Using excel with database

title	description	author	ms.author	ms.date	ms.service	ms.subservice	ms.topic	monikerRange
Import data from Excel to SQL Server or Azure SQL Database	This article describes methods to import data from Excel to SQL Server or Azure SQL Database. Some use a single step, others require an intermediate text file.	rwestMSFT	randolphwest	03/30/2023	sql	data-movement	conceptual	=azuresqldb-current||>=sql-server-2016||>=sql-server-linux-2017||=azuresqldb-mi-current

Import data from Excel to SQL Server or Azure SQL Database

[!INCLUDE SQL Server Azure SQL Database]

There are several ways to import data from Excel files to [!INCLUDE ssnoversion-md] or to Azure SQL Database. Some methods let you import data in a single step directly from Excel files; other methods require you to export your Excel data as text (CSV file) before you can import it.

This article summarizes the frequently used methods and provides links for more detailed information. A complete description of complex tools and services like SSIS or Azure Data Factory is beyond the scope of this article. To learn more about the solution that interests you, follow the provided links.

List of methods

There are several ways to import data from Excel. You may need to install SQL Server Management Studio (SSMS) to use some of these tools.

You can use the following tools to import data from Excel:

Export to text first ([!INCLUDE ssnoversion-md] and SQL Database)	Directly from Excel ([!INCLUDE ssnoversion-md] on-premises only)
Import Flat File Wizard	SQL Server Import and Export Wizard
BULK INSERT statement	SQL Server Integration Services (SSIS)
BCP	OPENROWSET function
Copy Wizard (Azure Data Factory)
Azure Data Factory

If you want to import multiple worksheets from an Excel workbook, you typically have to run any of these tools once for each sheet.

[!IMPORTANT]
To learn more, see limitations and known issues for loading data to or from Excel files.

Import and Export Wizard

Import data directly from Excel files by using the [!INCLUDE ssnoversion-md] Import and Export Wizard. You also can save the settings as a SQL Server Integration Services (SSIS) package that you can customize and reuse later.

1. In [!INCLUDEssManStudioFull], connect to an instance of the [!INCLUDEssNoVersion] [!INCLUDEssDE].

2. Expand Databases.

3. Right-click a database.

4. Select Tasks.

5. Choose to Import Data or Export Data:

   :::image type=»content» source=»../../integration-services/import-export-data/media/start-wizard-ssms.jpg» alt-text=»Start wizard SSMS»:::

This launches the wizard:

:::image type=»content» source=»media/excel-connection.png» alt-text=»Connect to an Excel data source»:::

To learn more, review:

• Start the SQL Server Import and Export Wizard
• Get started with this simple example of the Import and Export Wizard

Integration Services (SSIS)

If you’re familiar with SQL Server Integration Services (SSIS) and don’t want to run the [!INCLUDE ssnoversion-md] Import and Export Wizard, create an SSIS package that uses the Excel Source and the [!INCLUDE ssnoversion-md] Destination in the data flow.

To learn more, review:

• Excel Source
• SQL Server Destination

To start learning how to build SSIS packages, see the tutorial How to Create an ETL Package.

:::image type=»content» source=»media/excel-to-sql-data-flow.png» alt-text=»Components in the data flow»:::

OPENROWSET and linked servers

[!IMPORTANT]
In Azure SQL Database, you cannot import directly from Excel. You must first export the data to a text (CSV) file.

[!NOTE]
The ACE provider (formerly the Jet provider) that connects to Excel data sources is intended for interactive client-side use. If you use the ACE provider on [!INCLUDE ssnoversion-md], especially in automated processes or processes running in parallel, you may see unexpected results.

Distributed queries

Import data directly into [!INCLUDE ssnoversion-md] from Excel files by using the Transact-SQL OPENROWSET or OPENDATASOURCE function. This usage is called a distributed query.

[!IMPORTANT]
In Azure SQL Database, you cannot import directly from Excel. You must first export the data to a text (CSV) file.

Before you can run a distributed query, you have to enable the ad hoc distributed queries server configuration option, as shown in the following example. For more info, see ad hoc distributed queries Server Configuration Option.

sp_configure 'show advanced options', 1;
RECONFIGURE;
GO
sp_configure 'ad hoc distributed queries', 1;
RECONFIGURE;
GO

The following code sample uses OPENROWSET to import the data from the Excel Sheet1 worksheet into a new database table.

USE ImportFromExcel;
GO
SELECT * INTO Data_dq
FROM OPENROWSET('Microsoft.ACE.OLEDB.12.0',
    'Excel 12.0; Database=C:TempData.xlsx', [Sheet1$]);
GO

Here’s the same example with OPENDATASOURCE.

USE ImportFromExcel;
GO
SELECT * INTO Data_dq
FROM OPENDATASOURCE('Microsoft.ACE.OLEDB.12.0',
    'Data Source=C:TempData.xlsx;Extended Properties=Excel 12.0')...[Sheet1$];
GO

To append the imported data to an existing table instead of creating a new table, use the INSERT INTO ... SELECT ... FROM ... syntax instead of the SELECT ... INTO ... FROM ... syntax used in the preceding examples.

To query the Excel data without importing it, just use the standard SELECT ... FROM ... syntax.

For more info about distributed queries, see the following articles:

• Distributed Queries (Distributed queries are still supported in [!INCLUDE sssql19-md], but the documentation for this feature hasn’t been updated.)
• OPENROWSET
• OPENDATASOURCE

Linked servers

You can also configure a persistent connection from [!INCLUDE ssnoversion-md] to the Excel file as a linked server. The following example imports the data from the Data worksheet on the existing Excel linked server EXCELLINK into a new [!INCLUDE ssnoversion-md] database table named Data_ls.

USE ImportFromExcel;
GO
SELECT * INTO Data_ls FROM EXCELLINK...[Data$];
GO

You can create a linked server from SQL Server Management Studio (SSMS), or by running the system stored procedure sp_addlinkedserver, as shown in the following example.

DECLARE @RC INT;
DECLARE @server NVARCHAR(128);
DECLARE @srvproduct NVARCHAR(128);
DECLARE @provider NVARCHAR(128);
DECLARE @datasrc NVARCHAR(4000);
DECLARE @location NVARCHAR(4000);
DECLARE @provstr NVARCHAR(4000);
DECLARE @catalog NVARCHAR(128);

-- Set parameter values
SET @server = 'EXCELLINK';
SET @srvproduct = 'Excel';
SET @provider = 'Microsoft.ACE.OLEDB.12.0';
SET @datasrc = 'C:TempData.xlsx';
SET @provstr = 'Excel 12.0';

EXEC @RC = [master].[dbo].[sp_addlinkedserver] @server,
    @srvproduct,
    @provider,
    @datasrc,
    @location,
    @provstr,
    @catalog;

For more info about linked servers, see the following articles:

• Create Linked Servers
• OPENQUERY

For more examples and info about both linked servers and distributed queries, see the following article:

• How to use Excel with SQL Server linked servers and distributed queries

Prerequisite — Save Excel data as text

To use the rest of the methods described on this page — the BULK INSERT statement, the BCP tool, or Azure Data Factory — first you have to export your Excel data to a text file.

In Excel, select File | Save As and then select Text (Tab-delimited) (*.txt) or CSV (Comma-delimited) (*.csv) as the destination file type.

If you want to export multiple worksheets from the workbook, select each sheet, and then repeat this procedure. The Save as command exports only the active sheet.

[!TIP]
For best results with data importing tools, save sheets that contain only the column headers and the rows of data. If the saved data contains page titles, blank lines, notes, and so forth, you may see unexpected results later when you import the data.

The Import Flat File Wizard

Import data saved as text files by stepping through the pages of the Import Flat File Wizard.

As described previously in the Prerequisite section, you have to export your Excel data as text before you can use the Import Flat File Wizard to import it.

For more info about the Import Flat File Wizard, see Import Flat File to SQL Wizard.

BULK INSERT command

BULK INSERT is a Transact-SQL command that you can run from SQL Server Management Studio. The following example loads the data from the Data.csv comma-delimited file into an existing database table.

As described previously in the Prerequisite section, you have to export your Excel data as text before you can use BULK INSERT to import it. BULK INSERT can’t read Excel files directly. With the BULK INSERT command, you can import a CSV file that is stored locally or in Azure Blob storage.

USE ImportFromExcel;
GO
BULK INSERT Data_bi FROM 'C:Tempdata.csv'
   WITH (
      FIELDTERMINATOR = ',',
      ROWTERMINATOR = 'n'
);
GO

For more info and examples for [!INCLUDE ssnoversion-md] and SQL Database, see the following articles:

• Import Bulk Data by Using BULK INSERT or OPENROWSET(BULK…)
• BULK INSERT

BCP tool

BCP is a program that you run from the command prompt. The following example loads the data from the Data.csv comma-delimited file into the existing Data_bcp database table.

As described previously in the Prerequisite section, you have to export your Excel data as text before you can use BCP to import it. BCP can’t read Excel files directly. Use to import into [!INCLUDE ssnoversion-md] or SQL Database from a test (CSV) file saved to local storage.

[!IMPORTANT]
For a text (CSV) file stored in Azure Blob storage, use BULK INSERT or OPENROWSET. For an examples, see Example.

bcp.exe ImportFromExcel..Data_bcp in "C:Tempdata.csv" -T -c -t ,

For more info about BCP, see the following articles:

• Import and Export Bulk Data by Using the bcp Utility
• bcp Utility
• Prepare Data for Bulk Export or Import

Copy Wizard (ADF)

Import data saved as text files by stepping through the pages of the Azure Data Factory (ADF) Copy Wizard.

As described previously in the Prerequisite section, you have to export your Excel data as text before you can use Azure Data Factory to import it. Data Factory can’t read Excel files directly.

For more info about the Copy Wizard, see the following articles:

• Data Factory Copy Wizard
• Tutorial: Create a pipeline with Copy Activity using Data Factory Copy Wizard.

Azure Data Factory

If you’re familiar with Azure Data Factory and don’t want to run the Copy Wizard, create a pipeline with a Copy activity that copies from the text file to [!INCLUDE ssnoversion-md] or to Azure SQL Database.

As described previously in the Prerequisite section, you have to export your Excel data as text before you can use Azure Data Factory to import it. Data Factory can’t read Excel files directly.

For more info about using these Data Factory sources and sinks, see the following articles:

• File system
• SQL Server
• Azure SQL Database

To start learning how to copy data with Azure data factory, see the following articles:

• Move data by using Copy Activity
• Tutorial: Create a pipeline with Copy Activity using Azure portal

Common errors

Microsoft.ACE.OLEDB.12.0″ hasn’t been registered

This error occurs because the OLEDB provider isn’t installed. Install it from Microsoft Access Database Engine 2010 Redistributable. Be sure to install the 64-bit version if Windows and [!INCLUDE ssnoversion-md] are both 64-bit.

The full error is:

Msg 7403, Level 16, State 1, Line 3
The OLE DB provider "Microsoft.ACE.OLEDB.12.0" has not been registered.

Cannot create an instance of OLE DB provider «Microsoft.ACE.OLEDB.12.0» for linked server «(null)»

This indicates that the Microsoft OLEDB hasn’t been configured properly. Run the following Transact-SQL code to resolve this:

EXEC sp_MSset_oledb_prop N'Microsoft.ACE.OLEDB.12.0', N'AllowInProcess', 1;
EXEC sp_MSset_oledb_prop N'Microsoft.ACE.OLEDB.12.0', N'DynamicParameters', 1;

The full error is:

Msg 7302, Level 16, State 1, Line 3
Cannot create an instance of OLE DB provider "Microsoft.ACE.OLEDB.12.0" for linked server "(null)".

The 32-bit OLE DB provider «Microsoft.ACE.OLEDB.12.0» cannot be loaded in-process on a 64-bit SQL Server

This occurs when a 32-bit version of the OLD DB provider is installed with a 64-bit [!INCLUDE ssnoversion-md]. To resolve this issue, uninstall the 32-bit version and install the 64-bit version of the OLE DB provider instead.

The full error is:

Msg 7438, Level 16, State 1, Line 3
The 32-bit OLE DB provider "Microsoft.ACE.OLEDB.12.0" cannot be loaded in-process on a 64-bit SQL Server.

The OLE DB provider «Microsoft.ACE.OLEDB.12.0» for linked server «(null)» reported an error.

Cannot initialize the data source object of OLE DB provider «Microsoft.ACE.OLEDB.12.0» for linked server «(null)»

Both of these errors typically indicate a permissions issue between the [!INCLUDE ssnoversion-md] process and the file. Ensure that the account that is running the [!INCLUDE ssnoversion-md] service has full access permission to the file. We recommend against trying to import files from the desktop.

The full errors are:

Msg 7399, Level 16, State 1, Line 3
The OLE DB provider "Microsoft.ACE.OLEDB.12.0" for linked server "(null)" reported an error. The provider did not give any information about the error.

Msg 7303, Level 16, State 1, Line 3
Cannot initialize the data source object of OLE DB provider "Microsoft.ACE.OLEDB.12.0" for linked server "(null)".

Next steps

• Get started with this simple example of the Import and Export Wizard
• Import data from Excel or export data to Excel with SQL Server Integration Services (SSIS)
• bcp Utility
• Move data by using Copy Activity

In this article, you’re going to learn 2 easy ways to perform one of the most useful data management tasks: how to insert data from Excel to SQL Server.  

Background

Before I founded SQL Spreads (an Excel Add-In to Import and Update SQL Server data from within Excel), I worked as a Business Intelligence consultant for many years using Microsoft’s BI-tools, such as SQL Server, SSIS, Reporting Services, Excel, etc.

I’ve found that when working on different projects, I tend to snap up a number of great-to-know things that I can re-use over and over again. One of these things that I re-use in almost every project is the ability to copy and paste data from Excel into a table in SQL Server.

It’s a really simple and convenient way to quickly import data into a table via SQL Server Management Studio.  For example, populating a new dimension table, adding some test data, or inputting any other data that you need to quickly get into a table in SQL Server.

But what if you want to insert data from Excel to SQL without using Management Studio?  What if there was a way to do this directly from Excel?  This is where the SQL Spreads Excel Add-In that I’ve been working with over the last few years comes in.  It makes your Excel to SQL Server import tasks much easier to do!

In this article, I’m therefore going to explain how to insert data from Excel to SQL Server using these 2 easy methods:

• Copy and paste from Excel to SQL tables via SQL Server Management Studio
• Insert directly from Excel to SQL tables using SQL Spreads

How to import data from Excel to SQL Server – Copy and Paste method

Step-by-step Instructions

1. Open SQL Server Management Studio and connect to your SQL Server database.
2. Expand the Databases and the Tables folders for the table where you would like to insert your data from Excel.
   
3. Right-click the table and select the fourth option – Edit Top 200 Rows.
   
4. The data will be loaded and you will see the first 200 rows of data in the table.
   
5. Switch to Excel and select the rows and columns to insert from Excel to SQL Server.
   Right-click the selected cells and select Copy.
   
6. Switch back to SQL Server Management Studio and scroll down to the last row at the bottom and locate the row with a star in the left-most column.
7. Right click the star in the column header and select Paste.
   
8. You have now completed your SQL Server import, and your data from Excel is now in a table in SQL Server!

Remember: Always start with copying and pasting a single row of data from Excel to SQL Server. This is to check that there are no mismatches between your data from Excel and the SQL Server table (such as the number of columns) and that your data in Excel validates with the data types in the SQL Server table. See the section “Tips and tricks” below for more details.

How to insert data from Excel to SQL Server with an identity column

The same technique can also be used to copy and paste data into tables that have an auto-incrementing ID column (identity column).

The thing to keep in mind here is to also include an extra left-most blank column in Excel when copying the data from Excel to SQL Server.

Follow these steps to copy and paste the data from Excel to SQL Server using a table with an auto-incrementing ID column:

1. Open SQL Server Management Studio and connect to your SQL Server database.
2. Expand the Databases and the Tables folders for the table where you would like to paste the Excel data.
   
3. Right-click the table name and select Edit Top 200 Rows, the fourth option from the top.
   
4. This will bring up a grid with the first 200 rows of data in the table.
   
5. Switch to Excel and select the rows and columns to copy. Do not include the header row.
   Now, also remember to include an extra blank left-most column in your selection.
   
   Then, right-click the selected cells and select Copy.
6. Switch back to SQL Server Management Studio, and select the tab with the 200 rows from your table.
   Go to the last row at the bottom and locate the row with a star in the left-most column.
   
7. Right-click on the star and select Paste.
   
8. Your data from Excel is now pasted into your table in SQL Server, and SQL Server will automatically create the values in the ID/key column for you:
   

Copy and paste data from Excel to SQL Server Views

The copy and paste method also works when your Excel to SQL Server import is to a View as opposed to a Table.  The only requirement is that the View should only contain data from one table.

In a View in SQL Server that contains data from several joined tables you cannot insert new rows, but you can update the data, as long as you only update columns that originate from the same base table.

Excel to SQL Server import on a remote machine

When working with SQL Server databases on a remote machine, where you connect to the remote machine using a Remote Desktop Connection, you can still use the same copy and paste technique to move the data from your local machine’s Excel to the SQL Server database on your remote machine.

If you are not able to copy and paste the data into your SQL Server when connected using a Remote Desktop Connection, first check that copy and paste is enabled for the Remote Desktop Connection:

1. Open the Remote Desktop Connection.
2. Click the Show Options…
   
3. Select the Local Resources tab, and then check that the Clipboard property is checked:
   

If you still cannot copy and paste data between Excel on your local machine and SQL Server on your remote database server, verify with your server administrator that the copy and paste feature is enabled for the Remote Desktop Connection on the server.

Tips when copying and pasting data from Excel to SQL server

Validating your data – start with one row of data

If the data that you copy from your Excel document does not match the data types of the columns in your SQL Server table, the inserting of the data will be canceled and you will get a warning message. This will happen for every row you paste from Excel to SQL Server. If you paste 500 rows from Excel with the wrong number of columns, you will get one warning message for each and every row that you paste.

To avoid this, the trick is to start to copy only a single row of data and paste it into the SQL Server table. If you get a warning message for incorrect data types, you can correct the mismatch and repeat the copy and paste procedure until all your Excel columns fit into the table in SQL Server. When all columns match, select the remaining rows and paste them all into the SQL Server table in one step.

Inserting NULL values from Excel into a SQL Server table

When you have columns in your SQL Server table that allow NULL values, and you want to insert a NULL value into the table, just enter the text NULL into the cell in Excel, and then copy and paste the data from Excel into SQL Server:

The NULL values will be inserted into the table in SQL Server:

Tables with computed columns

For SQL Server tables containing computed columns, you can paste data from Excel into that table simply by leaving the data for the computed column blank in Excel, and then copying and pasting the data from Excel into the SQL Server table.

How to get the column names from the table in SQL Server to Excel

When you prepare the data in Excel for import into an existing SQL Server table, it is useful to have the column headings and a few rows of sample data as a reference in Excel.

There is a technique where you can copy existing data in SQL Server to Excel and include the table column names as header names.

Follow these steps to also include the column names when copying a few rows of data from a SQL Server table into Excel:

1. In SQL Server Management Studio, locate your database and expand the Tables folder.
2. Right-click your table name and select the third option – Select Top 1000 rows.
   
3. Select the rows to copy to Excel by holding down the CTRL button and clicking the row numbers on the left side.
4. When your rows are selected, right-click one row and select the Copy with Headers option:
   
5. Go to Excel and paste the data into a cell. The headers from the table in SQL Server will now be added as the first row:
   

Excel to SQL Server performance

Copying and pasting data from Excel to SQL Server is a really simple method to import data from Excel into your SQL Server database. One of the drawbacks is that it is not the fastest method if you need to insert larger amounts of data, such as several hundred thousand rows of data or more.

To get a reference to the performance limits, I have run a few tests on my local i7 machine with 8 GB of RAM with Microsoft Excel and SQL Server installed on the same machine.

I had the following results: copy data in Excel with 10 columns of mixed data types to SQL Server took about 2 seconds for 100 rows, about 30 seconds for 1000 rows, and about 10 minutes for 20,000 rows.

So, I would say that the limit to use the copy and paste feature is around a few thousand up to a few tens of thousands of rows of data.  If you need to perform an Excel to SQL Server import with more data, then you should use the SQL Server Import and Export Wizard.

Copy and paste – a quick reference

• First, copy the data from Excel, and then paste it into the SQL Server table using the Database > Table > Edit top 200 rows menu option.
• Always start by copying and pasting a single row of data to validate the data types.
• For SQL Server tables with an identity column, add an extra blank left-most column before copying from Excel.
• Copy and paste from Excel to SQL Server can be used to insert up to a few tens of thousands of rows of data.
• To get the SQL Server column headers into Excel, right-click the table in SQL Server and select Copy with headers.
• Don’t forget that the technique also works great over Remote Desktop Connections!

How to import data from Excel to SQL Server – SQL Spreads method

This method is ideal for users that don’t want to insert data using SQL Server Management Studio.

Install the SQL Spreads Add-In for Excel

You can download a free trial of SQL Spreads from here.

1. Run the SQLSpreadsSetup.exe file and follow the instructions.
2. Restart Excel and accept the Add-In confirmation.
3. You will find SQL Spreads in the tab menu in Excel:
   

For more details about installation, check out the Installing SQL Spreads section of our Knowledgebase.

Connect to your SQL Server database

Once SQL Spreads is installed, you’ll see that it has been added as a new ribbon tab.

1. Click on SQL Spreads and then click the Design Mode button
   
2. In the SQL Spreads Designer panel on the right side, click the Edit button to open the SQL Server connection dialog.
   
3. Enter the name of your SQL Server into the SQL Server name field:
   
4. Select if you should connect using your Windows-login (Windows Authentication) or enter a user name and password (SQL Server Authentication). Windows authentication is the more secure of the two options.
   
5. Click OK. SQL Spreads will try to connect to the database. If the connection is successful, your databases will show up in the SQL Spreads Designer panel.
   
6. Now that we’ve created the connection from Excel to SQL Server, we can select which table of data we want to use in Excel. In the SQL Spreads Designer, click on the database and then select your table.
   

As soon as you select a table, the data in the table is populated in the Excel sheet.  You can now see all the data in your SQL Server table and use it in your Excel workbook. The real power with SQL Spreads is the ability to update or add to the data in SQL Server direct from Excel.

Inserting new rows into SQL Server

To import new data into SQL Server, scroll down to the first empty row and either type in your new data or paste a set of rows copied from another Excel workbook:

Once you’ve added or pasted the new rows, click the ‘Save to Database’ button to get the changes written to the table in SQL Server.

Updating existing data in SQL Server

You can also update the prices in the product table directly in Excel, and save the changes back to SQL Server.  To do this you simply make the edits in the table in Excel and then click on the ‘Save to Database’ button to get the changes written to the table in SQL Server.

Other tools and techniques

There are some other ways to import an Excel file to a table in SQL Server. Here are some of the other methods.

• SQL Server Import Wizard – a wizard-based import tool inside SQL Server Management Studio. Ideal for one-time imports when you have an Excel document that you need to import into a table in SQL Server. The pros include flexibility and lots of settings to finetune the import. The biggest drawback is that you need to run through a dozen Wizard dialogs with lots of settings each time you need to import the data. More info about the SQL Server Import Wizard is available here.
• SSIS – this is the oil tanker for moving data between different sources. You can do almost any task you like, but you will need to put in lots of time to get started, and it will take still more time to maintain and change the solution down the line. The pros include good versatility and plenty of available features; the main con is the time you will have to put in to learn the tool. More info about SSIS is available here.
• The BCP utility – a command line-based tool that offers a huge number of settings – if you are a coder, this is the tool to use. More info about the BCP utility is available here.

Summary – insert data from Excel to SQL Server

In this article, we’ve looked at 2 easy ways to insert data from Excel to SQL Server.

If you know how to use SQL Server Management Studio, the copy and paste feature is a great option when you need to quickly and easily import data from Excel to SQL Server. The process is simple and doesn’t require any special knowledge or tools, and can be used in tables with up to a few tens of thousands of rows of data.  It can also cater for scenarios such as tables with an auto-incrementing identity key, or if you need to connect to SQL Server on a remote machine using a Remote Desktop Connection.

If you don’t have access to SQL Server Management Studio, you can use the SQL Spreads Excel Add-In to insert data from Excel to SQL.  It’s quick and easy to use for non-technical users.  For more advanced users, there are some cool features such as lookup columns, pivot options, and data validation which allow you to create robust data management solutions.

Download your free trial of SQL Spreads and get in touch with us if you have any questions.

Introduction

We often have to perform data integration in SQL Server, with different data sources such as «.txt» files (tabular text or with separator character), «.csv» files or «.xls» (Excel) files.

It is always not possible to create a SSIS package to do this data import, a useful alternative is to use OPENROWSET method for importing data.

In this article, we will use data import from Excel files (.xls e .xlsx).

Building the Environment for Testing

So that we see the data import process steps from an Excel file to a table from database, we need:

• Create an Excel file to import sample;
• Configure Windows Server, installing the necessary components;
• Configure the necessary permissions to the SQL instance that we need to obtain data files.

Let’s prepare environment for data import!

Creating an Excel File to test

In this step, we will create an Excel file sample with just a few rows to demo.

Add a header row, to explicitly define the data: «ID», «Item Name» and «Date Created».

The data sequences is only to facilitate the visualization of the content that is being manipulated.

See this Excel file in the image below (click to enlarge)

Installing the necessary components in Windows Server

To get the data through a query inside SQL Server, use an OLE DB Data Provider.

Most files can now use the
Microsoft.ACE.OLEDB.12.0 Data Provider that can be obtained free through Data Connectivity Components.

This package will provide all ODBC and OLEDB drivers for data manipulation, as follow below:

File Type (extension)	Extended Properties
Excel 97-2003 Workbook (.xls)	Excel 8.0
Excel 2007-2010 Workbook (.xlsx)	Excel 12.0 XML
Excel 2007-2010 Macro-enabled workbook (.xlsm)	Excel 12.0 Macro
Excel 2007-2010 Non-XML binary workbook (.xlsb)	Excel 12.0

There are two versions of this package: «AccessDatabaseEngine.exe» for x86 platform and other «AccessDatabaseEngine_x64.exe» for x64 platform.

The minimum system requirements for this installation can be obtained in the same

download package page.

If you are installing the x86 package you must ensure that your user is allowed access to the Temporary directory of your Windows OS.

To know what your Temporary directory open the «Control Panel», click «Advanced System Settings» option. A window will open, select the «Advanced» tab and click the «Environment Variables» button.

A new window will open with your environment variables, including «TEMP» and «TMP» variables, indicating your Temporary directory.

See this windows in the image below (click to enlarge)

So if your operating system is Windows 32-bit (x86) is necessary to include read and write access to the user of your SQL Server instance.

It’s important to remember that the user of your SQL Server instance must be a local user or the default «Local System» account to grant this access.

See this window Service Properties in the image below

Enabling SQL Server Instance to Read File

The settings and permissions to execute a query external data has some details that should be performed to be able to get the data from an Excel files (.xls ou .xlsx) and also other formats.

The execution of distributed queries as OPENROWSET is only possible when the SQL Server instance has the
Ad Hoc Distributed Queries configuration enabled. By default, every SQL Server instance maintains this permission denied.

Note
The Advanced Settings should only be changed by an experienced professional or a certified professional in SQL Server. It’s important to note not use these commands in Production Databases without previous analysis. We recommend you run all tests in an isolated environment, at your own risk.

To enable this feature just use the sp_configure system stored procedure in your SQL instance to display its Advanced Settings in
show advanced options parameter and soon to follow, enable the Ad Hoc Distributed Queries setting to enabling the use of distributed queries.

---

USE [master]
GO

—CONFIGURING SQL INSTANCE TO ACCEPT ADVANCED OPTIONS
EXEC
sp_configure ‘show advanced options’, 1
RECONFIGURE
GO

—ENABLING USE OF DISTRIBUTED QUERIES
EXEC
sp_configure ‘Ad Hoc Distributed Queries’, 1
RECONFIGURE
GO

---

These changes in the Advanced settings only take effect after the execution of the RECONFIGURE command.

To get permission granted to use the Data Provider through sp_MSset_oledb_prop system stored procedure to link Microsoft.ACE.OLEDB.12.0 in
SQL Server using AllowInProcess parameter so we can use the resources of the Data Provider and also allow the use of dynamic parameters in queries through of
DynamicParameters  parameter for our queries can use T-SQL clauses.

---

USE [master]
GO

—ADD DRIVERS IN SQL INSTANCE
EXEC
master.dbo.sp_MSset_oledb_prop
N’Microsoft.ACE.OLEDB.12.0′,
N’AllowInProcess’, 1
GO

EXEC
master.dbo.sp_MSset_oledb_prop
N’Microsoft.ACE.OLEDB.12.0′,
N’DynamicParameters’, 1
GO

---

See
this output SQL script in the image below

After setting up your SQL instance to use the
Microsoft.ACE.OLEDB.12.0 Data Provider and make the appropriate access permissions, we can implement the distributed queries of other data sources,
in this case to Excel files. 

Querying and Importing the Spreadsheet

As this demo is for Excel files (.xls) we will perform a query using an OPENROWSET method with the Excel test file that was created earlier in this article. 

We use some parameters for this method to be able to data query:

• Data Provider — In this case, using Microsoft.ACE.OLEDB.12.0
• BULK Options      — File Version;Where it’s stored; Header (HDR); Import Mode (IMEX)
• Query                     —
  T-SQL statement with or without clauses to data filter and process.

---

—CONSULTING A SPREADSHEET
SELECT
* FROM
OPENROWSET(‘Microsoft.ACE.OLEDB.12.0’,
‘Excel 12.0; Database=C:MicrosoftTest.xls; HDR=YES; IMEX=1’,
‘SELECT * FROM [Plan1$]’) 
GO

---

See
this output SQL script in the image below

To data group and perform other tasks for data manipulation, the ideal is always load the data into the database. You can insert data into an existing table using the INSERT statement or you can create a table through of INTO command in SELECT statement.

---

—CONSULTING A SPREADSHEET
SELECT * 
INTO
TB_EXAMPLE
FROM OPENROWSET(‘Microsoft.ACE.OLEDB.12.0’,
‘Excel 12.0; Database=C:MicrosoftTest.xls; HDR=YES; IMEX=1’,
‘SELECT * FROM [Plan1$]’) 
GO

SELECT * FROM TB_EXAMPLE 
GO

---

See
this output SQL script in the image below

It’s also important to check if the SQL Server Service user has access in Windows directory where Excel files
are stored.

Conclusion

Have the possibility to use an alternative resource for importing data with T-SQL command is very useful, especially when we have to manipulate files in proprietary formats, as for .xlsx files where it’s necessary to use the Data Provider appropriate to obtain
the data correctly and with ease use.

It’s important to watch out that only users that have actually need to manipulate these files can use these resources, while minimizing the vulnerability of their environment through a permission in your SQL Server.

---

References

• OPENROWSET (Transact-SQL)
• Import Bulk Data by Using BULK INSERT or OPENROWSET(BULK…) (SQL Server)
• OLE DB Providers Tested with SQL Server
• Excel Source

---

See Also

• Transact-SQL Portal
• Wiki: Portal of TechNet Wiki Portals

---

Other Languages

• Importando uma planilha Excel para um Banco de Dados SQL Server (pt-BR)

---

 
This article was awarded the silver medal in the TechNet
Guru of April 2014

Содержание

• Создание SQL запроса в Excel
  • Способ 1: использование надстройки
  • Способ 2: использование встроенных инструментов Excel
  • Способ 3: подключение к серверу SQL Server
• Вопросы и ответы

SQL – популярный язык программирования, который применяется при работе с базами данных (БД). Хотя для операций с базами данных в пакете Microsoft Office имеется отдельное приложение — Access, но программа Excel тоже может работать с БД, делая SQL запросы. Давайте узнаем, как различными способами можно сформировать подобный запрос.

Читайте также: Как создать базу данных в Экселе

Язык запросов SQL отличается от аналогов тем, что с ним работают практически все современные системы управления БД. Поэтому вовсе не удивительно, что такой продвинутый табличный процессор, как Эксель, обладающий многими дополнительными функциями, тоже умеет работать с этим языком. Пользователи, владеющие языком SQL, используя Excel, могут упорядочить множество различных разрозненных табличных данных.

Способ 1: использование надстройки

Но для начала давайте рассмотрим вариант, когда из Экселя можно создать SQL запрос не с помощью стандартного инструментария, а воспользовавшись сторонней надстройкой. Одной из лучших надстроек, выполняющих эту задачу, является комплекс инструментов XLTools, который кроме указанной возможности, предоставляет массу других функций. Правда, нужно заметить, что бесплатный период пользования инструментом составляет всего 14 дней, а потом придется покупать лицензию.

Скачать надстройку XLTools

1. После того, как вы скачали файл надстройки xltools.exe, следует приступить к его установке. Для запуска инсталлятора нужно произвести двойной щелчок левой кнопки мыши по установочному файлу. После этого запустится окно, в котором нужно будет подтвердить согласие с лицензионным соглашением на использование продукции компании Microsoft — NET Framework 4. Для этого всего лишь нужно кликнуть по кнопке «Принимаю» внизу окошка.



2. После этого установщик производит загрузку обязательных файлов и начинает процесс их установки.



3. Далее откроется окно, в котором вы должны подтвердить свое согласие на установку этой надстройки. Для этого нужно щелкнуть по кнопке «Установить».



4. Затем начинается процедура установки непосредственно самой надстройки.



5. После её завершения откроется окно, в котором будет сообщаться, что инсталляция успешно выполнена. В указанном окне достаточно нажать на кнопку «Закрыть».



6. Надстройка установлена и теперь можно запускать файл Excel, в котором нужно организовать SQL запрос. Вместе с листом Эксель открывается окно для ввода кода лицензии XLTools. Если у вас имеется код, то нужно ввести его в соответствующее поле и нажать на кнопку «OK». Если вы желаете использовать бесплатную версию на 14 дней, то следует просто нажать на кнопку «Пробная лицензия».



7. При выборе пробной лицензии открывается ещё одно небольшое окошко, где нужно указать своё имя и фамилию (можно псевдоним) и электронную почту. После этого жмите на кнопку «Начать пробный период».



8. Далее мы возвращаемся к окну лицензии. Как видим, введенные вами значения уже отображаются. Теперь нужно просто нажать на кнопку «OK».



9. После того, как вы проделаете вышеуказанные манипуляции, в вашем экземпляре Эксель появится новая вкладка – «XLTools». Но не спешим переходить в неё. Прежде, чем создавать запрос, нужно преобразовать табличный массив, с которым мы будем работать, в так называемую, «умную» таблицу и присвоить ей имя.
   Для этого выделяем указанный массив или любой его элемент. Находясь во вкладке «Главная» щелкаем по значку «Форматировать как таблицу». Он размещен на ленте в блоке инструментов «Стили». После этого открывается список выбора различных стилей. Выбираем тот стиль, который вы считаете нужным. На функциональность таблицы указанный выбор никак не повлияет, так что основывайте свой выбор исключительно на основе предпочтений визуального отображения.





10. Вслед за этим запускается небольшое окошко. В нем указываются координаты таблицы. Как правило, программа сама «подхватывает» полный адрес массива, даже если вы выделили только одну ячейку в нем. Но на всякий случай не мешает проверить ту информацию, которая находится в поле «Укажите расположение данных таблицы». Также нужно обратить внимание, чтобы около пункта «Таблица с заголовками», стояла галочка, если заголовки в вашем массиве действительно присутствуют. Затем жмите на кнопку «OK».



11. После этого весь указанный диапазон будет отформатирован, как таблица, что повлияет как на его свойства (например, растягивание), так и на визуальное отображение. Указанной таблице будет присвоено имя. Чтобы его узнать и по желанию изменить, клацаем по любому элементу массива. На ленте появляется дополнительная группа вкладок – «Работа с таблицами». Перемещаемся во вкладку «Конструктор», размещенную в ней. На ленте в блоке инструментов «Свойства» в поле «Имя таблицы» будет указано наименование массива, которое ему присвоила программа автоматически.



12. При желании это наименование пользователь может изменить на более информативное, просто вписав в поле с клавиатуры желаемый вариант и нажав на клавишу Enter.



13. После этого таблица готова и можно переходить непосредственно к организации запроса. Перемещаемся во вкладку «XLTools».



14. После перехода на ленте в блоке инструментов «SQL запросы» щелкаем по значку «Выполнить SQL».



15. Запускается окно выполнения SQL запроса. В левой его области следует указать лист документа и таблицу на древе данных, к которой будет формироваться запрос.

    В правой области окна, которая занимает его большую часть, располагается сам редактор SQL запросов. В нем нужно писать программный код. Наименования столбцов выбранной таблицы там уже будут отображаться автоматически. Выбор столбцов для обработки производится с помощью команды SELECT. Нужно оставить в перечне только те колонки, которые вы желаете, чтобы указанная команда обрабатывала.

    Далее пишется текст команды, которую вы хотите применить к выбранным объектам. Команды составляются при помощи специальных операторов. Вот основные операторы SQL:

    • ORDER BY – сортировка значений;
    • JOIN – объединение таблиц;
    • GROUP BY – группировка значений;
    • SUM – суммирование значений;
    • DISTINCT – удаление дубликатов.

    Кроме того, в построении запроса можно использовать операторы MAX, MIN, AVG, COUNT, LEFT и др.

    В нижней части окна следует указать, куда именно будет выводиться результат обработки. Это может быть новый лист книги (по умолчанию) или определенный диапазон на текущем листе. В последнем случае нужно переставить переключатель в соответствующую позицию и указать координаты этого диапазона.

    После того, как запрос составлен и соответствующие настройки произведены, жмем на кнопку «Выполнить» в нижней части окна. После этого введенная операция будет произведена.

Урок: «Умные» таблицы в Экселе

Способ 2: использование встроенных инструментов Excel

Существует также способ создать SQL запрос к выбранному источнику данных с помощью встроенных инструментов Эксель.

1. Запускаем программу Excel. После этого перемещаемся во вкладку «Данные».



2. В блоке инструментов «Получение внешних данных», который расположен на ленте, жмем на значок «Из других источников». Открывается список дальнейших вариантов действий. Выбираем в нем пункт «Из мастера подключения данных».



3. Запускается Мастер подключения данных. В перечне типов источников данных выбираем «ODBC DSN». После этого щелкаем по кнопке «Далее».



4. Открывается окно Мастера подключения данных, в котором нужно выбрать тип источника. Выбираем наименование «MS Access Database». Затем щелкаем по кнопке «Далее».



5. Открывается небольшое окошко навигации, в котором следует перейти в директорию расположения базы данных в формате mdb или accdb и выбрать нужный файл БД. Навигация между логическими дисками при этом производится в специальном поле «Диски». Между каталогами производится переход в центральной области окна под названием «Каталоги». В левой области окна отображаются файлы, расположенные в текущем каталоге, если они имеют расширение mdb или accdb. Именно в этой области нужно выбрать наименование файла, после чего кликнуть на кнопку «OK».



6. Вслед за этим запускается окно выбора таблицы в указанной базе данных. В центральной области следует выбрать наименование нужной таблицы (если их несколько), а потом нажать на кнопку «Далее».



7. После этого открывается окно сохранения файла подключения данных. Тут указаны основные сведения о подключении, которое мы настроили. В данном окне достаточно нажать на кнопку «Готово».



8. На листе Excel запускается окошко импорта данных. В нем можно указать, в каком именно виде вы хотите, чтобы данные были представлены:
   • Таблица;
   • Отчёт сводной таблицы;
   • Сводная диаграмма.

   Выбираем нужный вариант. Чуть ниже требуется указать, куда именно следует поместить данные: на новый лист или на текущем листе. В последнем случае предоставляется также возможность выбора координат размещения. По умолчанию данные размещаются на текущем листе. Левый верхний угол импортируемого объекта размещается в ячейке A1.

   После того, как все настройки импорта указаны, жмем на кнопку «OK».



9. Как видим, таблица из базы данных перемещена на лист. Затем перемещаемся во вкладку «Данные» и щелкаем по кнопке «Подключения», которая размещена на ленте в блоке инструментов с одноименным названием.



10. После этого запускается окно подключения к книге. В нем мы видим наименование ранее подключенной нами базы данных. Если подключенных БД несколько, то выбираем нужную и выделяем её. После этого щелкаем по кнопке «Свойства…» в правой части окна.



11. Запускается окно свойств подключения. Перемещаемся в нем во вкладку «Определение». В поле «Текст команды», находящееся внизу текущего окна, записываем SQL команду в соответствии с синтаксисом данного языка, о котором мы вкратце говорили при рассмотрении Способа 1. Затем жмем на кнопку «OK».



12. После этого производится автоматический возврат к окну подключения к книге. Нам остается только кликнуть по кнопке «Обновить» в нем. Происходит обращение к базе данных с запросом, после чего БД возвращает результаты его обработки назад на лист Excel, в ранее перенесенную нами таблицу.

Способ 3: подключение к серверу SQL Server

Кроме того, посредством инструментов Excel существует возможность соединения с сервером SQL Server и посыла к нему запросов. Построение запроса не отличается от предыдущего варианта, но прежде всего, нужно установить само подключение. Посмотрим, как это сделать.

1. Запускаем программу Excel и переходим во вкладку «Данные». После этого щелкаем по кнопке «Из других источников», которая размещается на ленте в блоке инструментов «Получение внешних данных». На этот раз из раскрывшегося списка выбираем вариант «С сервера SQL Server».



2. Происходит открытие окна подключения к серверу баз данных. В поле «Имя сервера» указываем наименование того сервера, к которому выполняем подключение. В группе параметров «Учетные сведения» нужно определиться, как именно будет происходить подключение: с использованием проверки подлинности Windows или путем введения имени пользователя и пароля. Выставляем переключатель согласно принятому решению. Если вы выбрали второй вариант, то кроме того в соответствующие поля придется ввести имя пользователя и пароль. После того, как все настройки проведены, жмем на кнопку «Далее». После выполнения этого действия происходит подключение к указанному серверу. Дальнейшие действия по организации запроса к базе данных аналогичны тем, которые мы описывали в предыдущем способе.

Как видим, в Экселе SQL запрос можно организовать, как встроенными инструментами программы, так и при помощи сторонних надстроек. Каждый пользователь может выбрать тот вариант, который удобнее для него и является более подходящим для решения конкретно поставленной задачи. Хотя, возможности надстройки XLTools, в целом, все-таки несколько более продвинутые, чем у встроенных инструментов Excel. Главный же недостаток XLTools заключается в том, что срок бесплатного пользования надстройкой ограничен всего двумя календарными неделями.

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There are many ways to import data from an Excel file to a SQL Server database using:

• SQL Server Integration Services (SSIS)
• the OPENROWSET and OPENDATASOURCE functions
• SQL Server linked servers
• the SQL Server Import and Export Wizard

In this article, steps for importing data from an Excel file to a SQL Server database will be explained using the SQL Server Import and Export Wizard including some of problems that can occur during the processes.

To start the process of importing data from an Excel file to a SQL Server database using the SQL Server Import and Export Wizard the SQL Server Import and Export Wizard needs to be launched. There are several ways to do that, and this can be seen on the How to import/export data to SQL Server using the SQL Server Import and Export Wizard page

The first page that appears when the SQL Server Import and Export Wizard launched is Welcome page:

On this page, only a quick introduction of the SQL Server Import and Export Wizard is shown.

Click the Next button to continue. The next page in the SQL Server Import and Export Wizard is Choose a Data Source page:

In the Choose a Data Source page, in order to continue with importing data from Excel to SQL Server the data source provider and way of connecting with data source must be provided. In our case, the provider for connecting to the Excel file is the Microsoft Excel provider.

From the Data source drop down box, select the Microsoft Excel provider:

As you can see, there is no Microsoft Excel provider in the list of the Data source drop down box. There are several reasons for this. The first reason could be that Microsoft Office isn’t installed. But there is no need to install Microsoft Office (Microsoft Excel) in order to see the Microsoft Excel provider in the Data source drop down box list.

To see the Microsoft Excel provider in the list, install Microsoft Access Database Engine 2016 Redistributable. The latest version of Microsoft Access Database Engine can open the earlier version of Excel, so make sure that you have the latest one.

The Microsoft Access Database Engine 2016 Redistributable comes with two versions:

• AccessDatabaseEngine.exe is 32-bit version
• AccessDatabaseEngine_X64.exe is 64-bit version

Now, when Microsoft Access Database Engine 2016 Redistributable is installed, we should see the Microsoft Excel provider in the list, but unfortunately the Microsoft Excel provider does not show in the list of the Data source drop down box.

This is because you may run a wrong version of the SQL Server Import and Export Wizard. For example, the AccessDatabaseEngine.exe is installed and the SQL Server Import and Export Wizard 64-bit version is launched. In this case, in order to see the Microsoft Excel provider in the list of the Data source drop down box, launch the SQL Server Import and Export Wizard 32-bit version and the Microsoft Excel provider will appear in the list:

Now, when all is installed, from the list, select the Microsoft Excel provider. On the Choose a Data Source page, additional options appear:

In the Excel file path box, type the location to the Excel file or use the Browse button to navigate to the location:

From the Excel version drop down box, choose the version of Excel that uses the source workbook. In our case, that is the Microsoft Excel 2016 version:

The latest option on this page is the First row has column names check box:

By default, this option is checked. It treads the first rows of the data source as the column names:

But if this option is enabled and data source does not contain column names, the SQL Server Import and Export Wizard will add the column names, starting with the name F1 for the first column name:

If this option is disabled and data source contain the column names the SQL Server Import and Export Wizard treats these columns as the first row of data:

Now, when everything is set on the Choose a Data Source page of the SQL Server Import and Export Wizard, click the Next button to continue.

The following warning message may appear after clicking the Next button:

The operation could not be completed.

Additional information:

The ‘Microsoft.ACE.OLEDB.16.0’ provider is not registered on the local machine. (System.Data)

Typically, this warning message appears when the SQL Server Import and Export Wizard is launched via SQL Server Management Studio (SSMS) which is a 32-bit application and the 32-bit version of the SQL Server Import and Export Wizard is launched, but you have installed the Microsoft Access Database Engine 2016 Redistributable 64 bit version.

There are two solutions for resolving this problem:

• The first is to launch the 64-bit version of the SQL Server Import and Export Wizard via the Start menu
• The second resolution is to install the Microsoft Access Database Engine 2016 Redistributable 32 bit version and continue using the SQL Server Import and Export Wizard via SSMS, but first, you need to uninstall the 64-bit version of Microsoft Access Database Engine 2016 Redistributable, otherwise the following warning message will appear when launching the installation package:

Note: The Microsoft Access Database Engine 2016 Redistributable can be installed in quiet mode.

Open the Command Prompt window and run the following:

For 32-bit version

C:Users<User_Name>DownloadsAccessDatabaseEngine.exe /quiet

For 64-bit version

C:Users<User_Name>DownloadsAccessDatabaseEngine_X64.exe /quiet

The next page on the SQL Server Import and Export Wizard is the Choose a Destination page:

On this page, determine the destination where data from the data source (Excel file) will be placed. In our case, the destination will be a SQL Server database.

Under the Destination drop down box, choose a provider that can connect to a SQL Server database.

One of providers that can connect to SQL Server is:

• .NET Framework Data Provider for SqlServer
• Microsoft OLE DB Provider for SQL Server
• SQL Server Native Client 11.0

In this case, the SQL Server Native Client 11.0 will be selected from the Destination list:

From the Server name combo box, select the SQL Server instance:

In the Authentication section, determine how it will be connected to SQL Server by using Windows or SQL Server Authentication mode.

From the Database drop down box, pick a database in which data from data source (Excel file) will be placed:

Or, create a new database as a destination for data from data source.

To do that, click the New button and in the Create Database dialog, set the parameters for the new SQL Server destination database:

When everything is set on the Choose a Destination page, click the Next button to proceed.

On the Specify Table Copy or Query page, determine how data from the data source will be copied to the destination:

If the Copy data from one or more tables or views radio button is selected then all data from the chosen worksheets will be copied.

If the Write a query to specify the data to transfer is chosen, then only data that are specified in a SQL query will be copied from an Excel worksheet to a destination SQL Server database.

If the Write a query to specify the data to transfer in the Choose a Destination page is chosen, then the Provide a Source Query page will be shown when the Next button is pressed:

In the SQL statement text box, type the query that will select the data to copy form the Excel file to the SQL Server database or load a query using the Browse button.

To successfully query a worksheet the $ to the end of the sheet name and the brackets around sheet name, ([BusinessEntity$]) must be added, otherwise the following warning messages may appear:

The statement could not be parsed.

Additional information:

The Microsoft Access database engine could not find the object ‘BusinessEntity’. Make sure the object exists and that you spell its name and the path name correctly. If ‘BusinessEntity’ is not a local object, check your network connection or contact the server administrator. (Microsoft Access Database Engine)

Or this:

The statement could not be parsed.

Additional information:

Syntax error in FROM clause. (Microsoft Access Database Engine)

If the Copy data from one or more tables or views radio button is chosen, when the Next button is pressed, the Select Source Tables and Views page will be shown:

On this page, all worksheets for the Excel file (ImportData.xlsx) will be listed under the Source column. From the Source list, choose from which worksheets you want to import data to the SQL Server database by clicking the check box next to the name of the worksheets. The selected worksheets will appear in the Destination column:

The name of the tables in the SQL Server database by default will be the names of the selected worksheets from the Source column, but these names can be changed by clicking on the name in the Destination column:

As it may be noticed, the icon in the Destination column for the BusinessEntity$ field is different from the Table1 and Table2 fields. This is because the table in the SQL Server database that is chosen as a destination already exists and for the Table1 and Table2 fields, new tables will be created.

When using an existing table, make sure that the destination table has the same number of columns that have data source, otherwise the columns from the data source that does not have an adequate destination column will be by default ignored (<ignore>) and the data from that columns will not be imported to a destination table:

Also, make sure that columns in the destination table have data types that are compatible with the data types in the columns of the source data, otherwise the following error may appear:

Found 1 unknown column type conversion(s) You are only allowed to save the package

When the appropriate columns and the data types are set, click the Next button, the Save and Run Package page of the SQL Server Import and Export Wizard will appear:

Click the Next button if want to import data from an Excel file to a SQL Server database, but if want to save the SSIS package for the later use, check the Save SSIS Package button.

On the Complete the Wizard page, choices that are made in the previous wizard pages are shown:

Click the Next button to import data from an Excel file to a SQL Server database. The Performing Operation page shows the status of the importing process if it is finished successfully or with the errors:

If the error occurs during the process of importing data from Excel file to the SQL Server database the Messages… word will appear in the Message column for the action that failed:

When click on the Messages…, the View Report dialog will appear with detailed information about the error:

This error:

– Validating (Error)

Messages

• Error 0xc0202049: Data Flow Task 1: Failure inserting into the read-only column “numb”.
  (SQL Server Import and Export Wizard)
  
• Error 0xc0202045: Data Flow Task 1: Column metadata validation failed.
  (SQL Server Import and Export Wizard)
  
• Error 0xc004706b: Data Flow Task 1: “Destination – test1” failed validation and returned validation status “VS_ISBROKEN”.
  (SQL Server Import and Export Wizard)
  
• Error 0xc004700c: Data Flow Task 1: One or more component failed validation.
  (SQL Server Import and Export Wizard)
  
• Error 0xc0024107: Data Flow Task 1: There were errors during task validation.
  (SQL Server Import and Export Wizard)
  

Typically, it appears when the destination table has an IDENTITY column. To resolve this, turn back to the Select Source Tables and Views page, select the tables that have identity property and press the Edit Mappings button. From the Transfer Settings dialog, select the Enable identity insert check box:

Also, another common problem that may appear when importing data from data source to the destination SQL Server tables is the FOREIGN KEY Constraints problem. In the error below two destination tables test1 and test2 are shown. The test2 table is referenced to the test1 table:

– Copying to [dbo].[test1] (Error)

Messages

• Error 0xc0047022: Data Flow Task 1: SSIS Error Code DTS_E_PROCESSINPUTFAILED. The ProcessInput method on component “Destination 1 – test2” (79) failed with error code 0xC0209029 while processing input “Destination Input” (92). The identified component returned an error from the ProcessInput method. The error is specific to the component, but the error is fatal and will cause the Data Flow task to stop running. There may be error messages posted before this with more information about the failure.
  (SQL Server Import and Export Wizard)
  
• Information 0x402090df: Data Flow Task 1: The final commit for the data insertion in “Destination – test1” has started.
  (SQL Server Import and Export Wizard)
  
• Information 0x402090e0: Data Flow Task 1: The final commit for the data insertion in “Destination – test1” has ended.
  (SQL Server Import and Export Wizard)
  

– Copying to [dbo].[test2] (Error)

Messages

• Error 0xc0202009: Data Flow Task 1: SSIS Error Code DTS_E_OLEDBERROR. An OLE DB error has occurred. Error code: 0x80004005.
  An OLE DB record is available. Source: “Microsoft SQL Server Native Client 11.0” Hresult: 0x80004005 Description: “The statement has been terminated.”.
  An OLE DB record is available. Source: “Microsoft SQL Server Native Client 11.0” Hresult: 0x80004005 Description: “Cannot insert the value NULL into column ‘No_id’, table ‘ImportData.dbo.test2’; column does not allow nulls. INSERT fails.”.
  (SQL Server Import and Export Wizard)
  
• Error 0xc0209029: Data Flow Task 1: SSIS Error Code DTS_E_INDUCEDTRANSFORMFAILUREONERROR. The “Destination 1 – test2.Inputs[Destination Input]” failed because error code 0xC020907B occurred, and the error row disposition on “Destination 1 – test2.Inputs[Destination Input]” specifies failure on error. An error occurred on the specified object of the specified component. There may be error messages posted before this with more information about the failure.
  (SQL Server Import and Export Wizard)
  

To resolve this problem, disable constraint for referenced table (test2) by executing the following code in SSMS:

After importing data from data source to the destination SQL Server database, execute the following code in SSMS to enable constraint for the test2 table:

In some cases, the warning message like from the image below may appear:

– Validating (Warning)

Messages

• Warning 0x802092a7: Data Flow Task 1: Truncation may occur due to inserting data from data flow column “AddressLine1” with a length of 255 to database column “AddressLine1” with a length of 60.
  (SQL Server Import and Export Wizard)
  
• Warning 0x802092a7: Data Flow Task 1: Truncation may occur due to inserting data from data flow column “AddressLine2” with a length of 255 to database column “AddressLine2” with a length of 60.
  (SQL Server Import and Export Wizard)
  
• Warning 0x802092a7: Data Flow Task 1: Truncation may occur due to inserting data from data flow column “City” with a length of 255 to database column “City” with a length of 30.
  (SQL Server Import and Export Wizard)
  
• Warning 0x802092a7: Data Flow Task 1: Truncation may occur due to inserting data from data flow column “AddressLine1” with a length of 255 to database column “AddressLine1” with a length of 60.
  (SQL Server Import and Export Wizard)
  
• Warning 0x802092a7: Data Flow Task 1: Truncation may occur due to inserting data from data flow column “AddressLine2” with a length of 255 to database column “AddressLine2” with a length of 60.
  (SQL Server Import and Export Wizard)
  
• Warning 0x802092a7: Data Flow Task 1: Truncation may occur due to inserting data from data flow column “City” with a length of 255 to database column “City” with a length of 30.
  (SQL Server Import and Export Wizard)
  
• Warning 0x80049304: Data Flow Task 1: Warning: Could not open global shared memory to communicate with performance DLL; data flow performance counters are not available. To resolve, run this package as an administrator, or on the system’s console.
  (SQL Server Import and Export Wizard)

To resolve this, go to the SQL Server destination table and increase the column size for the columns that are listed in the warning message.

To verify that the data from the Excel file are imported to the SQL Server database, go to SSMS, find the database in which data are imported and list all data from the tables:

References:

• Import data from Excel to SQL Server or Azure SQL Database
• How to import/export data to SQL Server using the SQL Server Import and Export Wizard
• How to query Excel data using SQL Server linked servers
• Import and Export Data with the SQL Server Import and Export Wizard

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Microsoft Excel can be a powerful tool to evaluate SQL data.  In Excel, a connection can be created to directly link to a particular database filtered according to your requirements. This allows you to report SQL data, attach a table of data into Excel, create a pivot table and have better manipulation of your SQL data. 

This connection must be validated by a SQL login to ensure the contents of your databases remain secure. The connection can be refreshed to update the content from the SQL database.

How to Create an Excel Connection

• Open Microsoft Excel
• Select the Data tab
  
  

• Click on Get Data
  • • Select “From Database”
• Select From SQL Server database
• Enter the SQL Server Name
  • • Optionally, you can enter the database name here if you know it.
    • Otherwise, you will be able to select the database in a future step
      
      

• Determine the credential you are going to use.
  • • “Use my current credentials” is the default.  This will use your windows login that you used to connect to windows.
    • “Use Alternate Credentials” is using a different windows login than the current.
    • Select Database on the left-hand side to use SQL Database Credentials.
    • Select Microsoft Account on the left-hand side to use your Microsoft365 login
      
      

• Click Connect
• Select the database and the table that you want to use for the query
  • • You can use the search bar to search for a table
    • You can check the box for “Select Multiple Items” to pull in more than one table.
      
      

• Now you can choose 1) How you want to load the data; either Load which puts the data into an Excel table or “Load To” which allows you to load the data as a query instead of a table.  «Load To” is for more complex reporting. 2) You can “Transform Data”; this opens Microsoft Power Query Editor and allows you to add fields, remove fields, change data types, Etc.
• After click on “Load” this loads the data into an Excel Table.
  
  

How to Refresh an Excel Connection to a SQL Database

To refresh the Excel Connection:

• Select the Data tab
• Select Refresh
  • • Refresh: Will refresh the current query that you are on.
    • Refresh All: Will refresh all queries in the Workbook.
      
      

Contact ArcherPoint with assistance with all your Microsoft Dynamics 365 Business Central and reporting needs. We’re here to help!

Introduction

This article describes the complete steps for Microsoft Excel data import to SQL Server using distributed queries technique.

The article describes the steps for all modern platforms:

• Microsoft SQL Server 2005-2016 on the x86/x64 platform.
• Microsoft Excel 2003-2016 files like *.xls, *.xlsx, *.xlsm, *.xlsb.

Bonus

You can develop amazing Microsoft Excel applications for working with Microsoft SQL Server using database development skills only!

Visit www.savetodb.com, download and install SaveToDB Add-In for Microsoft Excel.

That’s all!

Connect to tables, views, and stored procedures, edit the data and save it back to a database.

Add features to your Microsoft Excel applications step by step configuring apps via SQL.

Table of Contents

• Introduction
• The basics of Excel Data Import to SQL Server
• Configuration steps for Excel data import to SQL Server
  • Install Microsoft.ACE.OLEDB.12.0 driver
  • Configure Ad Hoc Distributed Queries
  • Grant rights to TEMP directory
  • Configure ACE OLE DB properties
• How-To: Import Excel 2003 to SQL Server x86
• How-To: Import Excel 2007 to SQL Server x86
• How-To: Import Excel 2003/2007 to SQL Server x64
• Conclusion
• See Also

The Basics of Excel Data Import to SQL Server

To import data from Microsoft Excel to SQL Server OPENROWSET and OPENDATASOURCE functions with OLE DB data source can be used.

The basic format for the Microsoft.Jet.OLEDB.4.0 provider is:

SELECT * FROM OPENROWSET('Microsoft.Jet.OLEDB.4.0',
  'Excel 8.0;Database=C:excel-sql-server.xls', [Sheet1$])

SELECT * FROM OPENDATASOURCE('Microsoft.Jet.OLEDB.4.0',
  'Data Source=C:excel-sql-server.xls;Extended Properties=Excel 8.0')...[Sheet1$]

The basic format for the Microsoft.ACE.OLEDB.12.0 provider is:

SELECT * FROM OPENROWSET('Microsoft.ACE.OLEDB.12.0',
  'Excel 12.0;Database=C:excel-sql-server.xlsx', [Sheet1$])

SELECT * FROM OPENDATASOURCE('Microsoft.ACE.OLEDB.12.0',
  'Data Source=C:excel-sql-server.xlsx;Extended Properties=Excel 12.0')...[Sheet1$]

The Microsoft.Jet.OLEDB.4.0 provider is used with 32-bit SQL Server for Excel 2003 files.

The Microsoft.ACE.OLEDB.12.0 provider is used with 64-bit SQL Server for any Excel files or 32-bit SQL Server for Excel 2007 files.

Pay attention that «Excel 12.0» string is used, not «Excel 14.0» as some MSDN resources say.

Configuration Steps for Excel Data Import to SQL Server

Install Microsoft.ACE.OLEDB.12.0 driver

To import Excel 2007-2016 files to SQL Server Microsoft.ACE.OLEDB.12.0 driver should be installed.

To download the driver use the following link:

Microsoft Access Database Engine 2010 Redistributable

Don’t worry about «Access» in the name.

Warning! x64 driver can not be installed if Microsoft Office 2007-2016 x86 is already installed!

So, there is no way to import Excel data to SQL Server x64 using OPENROWSET/OPENDATASOURCE functions on a machine with Microsoft Office x86!

The SQL Server Error Message if Microsoft.ACE.OLEDB.12.0 is not installed

Msg 7403, Level 16, State 1, Line 1
The OLE DB provider "Microsoft.ACE.OLEDB.12.0" has not been registered.

Configure Ad Hoc Distributed Queries

To configure Ad Hoc Distributed Queries use the following code:

sp_configure 'Show Advanced Options', 1;
RECONFIGURE;
GO
sp_configure 'Ad Hoc Distributed Queries', 1;
RECONFIGURE;
GO

The SQL Server Error Message if Ad Hoc Distributed Queries component is turned off

Msg 15281, Level 16, State 1, Line 1
SQL Server blocked access to STATEMENT 'OpenRowset/OpenDatasource' of component
'Ad Hoc Distributed Queries' because this component is turned off as part of
the security configuration for this server.
A system administrator can enable the use of 'Ad Hoc Distributed Queries'
by using sp_configure.
For more information about enabling 'Ad Hoc Distributed Queries',
see "Surface Area Configuration" in SQL Server Books Online.

Grant rights to TEMP directory

This step is required only for 32-bit SQL Server with any OLE DB provider.

The main problem is that an OLE DB provider creates a temporary file during the query in the SQL Server temp directory using credentials of a user who run the query.

The default directory for SQL Server is a default directory for SQL Server service account.

If SQL Server is run under Network Service account the temp directory is like:

C:WindowsServiceProfilesNetworkServiceAppDataLocalTemp

If SQL Server is run under Local Service account the temp directory is like:

C:WindowsServiceProfilesLocalServiceAppDataLocalTemp

Microsoft recommends two ways for the solution:

1. A change of SQL Server TEMP directory and a grant of full rights for all users to this directory.
2. Grant of read/write rights to the current SQL Server TEMP directory.

See details: PRB: «Unspecified error» Error 7399 Using OPENROWSET Against Jet Database

Usually, only a few accounts are used for import operations. So, we can just add rights for these accounts.

For example, icacls utility can be used for the rights setup:

icacls C:WindowsServiceProfilesNetworkServiceAppDataLocalTemp /grant vs:(R,W)

if SQL Server is started under Network Service and login «vs» is used to run the queries.

The SQL Server Error Message if a user has no rights for SQL Server TEMP directory

OLE DB provider "Microsoft.Jet.OLEDB.4.0" for linked server "(null)" returned message "Unspecified error".
Msg 7303, Level 16, State 1, Line 1
Cannot initialize the data source object of OLE DB provider "Microsoft.Jet.OLEDB.4.0" for linked server "(null)".

Configure ACE OLE DB properties

This step is required only if the Microsoft.ACE.OLEDB.12.0 provider is used.

Use the following T-SQL code:

EXEC sp_MSset_oledb_prop N'Microsoft.ACE.OLEDB.12.0', N'AllowInProcess', 1
GO
EXEC sp_MSset_oledb_prop N'Microsoft.ACE.OLEDB.12.0', N'DynamicParameters', 1
GO

The SQL Server Error Messages if OLE DB properties are not configured

Msg 7399, Level 16, State 1, Line 1
The OLE DB provider "Microsoft.ACE.OLEDB.12.0" for linked server "(null)" reported an error. The provider did not give any information about the error.
Msg 7330, Level 16, State 2, Line 1
Cannot fetch a row from OLE DB provider "Microsoft.ACE.OLEDB.12.0" for linked server "(null)".

How-To: Import Excel 2003 to SQL Server x86

Step 1. Configure Ad Hoc Distributed Queries

sp_configure 'Show Advanced Options', 1;
RECONFIGURE;
GO
sp_configure 'Ad Hoc Distributed Queries', 1;
RECONFIGURE;
GO

Step 2. Grant rights to TEMP directory

icacls C:WindowsServiceProfiles<SQL Server Account>AppDataLocalTemp /grant <User>:(R,W)

The most commonly used paths:

C:WindowsServiceProfilesNetworkServiceAppDataLocalTemp

C:WindowsServiceProfilesLocalServiceAppDataLocalTemp

Use Microsoft.Jet.OLEDB.4.0 OPENROWSET format

SELECT * FROM OPENROWSET('Microsoft.Jet.OLEDB.4.0',
  'Excel 8.0;Database=C:excel-sql-server.xls', [Sheet1$])

Use Microsoft.Jet.OLEDB.4.0 OPENDATASOURCE format

SELECT * FROM OPENDATASOURCE('Microsoft.Jet.OLEDB.4.0',
  'Data Source=C:excel-sql-server.xls;Extended Properties=Excel 8.0')...[Sheet1$]

How-To: Import Excel 2007 to SQL Server x86

Step 1. Install the 32-bit Microsoft.ACE.OLEDB.12.0 driver

Microsoft Access Database Engine 2010 Redistributable

Step 2. Configure Ad Hoc Distributed Queries

sp_configure 'Show Advanced Options', 1;
RECONFIGURE;
GO
sp_configure 'Ad Hoc Distributed Queries', 1;
RECONFIGURE;
GO

Step 3. Grant rights to TEMP directory

icacls C:WindowsServiceProfiles<SQL Server Account>AppDataLocalTemp /grant <User>:(R,W)

The most commonly used paths:

C:WindowsServiceProfilesNetworkServiceAppDataLocalTemp

C:WindowsServiceProfilesLocalServiceAppDataLocalTemp

Step 4. Configure OLE DB properties

EXEC sp_MSset_oledb_prop N'Microsoft.ACE.OLEDB.12.0', N'AllowInProcess', 1
GO
EXEC sp_MSset_oledb_prop N'Microsoft.ACE.OLEDB.12.0', N'DynamicParameters', 1
GO

Use Microsoft.ACE.OLEDB.12.0 OPENROWSET format

SELECT * FROM OPENROWSET('Microsoft.ACE.OLEDB.12.0',
  'Excel 12.0;Database=C:excel-sql-server.xlsx', [Sheet1$])

Use Microsoft.ACE.OLEDB.12.0 OPENDATASOURCE format

SELECT * FROM OPENDATASOURCE('Microsoft.ACE.OLEDB.12.0',
  'Data Source=C:excel-sql-server.xlsx;Extended Properties=Excel 12.0')...[Sheet1$]

How-To: Import Excel 2003/2007 to SQL Server x64

Step 1. Install 64-bit Microsoft.ACE.OLEDB.12.0 driver

Microsoft Access Database Engine 2010 Redistributable

Step 2. Configure Ad Hoc Distributed Queries

sp_configure 'Show Advanced Options', 1;
RECONFIGURE;
GO
sp_configure 'Ad Hoc Distributed Queries', 1;
RECONFIGURE;
GO

Step 3. Configure OLE DB properties

EXEC sp_MSset_oledb_prop N'Microsoft.ACE.OLEDB.12.0', N'AllowInProcess', 1
GO
EXEC sp_MSset_oledb_prop N'Microsoft.ACE.OLEDB.12.0', N'DynamicParameters', 1
GO

Use Microsoft.ACE.OLEDB.12.0 OPENROWSET format

SELECT * FROM OPENROWSET('Microsoft.ACE.OLEDB.12.0',
  'Excel 12.0;Database=C:excel-sql-server.xlsx', [Sheet1$])

Use Microsoft.ACE.OLEDB.12.0 OPENDATASOURCE format

SELECT * FROM OPENDATASOURCE('Microsoft.ACE.OLEDB.12.0',
  'Data Source=C:excel-sql-server.xlsx;Extended Properties=Excel 12.0')...[Sheet1$]

Conclusion

Using the described techniques you can import data from Microsof Excel 2003-2016 to SQL Server 2005-2016 on the 32-bit or 64-bit platform.