Using excel for personal accounting

Управляйте домашним бюджетом в Excel

Создание плана бюджетирования для семьи может показаться сложной и сложной задачей, но Excel поможет вам организоваться и отслеживать работу с различными шаблонами бюджетирования уровня «Бесплатный» и «Премиум».

Представление об основных функциях

Цель планирования бюджета расходов семьи заключается в обобщении ваших доходов и расходов, что поможет планировать достижение целей в краткосрочной и долгосрочной перспективе. Использование электронных таблиц составления бюджета сделает ваше финансовое благополучие приоритетом, помогая отслеживать расходы и увеличивать сбережения.

Контролируйте свои финансы с помощью шаблона «Личный бюджет»

Предпочитаете делать что-то самостоятельно? Этот шаблон Excel помогает отслеживать месячный бюджет по статьям доходов и расходов. Укажите ваши расходы и доходы, а любая разница будет рассчитана автоматически, позволяя избежать дефицита средств или помогая составить план на любой прогнозируемый остаток. Сравнивайте прогнозируемые расходы с фактическими расходами, чтобы с течением времени отточить свои навыки планирования бюджета.

Совет: Отслеживайте месячные расходы
Счета за коммунальные услуги, платежи по кредитным картам и страхованию выставляются ежемесячно, поэтому самый простой способ следить за расходами — это определить, сколько вы тратите ежемесячно.

Не забывайте о «дополнительных статьях»

Помимо счетов за электричество, у вас есть подписка на фильмы или игры? А как насчет абонемента в спортзал? Не забывайте отслеживать и эти статьи расходов.

Совет: Учитывайте переменные расходы
Несмотря на то, что счета за услуги газоснабжения и телефонную связь обычно не меняются ежемесячно, однако другие расходы, такие как питание или покупка одежды, могут сильно отличаться.

Классификация расходов

Теперь при наличии общего представления о ежемесячных расходах их можно классифицировать, чтобы иметь возможность просматривать постоянные, переменные и необязательные расходы.

Постоянные расходы остаются неизменными каждый месяц. Примерами могут служить выплаты по ипотеке или аренде, взносы на медицинское страхование, оплата за автомобиль или подомовые сборы. Их все можно внести в категорию «постоянные расходы».

Совет: Переменные расходы

Вы не можете исключить переменные расходы из своей жизни, но их сумма может постоянно меняться каждый месяц. Такие расходы включают продукты, техническое обслуживание автомобиля, электричество и потребление воды.

Сумма необязательных расходов может значительно меняться от месяца к месяцу. В качестве примеров можно привести посещения ресторанов, подписки на службы потоковой трансляции, членство в клубе, кабельное телевидение и одежда.

Определите свои цели

При наличии четкого представления о количестве поступающих денег в сравнении с расходами вы можете начать расставлять приоритеты для своих целей в краткосрочной и долгосрочной перспективе.

Бюджет перестройки дома

У вас сломалась стиральная машина? Ваша мебель потеряла внешний вид? Нужно переоборудовать основную ванную комнату? Переоборудование дома может таить массу непредвиденных обстоятельств. Не забывайте включать эти расходы при постановке финансовых целей.

Совет: Не упускайте из виду статьи расходов на свадьбу

Постоянный анализ ваших финансов поможет выяснить, достаточно ли вы сэкономили, чтобы купить предмет, который действительно необходим или «просто приглянулся». Вам действительно нужна эта арка из роз для вашей свадебной церемонии или вы просто хотите ее? В любом случае не забудьте отслеживать такие расходы в соответствии со своими целями.

Планируйте развлечения в колледже

Сосредотачиваясь на постоянных расходов, вы сможете быстрее достичь своих краткосрочных и долгосрочных целей. Но вы также можете внести определенную сумму в свой ежемесячный бюджет на развлечения и веселье в качестве переменных расходов, которые вы наверняка захотите отслеживать во время учебы в колледже.

Источник

Excel Personal Finance: How to Create Budget in Excel Template

Updated February 25, 2023

“Money is a tool. Used properly it makes something beautiful- used wrong, it makes a mess!” – Bradley Vinson

It takes discipline to use money properly. In this tutorial, we are going to look at how to use Excel for personal finance to properly manage our budget and finances. We will cover the following topics.

Why manage Budget?

Let’s face it, the world we live in is fuelled by money. We go to school to get a good job, engage in business and other related activities with the main goal of making money. If we do not manage our personal finances properly, then all of our efforts go to waste.

Most people spend more than they earn. In order to be financially successful, one needs to develop a habit of spending less than they earn and invest the surplus in business ventures that will multiply the invested money

Major components of a personal finance system

This is a basic personal finance system so we will consider the following components;

1. Projected income – this is the money that you expect to earn now and in the future.
2. Budget – this is a list of the items that you expect to buy, quantities and their respective prices
3. Actual income – this is the actual money that you earn as time progresses
4. Actual expenditure – this is the money that you actually spend buying things

The variance between the projected income and actual income gives us the performance indicator of how accurate our estimates are or how hard we are working.

The variance between the budget and the actual expenditure give us the performance indicator of how disciplined we are when it comes to sticking to a budget.

Since saving is a part of the goal of having a personal finance system, the actual income vs. the actual expenditure say on a monthly basis gives us an idea of how much we would save over a year.

Using Excel to set personal budgets, and record income and expenses

We have looked at the components of a personal finance system, and we will now use what we have learnt so far to implement the above personal finance Excel workbook. We will create two workbooks for this Excel for personal finance tutorial, one for income and the other for budgets.

When you are done with this tutorial, your workbooks should look as follows

Here are the steps on how to create a personal budget in Excel:

Open Excel and create a new workbook

Income sheet

• Rename the Sheet1 to Income
• Enter the data shown below
• Projected Monthly Income

S/N	Description	Amount ($)
1	Salary	600.00
2	Freelance works	250.00
3	Others	180.00
Grand Total
Expected annual income:

Actual Income

S/N	Description	Amount ($)
1	Salary	600.00
2	Freelance works	200.00
3	Others	150.00
Grand Total
Actual annual income:

Formulas for Income sheet

We will now need to;

1. Calculate the monthly income for both projected and actual income.
2. Compute the projected annual income and actual annual income based on the monthly total.
3. Find the variance between the actual and project annual income
4. Show tips on how we are doing using logical functions
5. Use conditional formatting to highlight how well we are managing our finances

Tutorial Exercise 1

1. Find the sum of all monthly income sources. Use the SUM function. Do this for both projected and actual monthly income to manage personal finance in Excel.
2. Find the annual projected and actual income by multiplying your answer in question 1 by 12.
3. Find the income variance by subtracting the projected annual income from the actual annual income.
4. Add a comments row just below the tables. Use the IF functions to display “You need to work extra hard to meet your income targets” if the variance is less than zero (0) else display “Great job working smart and harder”.
5. Use conditional formatting to change the text colour to red if the variance is less than 0 else change the text colour to green.

If you are stuck on what to do, read the articles on formulas and functions, and Visualizing data using charts in Excel.

Expenditure sheet

Add a new sheet and rename it to Expenditure

Enter the data as shown below

Budget

S/N	Item	Qty	Price	Subtotal
1	Rentals	12	210.00
2	Bills	12	100.00
3	Groceries	12	230.00
4	School	2	500.00
5	Miscellaneous	6	133.00
Grand Total:
Expected Annual savings:

Actual income

S/N	Description	Qty	Price	Subtotal
1	Rentals	12	210.00
2	Bills	12	145.00
3	Groceries	12	240.00
4	School	2	500.00
5	Miscellaneous	6	233.00
Grand Total:
Actual Annual Savings:

Formulas for Expenditure sheet

We will need to;

1. Calculate the subtotal
2. Calculate the grand total based on sub totals
3. Compute the expected annual savings. The expected annual savings is the difference between the projected annual income and the budget total amount. This will be done for the actual income and actual expenditure too.
4. Compute the monthly savings variance
5. Add a comments row just below the tables. Use the IF functions to display “You need to minimize your expenses.” if the variance is less than zero (0) else display” Great job sticking to the budget”.
6. Use conditional formatting to change the text colour to red if the variance is less than 0 else change the text colour to green.

Tutorial exercise 2

Write formulas that implement the above scenarios.

Visualizing the data using charts

Charts are a great way of visualizing our data. We will now add a pie chart to our income sheet for the projected monthly income. The image below shows our data

As marked in the above image our chart should only show the data for

Highlight items 1 to 5 in Item column

Hold Ctrl button on the keyboard and highlight the subtotals from 1 to 5 in subtotals column.

Your selection should look as shown in the image below

Click on INSERT tab from main menu

• Use the charts ribbon bar, click on the pie chart drop down and select a pie chart of your choice.
• Your pie chart should now look similar to the one shown below

Tutorial exercise three

Create charts for the actual expenditure, projected income, and actual income

Summary

In this tutorial, we have learnt and applied the knowledge gained in the previous tutorials. We have also been able to visualize our data using charts.

Источник

Table of expenses and incomes of the family budget in Excel

The analysis of incomes and expenses is carried out by each person who is not indifferent to the financial well-being of his family. If you do not know how much money you have, you do not have them. The budget management allows stay always in the black, to prevent unnecessary waste, realize goals and dreams.

There are a lot of ready-made programs for recording incomes and expenses. But to find the best program that would fulfill all the requests of a particular family is difficult. After all, the requests are different. We propose to create a family budget in Excel and adapt it for your needs.

The personal income and expenditure budget in Excel

There are several templates are built into the Microsoft Office suite for solving those or other tasks. Open Excel — click «FILE» — «Personal» — «Personal monthly budget» — «Create» — OK.

If for some reason you do not have this template or you could not find it, you can:

The simplest template, where you can enter planned, actual indicators, will open. To distribute incomes and expenses for articles, to count amounts automatically.

We can adapt the ready template of the family budget to our needs:

• add/delete articles;
• change conditional formatting parameters;
• row names;
• fill colors, etc.

We have the summary statement of incomes and expenses. Perhaps, for some families it will be convenient. But we propose to detail the tables.

The table of Family Budget in Excel

For example, there is a separate budget in the family. It is important who brings in the house how much. It is necessary to take into account the monthly earnings of a husband and a wife. And the money comes unevenly. In one day – is the salary, in a week later — is advance payment. A couple of days later — interests on the deposit. And plus to periodic part-time work.

For detailing to the incomes, on a separate sheet we create the Excel spreadsheet of incomes and expenses of the family. Give a name for it.

Denote the graphs: «Date», «Income item», «Amount». Below — «Total». In this cell, we put to the formula for calculating the sum.

We return to the summary list. Distinguish the cell above which we want to insert a row. Right mouse button – is «Insert». We sign: «The family budget for a month».

You need to make now, that the total amount from the detailed report is automatically transferred in the report. Select the empty cell where the numbers should appear. We enter «equal». We go over to the sheet with a detailed report. And we press the total amount of income for the month. Input:

We have attached the detailed report to the main consolidated statement. You can make changes to the detail sheet as many times as you need during a month now. The sums in the report will be recalculated automatically.

The Budget Expenditure Detailing

Money is spent almost every day: food, fuel, travel tickets are bought. To optimize the management of the family budget, it is recommended pay the costs immediately. You are spent – you are recorded.

For convenience we will create drill sheets for all expenditure. On each — is the Excel detailed table of expenditures of the family budget. «Date» — «Item of expenditure» — «Amount». It is enough to do it once. And then copying and pasting.

For giving the name of the detail sheet, we click the right mouse button on its designation. «Rename».

Do not forget to write down the sum formula in the «Total» line.

We are connecting the reports with expenses to the consolidated statement now. The principle of connection is the same.

Try to allocate to the cell with the total amount!

Data protection in the cell from changes

Costs and incomes are introduced in a hurry often. Because of this, you can make an error by entering an invalid value. In the result is an incorrect summary data. And remember at the end of the month, where exactly was the inaccuracy, sometimes is impossible.

How to protect the cell from changes in Excel:

1. From entering of incorrect values. DATA – Data Validation — Settings. Select the data type «Whole number» from the pop-up list. OK.
2. To forbid changing of values in the cell. «REVIEW» – «Protect Sheet». In the opened tab you need to enter the password, which will disable the protection. In the pop-up list, you can choose what is prohibited and what is allowed. In the example, we left the ability to a user to allocate to the cells.
3. Selectively to protect the cells. Family budget can be used by a few people at once. For each of them may organize the access in a certain area of the sheet. «REVIEW» — «Allow Users to Edit Ranges» — «New». Enter the name of the range, the addresses of the cells (which will be accessed) and the password for access.

For protecting to the whole book, on the «REVIEW» tab, click the appropriate button.

Working with formulas in the personal finance table

When in the table with incomes and expenses you put the formula («multiply» throughout the all column), there is a danger of dislocating the link. A reference to the cell in the formula should be attached.

In the formula bar allocate the link (relative), that you need to fix (make absolute):

Press F4. Before the name of the column and the name of the line the sign $ appears:

Repeated pressing F4 will lead to this kind reference: C$17 (mixed absolute reference). The line only is fixed. The column can be moved. Click again — $C17 (the column is fixed). If you enter $C$17 (absolute reference), the values relative to the row and column are fixed.

The family budget is disciplined. It helps to develop financial behavior, avoid unnecessary money spending. And Excel allows you to take into account the characteristics of a particular family.

Источник

“Money is a tool. Used properly it makes something beautiful- used wrong, it makes a mess!” – Bradley Vinson

It takes discipline to use money properly. In this tutorial, we are going to look at how to use Excel for personal finance to properly manage our budget and finances. We will cover the following topics.

• Why manage Budget?
• Major components of a personal finance system
• Using Excel to set personal budgets, record income and expenses
• Visualizing the data using charts

Why manage Budget?

Let’s face it, the world we live in is fuelled by money. We go to school to get a good job, engage in business and other related activities with the main goal of making money. If we do not manage our personal finances properly, then all of our efforts go to waste.

Most people spend more than they earn. In order to be financially successful, one needs to develop a habit of spending less than they earn and invest the surplus in business ventures that will multiply the invested money

Major components of a personal finance system

This is a basic personal finance system so we will consider the following components;

1. Projected income – this is the money that you expect to earn now and in the future.
2. Budget – this is a list of the items that you expect to buy, quantities and their respective prices
3. Actual income – this is the actual money that you earn as time progresses
4. Actual expenditure – this is the money that you actually spend buying things

The variance between the projected income and actual income gives us the performance indicator of how accurate our estimates are or how hard we are working.

The variance between the budget and the actual expenditure give us the performance indicator of how disciplined we are when it comes to sticking to a budget.

Since saving is a part of the goal of having a personal finance system, the actual income vs. the actual expenditure say on a monthly basis gives us an idea of how much we would save over a year.

Using Excel to set personal budgets, and record income and expenses

We have looked at the components of a personal finance system, and we will now use what we have learnt so far to implement the above personal finance Excel workbook. We will create two workbooks for this Excel for personal finance tutorial, one for income and the other for budgets.

When you are done with this tutorial, your workbooks should look as follows

Here are the steps on how to create a personal budget in Excel:

Open Excel and create a new workbook

Income sheet

• Rename the Sheet1 to Income
• Enter the data shown below
• Projected Monthly Income

Actual Income

Formulas for Income sheet

We will now need to;

1. Calculate the monthly income for both projected and actual income.
2. Compute the projected annual income and actual annual income based on the monthly total.
3. Find the variance between the actual and project annual income
4. Show tips on how we are doing using logical functions
5. Use conditional formatting to highlight how well we are managing our finances

Tutorial Exercise 1

1. Find the sum of all monthly income sources. Use the SUM function. Do this for both projected and actual monthly income to manage personal finance in Excel.
2. Find the annual projected and actual income by multiplying your answer in question 1 by 12.
3. Find the income variance by subtracting the projected annual income from the actual annual income.
4. Add a comments row just below the tables. Use the IF functions to display “You need to work extra hard to meet your income targets” if the variance is less than zero (0) else display “Great job working smart and harder”.
5. Use conditional formatting to change the text colour to red if the variance is less than 0 else change the text colour to green.

If you are stuck on what to do, read the articles on formulas and functions, and Visualizing data using charts in Excel.

Expenditure sheet

Add a new sheet and rename it to Expenditure

Enter the data as shown below

Budget

Actual income

Formulas for Expenditure sheet

We will need to;

1. Calculate the subtotal
2. Calculate the grand total based on sub totals
3. Compute the expected annual savings. The expected annual savings is the difference between the projected annual income and the budget total amount. This will be done for the actual income and actual expenditure too.
4. Compute the monthly savings variance
5. Add a comments row just below the tables. Use the IF functions to display “You need to minimize your expenses.” if the variance is less than zero (0) else display” Great job sticking to the budget”.
6. Use conditional formatting to change the text colour to red if the variance is less than 0 else change the text colour to green.

Tutorial exercise 2

Write formulas that implement the above scenarios.

Visualizing the data using charts

Charts are a great way of visualizing our data. We will now add a pie chart to our income sheet for the projected monthly income. The image below shows our data

As marked in the above image our chart should only show the data for

1. Item column
2. Subtotal column

Highlight items 1 to 5 in Item column

Hold Ctrl button on the keyboard and highlight the subtotals from 1 to 5 in subtotals column.

Your selection should look as shown in the image below

Click on INSERT tab from main menu

• Use the charts ribbon bar, click on the pie chart drop down and select a pie chart of your choice.
• Your pie chart should now look similar to the one shown below

Tutorial exercise three

Create charts for the actual expenditure, projected income, and actual income

Download Excel Budget Template

Summary

In this tutorial, we have learnt and applied the knowledge gained in the previous tutorials. We have also been able to visualize our data using charts.