

VBA If OR Operator

• “If (1 = 1) Or (5 = 0) Then” the if statement uses the OR logical operator to combine two conditions (1 = 1) And (5 = 0). If any of the conditions is true, the code above Else keyword is executed. If both conditions are false, the code below Else keyword is executed.

Add the following code to btnNOT_Click

Private Sub btnNOT_Click()
    If Not (0 = 0) Then
            MsgBox "NOT evaluated to TRUE", vbOKOnly, "NOT operator"
        Else
            MsgBox "NOT evaluated to FALSE", vbOKOnly, "NOT operator"
    End If
End Sub

VBA If NOT Operator

• “If Not (0 = 0) Then” the VBA If Not function uses the NOT logical operator to negate the result of the if statement condition. If the conditions is true, the code below ‘Else’ keyword is executed. If the condition is true, the code above Else keyword is executed.

Download Excel containing above code

IF OR is not a single statement. Rather, these are two logical functions used together in VBA when we have more than one criteria to check. When we use the IF statement, if any criteria meet, we get the TRUE result. OR statement is used between the two criteria of the IF statement.

IF OR Function in VBA

Logical functions are the heart of any criteria-based calculations. The IF function is the most popular logical function, be it a worksheet function or a VBA function because it serves excellently for our needs. But one more logical function, OR in excel, is the most underrated. It is also important to master when it comes to solving complex calculations. This article will take you through the VBA IF OR function in detail. Read the full article to get the function in detail.

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For eg:
Source: VBA IF OR (wallstreetmojo.com)

How to Use IF with OR Function in VBA?

We will show you a simple example of using the IF OR function in VBA.

You can download this VBA IF OR Excel Template here – VBA IF OR Excel Template

A combination of logical functions is the best pair in Excel. However, combining many logical formulas inside the other logical formula suggests that calculation requires many conditions to test.

Now, look at the syntax of the IF OR function in VBA.

[Test] OR [Test] OR [Test]

It is the same as we saw in the worksheet example. For a better understanding, look at the below example.

We have the previous month’s price, the last 6-month average price, and the current monthly price here.

To decide whether to buy the product, we need to do some tests here, and those tests are.

If the Current Price is less than or equal to any of the other two prices, we should get the result as “Buy” or else should get the result as “Do Not Buy.”

Step 1: Open the IF condition inside the Sub procedure.

Code:

Sub IF_OR_Example1()

 If

End Sub

Step 2: Inside the IF condition, apply the first logical test as Range(“D2”).Value <= Range(“B2”).Value

Code:

Sub IF_OR_Example1()

 If Range(“D2”).Value <= Range(“B2”).Value

End Sub

Step 3: The first logical condition completes. Now, open OR statement.

Code:

Sub IF_OR_Example1()

 If Range("D2").Value <= Range("B2").Value OR

End Sub

Step 4: Now, apply the second logical condition as Range(“D2”).Value <= Range(“C2”).Value

Code:

Sub IF_OR_Example1()

 If Range("D2").Value <= Range("B2").Value OR Range("D2").Value <= Range("C2").Value

End Sub

Step 5: We are done with the logical tests here. After the logical tests, put the word “Then.”

Code:

Sub IF_OR_Example1()

 If Range("D2").Value <= Range("B2").Value Or Range("D2").Value <= Range("C2").Value Then

End Sub

Step 6: In the next line, write what the result should be if the logical testA logical test in Excel results in an analytical output, either true or false. The equals to operator, “=,” is the most commonly used logical test.read more is TRUE. If the condition is TRUE, we need the result as “Buy” in cell E2.

Code:

Sub IF_OR_Example1()

 If Range("D2").Value <= Range("B2").Value Or Range("D2").Value <= Range("C2").Value Then  

    Range("E2").Value = "Buy"

End Sub

Step 7: If the result is FALSE, we should get the result as “Do Not Buy.” So in the next line, put “Else” and write the code in the next line.

Code:

Sub IF_OR_Example1()

If Range("D2").Value <= Range("B2").Value Or Range("D2").Value <= Range("C2").Value Then 

   Range("E2").Value = "Buy"
Else
   Range("E2").Value = "Do Not Buy"

End Sub

Step 8: Close the IF statement with “End If.”

Code:

Sub IF_OR_Example1()

If Range("D2").Value <= Range("B2").Value Or Range("D2").Value <= Range("C2").Value Then

   Range("E2").Value = "Buy"
Else
   Range("E2").Value = "Do Not Buy"
End If

End Sub

We complete the coding part.

Let us run this code using F5 or manually through the run option and see the result in cell E2.

We got the result as “Buy” because the current monthly price of Apple is less than the price of both “Previous Month” as well as “6 Month Average Price”.

IF OR VBA Function with Loops (Advanced)

Once you understand the formula, try to use it with a larger number of cells. In the case of a larger number of cells, we cannot write any line of code, so we need to use VBA loopsA VBA loop in excel is an instruction to run a code or repeat an action multiple times.read more.

We have added a few more lines for the above data set.

We need to use the For Next Loop here.

Just keep the current code as it is.

Declare the variable as an Integer.

Now, open For Next Loop from 2 to 9.

Now, wherever we have cell referenceCell reference in excel is referring the other cells to a cell to use its values or properties. For instance, if we have data in cell A2 and want to use that in cell A1, use =A2 in cell A1, and this will copy the A2 value in A1.read more, change the current number, and concatenate the variable “k” with them.

For example, Range (“D2”).Value should be Range (“D” & k).Value

Now, run the code. First, we should get the status in all the cells.

You can copy the code below.

Code:

Sub IF_OR_Example1()

Dim k As Integer

For k = 2 To 9

If Range("D" & k).Value <= Range("B" & k).Value Or Range("D" & k).Value <= Range("C" & k).Value Then

Range("E" & k).Value = "Buy"
Else

Range("E" & k).Value = "Do Not Buy"

End If

Next k

End Sub

Recommended Articles

This article has been a guide to VBA IF OR. Here, we learn how to use IF Condition with OR function in Excel VBA, examples, and downloadable templates. Below are some useful articles related to VBA: –

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