Using and if condition in excel

The IF function allows you to make a logical comparison between a value and what you expect by testing for a condition and returning a result if that condition is True or False.

=IF(Something is True, then do something, otherwise do something else)

But what if you need to test multiple conditions, where let’s say all conditions need to be True or False (AND), or only one condition needs to be True or False (OR), or if you want to check if a condition does NOT meet your criteria? All 3 functions can be used on their own, but it’s much more common to see them paired with IF functions.

Use the IF function along with AND, OR and NOT to perform multiple evaluations if conditions are True or False.

Syntax

IF(AND()) — IF(AND(logical1, [logical2], …), value_if_true, [value_if_false]))
IF(OR()) — IF(OR(logical1, [logical2], …), value_if_true, [value_if_false]))
IF(NOT()) — IF(NOT(logical1), value_if_true, [value_if_false]))


Argument name	Description
logical_test (required)	The condition you want to test.
value_if_true (required)	The value that you want returned if the result of logical_test is TRUE.

value_if_false (optional)	The value that you want returned if the result of logical_test is FALSE.

Here are overviews of how to structure AND, OR and NOT functions individually. When you combine each one of them with an IF statement, they read like this:

AND – =IF(AND(Something is True, Something else is True), Value if True, Value if False)
OR – =IF(OR(Something is True, Something else is True), Value if True, Value if False)
NOT – =IF(NOT(Something is True), Value if True, Value if False)

Examples

Following are examples of some common nested IF(AND()), IF(OR()) and IF(NOT()) statements. The AND and OR functions can support up to 255 individual conditions, but it’s not good practice to use more than a few because complex, nested formulas can get very difficult to build, test and maintain. The NOT function only takes one condition.

Here are the formulas spelled out according to their logic:

Formula	Description
=IF(AND(A2>0,B2<100),TRUE, FALSE)	IF A2 (25) is greater than 0, AND B2 (75) is less than 100, then return TRUE, otherwise return FALSE. In this case both conditions are true, so TRUE is returned.
=IF(AND(A3=»Red»,B3=»Green»),TRUE,FALSE)	If A3 (“Blue”) = “Red”, AND B3 (“Green”) equals “Green” then return TRUE, otherwise return FALSE. In this case only the first condition is true, so FALSE is returned.
=IF(OR(A4>0,B4<50),TRUE, FALSE)	IF A4 (25) is greater than 0, OR B4 (75) is less than 50, then return TRUE, otherwise return FALSE. In this case, only the first condition is TRUE, but since OR only requires one argument to be true the formula returns TRUE.
=IF(OR(A5=»Red»,B5=»Green»),TRUE,FALSE)	IF A5 (“Blue”) equals “Red”, OR B5 (“Green”) equals “Green” then return TRUE, otherwise return FALSE. In this case, the second argument is True, so the formula returns TRUE.
=IF(NOT(A6>50),TRUE,FALSE)	IF A6 (25) is NOT greater than 50, then return TRUE, otherwise return FALSE. In this case 25 is not greater than 50, so the formula returns TRUE.
=IF(NOT(A7=»Red»),TRUE,FALSE)	IF A7 (“Blue”) is NOT equal to “Red”, then return TRUE, otherwise return FALSE.

Note that all of the examples have a closing parenthesis after their respective conditions are entered. The remaining True/False arguments are then left as part of the outer IF statement. You can also substitute Text or Numeric values for the TRUE/FALSE values to be returned in the examples.

Here are some examples of using AND, OR and NOT to evaluate dates.

Here are the formulas spelled out according to their logic:

Formula	Description
=IF(A2>B2,TRUE,FALSE)	IF A2 is greater than B2, return TRUE, otherwise return FALSE. 03/12/14 is greater than 01/01/14, so the formula returns TRUE.
=IF(AND(A3>B2,A3<C2),TRUE,FALSE)	IF A3 is greater than B2 AND A3 is less than C2, return TRUE, otherwise return FALSE. In this case both arguments are true, so the formula returns TRUE.
=IF(OR(A4>B2,A4<B2+60),TRUE,FALSE)	IF A4 is greater than B2 OR A4 is less than B2 + 60, return TRUE, otherwise return FALSE. In this case the first argument is true, but the second is false. Since OR only needs one of the arguments to be true, the formula returns TRUE. If you use the Evaluate Formula Wizard from the Formula tab you’ll see how Excel evaluates the formula.
=IF(NOT(A5>B2),TRUE,FALSE)	IF A5 is not greater than B2, then return TRUE, otherwise return FALSE. In this case, A5 is greater than B2, so the formula returns FALSE.

Using AND, OR and NOT with Conditional Formatting

You can also use AND, OR and NOT to set Conditional Formatting criteria with the formula option. When you do this you can omit the IF function and use AND, OR and NOT on their own.

From the Home tab, click Conditional Formatting > New Rule. Next, select the “Use a formula to determine which cells to format” option, enter your formula and apply the format of your choice.

Using the earlier Dates example, here is what the formulas would be.

Formula	Description
=A2>B2	If A2 is greater than B2, format the cell, otherwise do nothing.
=AND(A3>B2,A3<C2)	If A3 is greater than B2 AND A3 is less than C2, format the cell, otherwise do nothing.
=OR(A4>B2,A4<B2+60)	If A4 is greater than B2 OR A4 is less than B2 plus 60 (days), then format the cell, otherwise do nothing.
=NOT(A5>B2)	If A5 is NOT greater than B2, format the cell, otherwise do nothing. In this case A5 is greater than B2, so the result will return FALSE. If you were to change the formula to =NOT(B2>A5) it would return TRUE and the cell would be formatted.

Note: A common error is to enter your formula into Conditional Formatting without the equals sign (=). If you do this you’ll see that the Conditional Formatting dialog will add the equals sign and quotes to the formula — =»OR(A4>B2,A4<B2+60)», so you’ll need to remove the quotes before the formula will respond properly.

Need more help?

Using IF with AND, OR and NOT functions

The IF function allows you to make a logical comparison between a value and what you expect by testing for a condition and returning a result if that condition is True or False.

=IF(Something is True, then do something, otherwise do something else)

But what if you need to test multiple conditions, where let’s say all conditions need to be True or False ( AND), or only one condition needs to be True or False ( OR), or if you want to check if a condition does NOT meet your criteria? All 3 functions can be used on their own, but it’s much more common to see them paired with IF functions.

Use the IF function along with AND, OR and NOT to perform multiple evaluations if conditions are True or False.

IF(AND()) — IF(AND(logical1, [logical2], . ), value_if_true, [value_if_false]))

IF(OR()) — IF(OR(logical1, [logical2], . ), value_if_true, [value_if_false]))

IF(NOT()) — IF(NOT(logical1), value_if_true, [value_if_false]))

The condition you want to test.

The value that you want returned if the result of logical_test is TRUE.

The value that you want returned if the result of logical_test is FALSE.

Here are overviews of how to structure AND, OR and NOT functions individually. When you combine each one of them with an IF statement, they read like this:

AND – =IF(AND(Something is True, Something else is True), Value if True, Value if False)

OR – =IF(OR(Something is True, Something else is True), Value if True, Value if False)

NOT – =IF(NOT(Something is True), Value if True, Value if False)

Examples

Here are the formulas spelled out according to their logic:

=IF(AND(A2>0,B2 0,B4 50),TRUE,FALSE)

IF A6 (25) is NOT greater than 50, then return TRUE, otherwise return FALSE. In this case 25 is not greater than 50, so the formula returns TRUE.

IF A7 (“Blue”) is NOT equal to “Red”, then return TRUE, otherwise return FALSE.

Here are some examples of using AND, OR and NOT to evaluate dates.

Here are the formulas spelled out according to their logic:

IF A2 is greater than B2, return TRUE, otherwise return FALSE. 03/12/14 is greater than 01/01/14, so the formula returns TRUE.

=IF(AND(A3>B2,A3 B2,A4 B2),TRUE,FALSE)

IF A5 is not greater than B2, then return TRUE, otherwise return FALSE. In this case, A5 is greater than B2, so the formula returns FALSE.

Using AND, OR and NOT with Conditional Formatting

You can also use AND, OR and NOT to set Conditional Formatting criteria with the formula option. When you do this you can omit the IF function and use AND, OR and NOT on their own.

From the Home tab, click Conditional Formatting > New Rule. Next, select the “ Use a formula to determine which cells to format” option, enter your formula and apply the format of your choice.

Edit Rule dialog showing the Formula method» loading=»lazy»>

Using the earlier Dates example, here is what the formulas would be.

If A2 is greater than B2, format the cell, otherwise do nothing.

=AND(A3>B2,A3 B2,A4 B2)

If A5 is NOT greater than B2, format the cell, otherwise do nothing. In this case A5 is greater than B2, so the result will return FALSE. If you were to change the formula to =NOT(B2>A5) it would return TRUE and the cell would be formatted.

Note: A common error is to enter your formula into Conditional Formatting without the equals sign (=). If you do this you’ll see that the Conditional Formatting dialog will add the equals sign and quotes to the formula — =»OR(A4>B2,A4

Need more help?

Using IF with AND, OR and NOT functions

The IF function allows you to make a logical comparison between a value and what you expect by testing for a condition and returning a result if that condition is True or False.

=IF(Something is True, then do something, otherwise do something else)

Use the IF function along with AND, OR and NOT to perform multiple evaluations if conditions are True or False.

IF(AND()) — IF(AND(logical1, [logical2], . ), value_if_true, [value_if_false]))

IF(OR()) — IF(OR(logical1, [logical2], . ), value_if_true, [value_if_false]))

IF(NOT()) — IF(NOT(logical1), value_if_true, [value_if_false]))

The condition you want to test.

The value that you want returned if the result of logical_test is TRUE.

The value that you want returned if the result of logical_test is FALSE.

Here are overviews of how to structure AND, OR and NOT functions individually. When you combine each one of them with an IF statement, they read like this:

AND – =IF(AND(Something is True, Something else is True), Value if True, Value if False)

OR – =IF(OR(Something is True, Something else is True), Value if True, Value if False)

NOT – =IF(NOT(Something is True), Value if True, Value if False)

Examples

Here are the formulas spelled out according to their logic:

=IF(AND(A2>0,B2 0,B4 50),TRUE,FALSE)

IF A6 (25) is NOT greater than 50, then return TRUE, otherwise return FALSE. In this case 25 is not greater than 50, so the formula returns TRUE.

IF A7 (“Blue”) is NOT equal to “Red”, then return TRUE, otherwise return FALSE.

Here are some examples of using AND, OR and NOT to evaluate dates.

Here are the formulas spelled out according to their logic:

IF A2 is greater than B2, return TRUE, otherwise return FALSE. 03/12/14 is greater than 01/01/14, so the formula returns TRUE.

=IF(AND(A3>B2,A3 B2,A4 B2),TRUE,FALSE)

IF A5 is not greater than B2, then return TRUE, otherwise return FALSE. In this case, A5 is greater than B2, so the formula returns FALSE.

Using AND, OR and NOT with Conditional Formatting

You can also use AND, OR and NOT to set Conditional Formatting criteria with the formula option. When you do this you can omit the IF function and use AND, OR and NOT on their own.

From the Home tab, click Conditional Formatting > New Rule. Next, select the “ Use a formula to determine which cells to format” option, enter your formula and apply the format of your choice.

Edit Rule dialog showing the Formula method» loading=»lazy»>

Using the earlier Dates example, here is what the formulas would be.

If A2 is greater than B2, format the cell, otherwise do nothing.

=AND(A3>B2,A3 B2,A4 B2)

Need more help?

Function IF in Excel with a few examples of conditions

The logical IF statement in Excel is used for the recording of certain conditions. It compares the number and / or text, function, etc. of the formula when the values correspond to the set parameters, and then there is one record, when do not respond — another.

Logic functions — it is a very simple and effective tool that is often used in practice. Let us consider it in details by examples.

The syntax of the function «IF» with one condition

The operation syntax in Excel is the structure of the functions necessary for its operation data.

Let us consider the function syntax:

Boolean – what the operator checks (text or numeric data cell).
Value_if_TRUE – what will appear in the cell when the text or numbers correspond to a predetermined condition (true).
Value_if_FALSE – what appears in the box when the text or the number does not meet the predetermined condition (false).

Logical IF functions.

The operator checks the A1 cell and compares it to 20. This is a «Boolean». When the contents of the column is more than 20, there is a true legend «greater 20». In the other case it’s «less or equal 20».

Attention! The words in the formula need to be quoted. For Excel to understand that you want to display text values.

Here is one more example. To gain admission to the exam, a group of students must successfully pass a test. The results are listed in a table with columns: a list of students, a credit, an exam.

The statement IF should check not the digital data type but the text. Therefore, we prescribed in the formula В2= «done» We take the quotes for the program to recognize the text correctly.

The function IF in Excel with multiple conditions

Usually one condition for the logic function is not enough. If you need to consider several options for decision-making, spread operators’ IF into each other. Thus, we get several functions IF in Excel.

The syntax is as follows:

Here the operator checks the two parameters. If the first condition is true, the formula returns the first argument is the truth. False — the operator checks the second condition.

Examples of a few conditions of the function IF in Excel:

It’s a table for the analysis of the progress. The student received 5 points:

А – excellent;
В – above average or superior work;
C – satisfactory;
D – a passing grade;
E – completely unsatisfactory.

IF statement checks two conditions: the equality of value in the cells.

In this example, we have added a third condition, which implies the presence of another report card and «twos». The principle of the operator is the same.

Enhanced functionality with the help of the operators «AND» and «OR»

When you need to check out a few of the true conditions you use the function И. The point is: IF A = 1 AND A = 2 THEN meaning в ELSE meaning с.

OR function checks the condition 1 or condition 2. As soon as at least one condition is true, the result is true. The point is: IF A = 1 OR A = 2 THEN value B ELSE value C.

Functions AND & OR can check up to 30 conditions.

An example of using the operator AND:

It’s the example of using the logical operator OR.

How to compare data in two tables

Users often need to compare the two spreadsheets in an Excel to match. Examples of the «life»: compare the prices of goods in different bringing, to compare balances (accounting reports) in a few months, the progress of pupils (students) of different classes, in different quarters, etc.

To compare the two tables in Excel, you can use the COUNTIFS statement. Consider the order of application functions.

For example, consider the two tables with the specifications of various food processors. We planned allocation of color differences. This problem in Excel solves the conditional formatting.

Baseline data (tables, which will work with):

Select the first table. Conditional Formatting — create a rule — use a formula to determine the formatted cells:

In the formula bar write: = COUNTIFS (comparable range; first cell of first table)=0. Comparing range is in the second table.

To drive the formula into the range, just select it first cell and the last. «= 0» means the search for the exact command (not approximate) values.

Choose the format and establish what changes in the cell formula in compliance. It’s better to do a color fill.

Select the second table. Conditional Formatting — create a rule — use the formula. Use the same operator (COUNTIFS). For the second table formula:

Now it is easy to compare the characteristics of the data in the table.

Источник

IF AND Excel Formula

The IF AND excel formula is the combination of two different logical functions often nested together that enables the user to evaluate multiple conditions using AND functions. Based on the output of the AND function, the IF function returns either the “true” or “false” value, respectively.

The IF formula in ExcelIF function in Excel evaluates whether a given condition is met and returns a value depending on whether the result is “true” or “false”. It is a conditional function of Excel, which returns the result based on the fulfillment or non-fulfillment of the given criteria.
read more is used to test and compare the conditions expressed with the expected value. It is used to test a single criterion.
The logical AND formula is used to test multiple criteria. It returns “true” if all the conditions mentioned are satisfied, or else returns “false.” It tests more than one criterion and accordingly returns an output. It can also be used along with the IF formula to return the desired result.

IF AND Excel Formula
- Syntax
- How to Use IF AND Excel Statement?
  - Example #1
  - Example #2
  - Example #3
- The Characteristics of IF AND function
- Frequently Asked Questions
- Recommended Articles

Syntax

The IF AND formula can be applied as follows:

“=IF(AND (Condition 1,Condition 2,…),Value _if _True,Value _if _False)”

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How to Use IF AND Excel Statement?

You can download this IF AND Formula Excel Template here – IF AND Formula Excel Template

Let us understand the usage of the IF AND formula with the help of some examples mentioned below:

Example #1

The table given below provides a list of apartments along with their age (in years) and type of society. Now we need to perform a comparative analysis for the apartments based on the age of the building and the type of society.

Here, we use the combination of less than equal (<=) to operator and the equal to (=) text functions in the condition to be demonstrated for IF AND function.

The IF AND formula used to perform the analysis is stated as follows:

“=IF(AND(B2<=2,C2=“Gated”),“Consider”, “”)”

The succeeding image shows the IF AND condition applied to perform the evaluation.

Press “Enter” to get the answer.

Drag the formula to find the results for all the apartments.

The results in the cell D of the above table shows that the IF AND formula will be performing one among the following:

If both the arguments entered in the AND function is “true,” then the IF function will return that apartment to be “Consider.”
If either of the arguments in the AND functionThe AND function in Excel is classified as a logical function; it returns TRUE if the specified conditions are met, otherwise it returns FALSE.read more is “false” or both the arguments entered are “false,” then the IF function will return a blank string.

The IF AND formula can also perform calculations based on whether the AND function returns “true” or “false,” apart from returning only the predefined text strings.

We will understand this concept with the help of the below-mentioned example.

Example #2

The given data tableA data table in excel is a type of what-if analysis tool that allows you to compare variables and see how they impact the result and overall data. It can be found under the data tab in the what-if analysis section.read more has the list of employee name along with their orders received, performance, and salaries. Calculate the employee hike (or bonus) based on two parameters–the number of orders received and performance.

The criteria to calculate the bonus is as follows.

The number of orders received is greater than or equal to 200, and the performance is equal to “A.”

The IF AND formula will be,

“=IF(AND(B2>=200,C2= “A”),D2*10%,D2*5%)”

Press “Enter” to get the final output. The bonus appears in cell E2.

Drag the formula to find the bonus of all employees.

Based on these results, the IF formula does the following evaluation:

If both the conditions are satisfied, the AND function returns “true,” then the bonus received is calculated as salary multiplied by 10%.
If either one or both the conditions are found to be “false” by the AND function, then the bonus is calculated as salary multiplied by 5%.

Examples 1 and 2 have only two criteria to test and evaluate. Using multiple arguments or conditions to test them for “true” or “false” is also allowed.

Example #3

Let us evaluate multiple criteria and use AND function.

A table with five stocks and their parameter details including financial ratiosFinancial ratios are indications of a company’s financial performance. There are several forms of financial ratios that indicate the company’s results, financial risks, and operational efficiency, such as the liquidity ratio, asset turnover ratio, operating profitability ratios, business risk ratios, financial risk ratio, stability ratios, and so on.read more, such as ROCEReturn on Capital Employed (ROCE) is a metric that analyses how effectively a company uses its capital and, as a result, indicates long-term profitability. ROCE=EBIT/Capital Employed.read more, ROEReturn on Equity (ROE) represents financial performance of a company. It is calculated as the net income divided by the shareholders equity. ROE signifies the efficiency in which the company is using assets to make profit.read more, Debt to equityThe debt to equity ratio is a representation of the company’s capital structure that determines the proportion of external liabilities to the shareholders’ equity. It helps the investors determine the organization’s leverage position and risk level. read more, and PE ratioThe price to earnings (PE) ratio measures the relative value of the corporate stocks, i.e., whether it is undervalued or overvalued. It is calculated as the proportion of the current price per share to the earnings per share. read more is provided (shown in the below table). Using this data lets us test the condition to invest in suitable stocks. That is, using the parameters, let us analyze the stocks to derive the best investment horizonThe term «investment horizon» refers to the amount of time an investor is expected to hold an investment portfolio or a security before selling it. Depending on the need for funds and risk appetite, the investor may invest for a few days or hours to a few years or decades.read more, which is important for growth.

The following syntax is used where the conditions are applied to arrive at the result (shown in the below table).

“=IF(AND(B2>18%,C2>20%,D2<2,E2<30%),“Invest”,“”)”

Press “Enter” to get the final output (Investment Criteria) of the above formula.

Drag the formula to find the Investment Criteria.

In the above data table, the AND function tests for the parameters using the operators. The resulting output generated by the IF formula is as follows:

If all the four criteria mentioned in the AND function are tested and satisfied, then the IF function returns the “Invest” text string.
If either one or more among the four conditions or all the four conditions fail to satisfy the AND function, then the IF function returns empty strings (“”).

The Characteristics of IF AND function

The IF AND function does not differentiate between case-insensitive texts.
The AND function can be used to evaluate up to 255 conditions for “true” or “false,” and the total formula length does not exceed 8192 characters.
Text values or blank cells are given as an argument to test the conditions in AND function.
The AND formula will return “#VALUE!” if there is no logical output found while evaluating the conditions.

IF AND excel statement is a combination of two logical functions that tests and evaluates multiple conditions.
The output of the AND function is based on, whether the IF function will return the value “true” or “false,” respectively.
IF function is used to test a single criterion whereas, the AND function is used to test multiple criteria.
The syntax of the IF AND formula is:

“=IF(AND (Condition 1,Condition 2,…),Value _if _True,Value _if _False)”

The IF AND formula also performs a calculation based on whether the AND function is “true” or “false” apart from returning only the predefined text strings.

Frequently Asked Questions

1. How to use IF AND function in Excel?

The IF AND excel statement is the two logical functions often nested together.

Syntax:
“=IF(AND(Condition1,Condition2, value_if_true,vaue_if_false)”

The IF formula is used to test and compare the conditions expressed, along with the expected value. It provides the desired result if the condition is either “true” or “false.”

The AND formula is used to test multiple criteria. It returns “true” if all the given conditions are satisfied, or else returns “false.”

2. What is the IF AND function in Excel?

IF AND formula is applied as the combination of the two logical functions that enable the user to evaluate the multiple conditions. Based on the output of the AND function, the IF function returns the output “true” or “false.”

3. How to combine IF and AND functions in Excel?

To combine IF and AND functions, you need to replace the “condition_test” argument in the IF function with AND function.

“=IF(condition_test, value_if_true,vaue_if_false)”

“=IF(AND(Condition1,Condition2, value_if_true,vaue_if_false)”

In AND function we can use multiple conditions.

The syntax of the function «IF» with one condition

The operation syntax in Excel is the structure of the functions necessary for its operation data.

=IF(boolean;value_if_TRUE;value_if_FALSE)

Let us consider the function syntax:

Boolean – what the operator checks (text or numeric data cell).
Value_if_TRUE – what will appear in the cell when the text or numbers correspond to a predetermined condition (true).
Value_if_FALSE – what appears in the box when the text or the number does not meet the predetermined condition (false).

Example:

Logical IF functions.

Attention! The words in the formula need to be quoted. For Excel to understand that you want to display text values.

Here is one more example. To gain admission to the exam, a group of students must successfully pass a test. The results are listed in a table with columns: a list of students, a credit, an exam.

list.

The statement IF should check not the digital data type but the text. Therefore, we prescribed in the formula В2= «done» We take the quotes for the program to recognize the text correctly.

The function IF in Excel with multiple conditions

The syntax is as follows:

Here the operator checks the two parameters. If the first condition is true, the formula returns the first argument is the truth. False — the operator checks the second condition.

Examples of a few conditions of the function IF in Excel:

It’s a table for the analysis of the progress. The student received 5 points:

А – excellent;
В – above average or superior work;
C – satisfactory;
D – a passing grade;
E – completely unsatisfactory.

IF statement checks two conditions: the equality of value in the cells.

In this example, we have added a third condition, which implies the presence of another report card and «twos». The principle of the operator is the same.

Enhanced functionality with the help of the operators «AND» and «OR»

When you need to check out a few of the true conditions you use the function И. The point is: IF A = 1 AND A = 2 THEN meaning в ELSE meaning с.

OR function checks the condition 1 or condition 2. As soon as at least one condition is true, the result is true. The point is: IF A = 1 OR A = 2 THEN value B ELSE value C.

Functions AND & OR can check up to 30 conditions.

An example of using the operator AND:

It’s the example of using the logical operator OR.

How to compare data in two tables

To compare the two tables in Excel, you can use the COUNTIFS statement. Consider the order of application functions.

For example, consider the two tables with the specifications of various food processors. We planned allocation of color differences. This problem in Excel solves the conditional formatting.

Baseline data (tables, which will work with):

tables.

Select the first table. Conditional Formatting — create a rule — use a formula to determine the formatted cells:

In the formula bar write: = COUNTIFS (comparable range; first cell of first table)=0. Comparing range is in the second table.

To drive the formula into the range, just select it first cell and the last. «= 0» means the search for the exact command (not approximate) values.

Choose the format and establish what changes in the cell formula in compliance. It’s better to do a color fill.

Select the second table. Conditional Formatting — create a rule — use the formula. Use the same operator (COUNTIFS). For the second table formula:

Download all examples in Excel

Now it is easy to compare the characteristics of the data in the table.

Источник

Things will not always be the way we want them to be. The unexpected can happen. For example, let’s say you have to divide numbers. Trying to divide any number by zero (0) gives an error. Logical functions come in handy such cases. In this tutorial, we are going to cover the following topics.

In this tutorial, we are going to cover the following topics.

What is a Logical Function?
IF function example
Excel Logic functions explained
Nested IF functions

What is a Logical Function?

It is a feature that allows us to introduce decision-making when executing formulas and functions. Functions are used to;

Check if a condition is true or false
Combine multiple conditions together

What is a condition and why does it matter?

A condition is an expression that either evaluates to true or false. The expression could be a function that determines if the value entered in a cell is of numeric or text data type, if a value is greater than, equal to or less than a specified value, etc.

IF Function example

We will work with the home supplies budget from this tutorial. We will use the IF function to determine if an item is expensive or not. We will assume that items with a value greater than 6,000 are expensive. Those that are less than 6,000 are less expensive. The following image shows us the dataset that we will work with.

Put the cursor focus in cell F4
Enter the following formula that uses the IF function

=IF(E4<6000,”Yes”,”No”)

HERE,

“=IF(…)” calls the IF functions
“E4<6000” is the condition that the IF function evaluates. It checks the value of cell address E4 (subtotal) is less than 6,000
“Yes” this is the value that the function will display if the value of E4 is less than 6,000
“No” this is the value that the function will display if the value of E4 is greater than 6,000

When you are done press the enter key

You will get the following results

Excel Logic functions explained

The following table shows all of the logical functions in Excel

S/N	FUNCTION	CATEGORY	DESCRIPTION	USAGE
01	AND	Logical	Checks multiple conditions and returns true if they all the conditions evaluate to true.	=AND(1 > 0,ISNUMBER(1)) The above function returns TRUE because both Condition is True.
02	FALSE	Logical	Returns the logical value FALSE. It is used to compare the results of a condition or function that either returns true or false	FALSE()
03	IF	Logical	Verifies whether a condition is met or not. If the condition is met, it returns true. If the condition is not met, it returns false. =IF(logical_test,[value_if_true],[value_if_false])	=IF(ISNUMBER(22),”Yes”, “No”) 22 is Number so that it return Yes.
04	IFERROR	Logical	Returns the expression value if no error occurs. If an error occurs, it returns the error value	=IFERROR(5/0,”Divide by zero error”)
05	IFNA	Logical	Returns value if #N/A error does not occur. If #N/A error occurs, it returns NA value. #N/A error means a value if not available to a formula or function.	=IFNA(D6*E6,0) N.B the above formula returns zero if both or either D6 or E6 is/are empty
06	NOT	Logical	Returns true if the condition is false and returns false if condition is true	=NOT(ISTEXT(0)) N.B. the above function returns true. This is because ISTEXT(0) returns false and NOT function converts false to TRUE
07	OR	Logical	Used when evaluating multiple conditions. Returns true if any or all of the conditions are true. Returns false if all of the conditions are false	=OR(D8=”admin”,E8=”cashier”) N.B. the above function returns true if either or both D8 and E8 admin or cashier
08	TRUE	Logical	Returns the logical value TRUE. It is used to compare the results of a condition or function that either returns true or false	TRUE()

A nested IF function is an IF function within another IF function. Nested if statements come in handy when we have to work with more than two conditions. Let’s say we want to develop a simple program that checks the day of the week. If the day is Saturday we want to display “party well”, if it’s Sunday we want to display “time to rest”, and if it’s any day from Monday to Friday we want to display, remember to complete your to do list.

A nested if function can help us to implement the above example. The following flowchart shows how the nested IF function will be implemented.

The formula for the above flowchart is as follows

=IF(B1=”Sunday”,”time to rest”,IF(B1=”Saturday”,”party well”,”to do list”))

HERE,

“=IF(….)” is the main if function
“=IF(…,IF(….))” the second IF function is the nested one. It provides further evaluation if the main IF function returned false.

Practical example

Create a new workbook and enter the data as shown below

Enter the following formula

=IF(B1=”Sunday”,”time to rest”,IF(B1=”Saturday”,”party well”,”to do list”))

Enter Saturday in cell address B1
You will get the following results

Download the Excel file used in Tutorial

Summary

Logical functions are used to introduce decision-making when evaluating formulas and functions in Excel.

Источник

Examples

Using AND, OR and NOT with Conditional Formatting

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See also

Using IF with AND, OR and NOT functions

Examples

Using AND, OR and NOT with Conditional Formatting

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See also

Using IF with AND, OR and NOT functions

Examples

Using AND, OR and NOT with Conditional Formatting

Need more help?

See also

Function IF in Excel with a few examples of conditions

The syntax of the function «IF» with one condition

The function IF in Excel with multiple conditions

Enhanced functionality with the help of the operators «AND» and «OR»

How to compare data in two tables

IF AND Excel Formula

Table of contents

Syntax

How to Use IF AND Excel Statement?

Example #1

Example #2

Example #3

The Characteristics of IF AND function

Frequently Asked Questions

Recommended Articles

The syntax of the function «IF» with one condition

The function IF in Excel with multiple conditions

Enhanced functionality with the help of the operators «AND» and «OR»

How to compare data in two tables

What is a Logical Function?

IF Function example

Excel Logic functions explained

Practical example

Summary