Transfer data from excel to excel

Have you ever thought about what will you do if you need to transfer data from one Excel worksheet to another automatically?

or how will you update one Excel worksheet from another sheet, copy data from one sheet to another in Excel?

Keeping knowledge of these things is very important mainly when you are working with a large-size Excel worksheet having lots of data in it.

If you don’t have any clue about this, then this blog will help you out. As in this post, we will discuss how to copy data from one cell to another in Excel automatically?

Also, learn how to automatically update one Excel worksheet from another sheet, transfer data from one Excel worksheet to another automatically, and many more things in detail.

So, just go through this blog carefully.

Practical Scenario

Okay, first I should mention that I’m a complete amateur when it comes to excel. No VBA or macro experience, so if you’re not sure whether I know something yet, I probably don’t.

I have a workbook with 6 worksheets inside; one of the sheets is a master; it’s simply the other 6 sheets compiled into 1 big one. I need to set it up so that any new data entered into the new separate sheets is automatically entered into the master sheet, in the first blank row.

The columns are not the same across all the sheets. Hopefully, this will be easier for the pros here than it’s been for me, I’ve been banging my head against the wall on this one. I’ll be checking this thread religiously, so if you need any more information just let me know…

Thanks in advance for any help.

Source: https://ccm.net/forum/affich-1019001-automatically-update-master-worksheet-from-other-worksheets

Methods To Transfer Data From One Excel Workbook To Another

There are many different ways to transfer data from one Excel workbook to another and they are as follows:

Method #1: Automatically Update One Excel Worksheet From Another Sheet

In MS Excel workbook, we can easily update the data by linking one worksheet to another. This link is known as a dynamic formula that transfers data from one Excel workbook to another automatically.

One Excel workbook is called the source worksheet, where this link carries the worksheet data automatically, and the other workbook is called the destination worksheet in which it automatically updates the worksheet data and contains the link formula.

The following are the two different points to link the Excel workbook data for the automatic updates.

1) With the use of Copy and Paste option

• In the source worksheet, select and copy the data that you want to link in another worksheet
• Now in the destination worksheet, Paste the data where you have linked the cell source worksheet
• After that choose the Paste Link menu from the Other Paste Options in the Excel workbook

• Save all your work from the source worksheet before closing it

2) Manually enter the formula

• Open your destination worksheet, tap to the cell that is having a link formula and put an equal sign (=) across it
• Now go to the source sheet and tap to the cell which is having data. press Enter from your keyboard and save your tasks.

Note- Always remember one thing that the format of the source worksheet and the destination worksheet both are the same.

Method #2: Update Excel Spreadsheet With Data From Another Spreadsheet

To update Excel spreadsheets with data from another spreadsheet, just follow the points given below which will be applicable for the Excel version 2019, 2016, 2013, 2010, 2007.

• At first, go to the Data menu
• Select Refresh All option

• Here you have to see that when or how the connection is refreshed
• Now click on any cell that contains the connected data
• Again in the Data menu, click on the arrow which is next to Refresh All option and select Connection Properties

• After that in the Usage menu, set the options that you want to change
• On the Usage tab, set any options you want to change.

Note – If the size of the Excel data workbook is large, then I will recommend checking the Enable background refresh menu on a regular basis.

Method #3: How To Copy Data From One Cell To Another In Excel Automatically

To copy data from one cell to another in Excel, just go through the following points given below:

• First, open the source worksheet and the destination worksheet.
• In the source worksheet, navigate to the sheet that you want to move or copy
• Now, click on the Home menu and choose the Format option
• Then, select the Move Or Copy Sheet from the Organize Sheets part
• After that, again in the Home menu choose the Format option in the cells group
• Here in the Move Or Copy dialog option, select the target sheet and Excel will only display the open worksheets in the list

• Else, if you want to copy the worksheet instead of moving, then kindly make a copy of the Excel workbook before

• Lastly, select the OK button to copy or move the targeted Excel spreadsheet.

Method #4: How To Copy Data From One Sheet To Another In Excel Using Formula

You can copy data from one sheet to another in Excel using formula. Here are the steps to be followed:

• For copy and paste the Excel cell in the present Excel worksheet, as for example; copy cell A1 to D5, you can just select the destination cell D5, then enter =A1 and press the Enter key to get the A1 value.
• For copying and pasting cells from one worksheet to another worksheet such as copy cell A1 of Sheet1 to D5 of Sheet2, please select the cell D5 in Sheet2, then enter =Sheet1!A1 and press the Enter key to obtain the value.

Method #5: Copy Data From One Excel Sheet To Another Using Macros

With the help of macros, you can copy data from one worksheet to another but before this here are some important tips that you must take care of:

• You should keep the file extension correctly in your Excel workbook.
• It’s not necessary that your spreadsheet should be macro enable for doing the task.
• The code that you choose can also be stored in a different worksheet.
• As the codes already specify the details, so there is no need to activate the Excel workbook or cells first.
• Thus, given below is the code for performing this task.

Sub OpenWorkbook()
‘Open a workbook
‘Open method requires full file path to be referenced.
Workbooks.Open “C:UsersusernameDocumentsNew Data.xlsx”

‘Open method has additional parameters
‘Workbooks.Open(FileName, UpdateLinks, ReadOnly, Format, Password, WriteResPassword, IgnoreReadOnlyRecommended, Origin, Delimiter, Editable, Notify, Converter, AddToMru, Local, CorruptLoad)

End Sub

Sub CloseWorkbook()
‘Close a workbook
Workbooks(“New Data.xlsx”).Close SaveChanges:=True
‘Close method has additional parameters
‘Workbooks.Close(SaveChanges, Filename, RouteWorkbook)

End Sub

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Steps to Utilize MS Excel Repair & Recovery Tool:

Conclusion:

Well, I tried my level best to provide the best possible ways to transfer data from one Excel worksheet to another automatically. So from now on, you don’t have to worry about how to copy data from one cell to another in Excel automatically.

I hope you are satisfied with the above methods provided to you about Excel worksheet update.

Thus, make proper use of them and in the future also if you want to know about this, you can take the help of the specified solutions.

A table in Excel is a complex array with set of parameters. It can consist of values, text cells, formulas and be formatted in various ways (cells can have a certain alignment, color, text direction, special notes, etc.).

When you copy a table, sometimes you do not have to transfer all of its elements, but only some of its. Consider how this can be done.



The past special

It is very convenient to carry out the transfer of the data in the table using the past special. It allows you to select only those parameters that we need when copying. Let’s consider an example.

We have the table with the indicators for the presence of macaroni of certain brands in the warehouse of the store. It is clearly visible, how many kilograms were at the beginning of the month, how much of them were bought and sold, and also the balance at the end of the month. Two important columns are highlighted in different colors. The balance at the end of the month is calculated by the elementary formula.

We will try to use the PAST SPECIAL command and copy all the data.

First we select the existing table, right click the menu and click on COPY.

In the free cell, we call the menu again with the right button and press the PAST SPECIAL.

If we leave everything as is by default and just click OK, the table will be inserted completely, with all its parameters.

Let’s try to experiment. In the PAST SPECIAL we choose another item, for example, FORMULAS. We have already received an unformatted table, but with working formulas.

Now we will insert not the formulas, but only the VALUES of the results of calculations.

That a new table with values to get the appearance similar to the sample, you need to select it and insert the FORMATS using a special insert.

Now let’s try to choose the item WITHOUT FRAME. We got the full table, but only without the allocated borders.

The wholesome advice! To migrate the format along with the size of the columns, you need to select not the range of the source table, but the entire columns (in this case, the A: F range) before the copying.

Similarly, you can experiment with each item of the PAST SPECIAL to see clearly how it works.



Transfer of data to another sheet

Transferring data to other worksheets in the Excel workbook allows you to link multiple tables. This is convenient because when you replace a value on one sheet, the values change on all the others. When creating annual reports, this is an indispensable thing.

Consider how this works. For a start we rename Excel sheets in months. Then, with the helping of the PAST SPECIAL that we already know, we move the table to February and remove the values from the three columns:

1. At the beginning of the month.
2. The incoming.
3. The expense.

The column «At the end of the month» is given by the formula, so when you delete values from the previous columns, it is automatically reset to zero.

We will transfer to the data on the remainder of macaroni of each brand from January to February. This is done in a couple of clicks.

1. On the FEBRUARY sheet we place the cursor in the cell, indicating the amount of macaroni of grade A at the beginning of the month. You can see the picture above — this will be cell D3.
2. We put in this cell to the sign EQUAL.
3. Go to the JANUARY sheet and click on the cell showing the amount of macaroni of grade A at the end of the month (in this case it is cell F2).

We get the following: in the cell C2 the formula was formed, which sends us to the cell F2 of the JANUARY sheet. Stretch the formula down to know the amount of macaroni of each brand at the beginning of February.

Similarly, you can transfer the data to all months and get to the visual annual report.

Data transfer to another file

Similarly, you can transfer data from one file to another one. This book in our example is called EXCEL. Create another one and name it EXAMPLE.

Note. You can create new Excel files even in different folders. The program will automatically search for the specified book, regardless of which folder and on what drive of the computer it is located.

We copy in the book EXAMPLE to the table using the same PAST SPECIAL and again delete the values from the three columns. We will perform the same actions as in the previous paragraph, but we will not go to another sheet, but to another book only.

We have received to the new formula, which shows that the cell refers to the book EXCEL. And we see that the cell =[raports.xlsx]January!F2 looks like =[raports.xlsx]January!$F$2, i. e. it is fixed. And if we want to stretch to the formula in other brands of macaroni, first you need to remove the dollar badges for removing to the commit.

Now you know how to correctly transfer data from tables within one sheet, from one sheet to another, and from one file to another one.

This article will teach you how to transfer data from one spreadsheet to another in Microsoft Excel if your copy and paste function is not working. The two methods presented will use a quick formula that you can apply to data present in the same Microsoft Excel file. This article will show you how to transfer data from one excel worksheet to another automatically.

How to transfer data from one spreadsheet to another?

For each example, consider that we have two sheets: Sheet 1 and Sheet 2, and we would like to transfer from cell A1 of Sheet 1 to cell B1 of Sheet 2.

• Using the + symbol in Excel

1. Start by selecting the target cell (in our case B1 of Sheet 2) and typing in the + symbol.
2. Next, right-click the Sheet 1 label button to return to your data. Select cell A1 and then press Enter. Your data will be automatically copied into cell B1.
3. If you performed the operation correctly, then upon selecting cell A1, you should have the following formula displayed in the formula bar: +Sheet1!A1.

• Using the +Sheet(X)!((XY) formula

The second method will make use of the +Sheet(X)!(XY) formula.

1. Select the cell in which you want to swap the data and type

+Sheet(X)!(XY)

into the formula bar.

2. Using the conditions above, the formula +Sheet2!B21 will copy data from cell B21 of Sheet 2.

N.B. «X» stands for «sheet label;» and «XY» stands for the targeted cell coordinates.

Need more help with Excel? Check out our forum!

Excel can import and export many different file types aside from the standard .xslx format. If your data is shared between other programs, like a database, you may need to save data as a different file type or bring in files of a different file type.

Export Data

When you have data that needs to be transferred to another system, export it from Excel in a format that can be interpreted by other programs, such as a text or CSV file.

1. Click the File tab.

   

2. At the left, click Export.
3. Click the Change File Type.
4. Under Other File Types, select a file type.
   • Text (Tab delimited): The cell data will be separated by a tab.
   • CSV (Comma delimited): The cell data will be separated by a comma.
   • Formatted Text (space delimited): The cell data will be separated by a space.
   • Save as Another File Type: Select a different file type when the Save As dialog box appears.

   The file type you select will depend on what type of file is required by the program that will consume the exported data.

5. Click Save As.

   

6. Specify where you want to save the file.
7. Click Save.

   

   A dialog box appears stating that some of the workbook features may be lost.

8. Click Yes.

Import Data

Excel can import data from external data sources including other files, databases, or web pages.

1. Click the Data tab on the Ribbon..
2. Click the Get Data button.

   Some data sources may require special security access, and the connection process can often be very complex. Enlist the help of your organization’s technical support staff for assistance.

3. Select From File.
4. Select From Text/CSV.

   

   If you have data to import from Access, the web, or another source, select one of those options in the Get External Data group instead.

5. Select the file you want to import.
6. Click Import.

   If, while importing external data, a security notice appears saying that it is connecting to an external source that may not be safe, click OK.

   

7. Verify the preview looks correct.

   Because we’ve specified the data is separated by commas, the delimiter is already set. If you need to change it, it can be done from this menu.

8. Click Load.

   

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MS-Excel has one more advantage that not only the MS-Office other packages but also the outer packages can also bring data and can even send it, here we will discuss how to send data from MS-word and how to bring it to Excel.

Importing Data from MS-Word to Excel 

Here we will discuss two ways the first one is simply copied and paste method through which data is imported to excel and the second is from the External source option in the Quick Access Toolbar. 

Method 1: Simple Copy and Paste method for importing data to excel from word

• You can bring an MS-Word table of any data to the excel worksheet if you have prepared any table in Word. So you can bring that table to MS-Excel just like the way it is in Word if apart from the table there is certain text or without a table, the list is been formed then you can also put the type of text and list in Excel.

• From each Enter sign, there will be a new line starting in the worksheet.

• If you prepare a document while keeping these points in mind, so you can bring that part to the worksheet in excel, for this you use the copy and paste commands option from which you are familiar now.

• Assume that you have created a small list in MS-Word in which for separating fields you have used tabs.

For bringing the list from Word to Excel do the following things:

• Select the part you want to take to Excel.

• Now click on the copy button in the home tab clipboard part or click on the right button of the mouse for selecting a copy option.

• Start the Excel program and open the worksheet where you want to take data.

• You want to link the data to whatever cell click on that cell in the worksheet and select it.

• Now in the home tab Clipboard part click on the paste option or click on the mouse right button and now the data will link on the worksheet. If you have selected the A1 cell and given the paste command then the worksheet will work. 

• By increasing the column length and Width you can read the whole data easily.

• You do this by taking the word table into excel and all the settings are just like that, you must do the practice on your own.

Method 2: Importing data to excel by using Get External Data Option

Now we will discuss another way of importing data to excel from word. 

• Firstly, prepare content in a word and select.

• Then in the File menu select Save As option.

• The Save As dialogue box will appear below the file name the Save as type blank is there in that select the Plain Text option.

• The File Conversion dialogue box will be seen press ok.

• The data as a text file is saved.

• Now in the Excel sheet, the Get External Data option in the Data menu goes to From Access option and select the file you want to import to excel by pressing the open button.

• The text import wizard will appear, from there the brake lines will be seen you can separate it into the year and description and press the next button.

• Now import the data dialogue box will appear press ok and continue the process.

• Finally, the whole content will be copied to excel from word.

Transferring data from Excel to Word

Taking data from excel to word is again easy, in this, you do not need to worry about Tab and Enter key, in this you use the paste and copy option just like before.

• For practice, select the data you have created in an Excel sheet and copy the whole content by selecting it.

• Once copied open MS-Word and put your cursor to the area where you want to paste the content copied from excel.

• Press paste command the whole content will be copied to word in a tabular form.